GENERAL

INSTRUCTIONS FOR
THE COMPETENCY
ASSESSOR
FOUR STAGES
 STAGE 1 – BEFORE THE ASSESMENT

 STAGE 2 – ON THE DAY OF ASSESMENT

 STAGE 3 – DURING THE ASSESMENT

 STAGE 4 – POST ASSESMENT

STAGE 1 : Before the
Assessment

1. Establish the assessment context

and purpose of the assessment.
2. Familiarize self with the qualification of
units of competency to be assessed.
 Assessment context
 Assessors’ guide
 Assessment methods
 Rating sheets
 Time limits
 Evidence to be collected
 Performance criteria
 National Assessment and Certification
Arrangements
3. Ensure that the assessment site
complies with relevant occupational
health and safety requirements as:
 Well lighted and well ventilated
 Risk areas properly marked
4. Ensure that the following assessment
resources are available:
 Complete set of safe and functional
equipment and tools
 Complete set of supplies and materials
 Assessors’ guide and rating sheets
 Personal protective equipment

5. Notify candidates of any resources they

have bring during the assessment.
STAGE 2 : On Assessment Day

1. Collect the attendance of the candidates

2. Collect the admission slips
3. Instruct the candidates to the attendance
sheet
4. Check accomplished self assessment
guide
5. Provide overview of the qualification to be
assessed. (refer to the Nat’l Assessment &
Certification Arrangements)
6. Orient the candidates
 Explain context & purpose of the assessment
& the assessment process
 Explain the qualification or units of
competency to be assessed & the evidence
to be collected
 Outline the assessment procedures to be
undertaken
 Assess the needs of the candidates &
establish any allowable adjustments in the
assessment procedure
 Seek feedback regarding the candidate’s
understanding of qualification/unit of
competency being assessed, evidence
requirements and assessment process
  Make all necessary announcement just
before the start of assessment
 Specify the do’s and don’ts inside the
assessment center

7. Instruct candidates to accomplish the

competency assessment agreement
STAGE 3 : DURING
ASSESSMENT
1. Provide all the materials, tools &
equipment to candidates that is
required to complete the task. All
tools should be of the same kind,
quality and size. It also be set up the
same way for each candidate.
2. Administer the assessment in
accordance with competency-based
assessment.
3. Give specific instructions to candidates
clearly and slowly.
4. Observe carefully the specified time limits
provided in the assessment package.
5. Translate written & verbal instructions
from English into local dialects where
appropriate and needed.
6. Make certain that the candidate fully
understands what is expected and knows
the time limits allowed to finish the
assessment.
7. Allow the candidates to raise questions before
the start of assessment.
8. Stay at the assessment area during the
entire duration of the assessment activity.
9. Keep notes of unusual conditions or situation
during the assessment and include this in the
report.
10. Inhibit self from providing any assistance
during the assessment or indicate in any way
whether the candidate is not performing the
activity correctly. Intervene only for safety
reasons.
11. Stop the candidate if accident is
imminent.
12. Implement the evidence gathering
processes and ensure its validity,
reliability, fairness and flexibility.
13. Collect appropriate evidence and
match compatibility to the elements,
performance, criteria, range of
variables and evidence guide in the
relevant units of competency.
14. Judge the evidence in terms of the four
dimensions of competency –task skills,
task management skills, contingency
management skills & job/role environment
skills.
15. Judge the evidence in terms of validity,
consistency, currency, equity, authenticity
& sufficiency.
16. Record details of evidence collected and
make judgment about the candidate’s
competence based on the evidence &
relevant standards required of the unit
competency.
17. Make no alterations/erasures in the
rating sheet.
STAGE 4 : Post Assessment
4.1 Provide feedback on the outcome of the
assessment process. This includes providing
the candidate with:
 Clear & constructive feedback on the assessments
decision.
 Information on ways of overcoming any identified
gaps in competency revealed by the assessment.
 The opportunity to discuss the assessment process
and outcome
 Information on reassessment process, if applicable.
4.2 Prepare the necessary assessment reports
 Record the assessment outcome using the
prescribed rating sheet
 Make sure the report or rating sheets are properly
signed by you and the candidate
 Maintain records of the assessment procedures,
evidence collected & assessment outcome
 Endorse assessment results/outcomes to
assessment center manager
 Prepare recommendations for the issuance of
National Certificate/ Certificate of Completion
End of
Presentation…