DAY 1

I visited the organization and the Managing director explains me about the history
and set up of AR industries, Balaramapuram
History
AR industries is a manufacturing unit of latex collection cup founded by Shri
Ayyappan .The companies production unit is situated in Ottasekharamangalam
and the supply unit is in Balaramapuram. AR INDUSTRIES is started in 2011.in the
starting time they only produce latex collection cup, at present they are manufacturing
spotas and cup hanger.
The latex collection cup used for the collection of Rubber Latex from
rubber tree, and they are also engaged in retail trading of formic acid which is
used as coagulant for obtaining rubber from latex.
The proprietor Mr. Ayyappan started this firm as a small unit and guided
by the force of simple life ,sweet family ,good friends ,poignant customers and
their streaming support AR industries now develop in to one of the major
suppliers of rubber planters in and around of Trivandrum .

DAY 2

I consult the manager and study about the matters relating to detailed
structure of the organization.

Organizational Structure
DAY 3

I visit human resource management (HRM) department and study about their activities
and how the company works.

 Job Profile
 Attendance Register
 Salary structure document
 Employment Contract agreement
 Employee data reporting
 Time reporting system
 Hiring Process

HR Department

HR Department
↓
Recruitment
↓
Safety
↓
Employee Relation
↓
Compensation & Benefits
↓
 Compliance
↓
Training & Development
Functions Of HR department

 Recruitment
 Providing direction for the people who working in the organization
 Human resource manager can also be performing as a line manager
 Human Resource manager deals with issues related for people such as
 Compensation
 Hiring
 Performing management
 Organization development
 Safety
 Welfare benefits
 Employee motivation
 Communication
 Administration
 Training
 Managing culture
 Mentoring

DAY 4

I visit the production department and know about their functions in the organization.

Functions of production department

This various function of the production management is performed by the production

manager of the organization.

DAY 5

Functions of
production mgt
I visit the production manager of the organization and study about their products

Products of AR Industries

 Latex collection cup

 Handle hanger
 Spatters
Uses of products
1. Latex Collection Cup
Latex collection cups are used to collect latex from rubber tree .Latex collection cups
are available in 2 capacities-600 ml & 900 ml.
2. Cup hanger
Cup hangers are bused to leep the collection cups in place below the spotas .They are
made of GI pipe and tied on to the trees with the help of plastic thread.
3. Spotas
Spotas are made of galvanized iron or tin sheet folded along its length in o a V
shape.it is placed at the end of the tapping cut to guide latex in tom the collection
cup. While fixing the spotas it must be ensured that the cambium is not injured.
Raw materials
There are 3 types of raw materials are used.
They are: - 1.PP Granule
2. GI wire
3. GI sheets
PP Granule - it is the raw material of latex collection cup
GI wire- raw material of cup hanger
GI sheets- Raw material of spotas
DAY 6
This day I got some time to know about marketing department of organization.
Marketing head: - Mr. Asokan

Sales Man

Marketing Department

Marketing department is responsible for increase sales and providing service. Besides
this department introduces promotional activities, arrange advertisement and achieve
target sales and so on. This department helps to lead the sales and revenue.
The sales man salary is based on the sales of the products .He get an fixed amount of
salary plus commission .The commission is based on the volume of sales.

Commission rate is 2% on sales.

It is a motivation to the sales man to increasing the sales.

DAY 7

I visit the management department and observe some important regarding the
organization

Productions and cost of one cycle period

 One business cycle is two months

Two months have 50 working days

 Latex collection up

They are having a machine for the production of latex collection cup. This is
machine product so it provide best quality. Good finishing and durable.

One day three shifts are running in the factory.

One hour 20 leg PP granule is used
One lag PP granule is used to produce 40 nos
PP granule used in one hour 20 kg
Latex collection cup production in one day 800*24=19200 Nos
One business cycle production 19200*50=96999Nos
Rate of one leg PP granule Rs 40
PP granule used in one day 200*24=480 kg
PP granule used in one business cycle 480 *50=24000kg
Total amount of PP Granule=24000*40=Rs 960000
 Handle Hanger (Cup hanger)
They are having two machines for the production of handle hanger.

One day two shifts working .One hour production is 200 nos 2.5 Kg GI wire use for the
production.

One hour production of two machine=200*2=400

One hour productionuse of GI wire =2.5*2=5 KG

Rate of One KG GI wire=Rs 70

One day production=400*16=64ooNos

One day use of GI wire=5*16=80 Kg

One business cycle period= 80*50=4000Kg

Amount of 4000Kg GI wire=4000*70=Rs 280000

DAY 8

 Spotas
Spotas is also manufactured by machine
One day two shifts working. One hour production is200 Nos for 1KG GI sheet
One hour production of two machine =200*2=400Nos
Rate of GI sheet =16*2=32 KG
One day use of GI sheet =32*50 = 1600 Kg
Amount of 1600Kg GI sheet =1600*60=Rs 96000
Total working capital of raw materials =Rs 96000+Rs 280000+96000=Rs
1336000/-
The manager sir also explains me about the expenses in the organization.
Expenses (1 month)
1) Electricity
2) Daily News paper
3) Office stationery
4) Telephone
5) TA & DA
6) Transporting Staff
7) Refreshment Expenses
8) Machine Services

DAY 9

I visit finance department and know about how they deal with their documents and
financial statements. Documents include journals and ledger. Financial statements
include income statement and balance sheet.

Financial Department
↓
Prepare the budget
↓
Fnancial Management
↓
Investment Management
 ↓
Tax Management
↓
Risk Management
↓
Merge or acquisition decision

Functions of financial Management Department

Budget preparation
Budget Administration
Cost Allocation
Accounts payable
Payroll
Fringe Benefits
Grants Administration
Monitoring service providers
Technical Assistance to service
providers
Contract administration
Billing

DAY 10
I visit inventory department and observe the management of their stock level and how
they handle documents such as:
 Stock records
 Stock taking
 Inventory control

Inventory Department
↓
Inventory Control
↓
Primary function
↓
Balancing Supply and demand
↓
Safety Stock
 ↓
Geographical specialization

Functions of Inventor Management Department

Inventory Control:-

The goal for a business is to invest the least amount in inventory while maintaining
specific operating requirements. Ideally the inventory control in place allows the
business to supply needs in regards to production or to the customer at the precise
moment needed at the minimum price. Successful inventory control keeps waste and
surplus at a minimum and efficiently handles storage, production and distribution of
inventory.

Balancing supply and demand:-

Balancing supply and demand involves replacing consumed items and liquidating
seasonable items.

Safety Stock:-

When controlling inventory, one function is maintaining safety stock. This involves
having a better stock in case of an unexpected delay in replacing inventory or excess
sales.

Geographical Specialization:-

Geographical specialization in regards to inventory involves maximizing the assets of

each of the business locations ,factors to consider include energy costs, location, labour
and transportation.

DAY 11

I consult HR manager and he explains me about the strength and weakness of the
organization.
 Strength
 Highly experienced proprietor/MD
  Except workers all others are family members so more inclined to
work.
 Location along road side easily accessible for customers.
 Weakness
 Limited financial capacity
 Lack of experienced workers
 Few employee motivation schemes
 Lack of job commitment of the workers
 The movement of the product is linked with climate/weather.

DAY 12

I met the HR manager and he explain me about the opportunities and threats of the
organization.
 Opportunity

 Similar type of unit/business is very few .So completion is very low

 The owner/MD has high experience which helps to run the unit smoothly.
 Moderate cost of the products very acceptable to the market.
 Threat

 The products like acid/formic acid is vulnerable or injurious to health

 Less supplier sources or available sources are too far away from unit.