Guidelines - Appraise and appraiser are advised to go through following before filling up forms

Objective of Appraisal
• Make better use of knowledge, skills, and abilities of each team member to achieve common goal.
• Develop capabilities by establishing a self-managed learning agenda.
• Reach agreement on any areas where performance needs to be improved and how that improvement
should take place.
• Identify training needs.
• Help the company manage its reward strategy in an equitable manner.
• To inform members of their performance standing.

Process
• Self-Appraisal – Appraisal form with preliminary information filled up by HR department will be handed
over to each appraise. He / she have to fill up information as directed and submit to HOD.
• Appraisal – immediate manager or department head will do appraisal based on under mentioned guideline.
• Feed Back Meeting – To formally inform the appraisee his/her assessment of: Major accomplishments
during the year, Strengths, expectations for next year, Department goals, Key development needs. If
appraisee does not agree with any aspects of assessment, he\she will first seek to resolve the matter with
appraiser and still if gap remains that can be resolved with the help of senior.
• Review – Review of recommendation forwarded by first appraiser will be done by MD / Director

Expectation from appraise

• All members will reflect on their performance honestly and appraise themselves as truthfully as possible for
the period April 2017 to March 2018.
• They will look forward on their personal development planning with regard to their training needs, goals
and areas of improvement.
• Employee Suggestion is Mandatory. Write “No Suggestion”, if there is no suggestion.

Guideline for Appraisers

• Evaluate performance taking stock of whole year’s performance.
• Allocate performance ratings fairly.
• Avoid leniency & over strictness. Justifiable reasons should be there for both outstanding as well as
unsatisfactory ratings.
• Take process as an opportunity to develop team members.
• Don’t view performance management as an isolated event

Definition of Ratings

• Exceptional (5): Consistently exceeds all relevant performance standards.

• Exceeds Expectations (4): Consistently meets and often exceeds all relevant performance standards.
• Meets Expectations (3): Meets all relevant performance standards. Seldom exceeds or falls short of desired
results or objectives.
• Below Expectations (2): Sometimes meets the performance standards. Often falls short of desired results.
Performance has declined significantly, or employee has not sustained adequate improvement as required
since the last performance review or performance improvement plan.
• NEEDS IMPROVEMENT (1): Consistently falls short of performance standards.
Page 3 of 11
 Performance Appraisal
List out following briefly in the space provided below. If you need more space, attach separate sheet.

1. List of most important accomplishment in financial year 2017-18. You may also include major
projects in which you were actively involved or any suggestion you have given and implemented for
company’s benefit.

To be filled by Appraisee Benefit to Company

(Monitory or Quality / System / Image improvement)

Comment by Appraiser

___________________________________________________________________________________________

__________________________________________________________________________________________

__________________________________________________________________________________________

__________________________________________________________________________________________

__________________________________________________________________________________________

Performance Rating: A ____________

Appraiser to give rating on scale of 10.

Page 4 of 11
2. Identify your own shortcomings where improvement may be needed

To be filled by Appraise

Comment by Appraiser ______________________________________________________________________

__________________________________________________________________________________________

__________________________________________________________________________________________

__________________________________________________________________________________________

3. Additional responsibility / assignment where your strength can be utilized

To be filled by Appraise

Comment by Appraiser _______________________________________________________________________

__________________________________________________________________________________________

__________________________________________________________________________________________

__________________________________________________________________________________________

Page 5 of 11
4. Suggestion :

To be filled by Appraise

5. List additional skill, knowledge, resources that would have helped you perform your present job more
effectively

To be filled by Appraise

Training Needs (To be filled by the Appraiser)

Sr. Recommended
Training Area Training Details
No. Institute / Faculty
Job Related

1 Technical

Professional

2 Managerial

3 Behavioral

Others
4

Page 6 of 11
 PERSONAL ATTRIBUTES

Please rate yourself on scale of 5

5 - Exceptional; 4 - Exceeds Expectations; 3 - Meets Expectations; 2 - Below Expectations; 1 - Needs Improvement.

Appraise Appraiser
S# Attributes
Rating Rating

Job Knowledge: Possesses skills and knowledge to perform the job

1
competently.
Quality of Work: Follows standards, specifications and procedures
2 to complete high quality work.
Pay attention to details and keep records.
Productivity: Meets job requirements within given time limits
3
without wasting resources.

Initiative: Comes forward and initiate actions.

4
Ready to take new challenges.

Innovative: Always strives to improve the working method in

5
professional and logical way.

Commitment: Walks extra mile to fulfill his responsibility.

6
Confirms and promotes company’s standard of conduct.

Integrity: Maintains high level of moral character, professional

7
ethics and loyalty toward company.

Care for Company: Utilize company asset /resources properly with

8
due care and encourage others to do same.
Communication: Express ideas and information clearly by using
9 appropriate method.
Demonstrates excellent listening skills.
Team Work: Good team member in group task.
10
Extend cooperation when desired.

General Work Habits: Strong commitment toward good work

11
habits viz. attendance, punctuality, dependability & neatness

Self-improvement: Aggressively sets and pursues goals for personal

12
growth and development

13 Support to other department:

Total

Rating (B): Total score given by Appraiser X 2

13

Page 7 of 11
 MANAGEMENT SKILLS

Please rate yourself on scale of 5 (only relevant fields to be filled up)

5 - Exceptional; 4 - Exceeds Expectations; 3 - Meets Expectations; 2 - Below Expectations; 1 - Needs Improvement.

Appraise Appraiser
S# Attributes
Rating Rating
Plan / Organize: Acts as a visionary to convey plan and company
goals to team members. Shapes and develops strategies to achieve
1 plan.
Capable to anticipate problem which can jeopardize growth.

Set Priorities: Posses ability to establish priorities in order to

2 maximize operational effectiveness.

Team Building: Selects and maintains highly motivated and

achievement oriented staff. Accurately appraises the strengths and
3
weakness of others, develop successors and talent pool.

Develops Subordinates: Gives people opportunity to grow and

achieve. Invests time and effort to mentor employees. Maintains a
4
climate that fosters personal excellence.

Conflict Resolution: Expresses alternative points of view in a non-

threatening way. Knows when it is appropriate to compromise and
5
when it is important to take a stand.
TOTAL SCORE

Rating (C): Total score of relevant answers x 2

No. of relevant question

______________________ _______________________
Appraisee Signature & Date Appraiser Signature & Date

Page 8 of 11
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Page 9 of 11
 CONFIDENTIAL

Overall Rating by appraiser:

Revised rating:

Salary Revision in % CTC

Recommendation by Appraiser:

Reviewer:

Career Planning

The employee can be promoted: This Year Next Year Next 2-3 Year

Will do better in other functional area: Yes No

If yes please specify area:

Specific competency or traits need to be acquired for his / her growth:

______________________ ______________________
Appraisee Signature & Date Reviewer Signature & Date

FINAL DECISION (CMD):

1) Salary Revision of _______________ % in CTC

2) Promotion: Yes _______________ No

__________________
Signature

Page 10 of 11
Rating System: To be calculated by appraiser as per applicable formulae

A: Individual performance rating against achievement / KRA (page 4)

B: Rating against Personal Attributes (page 7)
C: Rating against Management Skills (page 8)

For Lower Management (below Asst. Manager)

A: B: C :: 50:50:0 i.e. (A + B)/2

For Middle Management (Asst. Manger to Sr. Manager)

A: B: C :: 50:25:25 i.e. (2A + B + C)/4

For Top Management (DGM & above)

A: B: C :: 60:20:20 i.e. (3A + B + C)/5

Page 11 of 11