Presentation and Communication Skills 2017

RESUME/CV/COVER LETTER
The average employer spends only 10 seconds looking at a resume. Yet it is the only
contact you have with the potential employer. Most employers are actually looking
for a reason NOT to interview you. There is no room for anything but a flawless,
compelling document that reflects who you are and what you've accomplished in the
most beneficial light. In this increasingly competitive job market, your resume is your
first opportunity to stand out among the hundreds of job seekers applying for the
same position as you. The purpose of your resume is to make a good first impression
and ensure that you procure an interview.

So how can you ensure that your resume shows you in the best light? That is what this
class is all about.

To start with let us examine the words “resume”, “CV” and “biodata”. These words
are frequently used interchangeably; but they mean slightly different things.

RESUME

Resume is a French word meaning "summary". A resume is ideally a summary of

one's education, skills and employment which is submitted when applying for a new
job. A resume does not list out all details of a profile, but only some specific skills
customized to the target job profile. Therefore it is usually not more than two pages
long.

C.V. - CURRICULUM VITAE

Curriculum Vitae is a Latin word meaning "course of life". It is more detailed than a
resume, generally 2 to 3 pages, or even longer as per the requirement. A C.V. lists out
every skill, all the jobs and positions held, degrees, professional affiliations the
applicant has acquired, and in chronological order. A C.V. is used to highlight the
general talent of the candidate rather than specific skills for a specific position. It is
often used by people applying for academic positions.

BIO DATA

Bio Data is the short form for Biographical Data. In a bio data, the focus is on personal
particulars like date of birth, gender, religion, race, nationality, residence, marital
status, and the like. A chronological listing of education and experience comes after
that. A bio data is generally used when applying for defence jobs, government jobs or
research grants.
 Presentation and Communication Skills 2017

In order to be effective, you should suit your resume to the post for which you are
applying. ADAPT and UPDATE. Two most important aspects are: CONTENT and
FORMATTING. Use formatting to enhance your the readability of your resume that
lead to enhanced chances of your employability.

Think about what is the sort of environment in which you would like to work. Now
think about what you are bringing to the table. Is there a mismatch?

NBA Attributes of Undergraduate Engineering Education.

Engineering Problem Design and Conduct Modern Tool The Engineer

Knowledge Analysis Development Investigation of Usage and Society
Solution Complex
Problems
Environment Ethics Individual and Project Life Long
and Team Work Communication Management Learning
Sustainability and Finance

Content:
1. Heading and Contact details: The heading of your resume is not the
word “resume” it is your name. Make sure your name stands out (use a
different font size). Choose appropriate/professional email address like
yourname_lastname@gmail.com. Don’t give addresses like
luvpiku@gmail.com.
2. Objective: Don’t write an over-the-top objective. Make it simple. Write
the position you are interested in, the skills you have, the experience you
can bring to it, and the environment in which you wish to work. (Don’t
bluff. Lie at your own risk! ) use phrases like “I would like an
acknowledgement of my skills” If you cannot think of something
dynamic then don’t write an objective at all.
Eg. 1 - To obtain a position as an engineer or related position which offers
key participation, team oriented tasks, immediate challenges, and career
opportunity. Eg. 2 - Seeking the position of IT administrator, at the XYZ
 Presentation and Communication Skills 2017
Corporation where I can utilize my excellent skills in network security
and knowledge of operating systems to improve the operational
efficiency.
3. Education: Write in reverse chronological order. Include all the details
(qualification, institution’s full name, location and affiliation. Your year
of passing and marks obtained). It is advisable to not mention low
score/percentage. Here, you can also include core subjects, units or
highest marks. Always mention the location of your institution.

Example:

Education

• Graduation: B.Tech in Mechanical Engineering

VJTI, Matunga, Mumbai-19 (2013)
CPI: 8.58 (Sem. VI)

• Higher Secondary School: ( PCM with CS )

St. Mary’s Convent High School
Tardeo, Mumbai-34 (2000)
I.C.S.E. Percentage: 94.5

• High School: St. Mary’s Convent High School

Tardeo, Mumbai-34 (2008)
I.C.S.E, Percentage: 86.5
-------------------------------------------------------------------------------------
 Presentation and Communication Skills 2017
Academic Qualifications

B.Tech in Mechanical Engineering (Final year), VJTI, Matunga, Mumbai-19

Cumulative Point Index 8.7
Degree/ Institution University/ Year of % or CGPA
Course Board Passing of Marks
B.Tech Veermata Mumbai 2016 8.7
Jijabai University (expected) (up to
Technical semister 5)
Institute
(V.J.T.I.),
Matunga
XII Kishinchand Maharashtra 2012 94.67
Chellaram State Board
(K.C.)
College,
Churchgate
X Queen Mary I.C.S.E. 2010 90.71
School,
Grant Road

4. Projects: List the significant projects that you have completed in the
course of your education. Briefly describe what the project was about and
who guided you.

5. Workshops: This is where you mention any co curricular activities that

you may have participated in.

6. Professional or career-related experience: For each entry, include: your

position, name of the company, location, the duration of your work, and
bulleted description of your duty-key skills. Ideally, start each of these bullet
statements with an action word. Eg. Developed, analysed, executed,
invented. Highlighting is the most important aspect here. This needs to be
done through formatting and wording.

Example:
Presentation and Communication Skills 2017
M/s Emhart Teknologies India Pvt. Ltd. (A Stanley Black & Decker Group)

Sales Engineer

June 7, 2012 – July 7, 2013

 Was part of the world’s Largest Speciality Fastners Manufacturer.

 Relooked at sales activities like initiating contacts with new customers &
negotiating at customer end if required.
 Broadened the company’s customer base by acquiring 10 new customers.
Accomplishment Statements—AKA Bullets

Think of your work experience as a series of achievements rather than duties or responsibilities.
You can do this by providing concrete details, expressing actions in terms of outcomes,
providing quantities, and giving a sense of the work place.
A good strategy is to think of your accomplishments in terms of :
ACTION/HOW + PURPOSE/WHAT + RESULT/WHY
Action/How – start each bullet point with an action verb (i.e. developed, created,
produced, executed) Purpose/What – what was the purpose of your action, your
responsibility, your assignment, project, etc.? Result/Why – what was the result of
your action, what did you accomplish?

Examples:
Developed (action/how) an after school program for elementary school
children focused on reading comprehension skills (purpose/what) which
resulted in the participation of 20 students (results/why)
Created and compiled investment portfolio worth $50 - $2M dollars for clients and
senior financial advisors
Scheduled, advertised, and hosted professional development workshops for
approximately 200 students to prepare them to interview for various internship
opportunities
Assessed customer needs to match with appropriate products and services
Serviced customers with product recovery techniques to satisfy customer needs
 Developed a “new member” packet for 30 newly recruited members
Facilitated a focus group of six student leaders to plan strategies goals for the
upcoming academic semester
Presentation and Communication Skills 2017
 Internship: Give details of any internship position that you have held. The
format will be the same as professional experience.
Example:
Internship
Tata institute of Fundamental Research (TIFR), Mumbai
June 2014 – ongoing
 Learnt and worked in the department of Nuclear and Atomic Physics
under Scientific Officer – Mr Jaydeep Gore
 Studied in depth, the working of the Medium Energy Heavy Ion
Accelerator at their Pelletron Linac Facility
 Assisted my guide by creating a software reference to analyse and
identifying input signals from the radiation detectors through Digital
Pulse Processing.

7. Technical Skills/relevant skills: These are meant to describe other

miscellaneous facts that relate to your career objective. These have to be
specific skills like languages known or technical knowledge of some sort.
The can also be skills like “good negotiator” or “experienced in mergers and
acquisitions”. Avoid vague phrases like “hardworking or team player”.
 Presentation and Communication Skills 2017
8. Inter/ intra college activities / Positions of responsibility: Here you can
mention the role that you have played in college events or festivals.

Example:

Event head, throwball, Enthusia

 Enthusia is VJTI’s national level sports festival encompassing all categories

of sports like badminton, tennis, throw ball, basketball, etc. as well as
athletics, aquatic and gymnastic events.
 Evens are conducted at Inter College as well as inter departmental level.

Events manager, Pratibimb (cultural festival of VJTI)

 Managed and hosted Zara Nachke Dikha and Ek Mein Aur Ek Tu (solo
dance and duet dance inter college competitions).

Member, S.R.A. (Society of Robotics and Automation)

 S. R. A. is an organisation which deals with robotics, machine vision,

automation and all their allied fields. Conducted a basic workshop on
robotics for 50 first year students.
9. Extracurricular activities: If you pursue sports or any artistic activity and
have performed at a competitive level, this is where you mention it.

10. Other activities: The only section to know you as a ‘person’. Hence, it is
important to highlight things that throw light on your behavior, social skills
and overall development of your personality. Be as specific as possible.

11. Personal data: Give only most relevant data; information such as religion,
marital status, nationality, etc. are not always required. To be included are
telephone numbers, address and email.
Presentation and Communication Skills 2017
12. References: Write full names and designations. Take permission before you
mention anyone’s name.

Formatting and lay out

 File name: Give your resume a professional name (Namita Doshi).
 Use standard A4 size paper.
 Print on only one side of the paper.
 Balance text and white space. There should be a margin space on either side
of the page. At the same time, large spaces should not be left in between the
points or sections.
 Make your resume look consistent throughout its design.
 All section headings should stand out (bold, larger font, underlined, etc.).
This makes our resume easy to navigate.
 Maintain consistency: headings, font, bullets, margins, spacing, etc. must be
consistent.
 Use font size and bullets that look professional.
 Words play an important role everywhere: use creative and convincing
words. Use action verbs.
 It is not necessary to use full sentences on your resume.
 Try to give most recent information under all headings.
 Don’t use abbreviations. Sometimes the employer might not know the names
of certain organizations or clubs. Also the employer may not know the name
of college festivals that you are mentioning. So give a line of explanation.
 There is no prescribed set of categories, order of information, or rigid
framework into which your background must fit. Do not copy another’s
format. Make your resume a reflection of your individual self.
 Presentation and Communication Skills 2017
List of headings for Resume

1. Education/ Educational background/ Educational qualifications/ Academia

2. Experience/ Work experience / Professional experience / Employment details
3. Projects

 Career-related experience
4. Internships/ Industrial visits/ Industrial exposure/ Summer or Part-time job/
industrial Training/ Career summary/ career commencement
5. Seminars/ Participation in seminars/ Paper presentation/ Paper Publication
6. Relevant Skills/ Computer Skills/ Technical skills/ Workshops / Software
skills/ IT Forte
7. Professional associations/ Organizations/ Affiliations / Memberships
8. Academic achievements / Awards and honors / Certificates / Certificate of
merit/ Certification
9. Use words such as “learnt”.

 Extra-Curricular information
10. Capabilities/ Leadership and involvement/ Positions of responsibility/
Managerial skills or experience/ College activities / Accomplishments/
Extramural engagements
11. Community service/ Volunteer work / Association with NGOs
12. Interests / Language Known / travel etc / Performing arts/ Fine Arts

List of Action words

Technical skills: Adapted, applied, assembled, built, constructed, debugged,

developed, engineered, installed, operated, maintained, designed, programmed,
overhauled, operated, regulated, remodeled, standardized, studied, upgraded…..

Research skills: Analyzed, collected, compared, conducted, detected, determined,

experimented, explored, formulated, measured, researched, solved, summarized,
tested, surveyed, systematized……

Organizational skills: Coded, executed, generated, monitored, obtained, organized,

prepared, processed, recorded, registered, screened, incorporated, charted,
classified, arranged, filed…..
 Presentation and Communication Skills 2017

Management/ leadership skills: Chaired, consolidated, coordinated, directed,

enforced, established, executed, headed, hosted, administered, led, managed,
merged, organized, navigated, planned, streamlined, strengthened, supervised….

Creative skills: created, conceptualized, customized, developed, drew, fashioned,

invented, modified, performed, photographed, originated, founded…..

Language Help for Objective

To seek an opportunity / seeking an opportunity / to obtain a position as/ to

enhance my professional skills/ to apply my strong theoretical knowledge/

To work in a challenging environment/ in a dynamic and stable organization/ an

organization that offers opportunities for professional growth / thereby
contributing to the progress of the organization / that provides opportunities for
growth and career advancement.

To apply my proven problem-solving, analytical and interpersonal skills / so that I

can use my strengths as a market analyst/ having social skills / an aptitude for
management ……………
 Presentation and Communication Skills 2017
Samples of Resume:

Name and Address Block

Sriram Patil
1503, Star Complex, Opp. Ugmit Polytechnic College, Matunga (W), Mumbai-19
+91 95567 89207
srirampatil@gmail.com
1503, Star Complex
Opp. Ugmit Polytechnic
College Matunga (W),
Mumbai -19
+91 95567 89207
srirampatil@gmail.com
Sriram Patil

SHWETA PATIL
B.Tech (4th year) in Civil Engineering, VJTI, Matunga, Mumbai -19

1503, Star Complex 91 95567 89207

Opp. Ugmit Polytechnic College shwetapatil@gmail.com
Matunga (W), Mumbai -19

SHWETA PATIL
B.Tech (4th year) in Civil Engineering, VJTI, Matunga, Mumbai -19
91 95567 89207
shwetapatil@gmail.com

Objective

To seek an opportunity in which my sales-support, customer service, problem-solving

and human relation skills will grow and retain your customer base
To seek a responsible job with an opportunity for professional challenges
 Presentation and Communication Skills 2017
Summary of Qualifications

Experienced engineer with significant background in design and construction of large

public work projects

IBM trained customer service engineer with 2 years experience in technical and
customer support

A civil engineer (final year) with six months work experience as an intern at Lodha.
Have gained managerial experience by playing key roles in college events and
activities

Projects

Project Trainee at Satyam Computer Services Limited (July-Dec 2011)

Ghatkopar, Mumbai -34
Project: Metadata Management System

Description: Metadata Manager: A tool to create and maintain data marts. Creates a
centralized metadata repository to store all the details about data marts. Database,
Technologies and Language used: Oracle, Swing, JDBC, Java Security, XML, PL/SQL
Java
Responsibilities
– Designed a database in Oracle to hold metadata.
– Designed an appropriate graphical user interface for the system.
– Led the design and development of Security System for this application.
-------------------------------------------------------------------------------------
Projects Undertaken

IR Remote Control Jammer – Mini Project (VJTI, 2012)

Electric circle that jams IR signals. No infrared remote would work in the
proximity of this circuit.
Role: Electronic design and soldering

Automatic Dark/Light Detector (VJTI, 2012)

An exhibit at Technovanza ’12 – An annual technological event that invites
innovative exhibits across Maharashtra
This electronic circuit automatically switches on when there is darkness and
switches off when light falls on the censor.
Role: Electronic Design
 Presentation and Communication Skills 2017
Career Experience

Sterling Biotech Limited, Navi Mumbai

Industrial Training July 2011 – Jan 2012

 World’s largest Gelatin producer

 Part of the team that worked on the development of media composition,
optimization, and scale up of growth media for industrial fermenter (160,000
liter fermenter)
 Associated design characteristics for effectiveness of the fermenter were also
studied.
-------------------------------------------------------------------------------------------------------

Record of Experience

Intern (Market Research), Verve (Navi Mumbai, June-2011-July-2012)

Verve is an NGO that works towards empowerment of underprivileged

women through helping them engage in entrepreneurial endeavors.

Collected and analyzed data through a market survey among 1000

residents of Navi Mumbai to find out the demand for the handmade toys prepared by
underprivileged women and suggested necessary modifications.

Positions of Responsibility

Chairperson, Sponsorship and Marketing Team

Pratibimb ’17, VJTI, Mumbai-19
Led the sponsorship and marketing team for the annual cultural festival

Collected a sponsorship of Rs. 10 lakhs

Event Manager, Fashionista

Pratibimb’17, VJTI, Mumbai
Successfully managed one of the key events, Fashionista – an inter-
college fashion show

Activities
Vice-President of the Graduate Management Association (GMA)
• Volunteer Practice Interviewer for the School of Management Resource Career
Centre Memer of winning team in the IBM Career Advantage Competition
 Presentation and Communication Skills 2017
Affiliations
Active member of Delta Sigma Pi Business Fraternity (2009-Present) An organization
geared towards students who are pursuing careers in business. Took part in annual
event such as float preparation and philanthropy events or cancer research and
Odyssey of the Mind.

IT skills
• Programming languages: C, C++, Java PERL, and Assembly/Machine
Language
• Technologies: HTML, Java Security, JDBC, Swing
• Operating Systems: Linux (Extensive Experience), UNIX
• Security Experience: have helped to uncover multiple serious security holes in
the LAN network and to build Firewalls.

Skills and aptitude

Occupational Skills
• Marketing
• Digital signal processing
• Good negotiator
• Persuasive

Fields of Interest
 Music; trained classical singer
 Dance; trained classical dancer
 Sports; basketball player

References
Mr Manukumar
System Analyst
Satyam Computer Services Limited, Ghatkopar, Mumbai -34

Mr Sunil Pal
HOD, Computer Engineering
BITS, Pilani, Rajasthan.
Contact No. +91 99887 766554

OR

Referrals available upon request

Cover Letter
 Presentation and Communication Skills 2017

Cover Letter Content

First of all, your cover letter needs to include your contact information (name,
address, phone, email) so prospective employers can get in touch with you.

The subject line must contain all the relevant information to allow the receiver to
decide whether to open the mail or not. Any reference through which the resume is
being sent must also be mentioned here.

Your cover letter should include at least three paragraphs:

1. What you are applying for and where you found the job posting - First Paragraph
2. What you have to offer - Middle Paragraph(s)
3. How you will follow-up - Final Paragraph

In the first paragraph, if you are writing in response to a job posting, indicate where
you learned of the position and the title of the position. More importantly, express
your enthusiasm and the likely match between your credentials and the position's
qualifications.

The second paragraph of your cover letter should refer specifically to the
qualifications listed in the job posting and illustrate how your particular abilities and
experiences relate to the position for which you are applying.

The final paragraph of your letter should reiterate your interest in the job and let the
employer know how they can reach you and include your phone number and email
address.
 Presentation and Communication Skills 2017

Arun Deshpande
Churchgate, Mumbai

Subject: Application and Resume of Arun Deshpande for

the post of Programmer

Date

To,

Sushil Datta
XYZ Company
87 M. G. Road
Mumbai -400019

Dear Mr. Sushil

I am writing to apply for the programmer position

advertised in the Times Union. As requested, I am
enclosing a completed job application, my certification,
my resume and three references.

The opportunity presented in this listing is very

interesting, and I believe that my strong technical
experience and education will make me a very
 Presentation and Communication Skills 2017

competitive candidate for this position. The key strengths

that I possess for success in this position include:

 I have successfully designed, developed, and

supported live use applications
 I strive for continued excellence

 I provide exceptional contributions to customer service

for all customers

With a B. Tech. degree in Computer Programming, I have
a full understanding of the full life cycle of a software
development project. I also have experience in learning
and excelling at new technologies as needed.

Please see my resume for additional information on my

experience.

I can be reached anytime via email at

arundeshpande@emailexample.com or my cell phone,
90555 90555.

Thank you for your time and consideration. I look

forward to speaking with you about this employment
opportunity.

Sincerely,

Arun Deshpande