Professional Documents
Culture Documents
Introduction 1
Message from the
Chief Executive 2
Elections Timeline 3
Available positions 6
10
Nomination work-
shop & candidate
briefing
12
The Rules: keeping
elections fair
18
Frequently asked
questions
Introduction
What is this pack for?
This pack is a guide for people interested in running for elections. It should
give you everything that you need to be a candidate. If you want to run for
elections and be a candidate all you have to do is complete a nomination
form online
The Nomination form can be found online at www.uwlsu.com/your-voice/elec-
tions/
You will receive a confirmation that this has been received.
Hi!
You’ve picked up a nomination pack, which means you might be interested in
becoming one of the student leaders who direct UWLSU and make sure amazing
things are happening for UWL students.
Becoming a sabbatical officer of UWLSU is one of the best things you could possi-
bly do. It’s hard work, but you are able to meet some awesome people, enhance
your employment prospects through learning new skills and do things to enhance
the student experience of those that follow you. You will also have a lot of fun
along the way.
Some people might think that students can’t change anything. Well, over the
coming year, UWLSU staff members are here to support you and help you lead
change for students, making UWL a better place. Over the last couple of years
along the SU has won you more shuttle buses, extended library opening hours,
enhanced teaching and learning and secured over £10 million of investment in
new student spaces including the Sports Centre currently under construction.
Students are really powerful, and you could be one of the student leaders that
make UWL the best possible place to be. Plus, as an added bonus, you get paid
fulltime for your year in office.
You don’t need any training or previous experience to become a student lead-
er; you just need to be passionate about making things better for UWL students.
These roles are perfect for anybody who wants to make a difference, and we will
give you all the training you need to win your election and do the job brilliantly.
I really hope you decide to nominate yourself for election, next year this could be
you!
Good luck!
Tye McMahon
Chief Executive Officer
UWLSU
Election Timeline
Keep an eye on these dates...
Vice-President Education
Student Trustee
Keeping elections fair is our top priority, and these rules are designed to
ensure that no candidates get an unfair advantage and that voters have an
equal opportunity to elect their representatives. We’ve done our best to make
sure there’s no reason for anybody to feel discouraged from participating in
the elections.
Breaking a rule is very serious – if any of these rules are broken, the Return-
ing Officer will act to ensure the elections are fair, which can include disqual-
ifying candidates or stopping the election. We don’t want this to happen –
please follow these rules, and remember that winners have positive attitudes!
Please note, that this list of rules is not exhaustive, and it will be up to the Re-
turning Oficer to decide if candidates or campaign teams have broken rules.
Please make sure you campaign within the spirit of these rules:
If in doubt, ask!
Peter Robertson from the National Union of Students is the Returning Officer
in charge of making sure the election is fair, so their say will be final. Matthew
Myles-Brown is our Head of Membership and Deputy Returning Officer, so will
be acting on NUS’ behalf in the first instance.
Complaints
If you are worried that a rule has been broken by another candidate, email
su.elections@uwl.ac.uk with the details of your complaint and you will receive
a reply within 24 hours.
For complaints about the election, the deadline is 12pm on Friday 15th March.
Any requests for a re-count must be submitted within 24 hours of the verbal
announcement.
Things that you don’t need to submit receipts for
We want you to be able to spread the word about your campaign to the best
of your ability. So for the following items, which we feel no candidates would
have trouble accessing in reasonable quantities, we won’t need you to submit
receipts and they won’t form part of your budget.
Cardboard
Paper
Paint
Sheets (e.g. bed sheets)
String
Sticky tape (not to be used on the walls!)
Cable ties
Glue (not to be used on the walls!)
Pens
Blu Tack String
Sticky tape (not to be used on the walls!)
Cable ties
Glue (not to be used on the walls!)
Pens
Blu Tack
Scissors
Paintbrushes
4 T-shirts for your campaign team
Any other reasonable craft materials (if in doubt, ask!)
Scissors
Paintbrushes
4 T-shirts for your campaign team
Any other reasonable craft materials (if in doubt, ask!)
Rules about how to
campaign
No balloons on campus at all.
Do not interrupt a class with campaigning. You can ask the teacher if you can
speak for 30 seconds at the beginning of classes. If the teacher says no, you
must not campaign to that class.
Do not put campaign material on fire exits, fire extinguishers or anything that
puts students’ safety at risk.
Nothing permanent can be used. For example you cannot glue posters to the
wall, or put anything up that leaves a mark.
Frequently Asked
Questions
Who is able to run for positions?
UWLSU members, as defined by the UWLSU constitution, are eligible to
run in the elections. In order to have a trustee position at the Student’s
Union there will also be an additional eligibility declaration that must
be completed before the elections start, you will be briefed on this once
your nomination is received. There will be three eligibility checks; once
nominations are submitted, once again if you are elected, and finally
at the start of your term in office. You have to be a UWLSU member
throughout all checks. If you are worried about your UWLSU mem-
bership status, you are obliged to tell us, failure to do so is deemed a
breach of rules. You can find the constitution online at https://www.
uwlsu.com/pageassets/about/find-us/FINAL-ARTICLES. Candidates must
be over 18 at the time of the elections.
There are 3 positions available and all are full-time. The sabbatical of-
ficer positions are for one year, paid £22,500 p.a. salary (including
London weighting) and you can take one year out of your degree to do
this.
When does it start?
All roles start at the beginning of June 2019. You will receive confirma-
tion of exact dates after the elections.
Do I get holiday?
Sabbatical officers must request permission from the trustee board if they
wish to have another job alongside this one.
Do
Can IIstudy
getattraining?
the same time?
You can’t study at UWL alongside a sabbatical officer position without the trustee
All positions will get lots of training to make you as prepared for the job as you
board’s permission.
can be.
Can
Do you Ihave
sudyto be at thefinal
inv your sameyear? time?
You don’t have to be in your final year to run for any of these positions.
You can’t study at UWL alongside a sabbatical officer position without the trustee
board’s permission. For the trustee position you will need to be a student during
the
Cannext academicstudents
international year. run for these positions?
Yes, for any position. Be aware that for sabbatical positions there may be visa impli-
cations,international
can students
so we will point you to some advice onrun for these
this when you let us positions?
know you are an
international student.
Yes, for any position. Be aware that for sabbatical positions there may be visa im-
plications,
When can Iso wecampaigning?
start will point you to some advice on this when you let us know you
are
You an
caninternational student.to vote for you and distributing materials from midday
start asking students
Tuesday 13th March 2018 until 2pm Friday 16th march 2018. Before this time you can
When can I start campaigning?
ask your friends for advice on your ideas and for their help with your campaign. If in
doubt, write to su.elections@uwl.ac.uk to ask.
You can start asking students to vote for you and distributing materials from 12pm
on Tuesday 12th March 2019 until 12pm Friday 15th March 2019. Before this
time you can ask your friends for advice on your ideas and for their help with
Do I get any help with my election from the union?
your campaign. If in doubt, write to su.elections@uwl.ac.uk to ask.
Yes! We are putting on two training sessions called “How to win your election” on
Do I get
Monday any
5th and help
Tuesday 6thfrom theinSU?
March 2018 the William Barry Theatre at 6pm -
9pm. It is compulsory to attend training. You will also be able to access staff support
throughout
Yes! We areyour election
putting and will bebriefing
on candidate refunded up to £15
sessions for following
at the your campaign
times costs.
to help
you prepare for the elections, go over the election rules and also answer any
questions;
What happens
• Mondayif 25th
I break the rules?
February 2019 at 5pm in Paragon PHG03
The
• Returning
Tuesday 26th February 2019 atdisqualify
Officer could potentially you BY.01.017
5pm in SMR from the election or stop the
election altogether.
You will also be able to access staff support throughout your election and will be
refunded up to £15 for your campaign costs.
What happens if I want to do something but I am not sure it’s allowed?
What
Come intohappens if or
the office and ask I break the rules?
email su.elections@uwl.ac.uk.
The Returning Officer could potentially disqualify you from the election or stop
the election altogether.