SAP OVERVIEW

CITEK Technology JSC.

Ngày 6/21/2018
2 Content

 SAP Overview

 SAP modules:

Sales Distributions (SD)

Materials Management (MM) + Barcode

Production Planning (PP)

Financial Accounting (FI) : AR, AP, AA, CM, GL, CS

Controlling (CO)

Business Objects (BOBJ)

 Q&A
3 SAP OVERVIEW

Bán hàng SD FI Kế toán tài chính

Sales & Financial
Distribution Accounting
Kho & Mua hàng Kế toán quản trị
MM CO
Materials Controlling
Mgmt.
Sản xuất PP TR
Production Treasury
Planning

SAP S/4 HANA

QL chất lượng QM
Quality
PS
Project
Mgmt. System
PM
Plant WM
Bảo trì
Maintenance Warehouse

HR IS Quản lý kho chi tiết

Human Industry
Resources Solutions
4 SAP OVERVIEW
 5 SAP OVERVIEW

SAP System Landscape

DEV Server (physical) QAS (SEQ) Server (physical) PRD (SEP) Server (physical)

TEST Instance Delivery PRD Instance

DEV Instance
Client 400 Client 800
System Test >> PRD >>
Client 100 Transport Consultants Consultants
Golden >> Request
Consultants
Client 500 Transport
Key User Training System
Copy
Copy
Transport Testing PRD
Copy Instance
Client 600
Key User UAT Client 900
Client 300 Testing PRD
Unit Test >>
Consultants
SAP Notes Apply
Instance
Client 700
For Apply SAP Note
6 SAP OVERVIEW
7 Sales and Distribution module (SD)
8 Sales and Distribution module (SD)

 Customer master
data

 Material master
data

 Pricing, Discount,..

 Customer-material
information

 Output
9 Sales and Distribution module (SD)
 10 SD PROCESS

Sales Goods
Sales Contracts Inventories Billing Shipping
Activities Issues
 11 SD PROCESS

Sales Goods
Sales Contracts Inventories Billing Shipping
Activities Issues

COGS estimate, cost

and sales pricing
 12 SD PROCESS

Sales Goods
Sales Contracts Inventories Billing Shipping
Activities Issues
 13 SD PROCESS

Sales Goods
Sales Contracts Inventories Billing Shipping
Activities Issues

Shipping
plan
 14 SD PROCESS

Sales Goods
Sales Contracts Inventories Billing Shipping
Activities Issues

Information
for the other
departments
 15 SD PROCESS

Sales Goods
Sales Contracts Inventories Billing Shipping
Activities Issues

Information on
Production order
are inherited from
Sales Order
 16 SD PROCESS

Sales Goods
Sales Contracts Inventories Billing Shipping
Activities Issues

 Goods Receive from manufacturing

 17 SD PROCESS

Sales Goods
Sales Contracts Inventories Billing Shipping
Activities Issues

 Sales Order stock

 18 SD PROCESS

Sales Goods
Sales Contracts Inventories Billing Shipping
Activities Issues

Ship
immediately

Overdue
 19 SD PROCESS

Sales Goods
Sales Contracts Inventories Billing Shipping
Activities Issues

 The relation between Outbound Delivery and Sales Order

 20 SD PROCESS

Sales Goods
Sales Contracts Inventories Billing Shipping
Activities Issues
 21 SD PROCESS

Sales Goods
Sales Contracts Inventories Billing Shipping
Activities Issues
 22 SD PROCESS

Sales Goods
Sales Contracts Inventories Billing Shipping
Activities Issues
 23 SD PROCESS

Sales Goods
Sales Contracts Inventories Billing Shipping
Activities Issues

 The relation between Outbound Delivery and Invoice

 24 SD PROCESS

Sales Goods
Sales Contracts Inventories Billing Shipping
Activities Issues
 25 SD PROCESS

Sales Goods
Sales Contracts Inventories Billing Shipping
Activities Issues

 Manage Shipping schedules

 26 SD PROCESS

Sales Goods
Sales Contracts Inventories Billing Shipping
Activities Issues

 Manage Shipping schedules

 27 SD PROCESS

Sales Goods
Sales Contracts Inventories Billing Shipping
Activities Issues

 Freight cost
28 SD REPORTS

List of shipping
goods
29 SD REPORTS

Sales Order stock report by characteristics

30 SD REPORTS

Outbound Delivery and Invoice Status report

31 SD REPORTS

Revenue Analysis report

32 Production Planning module (PP)
33 Production Planning module (PP)

Master
Data Result
Business Process
Transaction Decision
Data

LTP MPS MRP Execution

Important*

LTP: Long-term planning

MPS: Master Production Scheduling
MRP: Material Requirement Planning
34 Production Planning module (PP)
35 PP Process
36 PP Process
37 PP Process
38 PP Process
39 PP Process
40 PP Process
41 PP Process

Planned Independent Requirements

42 PP Process

Create
Production
Order
43 PP Process

Create
Production
Order
44 PP Process
Transfer raw material to production location
45 PP Process
Goods Issue raw material to production
46 PP Process
Confirm for operations in production
47 PP Process
Confirm for operations in production
48 PP Process
Goods Received products after produced
49 PP Process

Goods Received products after produced

50 PP Process

Manage quality for products

51 PP Process

Finish production order

52 PP Reports

Stock and Requirement list for material

53 PP Reports

List of production orders

54 PP Reports

Stock for Materials

55 Materials Management module (MM)
56 TỔNG QUAN PHÂN HỆ QUẢN LÝ KHO

Client: Mức cao nhất

trong cấu trúc tổ chức
hệ thống SAP. Bao
gồm toàn bộ dữ liệu,
thông tin cấu hình,
các nghiệp vụ của
doanh nghiệp trên hệ
thống, mỗi client khác
nhau phục vụ cho các
mục đích khác nhau
57 TỔNG QUAN PHÂN HỆ QUẢN LÝ KHO

Company code: là một

thực thể pháp nhân, có
đơn vị hạch toán độc
lập (Đơn vị tổ chức nhỏ
nhất có báo cáo tài
chính riêng).
58 TỔNG QUAN PHÂN HỆ QUẢN LÝ KHO

Purchasing
Organization: Là
phòng ban chịu trách
nhiệm mua hàng, chịu
trách nhiệm đàm phán
giá và các điều khoản
giao hàng đối với NCC.

Purchasing Group: Là
những nhân viên/ nhóm
nhân viên chịu trách
nhiệm mua hàng trực
tiếp.
59 TỔNG QUAN PHÂN HỆ QUẢN LÝ KHO

Plant: tương ứng với khu

vực tập trung các kho,
Plant có thể là một nhà
máy/ chi nhánh/ nhóm
các nhà kho.
60 TỔNG QUAN PHÂN HỆ QUẢN LÝ KHO

Storage location: Mỗi

Plant được chia thành
đơn vị nhỏ hơn là
Storage location. Việc
nhập, xuất, tồn kho
của vật tư được thực
hiện ở cấp Storage
location.
61 TỔNG QUAN PHÂN HỆ QUẢN LÝ KHO
62 TỔNG QUAN PHÂN HỆ QUẢN LÝ KHO
63 TỔNG QUAN PHÂN HỆ QUẢN LÝ KHO
64 TỔNG QUAN PHÂN HỆ QUẢN LÝ KHO

 Storage Type là khu vực lưu trữ của hàng hóa trong kho. Ví dụ: lưu trữ
trên kệ cao, kệ thấp, hàng rời, nơi nhận hàng, nơi xuất hàng…
65 TỔNG QUAN PHÂN HỆ QUẢN LÝ KHO
 Storage section: Dùng để nhóm các storage bin có cùng đặc điểm trong cùng
1 storage type. Ví dụ: trong một storage type sẽ chia thành 2 storage section:
nhóm các mặt hàng luân chuyển nhanh, nhóm các mặt hàng luân chuyển chậm

 Storage bin: Là đơn vị nhỏ nhất lưu kho có địa chỉ cụ thể. Ví dụ: 02-04-03 là
một địa chỉ trong kho ở vị trị hàng 2, cột 4, tầng 3.
66 MM Process

1. Batch determination
Lot 4. Lot size
Batch
Size

Quality
Material
master 5. Safety stock,
2. Manage quality re-order point,
of materials
Safety lead-time,…
Stock

3. Manage classify
information M. Type
M. Group Material Master
P.Hierarchy
67 MM Process
68 MM Process
69 MM Process
70 MM Process
71 MM Process

Vendor
Information:
-Reconciliation
account
-Payment terms
-Payment methods
72 MM Process
73 MM Process

Purchase Invoice
RFQ, Purchase Goods
Requisitio Verificatio
Quotation Order Received
n ns

Purchase Requisition: Can come from 2 sources: directly from request departments or after
run MRP of production planning module

Request
Departments
MRP
(Material Requirement Planning)

Requisition Requisition

Purchasing
74 MM Process
75 MM Process

Purchase Invoice
RFQ, Purchase Goods
Requisitio Verificatio
Quotation Order Received
n ns
76 MM Process
77 MM Process

Purchase Invoice
RFQ, Purchase Goods
Requisitio Verificatio
Quotation Order Received
n ns
78 MM Process
79 MM Process

Purchase Invoice
RFQ, Purchase Goods
Requisitio Verificatio
Quotation Order Received
n ns
80 MM Process

Purchase Invoice
RFQ, Purchase Goods
Requisitio Verificatio
Quotation Order Received
n ns

 Purchase Order contains:

 List of materials or services are needed to purchase
 Quantity
 Vendor
 Price conditions: net price, tax, fee, charge, other payables,…
 Schedule Delivery date
 Purchasing department and storage location
 Payment terms
 …
81 MM Process
82 MM Process
83 MM Process
84 MM Process
85 MM Process

Purchase Invoice
RFQ, Purchase Goods
Requisitio Verificatio
Quotation Order Received
n ns

Storekeeper received purchasing documents (carry out to take a sample, if pass the
quality conditions, go to goods received process)
86 MM Process
87 MM Process

Purchase Invoice
RFQ, Purchase Goods
Requisitio Verificatio
Quotation Order Received
n ns
Logistics Invoice Verification

Or
PO
PO
Invoice
Goods Received

? Invoice verification
88 MM Process

Purchase Invoice
RFQ, Purchase Goods
Requisitio Verificatio
Quotation Order Received
n ns

Incase Buyer has planned delivery costs,

system will update the variance between
invoice and cost estimate on purchase order
(condition type) to the stock

Incase Unplanned Delivery costs, system will

update the unplanned cost to the stock
89 MM Process
90 MM Barcode
91 MM Barcode
92 MM Barcode
Barcode and warehouse management
93 MM Barcode
Sales process with barcode
94 Financial Accounting module (FI)
95 FI module
96 FI - ARAP module

• Customer Group:
97 FI - ARAP module

• Vendor Group:
98 FI - ARAP module

Reconciliation account in Customer/Vendor master

Sub-Ledger and Ledger

Vendor Master Vendor number

GL Account Master
Customer Master Customer
number Reconciliation account

Asset Master Asset no

99 FI - ARAP module
100 FI - ARAP module
101 FI - ARAP module
102 FI - ARAP module

• Receivable from SD module

103 FI - ARAP module
104 FI - ARAP module
105 FI - ARAP module

• Payable from MM module

106 FI - ARAP module
107 FI - ARAP module
108 FI - AA module

Asset class
109 FI - AA module
110 FI - AA module
111 FI - AA module

Process to buy new asset integrate with MM module

Asset
accountant
Follow-up Purchase
and checking requisition
Create
Check asset
acquisition

Invoice Purchasing
Purchase
receipt order
Accounting

Goods receipt
Warehouse
clerk

Error tolerance
112 FI - AA module

Steps to run depreciation

113 FI - AA module
114 FI - CM module
115 FI - CM module

Do entry to cash receivable

116 FI - CM module

Do entry to cash payable

117 FI - CM module
Cash-flow report:
118 FI - CM module
119 FI - GL module
120 FI - GL module
121 FI - GL module
124 FI - CS module

Company is
using SAP ERP,
data will be
updated to CS
module
automatically by
each
transaction

Company is not
use SAP ERP,
data will be
uploaded from
excel file to
system
125 FI - CS module
126 FI - CS module

Elimination Intercompany Receivables/Payables

IDES Manufacturing
(200)

Bán hàng

IDES Trading
(100)

Cuối kỳ chưa thanh toán

công nợ:
Unit 200 phải thu:
9,500,000
Unit 100 phải trả:
9,500,000
127 Controlling module (CO)
128 CO module
129 CO module
130 CO module

Operating Concern
(An organizational unit representing the structure
of Profitability segments for the enterprise)

1100 1000
(Organizational unit for) which the Marketing Marketing

Controlling Area management of costs and profits can be

performed. Public Sales Public Sales
Relations Relations

(Organizational unit normally represents a Company Code Company Code

Company Code legal/tax entity for external reporting which 1012 1013
allows creation of balance sheet, as well as P &
L.)

Profit Center (Areas of responsibility in the company that

incur costs and revenue) $ $ $

PC1 PC2 PC3

Cost Center (Areas of responsibility in the company

that incur costs)
Finance Accounting Support Logistic
131 CO-OM module

Overhead Cost Controlling (CO-OM)

 Overhead Cost Controlling:

 Cost Center Accounting
 Internal Orders
 Activity-Based Costing

 SAP AG 1999
132 CO-OM module
133 CO-OM module
Planning for Cost center/Internal Order by each cost element
134 CO-PC module

Product Costing
 135 CO-PC module
Material (Price Control): Price calculation method
1/ S – (Standard Price): If a material is
assigned a standard price (S), the value
of the material is always calculated at
this price. If goods movements or invoice
receipts contain a price that differs from
the standard price, the differences are
posted to a price difference account. The
variance is not taken into account in
valuation.
2/ V – (Moving Average Price): If a
material is assigned a moving average
price (MAP), the price is automatically
adjusted in the material master record
when price variances occur. If goods
movements or invoice receipts are
posted using a price that differs from the
moving average price, the differences
are posted to the stock account; as a
result, the moving average price and the
value of the stock change.
136 CO-PC module

Cost component of Finished goods

BOM: Example Routing

P-100
FERT Definition Routing

1 1 1 1 1 1 A routing describes a sequence

100-100 100-200 100-300 100-400 100-500 100-600 100-700 of production steps
HALB HALB HALB HALB HALB ROH ROH

1 100-110 1 100-210 1 100-310 1 100-410 1 100-510 Example

ROH ROH ROH ROH ROH
1 100-120 1 100-420 Operation 10 Staging
ROH ROH
20 Preassembly Operations are
1 100-130 1 100-430 performed at
ROH ROH 30 Final assembly work centers
1 100-431 40 Checking
ROH Costing
3
levels 50 Delivery
1 100-432
ROH
2
1 100-433
ROH
1
 SAP AG 1999  SAP AG 1999

BOM: A formally structured list of the Routing: A representation of how

components that make up a product or you process work on your floor.
assembly. The list contains the object Typically, a routing is made up of a
number of each component, together with series of operations, also called
the quantity and unit of measure. routing steps.
137 CO-PC module

Cost component of Finished goods

BOM Overhead Finished

Routing
cost goods
138 CO-PC module
139 CO-PC module

Goods issue raw

materials to
production order
140 CO-PC module

Goods received
finished goods
with price
estimate
141 CO-PC module

Sender Tracing
factor

Cost
element

Receiver
142 CO-PC module

 Material ledger is a function which uses to calculate actual cost of materials

Automatic Execution Number of

functions materials
143 CO-PC module
144 CO-PC module

 Report to compare plan cost and actual cost

Price S Actual Cost

Inventory
value
145 CO-PA module
 146 CO-PA module

Profit Center
A profit center is an
organizational unit in
accounting that reflects a
management-oriented
structure of the organization
for the purpose of internal
control.
can analyze operating results
for profit centers using either
the cost-of-sales or the period
accounting approach.
147 CO-PA module

Characteristics are the

criteria in Profitability
Analysis (CO-PA)
according to which you
can analyze your
operating results and
perform differentiated
sales and profit planning.
The combination of the
values for the
characteristics in an
operating concern is
called a Profitability
Segment .
148 CO-PA module

Value fields are only

required in
costing-based
Profitability Analysis.
These are the fields
that contain the
currency amounts and
quantities that you
want to analyze in
CO-PA. They
represent the structure
of your costs and
revenues.
149 CO-PA module

Create revenue plan, quantity, direct cost for each characteristics

150 CO-PA module

Planning level

Characteristics

Planning
methods
151 CO-PA module

Actual transactions
from SD, MM, FI,.. Inherit data in COPA

Revenue
COGS
Quantity – Value Quantity

Revenue/Cost Company
elements Customer
Product
Profit center
152 CO-PA module
153 Business Objects (BOBJ)
154 BOBJ module
155 BOBJ module
156 BOBJ module
Q&A

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