World of Computer Science and Information Technology Journal (WCSIT)

ISSN: 2221-0741
Vol. 9, No. 4, 17-21, 2019

Mobile Based Attendance System Using QR Code

Hoda Abdelhafez, Maram Alamri, Riyof Alomari, Bayader Alzoman, Rfeef BinSheeha, Ayah Albawardi, Rehab
Alzahrani
Information Technology Department, College of Computer & Information Sciences,
Princess Nourah University, Riyadh, Saudi Arabia

Abstract—The mobile attendance systems are used to reduce the time and effort wasted in taking attendance in the colleges. Our
research focuses on the creating mobile attendance system using Android studio and database to avoid lots of paper work and prevent
data loss. This system applies QR code for each subject, so each faculty member shows the QR code to the students to scan it and
make them self-present. The other option is that the faculty member takes attendance by calling the name of the students in class. If
the student attends, the faculty member will pull the button ant it will change to green (the student is presence), if the student absent
the button remain the same without pulling it. Faculty members can manage and check absences of students. Student can only make
attendance for each subject and check their absence hours. The output will be the number of students’ absences weekly or monthly.
The developed system helps faculty members to mange attendance easily and efficiently.

Keywords-Mobile App; Android; Attendance; QR code; Faculty.

I. INTRODUCTION
The student’s attendance tracking is a vital issue to assess
students’ performance in the classroom [1]. The traditional
way of attendance using paper and pen is, recording manually
and then converting into desktop application [2]. The desktop
application is standalone application installed in the desktop
or laptop. The drawback of this system is that the computer
systems are not portable hence it cannot be kept anywhere to
do attendance task [3]. Therefore, managing the attendance
using traditional approach is really a cumbersome process [4].
To make it more efficiency in managing student’s
information, a smartphone like Android Technology could be
applied to make this process easier and more beneficial in
every way. Attendance management System is software
developed for daily student attendance information of a
student in a particular-class [5]. Some of Android technology
for this application includes PHP in server-side language,
MySQL and PHP as back-end design and HTML, CSS and
JavaScript as front-end tools [2]. Managing the attendance
using mobile phones provide easy and interactive access to the
attendance records of student. It consumes not only less
energy but also helps in reducing the wastage of paper.
Mobile being portable can help instructors or any other users
to take attendance on their mobiles and view the various
statistics to analyze the attendance record of the student [4].
II. RELATED WORK
Authors in [6], The application for taking daily attendance
provide minimal error in report generation re-place the
traditional pen and register system and generate the report
automatically. This application implements Android system
using Java, XML and SQLite. The application takes into
consideration some characteristics such as user friendly, easy
and fast report generation, minimal paperwork and Time
Saving. This attendance system operated at a high level of
efficiency and the report generation becomes easy.
Authors in [3], the management and maintenance of
student information is a key task for any institution. efficient
Web-based application for attendance management system
designed to track student's activity in the class. This
application takes attendance electronically and the records of
the attendance is storing in a database. The system design
using the Model, View, and Controller (MVC) architecture,
and implemented using the power of Laravel Framework. The
application implemented JavaScript for improving the system
and MySQL for the Application Database. This system
facilitates access to attending of a student in a particular
class. It also helps in generating reports and evaluating the
attendance eligibility of a student. The benefit of this system
is improving the work efficiency and saving human and
material resources.
Authors in [7] presents a mobile-based application for
student attendance and mark management system. This
application designed for the colleges to maintain information
about students’ attendance and marks regularly. This mobile
application developed using Sun Java Wireless Toolkit with
Java Platform, Micro Edition (J2ME). This system enables
both login modes for student and staff members. The student
login allows him to view the student mark and attendance. The
staff member login allows them to edit and update the marks
and attendance.

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III. THE PROPOSED SYSTEM ANALYSIS AND in figure 1. This figure shows actors: student and instructor or
DESIGN faculty members communicates with many use cases. Each
faculty member enters username and password to access the
The proposed system explains the mobile application
course information and attendance of students. The students
environment for attendance using use case diagram as shown
only have QR Code to scan it and can check his/her absence.

Figure 1: Use Case for the proposed system

The flowchart of the system includes faculty sign in then scan the QR code to attend the course, the student
member/instructor and student. Both student and faculty can also see the total absence and the date of each absence.
member login to the system to do some tasks as shown in
Figure 2. After the instructor login, he/she can view his/her
courses and see the sections for each course and can see the
registered students and their absence hours. The student can

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Figure 2: Flowchart for the attendance system

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IV. IMPLEMENTATION OF ANDROID
ATTENDANCE SYSTEM
The system developed using Android studio, PHP to
connect with MySQL database, XAMPP, and Java SE
Development Kit (JDK). The computer system includes latest
processor and RAM 8 or 16 GB with Windows 10 operating
Figure 3: (a) Login screen (b) List of subjects & Sections
In this application the faculty member can take the
attendance using two ways. First, he/she can determine the
subject and then take the attendance for the student without
using QR code by just press just press absent or present bottom
as shown in figure 5. Second, the QR code is another way to
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system. The mobile device is Android OS version 8.0.0.0
Oreo. The GUI for the developed system is android SDK.
Figure 3 shows login screen for student or doctor and screen
for all subjects and sections that the doctor or faculty member
are responsible for them. Figure 4 shows the screen, if the
faculty member wants to change the password to a new one.
Figure 4: Change the password
take the attendance as shown in figure 6. This way is an
automatic attendance, which shows the QR code for students
to make them absent or present. There is different QR code for
each course or subject that the students should take in the
semester.
 WCSIT 9 (4), 17 -21, 2019

Figure 5: (a) take attendance (b) List of students names Figure 6: The QR code of a course

V. CONCLUSION
The developed attendance system using mobile devices is
very effective tool and easy to use. This application helps
faculty members easily taking attendance and calculate the
students absents. The system is portable and can use on any
mobile phones. The use of this system can cut several hours
spent in feeding the attendance details in the database. It also
provides an interface that is easy to understand by both
students and faculty members.
REFERENCES
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