Instructions on how to complete the General Expense Form:

The General Expense Form is designed to cater for both local staff expenses and overseas travel expenses reimbursement.

Please take note of the following colored boxes in the form:

Personal information must be completed.

For Finance use only.

Full expense information must be completed.

Claim Procedures for local staff expenses:

Local staff expenses include transport, office supplies, entertainment and miscellaneous.
Transport Reimbursement:
1. Employees must provide details of travel whether if the travel is to and from home or office.
2. All taxi claims must be supported with receipts and paste according to the expense listing on a piece of recycled paper.
This is to facilitate Finance in verifying your claims efficiently.

Entertainment
1. Entertainment claims are reimbursable if it is required to be incurred in the course of carrying out his or her official duty.
2. The name & designation of persons / company entertained and purpose of the entertainment must be stated.
3 All entertainment claims must be supported with receipts and paste according to the expense listing on a piece of recycled paper.
This is to facilitate Finance in verifying your claims efficiently.

Overseas Travel (Business/Training)

1. A copy of the approved Travel Register Form must be attached together with the general expense report form.
2. Indicate clearly on your general expense report (under details of expenditure column) whom you have shared the expenses with (e.g. taxi fare with Mary, Peter and Bill).
3. All overseas travel (Business/Training) must be supported with original boarding pass(es), receipts, original invoices, exchange rates information or credit card bills
according to the expense listing on a piece of recycled paper. This is to facilitate Finance in verifying your claims efficiently.
4. Claims without original receipts will not be reimbursed. Claims with receipts that are illegible will also not be reimbursed.
A credit card voucher alone is not sufficient evidence to make a claim.

Others
1. Indicate clearly on your general expense report (under details of expenditure column) the details of your claim.
2. All miscellaneous claims must be supported with receipts and paste according to the expense listing on a piece of recycled paper.
This is to facilitate Finance in verifying your claims efficiently.

Approving Responsibilities:
1. Immediate Supervisors (N+1 Manager) will be responsible to verify the plausibility and ensure that the claims are properly raised.
2. The employee and the approving authority will be accountable for any claims that do not fall in line with the policy.
3. Disciplinary actions will be taken if there is evidence of improper claim submissions.

Claims Period:
1. All claims must be submitted within 90 days from the date they were incurred.
2. For any claims that exceed 90 days, these must be submitted together with justifications for Department Head (N+2 Manager) approval.
 GENERAL EXPENSE REPORT DATE: 22-Oct-2010

EMPLOYEE NAME: DEPARTMENT: COST CENTRE:

Location Billing Type of Expenses Total

Date Type of Expenses Details of Expenditure Billing Amount Exchange Rate
From To Currency Transport Hotel Meals Others S$

1 1.00000 - - - - -

2 1.00000 - - - - -

3 1.00000 - - - - -

4 1.00000 - - - - -

5 1.00000 - - - - -

6 1.00000 - - - - -

7 1.00000 - - - - -

8 1.00000 - - - - -

9 1.00000 - - - - -

10 1.00000 - - - - -

11 1.00000 - - - - -

12 1.00000 - - - - -

13 1.00000 - - - - -

14 1.00000 - - - - -

15 1.00000 - - - - -

16 1.00000 - - - - -

17 1.00000 - - - - -

18 1.00000 - - - - -

19 1.00000 - - - - -

20 1.00000 - - - - -

* Please input the relevant information in the yellow-colored cells based on per invoice/billing statement/receipt/credit card bill.
* Original invoices, receipts, credit card bills and exchange rate information must be attached together with this form for verification by Finance.
TOTAL $- $- $- $- $-

I certify that all expenditures listed above have been made for the benefit of Veritas Geophysical (Asia Pacific) Pte Ltd and that I have not been reimbursed previously. STATEMENT OF ACCOUNT

Employee Signature: Date: 22-Oct-2010 Total General Expenses Incurred S$ -

Name: Name: Less: Cash Advancement Received S$

Checked By: Signature: Approved By: Signature: Balance Brought Forward S$

(Accounting Dept) (N+1 Manager & above)
Date: Date: Balance Due: Employee/Company S$ -

42505178.xls Updated on 10/22/2010