Gateway Mental Health Project:

Administration Officer (Part-Time)

GATEWAY MENTAL HEALTH PROJECT

ADMINISTRATION OFFICER

Gateway is a member and peer led social support organisation for people with self-experience of recovery
and mental health issues. We work to promote positive mental health, recovery and social inclusion in the
community of Rathmines and Dublin South city. Gateway was founded upon community development
principles of participation, empowerment, collective action and equality. Gateway is supported by a
Management Committee and is part of Mental Health Ireland’s network of organisations.

The Position & Person

The Administration Officer will work as part of a team, supporting the day to day operations,
communications and administration of Gateway which is peer led community resource for people with
self-experience of mental ill health and recovery. They will work directly with the Gateway team and
members to support operations and progress the strategic aims of the organisation in accordance with
community development values. The Administration Officer will have at least two years’ experience in
administration or office management and a recognised qualification in office administration or a related
discipline would be an advantage. Expertise resulting from lived experience of mental health difficulties
and knowledge of community development practices are also highly desirable.

Full job specification is available here: http://www.mentalhealthireland.ie/recruitment/

The Administration Officer will be based in Rathmines, Dublin 6. The position is part-time for one year
with flexible working hours including potential for evening work and occasional weekend working. Hours
may be negotiable with the right candidate. The contract will be for one year fixed term, subject to Garda
Vetting and will include a probationary period. The fulltime equivalent salary will be aligned to HSE
Clerical Officer Grade €21,892 (point 1) to €32,856 (point 12). The actual salary will reflect agreed part-
time hours, and will be commensurate with qualifications and experience.

Application Process:

Applications by CV and cover letter to be submitted by email

to: recruitment@mentalhealthireland.ie Mental Health Ireland, 1-4 Adelaide Road, Glasthule, Co
Dublin Tel 01-284 1166
Shortlisting will apply.

For informal enquiries contact:

Fionn Fitzpatrick, Gateway Coordinator, Gateway Mental Health Project.

Email: fionn@gatewaymha.com Tel: 01-4977005 or 085-7521220
For more information on Gateway see http://projectgateway.blogspot.ie/
Closing date for applications is 22nd May 2019 at 4pm.

Mental Health Ireland is an equal opportunities employer.

Region:
Dublin 6
Expiry date:
22/05/19
Date Entered/Updated:
07/05/19

Attachment Size

Job Specification 475.11 KB

GATEWAY MENTAL HEALTH PROJECT Administration Officer Job Specification

Position Title: Administration Officer Reports to: Project Co-ordinator Location: Rathmines,
Dublin 6 Contract: One year fixed term Employer: Mental Health Ireland

Gateway is a member and peer led community development project for people with self-experience
of recovery and mental health issues and works to promote positive mental health, recovery and
social inclusion in the community. Gateway was founded in 2004 upon community development
principles of participation, empowerment, collective action and equality. Gateway has over 300
members living across Dublin 2, 4, 6, 6w, 8, 12, 14 and 16 who work together for social support,
positive mental health and recovery and to address experiences of stigma, social exclusion and
inequality. Gateway is hosted by Mental Health Ireland. Mental Health Ireland employs staff and
provides the financial and legal governance of the Project.

POSITION SUMMARY Working as part of a team, the Administration Officer will support the day to
day operations, communications and administration of the organisation. The Administration Officer
will report to the Project Coordinator, or in the absence of the Coordinator, the Development
Worker. The Administration Officer will work directly with the Gateway team and members to
support operations and progress the strategic aims of the organisation in accordance with
community development values.

EXPERIENCE & QUALIFICATIONS

The successful candidate will have at least two years’ experience in administration or office
management. A recognised qualification in office administration or a related discipline would be an
advantage.

ESSENTIAL: Proven organisational, report writing and record keeping skills; Excellent
communication and interpersonal skills, both verbal and written. Fluency in English (verbal and
written); Good IT skills with an ability to access information quickly; Proficiency in Microsoft
Word, Excel, and Outlook; The ability to manage and to build positive working relationships;
Commitment to the values, ethos and practices of the organisation - including equality,
antidiscrimination, collective action, participation, social justice; A high level of motivation and
interest in life-long learning; A capacity to work alone on own initiative and also within a team
working environment; An empathetic and non-judgemental approach.

DESIRABLE: Expertise resulting from lived experience of mental health difficulties; Experience
and/or knowledge of community work and community development practices; Proficiency in
Microsoft Access, Powerpoint, and Publisher; The ability to liaise with a range of stakeholders and
community, voluntary and statutory organisations and the media as required.

MAIN RESPONSIBILITIES 1. Provide administration support for day to day operations of the project
This will include: Maintenance of the contacts database (MS Access) and management of
corresponding contact lists (Excel & MS Outlook); Providing administrative support for Gateway’s
education, training and development activities (Word & Excel); Updating and maintaining accurate
records and data management which may include data gathering, data entry, report writing, and
management of project filing; Operation and maintenance of financial systems such as petty cash
records, donations, course fees, contractor invoices and lodgements; Maintaining office supplies
and carrying out ordering; Processing post to and from the project; Providing administrative
support for event management; Assisting with fulfilling requirements of the Governance Code,
regulatory requirements and of Gateway’s funders; Assisting with the maintenance of Gateway’s
human resources recordkeeping and organising the administration of recruitment; Supporting the
organisation of meetings and taking minutes.

2. Support the development of Gateway The Administrative Officer will: Work with and provide
support to the Gateway team in the organisation and delivery of the drop-in and broader operations
which may include participation in meetings (internally and externally), team development sessions,
workshops, IT liaison and provision of cover for Project Workers and for drop-in from time to time;
Work with the Gateway team to support the Gateway Project in promoting community development
as a way of working which will include promoting critical thinking, collective action, participation and
empowerment practices; Support development activities in Gateway – encourage member
participation and leadership in the Project through involvement in members’ meetings,
development workshops and any other relevant opportunities.
3. Provide communications support and information provision This will include: Compiling monthly
schedules for the project; Answering enquiries – by phone and email – and being the first-port-of-
call for contacts; Organising and responding to requests for information, monitoring Gateway’s
email account; Maintenance of the Gateway blog; Maintenance and printing of relevant
literature and information; Liaising with members, staff and community, voluntary and statutory
sector organisations as well as members of the public; Supporting Gateway’s fundraising activities.

4. Organisation This will include: Working within the framework of the overall ethos, objectives,
policies and practices of Gateway; Contributing to the promotion of equality of opportunity, anti-
discriminatory practice, diversity, individual rights and choice in all aspects of work; Engaging in
supervision and mentoring sessions on a regular basis with the Project Co-ordinator; Participating
in relevant training courses as agreed with the Project Co-ordinator;

Undertaking such other duties as might be reasonably assigned from time to time in consultation
with the Project Co-ordinator; Being vigilant to any Health, Safety and Welfare risks in the
workplace and bringing any concerns to the attention of the Project Co-ordinator or Health & Safety
Officer.

The Administration Officer will be based in Rathmines, Dublin 6 and employed by Mental Health
Ireland on behalf of the Gateway Project. The position is part-time, with flexible working hours
including potential for evening work and occasional weekend working for one year. Hours may be
negotiable with the right candidate, but will be a minimum of 22 and a half hours per week. The
contract will be for one year subject to Garda Vetting and will include a probationary period. The
fulltime equivalent salary will be aligned to HSE Clerical Officer Grade scale €21,892 (point 1) to
€32,856 (point 12). The actual salary will reflect agreed part-time hours and will be commensurate
with qualifications and experience.

How to apply: Applications by CV and cover letter to be submitted by email to Gateway’s host
organisation, Mental Health Ireland to: recruitment@mentalhealthireland.ie Shortlisting will apply
for this position. For informal enquiries, contact Gateway’s Co-ordinator, Fionn Fitzpatrick on 01-
4977005 or 085-7521220.

Mental Health Ireland is an equal opportunities employer. For more information on Gateway see
http://projectgateway.blogspot.ie/