IC Billing Cust PDF

© RGL Consultancy jun. 2010 IC Billing Customizing v0 www.rglconsultancy.
nl
IC Billing Customizing
CONTENTS: Page
1) Introduction 2
2) Sales area 2
3) Bill-to partner(IC customer) 3
4) Vendor 4
5) Tax code and Tax rate 4
6) Program Parameters ( document type, posting keys etc.) 5
7) G/L account and company code, financial invoice 6
8) Additional account assignment data 7
9) Partner profile Bill-to and Vendor partner 8
10) Posted documents 10
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© RGL Consultancy jun. 2010 IC Billing Customizing v0 www.rglconsultancy.nl
1) Introduction
The IC process which will be discussed here, is one where a sales organisation sells to its own customer
from a plant belonging to a different company code.
In order to perform the IC billing in a full automatic way certain customizing and master data settings must
be in place. This document will illustrate what is required as a minimum.
2) Sales area
To create the IC billing document the system determines the sales area from the delivering plant(i.e.
plant=1200):
Call up the customizing transaction as follows:

Menu Path IMG → Sales and Distribution → Billing → Intercompany Billing → Assign
Organizational Units By Plant → Assign Organizational Units to the Plants
Tr. code / Table - / T001W
As indicated in the table above this customizing data can also be found by querying table T001W.
Alternative customizing path to find or enter the sales area data is:
Menu Path IMG → Materials Management → Purchasing → Purchase Order → Setup

Stock Transport Order → Define Shipping Data for Plants
Tr. code / Table - / T001W
In table T001W one can find in addition the following data : Customer no. – plant, Vendor number plant,
Purch. Organization and the Shipping Point/Receiving Pt.
Check assignment of IC billing document type(i.e. type IV) to sales order type(i.e. OR).

Menu Path IMG → Sales and Distribution → Billing → Intercompany Billing → Define
Order types For Intercompany Billing
Tr. code / Table - / TVAK
`
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3) Bill-to partner(IC customer)

The selling sales organisation will act as a customer in the intercompany process, so it needs to be
represented by a customer master no. in the system.
We have sales organisation 2200 assigned to CC=2200, which sells from plant=1200 which is assigned to
CC=1000.

Menu Path IMG → Sales and Distribution → Billing → Intercompany Billing → Define
Internal Customer Number By Sales Organization
Tr. code / Table - / TVKO
Alternative path is:

Menu Path IMG → Enterprise Structure → Definition → Sales and Distribution → Define,
copy, delete, check sales organization → Define Sales Organization
Tr. code / Table - / TVKO
In table TVKO the system will also find the company code which is assigned to the sales organisation.
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4) Vendor
The delivering plant will act as a vendor in the intercompany process, so it needs to be represented by a
vendor master no. in the system. In addition the EDI system needs to be informed what the vendor no. of the
delivering plant is and in which company code the financial invoice needs be posted.
Therefore following customizing setting:
Menu Path IMG → Sales and Distribution → Billing → Intercompany Billing →

Automatic Posting To Vendor Account (SAP-EDI) → Assign vendor
Tr. code / Table -WEL1 / EDILOGADR
This entry is made up as follows:

Logical address 10000000022000 consists of delivering company code 1000(coloured red) and bill-to partner
22000(coloured blue). But because the bill-to partner no. is numeric, the total length of the entry must be 14
digits long, so the difference is padded with zeros in between.
The Sending company is queried from table T001K using the delivering plant( or tx OX18), while the
Destination company is queried from table TVKO using the selling sales organisation.
For maintaining this entry the Vendor no. can be queried from table T001W using the delivering plant.
5) Tax code and Tax rate

For the financial invoice posting the system needs to have a tax code and a tax rate. This data is
customized in this step:
Menu Path IMG → Materials Management → Logistics Invoice Verification → EDI →

Assign Tax codes
Tr. code / Table - / T076M
Note: Tax type == Tax code of output tax or VAT if the output tax code is irrelevant.
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6) Program Parameters ( document type, posting keys etc.)

For the invoice posting additional parameters must be set like invoice document type and posting keys. This
is done in this customizing step:
Menu Path IMG → Materials Management → Logistics Invoice Verification → EDI → Enter
Program Parameters
Tr. code / Table - / T076S
Select first entry and than click on button
More data is found in customizing path:

Menu Path IMG → Financial Accounting (New) → Accounts Receivable and Accounts Payable
→ Business Transactions → Incoming Invoices/Credit Memo→ EDI → Enter
Program Parameters for EDI Incoming Invoice
Tr. Code / Table OBCE / T076S
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Select the entry and than click on button
7) G/L account and company code, financial invoice

In this customizing step we define in which company code the invoice must be posted and which G/L account
must be debited.

Menu Path IMG → Financial Accounting (New) → Accounts Receivable and Accounts Payable
→ Business Transactions → Incoming Invoices/Credit Memo→ EDI → Assign G/L
Accounts for EDI Procedures
Tr. Code / Table - / T076I
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8) Additional account assignment data

One can define additional account assignment data in this step.

Menu Path IMG → Financial Accounting (New) → Accounts Receivable and Accounts
Payable → Business Transactions → Incoming Invoices/Credit Memo→ EDI →
Assign Additional Account Assignments for EDI Procedure
Transaction Code OBCC
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9) Partner profiles for Bill-to and Vendor partner
At last some partner data needs to be setup for the EDI to work.
A) Bill-to partner 22000, Outbound parameters
Call up the transaction as follows:

Menu Path Tools → ALE → ALE Administration → Runtime Settings → Partner Profiles
Tr. Code / Table WE20 / EDP12, EDP13
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B) Vendor partner 10000, Inbound parameters

Menu Path Tools → ALE → ALE Administration → Runtime Settings → Partner Profiles
Tr. Code / Table WE20 / EDP21
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10) Posted documents

In this paragraph some screenshots are shown of a posted billing document and invoice.
A) Billing document
Display of the billing document 90037705.

Menu Path Logistics → Sales and Distribution → Billing → Billing Document → Display
Tr. Code / Table VF03 / VBRK
Enter bill. Doc. No. and then click on button
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Price condition MWST on item level:
Select line and than click on button
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B) Financial Invoice document

Menu Path Accounting → Financial Accounting → General Ledger → Document → FB03 -
Display
Tr. Code / Table VF03 / VBRK
Enter document no., company code, fiscal year and then click on button
Click on button
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Click on one of the buttons to leave this screen.
Then click on button
Click on button to leave the Tax data screen.
Next double click on the line with G/L account 607010.
In the new screen click on button
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Click on one of the buttons to leave the Additional data pop-up screen.
Click on button
Double click on the line with account 10000
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Click on button
Click on one of the buttons to leave the Additional data pop-up screen.
Click on button to leave the transaction.
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© RGL Consultancy jun. 2010 IC Billing Customizing v0 www.rglconsultancy.

Call up the customizing transaction as follows:

Menu Path IMG → Materials Management → Purchasing → Purchase Order → Setup

Call up the customizing transaction as follows:

3) Bill-to partner(IC customer)

Call up the customizing transaction as follows:

Alternative path is:

Menu Path IMG → Sales and Distribution → Billing → Intercompany Billing →

This entry is made up as follows:

5) Tax code and Tax rate

Menu Path IMG → Materials Management → Logistics Invoice Verification → EDI →

6) Program Parameters ( document type, posting keys etc.)

Select first entry and than click on button

More data is found in customizing path:

Select the entry and than click on button

7) G/L account and company code, financial invoice

Call up the customizing transaction as follows:

8) Additional account assignment data

Call up the customizing transaction as follows:

9) Partner profiles for Bill-to and Vendor partner

A) Bill-to partner 22000, Outbound parameters

Call up the transaction as follows:

B) Vendor partner 10000, Inbound parameters

Call up the transaction as follows:

10) Posted documents

Call up the transaction as follows:

Enter bill. Doc. No. and then click on button

Price condition MWST on item level:

Select line and than click on button

B) Financial Invoice document

Call up the transaction as follows:

Click on one of the buttons to leave this screen.

Then click on button

Click on button to leave the Tax data screen.

Next double click on the line with G/L account 607010.

In the new screen click on button

Double click on the line with account 10000

Click on button to leave the transaction.

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