MINUTES

MUNICIPAL BUILDING COMMISSION

August 26, 2010
7:30 p.m.

The Winfield Municipal Building Commission meeting was called to order at 7:30
p.m. on August 26, 2010 at Winfield Town Hall by Huey Lovejoy, Chairman.

Members Present: Huey Lovejoy, John Marshall, and Dick Whitney.

Members Absent: Pat Woodrum

Others Present: Mayor Ron Stone; Jackie Hunter, Town Recorder; Tim LaFon,
Town Counselor; Gloria Chapman, Staff, Jessie Parker, Town Engineer.

MINUTE APPROVAL – July 22, 2010 Regular meeting. Motion was made by
John Marshall to approve the minutes, seconded by Dick Whitney. Motion
carried.

FINANCIAL REPORT – July 2010. Motion was made by Dick Whitney to

approve the July 2010 Financial Report, seconded by John Marshall. Motion
carried.

REPORTS – Infrastructure Projects. The Mayor reported that the sidewalks

were complete, but the contractor was still waiting for the benches which have
been ordered.

The Mayor stated that the Storm Sewer Project was awaiting notification of loan
closing by the United States Department of Agriculture.

OLD BUSINESS:

Sidewalk Improvement Project – Transportation Enhancement Grant.

The Mayor informed the members that we have also applied for two Community
Challenge grants; one for streetscapes and one for land use, which can be used
for further sidewalk projects.

Craigo Drainage Issue – Tim LaFon stated that a preliminary hearing will be
held on September 27, 2010 and the final hearing is scheduled for November
15, 2010.
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August 26, 2010
Minutes, Municipal Building Commission

NEW BUSINESS

Lang Masonry - Change Order #1

Jessie Parker presented Change Order #1 to the Sidewalk Improvement
Contract with Lang Masonry increasing it from $116,913.43 to $119,328.43. The
extra $2,415.00 would cover cost to purchase crushed block fill for backfilling
around sidewalks. The original thought was that there would be enough fill
material within City limits, but the material proved to not be suitable nor enough
quantity. John Marshall moved to approve Change Order #1 to increase the
contract by $2,415.00. Dick Whitney made a second. Motion carried.

Lang Masonry – Pay App. No. 4 - Sidewalk Improvement Project.

Jesse Parker of S & S Engineers presented to the members Pay Application No.
4 in the amount of $4,896.00 from Lang Masonry. Motion was made by Dick
Whitney to approve Pay Application #4 and seconded by John Marshall. Motion
carried.

Storm Water Project – Woodland Forrest Emergency Bridge Repair

Agreement & Notice to Proceed.
Jessie Parker presented the Agreement and Notice to Proceed on the Woodland
Forrest Emergency Bridge Repair using town funds which would be reimbursed
by funds from the Storm Water Project, contingent upon closing of the loan from
the United States Department of Agriculture. John Marshall moved to accept the
Agreement & Notice to Proceed with the Woodland Forrest Emergency Bridge
Repair. Dick Whitney made a second. Motion carried.

Good of the Order - The Mayor reported that the Division of Highways is
interested in extending the turn lane on Route 817 from the bridge to the
middle school. They will be holding an informational meeting on Monday,
September 27 at 8:30 a.m. in the old courtroom at the Courthouse. He
encouraged member to attend and express their support for the project.

Adjournment: Motion was made by John Marshall and seconded by Dick

Whitney to adjourn at 8:20 until the next special meeting on September 23, 2010
at 7:30.

__________________________
______________________________
Huey Lovejoy, Chair Jackie Hunter for Pat Woodrum
Secretary