Job description/person specification

Project Manager
1 post based in Islamabad
Active Citizens Programmes
Department/
Job title
office
Islamabad

Job holder Job code

Job type Full Time Contractual (2 years) Pay band G

Line manager Shazia Khawar Post-related PKR 55,000-92,000

allowances

The United Kingdom’s international organisation for educational opportunities and cultural relations. We are registered in England as a charity. Revised October 2006
 This is a fixed term post to manage the project
Extra Information through its first phase which lasts for 2 years

2
Job description
Guidance on completing job descriptions can be found on the HR intranet site at
http://bcnet.britishcouncil.org:8000/hr/pmpd/example.htm

3
 To contribute to the achievement of the British Council objectives through the planning,
management, delivery and evaluation of a programme and portfolio of projects as agreed with
Head of Programmes.
Job aim
To contribute to the development of BC Pakistan as a high performing country operation. To
model the values and principles of a collaborative, integrated and mutually supportive team

Number of staff managed 0 As line manager 0 As countersignatory

Finances managed

Duty and standards – measurable in terms of time, cost, quality or quantity. Please note this list is
not to be regarded as exclusive.
Delivery, Management and Impact of projects
To manage and deliver a project to plan in support of wider Programme objectives
1 Duty ( 70 %) To ensure effective monitoring & evaluation of all projects including compilation of scorecard data and using
client specific evaluation tools as needed, determining and working towards project key performance indicators
(KPIs)

• Corporate standards of project management are met at all times

• Projects are delivered on time, within budget with all impact and income targets met and as set in job
plans and activity plans
• Client requirements determined and met on time with positive feedback from the client
• All projects are monitored and evaluated on time and as set out in the project plans
Standards
• Scorecard data is available as determined by the project plan and the country monitoring & evaluation
reporting plan
• Income targets are met
• Contribute to the development of the project plan

Relationship Building
To develop effective networks, strengthen the BC’s role in networks, and exploit market opportunities in order
to advance the Programme / project strategy
To maintain relationships with internal and external stakeholders (T2s) of projects, to enable effective project
2 Duty (10 %)
delivery
To do this through effective relationship management through direct contact, high wuality events, contacts and
exchanges.

• A plan for managing relationships exists and is followed in line with the details given in the job plan
• Code of conduct and British Council values adhered to in all relationships
• Scorecard data on quality and impact of relationship captured and reported in accordance with
Standards
Country monitoring and evaluation schedule.
• Media outputs defined in the job plan and/or SLA with Marcoms team are met
• Marketing approach and tools meet the impact defined in project and job plans
Budget & Risk Management
Effective business risk management of all projects is done on a regular basis and as defined in the project plan
4 Duty (5 %) and reported accurately in the monthly FCCF meetings
Manage the financial accounts and budgets of projects
Assist in securing funding/partnership support for all projects
• Income and expenditure targets achieved as defined in the project and job plan
Standards • FCCF format and standards met
• All standards as laid out in Essential Finance and in the Approval Limits, met and adhered to

4
 Team Development
Support Heads of Programmes in developing strong and professional programme & project teams
To identify opportunities for staff learning and development
5 Duty ( 5 %)
To provide mentoring and support to project support teams
To work effectively with colleagues across all activity streams

• Principles of BC values and code of conduct are met at all times

Standards
• Positive feedback received through upward feedback forms
Marketing and Customer Service
To implement SLAs as part of the delivery of an agreed infromation strategy, as agreed with the Marcoms team
in order to ensure projects and related events, activities and services are effectively marketed.
6 Duty ( 10 %)
To effectively share knowledge within teams
To ensure effective management of all data through the constructiuon and maintenance of an integrated
contacts database.
• Contacts database is constructed in line with standards and time frame agreed with Heads of
Programmes.
Standards
• Media outputs defined in the job plan and the SLA are met
• Marketing approach and tools meet the impact defined in project and job plans.

5
Person specification
Managers should select competencies from the Organisational Skills Profile and should use no more than 8 for recruitment and
selection purposes.

All criteria will be used for

Criteria: behavioural competencies
(assign levels), skills, knowledge
experience, and specialist
qualifications.
Behaviours
performance management
Essential (E) or purposes.
desirable (D). Indicate here (Y or N) if a
criterion is to be used for
recruitment and selection.
If a criterion is to be used for
selection, please state here
how it will be measured (e.g.
application form, interview,
performance evaluation

1 Achievement – level 3 E N
Application, Interview,
Relationship Building for Influence –
2 E Y Evaluation(internal
level 2
candidates only)
Application, Interview,
3 Teamworking – level 2 E Y Evaluation(internal
candidates only)
4 Working strategically – level 2 D N
Application, Interview,
5 Analytical thinking – level 2 E Y Evaluation(internal
candidates only)
Application, Interview,
6 Entrepreneurship – level 2 E Y Evaluation(internal
candidates only)
Generic Skills
Application, Interview,
Project & Contract Management – level
5 E Y Evaluation(internal
2
candidates only)
6 Communication – level 2 E Y Application and interview
Job Families: technical skills,
knowledge and experience
Application, Interview,
Experience of working with national and
7 D Y Evaluation(internal
International NGO’s
candidates only)
Masters degree in social science or
8 E Y Application, Interview
relevant field

Any special requirements of the job, including any legal requirements e.g. restrictions on employment, occasional unsocial hours,
flexible working, passport status.

The job will involve frequent travel to Peshawar and Abbottabad as the work will focus on Active Citizens Programme
communities in Khyber Paktunkhwa.

Submitted by

Date