PAPERWORK

Chemical Engineering Sports Day (World Cup Chemical 2018)

Chemical Engineering and Energy Sustainability Department
2018/2019 Session

Organized by
Third Year Students Cohort 2016/2017
Faculty of Engineering Association of Chemical Engineering Students
(FACES)
Department of Chemical Engineering and Energy Sustainability
Faculty of Engineering
Universiti Malaysia Sarawak

Date
24th November 2018

Venue
Department of Chemical Engineering and Energy Sustainability
1.0 AIM
This proposal is drafted and presented to obtain approval from Dean of Faculty of Engineering,
Universiti Malaysia Sarawak in order to organize Chemical Engineering Sports Day (World
Cup Chemical 2018) which is located at Department of Chemical Engineering and Energy
Sustainability.

2.0 INTRODUCTION
The proposed Chemical Engineering Sports Day (World Cup Chemical 2018) is an annual
activity organised by the third-year students of Faculty of Engineering Association of
Chemical Engineering Students (FACES). This activity aims to strengthen the bonds among
the chemical engineering students and lecturers as one big family. In terms of teamwork, this
activity will polish the students’ teamwork among the team members and the students. This
program will also help to boost their self-confidence level. Apart from imparting the benefits
for the students, this program will also give advantage for the third-year students in organizing
events as to polish their leadership and management skills. Supports and encouragement from
lecturers, staffs, parents and students are needed for this program to be successful.

3.0 PURPOSE
The purpose of this paperwork is to get the approval from the Program Advisor, Head of
Department of Chemical Engineering and Energy Sustainability, and the Dean of Faculty of
Engineering. This is to approve the third-year students of Chemical Engineering and Energy
Sustainability to organize Chemical Engineering Sports Day (World Cup Chemical 2018),
which involves the Chemical Engineering students to gather and get to know each other
through multiple activities that will be held during Chemical Engineering Sports Day (World
Cup Chemical 2018). The program will be organized on the 24th November 2018 in and around
the department compound and selected campus areas.

4.0 OBJECTIVES
The Chemical Engineering Sports Day (World Cup Chemical 2018) has few objectives which
need to be achieved by the end of this activity as follow:
1. To impart teamwork, leadership, management, and social skills;

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 2. To strengthen the bond between students and lecturers in Chemical Engineering and
Energy Sustainability Department; and
3. To create a new and exciting experience to the students on healthy lifestyle through sports
and games.

5.0 PROGRAMME DETAILS

The date, time and place for Chemical Engineering Sports Day (World Cup Chemical 2018)
are as follow:

Date: 24th November 2018

Time: 7.00 a.m. - 5.00 p.m. (Saturday)
Venue: Chemical Engineering and Energy Sustainability Department Building
Theme: World Cup Chemical 2018

5.0 ORGANIZER
Third Year Students of Chemical Engineering and Energy Sustainability Cohort 2016/2017.

6.0 TARGETED PARTICIPANTS

This program is only open to all student in Department of Chemical Engineering and Energy
Sustainability which are as follow:
i. First Year Students (Cohort 2018/2019)
ii. Second Year Students (Cohort 2017/2018)
iii. Third Year Students (Cohort 2016/2017)
iv. Fourth Year Students (Cohort 2015/2016)

7.0 PROGRAM TENTATIVE

The program tentative for Chemical Engineering Sports Day (World Cup Chemical 2018) that
to be held on 24th November 2018 (Saturday) is shown in Table 1.

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 Table 1 Program Tentative for Chemical Engineering Sports Day (World Cup Chemical
2018).
Date Time Tentative Venue
7.00 a.m. – Registration Main Lobby of
8.00 a.m. Department of
Chemical
Engineering and
Energy
Sustainability (Main
Lobby, JKKST)
8.00 a.m. – Breakfast Main Lobby, JKKST
8.30 a.m.
8.30 a.m. – Warming Up & Zumba Main Lobby, JKKST
9.00 a.m.
9.00 a.m. – Ice breaking – Grouping Session Main Lobby, JKKST
24th November 2018 9.15 a.m.
(Saturday) 9.15 a.m. – Station Station 1 Main Lobby, JKKST
12.00 p.m. Games Blow the bubble
(Snap the
photos)
Station 2 Bus Stop, FSTS
Action quiz
Station 3 Between FK and
Drop the coin FSTS walkway
Station 4 Foyer FK
Bread Face
Station 5 FIT
Water Balloon Pass
Station 6 CTF 1
Group rope
skipping

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 Station 7 HEPA
Faulty radio
Station 8 Main Entrance,
Love Link DETAR PUTRA
Station 9 Walkway Tunnel,
Singing Limbo UNIMAS’s Main
Entrance
Station 10 Main Entrance,
Bounce to target DETAR PUTRA
12.00 p.m. – Lunch break and Solat Zohor Main Lobby, JKKST
1.30 p.m.
1.30 p.m. – Telematch Bottle Fishing JKKST
3.30 p.m. Long Pole (Galah
24th November 2018 Panjang)
(Saturday) Do what as I say!
Balloon Fight
Dodgeball
3.40 p.m. – • Speech from the Director Main Lobby, JKKST
4.15 p.m. of Chemical Engineering
Sports Day (World Cup
Chemical 2018)
• Speech from the Head of
Department Chemical
Engineering and Energy
Sustainability
• Speech from the Deputy
Dean of Student Affairs
and Alumni Faculty of
Engineering.

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 4.15 p.m. – Prize giving ceremony Main Lobby, JKKST
24th November 2018 4.50 p.m. and Group Photo Session.
(Saturday)
5.00 p.m. End of Program Main Lobby, JKKST

8.0 PATRON AND COMMITTEE MEMBERS

The and patron and committee members for Chemical Engineering Sports Day (World Cup
Chemical 2018) is shown in Table 2 and Table 3.

Table 2 Patron for Chemical Engineering Sports Day (World Cup Chemical 2018).

Position Name
Dean of Faculty of Engineering Associate Professor Ir Dr Siti Noor Linda Taib
Deputy Dean of Student Affairs and Alumni of Dr. Nazeri Abdul Rahman
Faculty of Engineering
Head of Department of Chemical Engineering Assoc. Prof Dr. Rubiyah Haji Baini
and Energy Sustainability

Table 3 Committee Members for Chemical Engineering Sports Day

(World Cup Chemical 2018).

Position Name Matric Number

Course Coordinator/ Advisor Dr. Josephine Lai Chang Hui -
Director Shatishkomar A/L Ramesh 57831
Assistant Director Calvin anak Jose Jol 58517
Secretary Prescilla anak Nicholas Ubong 59119
Treasurer Gloria Justi 58624
Safety and Discipline Wanbaiduri binti Budia (Leader) 58274
Dyg Sharifah Rozelia biti Kamel Shariff 58553
Hanson anak Dalun 58636
Mohamad Afiq bin Mohd Asrul 58718
Welfare and Transportation Nurizzati Hazwani binti Mohamad Nor 59051
(Leader)
Tan Min Chong 60044
Food and Beverages Alick Davidson anak Elciana 58434
Alvin anak Ahjun 55421
Amni Syazwani binti Azman 58456
Mohamad Nur Adib bin Ramli 58837
Nurul Mirza Syerliza binti Halimin 59090
Rereina ak Dovid @ David 59140

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 Yunni Farhana binti Mohammad Fadli 59253
Activities and Facilitators Mohammad Syafiq Iylia bin Jamadi 52538
(Leader)
Boniface ak Sintan 58511
Dyg Rashidah Wafa binti Abg Ibrahim 58544
Jacyntha Sunny ak John 56180
Muhammad Afiq bin Salahuddin 58786
Nadi Zulfika bin Suhaili 60013
Natalie Lyn ak Peter 58875
Nickry ak Bawin 56954
Nur Farunita binti Mohamad 57217
Nurul Hafiza binti Othman 59087
Nur Syazana Nasuha binti Mat Sahari 59022
Sazlan bin Sablin 57785
Stevenson Atra ak Ating 59207
Logistics and Media Mohd Badrul Mazidul bin Bolhassan 58745
(Leader)
Elton Laju ak Kuling 58572
Mohd Nazrin bin Hashim 56714
Nur Azmina binti Ibrahim 57179
Then Mun Yip 58152
Protocol Mutamilselvi A/P Mutukumar (Leader) 56893
Auzie Hanani binti Hashim 58495
Dyg Shariqah binti Awang Rapiee 58545
Nurshuhada binti Garip 59055
Nur Syahmina binti Ibrahim 57361
Gift and Hamper Anthonette ak James (Leader) 55514
Davina Simbah ak Chunggat 55791
Jessie Wong Hui Yien 56211
Khairul Izatul Izni binti Mohd Zin 56294
Monnie anak John 56741
Nur Athirah binti Abdul Mahrid 57163
Nurul Jannah binti Ismail 57583

8.0 BREAK-EVEN ANALYSIS

The income, estimated cost and break-even analysis of the program is shown Table 4, Table 5,
Table 6 and Figure 1.
The fee for this program is fixed at RM 10.00 per person. As such, the expected income,
expenses and break-even analysis for the Chemical Engineering Sports Day (World Cup
Chemical 2018) are as follows:

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 Table 4 Income for the Chemical Engineering Sports Day (World Cup Chemical 2018).
No. Content Total Students Total Fees (RM)
1. Year 1 Students 49 X RM 10.00 RM 490.00
2. Year 2 Students 49 X RM 10.00 RM 490.00
3. Year 3 Students 47 X RM 10.00 RM 470.00
4. Year 4 Students 47 X RM 10.00 RM 470.00
Grand Total 192 X RM 10.00 RM 1, 920.00

Table 5 Estimated cost for Chemical Engineering Sports Day (World Cup Chemical 2018).
No. Content Details Expenses (RM)
1. Flags and Activities Materials : RM 70.00 RM 100.00
Flags : RM 30.00
2. Foods and Beverages RM 4.00/participants X 192 participants RM 768.00
3. Hampers RM 49.00 X 10 hampers RM 490.00
4. Certificates RM 1.00/participants X 192 participants RM 192.00
5. Souvenir RM 30.00 RM 30.00
6. Emergency Fund For emergency purposes RM 148.00
7. FACES’s fund 10 % of collected fees RM 192.00
0.10 X RM 1,920.00
Grand Total RM 1,920.00

Table 6 Break-even analysis.

No. Subject Symbol Total Cost (RM)
1. Fixed Expenses X RM 1, 580.00
(Flags and Activities, Foods and
Beverages, Hampers, Certificates,
Souvenir).
2. Fee for each participant. Y RM 10.00
3. Fixed Cost for each Participants Z RM 9.00

The formula to calculate the break-even analysis is as follows:

𝑌−𝑍
𝐶𝑜𝑛𝑡𝑟𝑖𝑏𝑢𝑡𝑖𝑜𝑛 𝑀𝑎𝑟𝑔𝑖𝑛 = 𝑋 100%
𝑌
Thus, the expected profit percentage by organising the program is as follows:
𝑅𝑀 10.00 − 𝑅𝑀 9.00
𝐶𝑜𝑛𝑡𝑟𝑖𝑏𝑢𝑡𝑖𝑜𝑛 𝑀𝑎𝑟𝑔𝑖𝑛 = 𝑋 100%
𝑅𝑀 10.00
= 10 %
The estimated profit of this program shall be RM 1,920 X 0.10 = RM 192.00.

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 Profits Margin (RM)
500
32
0
0 50 100 150 200 250

Profit (RM)
-500

-1000

-1500

-2000
Number of Participants

Figure 1 Profits margin by organizing the sports day.

Figure 1 indicated that the program should collect fees from more than 176 participants to reach
minimum profits at RM32.00 which is 92% of the total students of Department of Chemical
Engineering and Energy Sustainability. The calculation was done by considering the collected
fees, fixed emergency fund and fixed total expenses.

9.0 LIST OF EQUIPMENT

The list of equipment for the program is shown in Table 7.
Table 7 List of equipment to be used for the Chemical Engineering Sports Day (World Cup
Chemical 2018).
No Equipment Quantity Note
1 PA system 1 Chemical Engineering and Energy Sustainability Department
2 Microphone 2 Chemical Engineering and Energy Sustainability Department
3 First-aid kit 2 Chemical Engineering and Energy Sustainability Department
4 Projector 1 Chemical Engineering and Energy Sustainability Department

10.0 GAME RULES

The game rules for the sports activities (station games) for the program is shown in Table 8.
Table 8 Games rules for station games.
No. Name Description
1. Blow the bubble One player will blow a bubble at a distance and the other members will
blow the bubble until it reaches whiteboard.
2. Action quiz One player will act few words given to the team for the team to guess the
words in 5 minutes.
3. Drop the coin A container filled with water will be placed in a distance and every player
will be given a coin. They will throw the coin into the container from a set
distance.

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 4. Bread Face Every team will from a line and will be given a piece of bread. Starting
from the first player to the last player in line, they will eat the bread which
will be placed on their face.
5. Water balloon Balloons filled with water will be thrown from one player to another player
pass in line from a set distance.
6. Group rope Two players will swing the rope and the other players in the team will jump
skipping over the rope one by one up until the last player. Once everyone is in, the
players will jump together 7 times for them to succeed.
7. Faulty radio An information/ phrase will be given to the first player in line. From that
player, the information will be whispered from one player until the last
player.
8. Love link In a team, few partners with same gender will be formed. Every partner will
bring an object to a container at a set distance with their foreheads stick
together.
9. Singing limbo Every player needs to play limbo while singing a song from the first player
to the last player in the team. The singing must be continuous.
10. Bounce to target Player will bounce the ping pong ball from a table into an egg carton. Marks
will be given depending on the number of balls in the carton.
11. Bottle fishing A nail is tied with a string and the string is tied around the waist of the
player. The player will insert the nail into a bottle and run to the finishing
line with the bottle.
12. Long pole The game is played by at least four players in each attack and defense team.
A team is attackers while another team is defenders, the role is decided by
throwing a coin. The body of attackers must always inside the grid. The
attack team can attack individually or in group, all depending on the
strategic plan chartered out by the captain.
13. Do what I say Level 1: Do what I say, say what I say.

Level 2: Say what I say, do apposite what I say.

Level 3: Do apposite what I say, say opposite what I say.

14. Balloon fight Balloon will be tied to the players’ ankle. This is a team vs team
competition. Burst the balloon of another team in 5 minutes. The team with
the most balloon left is the winner.
15. Dodgeball Eliminate all players of the opposing team by throwing balls and hitting the
opposing player below the shoulders.

11.0 SAFETY RULES

The safety rules for the sports day activities for the program is as Table 9.
Table 9 Safety rules for sports day activities.
Matters Activities Description
Preparation of first-aid kit. The organizer shall write
memo information to borrow
first-aid kit from the

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Before the sport day
(Behind the scene)
During the sports day
12.0 POST-EVENT ACTIVITIES
The post-event activities of the program are as follows:
a) Evaluation in terms of plans, event goals, budget;
b) Venue evaluation in terms of suitability and ease of functions;
c) Clearing, cleaning and dismantling;
Ensuring the activity site is
safe and clean.
Monitor and evaluate the food
menu.
Ensure all participants wear
proper attires.
Safety and discipline briefing
before the activities started.
Always alert with emergency
or condition
Ensure the program run Control the movement of
smoothly.
Ensure the total number of Taking attendance before and
participants is the same for after the program
throughout all the activities.
Department of Chemical
Engineering and Energy
Sustainability
The organizer shall ensure the
activity site is unharmed and
prepare proper signage for the
program.
The organizer will meet the
food and beverage team to
inform them regarding the
food cleanliness issues.
The organizer to inspect the
participants’ attire where
shoes is necessary.
The organizer to inform all the
participant to alert for their
safety and discipline.
The organizer must be in
standby mode for any
emergency might happen and
at least get ready with all the
emergency contacts such as
Pihak Keselamatan Unimas,
Unimas Clinic and
Ambulance and etc.
participants during formal
session such as meal time or
lunch break, Prize Giving
ceremony and throughout the
activities.
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