From: Keith Briffa <k.briffa@uea.ac.

uk>
To: Susan Solomon <ssolomon@al.noaa.gov>, Susan Solomon <Susan.Solomon@noaa.gov>,
Isaac Held <Isaac.Held@noaa.gov>, Ronald Stouffer <Ronald.Stouffer@noaa.gov>, peter
lemke <plemke@awi-bremerhaven.de>
Subject: Re: Fwd: [Wg1-ar4-clas] Shorter presentations at Paris
Date: Fri Jan 19 15:36:09 2007
Cc: Melinda_Tignor <tignor@ucar.edu>, Martin Manning <mmanning@al.noaa.gov>,
Melinda.Marquis@noaa.gov

Susan
This is very clear and very useful Thanks
Keith
At 15:21 19/01/2007, Susan Solomon wrote:

Keith, Peter, Isaac, Ron,

Thanks to all of you for helping out.
Keith, the audience for the presentations is the policy makers who will be
present in
Paris. As you have already seen from the comments, many of them are not
scientists. The
presentations need to be pitched at a non-scientist level. A number of the
policy
people will be lawyers, and a number will be legalistically looking to find
anything
that can advance their position. Most of them will however just be looking to
ask
questions and to better understand, and many will be constructive in how they
use the
information provided. So it is quite a mix. They should not be given input
that
distracts from the job at hand. Therefore, these presentations should not
bring in new
issues not raised in the comments, figures from material outside the report,
etc.
I hasten to say that all of us hope there will not be big problems in going
through the
presentations. The presentations are being carefully prepared by excellent
people, so
my expectation would be for quite minor changes.
All of the above has been discussed with those preparing the presentations, so
a primary
role in co-chairing this session is to lend a constructively critical eye,
seeking to
advance the goal of clarity, conciseness, and sticking to the report rather
than
straying, if needed. The outcome is not a formal approval statement of the
presentation. The outcome is to guide the collective subgroup to a *clear*
consensus on
what should be changed before the presentation is passed in to the TSU. If
there are
things that a majority of the group wants to see changed but others do not,
you will
have a chairman's job to do in finding a solution everyone can live with. It
would
probably be helpful if you could keep some notes on the agreed changes, since
that will
help you ensure that you have been clear enough in stating the conclusion.
Too often
there is a thrash and no closure. A good chair gets agreement with the
group.
Thanks again,
Susan
At 1:00 PM +0000 1/19/07, Keith Briffa wrote:

Hi Susan et al
sorry for delayed response - just back from Paris (or so I originally thought
as the
meeting I was at turned out to be 3 hours away by train ). I too am happy to
act as you
request, though I am still uncertain as to who the specific audience will be
and more
particularly, what you expect as an outcome of the session (a formal approval
statement
or recommendation for amendments?).
cheers
Keith
At 00:31 18/01/2007, Susan Solomon wrote:

Dear Peter, Isaac, Ron, and Keith

I am writing to let you know that the agenda for our C/LA meeting to take
place in Paris
on Saturday and Sunday Jan 27/28 will have your names listed for a proposed
role, and I
hope you will be able to accept.
At the end of the second day of the meeting, we will go over the set of longer
'science
presentations' that will be given informally during the lunchtime sessions.
There will
be two parallel sessions from 4-6 pm on Sunday, and I am hoping that
Peter/Keith can
chair one dealing with drivers, obs, and paleo, whle Ron and Isaac can chair
one on
attribution/sea level/projections.
Earlier on Sat/Sun we will also have gone over the shorter formal
presentations that
will be used to start each section of the SPM during the meeting.
See below for some more information CLAs requested for preparation of the
shorter
presentations.
An important point is that the short and long presentations should be
consistent and
should strongly support the SPM approval process (see below).
We are seeking tough chairmen who could a) keep to a strict time schedule and
avoid
slippage; b) ensure that a clear statement is made about what the group
conclusion is
(e.g., if the group feels that a particular presentation should be changed,
that needs
to be made clear to the person who will hand in the final presentation to the
TSU); and
c) helps the group to focus on the need for these presentations to communicate
with
policy people (not overly technical) and help address the comments received
(not to
digress). In short, to be tough, fair, constructive, and well organized.
Thanks in advance for considering helping with this. If you feel you cannot
do it, let
me know but I will assume silence is agreement to serve.
 best regards,
Susan

Date: Mon, 15 Jan 2007 17:08:01 -0700

From: Susan Solomon <Susan.Solomon@noaa.gov>
To: wg1-ar4-clas@joss.ucar.edu
Cc: zhenlin chen <cdccc@cma.gov.cn>, Martin.Manning@noaa.gov
Subject: [Wg1-ar4-clas] Shorter presentations at Paris
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Dear CLAs,
We are writing to address the two types of presentations (shorter and longer)
that are
to be given in Paris. A number of you have asked about the shorter
presentations in
particular and we want to clarify that here.
We would like to ask the people who served as section coordinators for each
section in
our TS/SPM meetings to coordinate pulling together the shorter presentations
of not more
than 10 slides (Ramaswamy on drivers; Bindoff on observations; Hegerl on
attribution,
Stocker on projections).
Many of you have kindly already sent around draft material for the longer
science
presentations, and that has been very helpful. These will occur informally
during lunch
breaks, or before the morning sessions at the plenary and will not be subject
to
simultaneous translation. The most interested delegates will typically find
these very
helpful, and will want to use them to ask you questions.
In addition, during the regular formal sessions and prior to presentation of
each of the
major sections of the report (drivers, observations, attribution, and
projections), we
will benefit from a very short presentation that introduces the section. The
speaker's
words will be subject to simultaneous translation. We suggest that the paleo
ice core
material be covered as part of the drivers, that the paleo observations be
covered as
part of the observations, etc, to speed things up (we can switch speakers but
keep
slides in the same file).
These shorter presentations are extremely important in setting the stage.
They must be
 very short. We will have an absolute limit of not more than 10 minutes,
preferably 5
minutes for the shorter sections of the report namely drivers and
attribution). Please
do not include more than a maximum of 10 slides. Questions will be strictly
limited by
the session chair (Susan or Dahe) to matters of clarity (e.g., if an axis
isn't clear).
We will go over both the shorter and the longer presentations jointly at our
preparatory
meeting at the UNESCO center on Sat/Sun Jan 27/28 so please come prepared to
do that. An
agenda for the preparatory meeting will be circulated to you shortly.
The shorter presentations can largely be derived from the longer ones. They
will be
most helpful if:
- they do seek to provide a general sense of how the section is meant to
fit
together and some key highlights.
- they present the figures and tables used in the SPM section to follow,
but do
not include figures from the chapters unless absolutely essential. Including
figures
from outside the report could create problems and should be avoided.
- they avoid raising new issues or suggesting changes from the
distributed SPM.
As some of us have seen in the heated discussions via email about the MOC,
sticking to
the agreed consensus obtained in the chapter teams is something our colleagues
who will
not be in Paris would appreciate our doing as much as possible. We will need
to agree
to all changes to be presented by us to delegates as a team in our preparatory
meeting
on Jan 27-28. They will choose to seek more and that is what we will have to
jointly
manage.
- they have very little text on them, as simple as possible.
- they do not try to cover each bullet.
You may wish to consider whether it is helpful to alternate speakers between
your
science presentation and these short presentations, so that more of you get a
chance to
speak.
Some of you asked for sample presentations. You are probably aware that we
completed a
special report on HFCs/ozone in 2005. The short presentation on our section
(section 2)
at that session worked extremely well and is appended here as an example in
case you
want to glance at it, along with the SPM itself. We had much less material to
cover of
course and more time to do it (this is more than 10 slides but don't be
tempted as that
was a different situation) but we hope this is still helpful.
We look forward to seeeing you and discussing all of the presentations on Jan
27-28.
Best regards,
Susan, Martin, and Dahe
 _______________________________________________
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--
Professor Keith Briffa,
Climatic Research Unit
University of East Anglia
Norwich, NR4 7TJ, U.K.
Phone: +44-1603-593909
Fax: +44-1603-507784
[9]http://www.cru.uea.ac.uk/cru/people/briffa/

--
Professor Keith Briffa,
Climatic Research Unit
University of East Anglia
Norwich, NR4 7TJ, U.K.

Phone: +44-1603-593909
Fax: +44-1603-507784
[10]http://www.cru.uea.ac.uk/cru/people/briffa/

References

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4. mailto:wg1-ar4-clas@joss.ucar.edu
5. mailto:wg1-ar4-clas-request@joss.ucar.edu%3Fsubject=help
6. http://lists.joss.ucar.edu/mailman/listinfo/wg1-ar4-clas
7. mailto:wg1-ar4-clas-request@joss.ucar.edu%3Fsubject=subscribe
8. http://lists.joss.ucar.edu/mailman/listinfo/wg1-ar4-clas
9. http://www.cru.uea.ac.uk/cru/people/briffa/
10. http://www.cru.uea.ac.uk/cru/people/briffa/