From: Kevin Trenberth <trenbert@ucar.

edu>
To: Melinda Marquis <marquis@ucar.edu>, Kristen Averyt <averyt@ucar.edu>
Subject: Re: Copy-edited Ch. 3 files
Date: Wed, 21 Feb 2007 08:18:03 -0700
Cc: Phil Jones <p.jones@uea.ac.uk>, Martin Manning <mmanning@al.noaa.gov>, Susan
Solomon <ssolomon@al.noaa.gov>

Hi all
I have ftp'd the updated cleaned up files from chapter 3 back onto your ftp
site. The
notes accompanying these are attached and are unchanged from yesterday. There
are two
references that may not be quite final. These are from Global and Planetary
Change and we
have doi's for them as they are published online, but no page numbers as they do
not seem
to have appeared yet in print. By the way, there was one notable error in the
copy editing
which was confusion over significance and confidence levels. I removed all the
references
to confidence levels when it was about significance (of trends etc). I suspect
this could
affect other chapters though, so you may want to check that carefully.
The main concerns we have are with the figures, please see the comments on the
figure files
and the brief comments in the attached. If you would like me to make any of
these changes
(Kristen) or assemble the panels, please let me know.
Regards
Kevin
Phil Jones wrote:

Melinda et al,
I'm happy with the chapter once all the mods - mainly to the figures
- are undertaken. I won't get a chance this weekend, nor the next two days
as I'm away. I might have some more time next week, but I too have spent
about
6 hours on Sunday and another 2-3 hours on Monday. So Kevin can send
back the accepted/tracked version of the chapter, the captions and Appendix
3.B.
On the figures, will we get a chance to see the Chapter mocked-up with
figures in their final positions and sizes - as we would do with journal
papers?
There are a number, which we'd like to check to make sure the colours
are OK.
I think by the way that you have caught all the spellings correctly. I
noted
'fall' changing to 'autumn' and the doubling up of letters in words like
'modelling'. I hear also from Keith Briffa that Ch 6 now spells the word
palaeoclimatic, although we normally drop the extra 'a' even in English
journals.
Cheers
Phil

At 23:14 20/02/2007, Kevin Trenberth wrote:

Melinda
Thanks
Phil and I have made a preliminary pass through the material. As Kristen is
now
considering the figures, I have attached a preliminary list of the problems.
This also
includes some material for you: acronyms. More detail is given on the full
figure
file. We have left USA as is in the main text, but I note that the Appendix B
was not
copy edited and we have left "United States" there. We have accepted most
other changes
even though I would not do them this way! We can send the material back now
but I will
wait for a last check by Phil. (I spent over 12 hours on this over the
weekend).
Kevin
Melinda Marquis wrote:

Hi, Kevin,
Thank you for reviewing your copy-edited chapter files -- thoroughly and
promptly. I'll
try to answer each of your questions.
About the convention for referring to the United States: As this document is
published
under the auspices of the United Nations, we are required to use official
country names;
the United States of America is to be abbreviated as "USA" for such
publications.
Regarding the lower case "antarctica": We have capitalized "Arctic" and
"Antarctic"
when they are nouns, and have used lower case "arctic" and "antarctic" when
they are
adjectives. We used the AMS Word List
([1]http://www.ametsoc.org/PUBS/Authorsguide/pdf_vs/authguide.pdf) to
supplement our
style guide. The AMS list cites "arctic flow" (adj.) and "Arctic Circle"
(noun). We
thought it appropriate to treat "antarctic" analogously to "arctic" (the
adjectival
form).
About suggested revisions that seem pedantic: If you feel that inserting "the
period"
before things like 1961 to 1990 would decrease clarity or change the meaning
from what
is intended, then you may of course reject such changes.
Thank you for your careful review. Kristen will be replying to you about the
figures.
Please let us know if you have further concerns. We want everything to be
correct.
Cheers,
Melinda
Kevin Trenberth wrote:

Melinda
There appear to be changes that I do not agree with. For instance, everywhere
we had
"United States" it has been changed to USA. That is not the practice in AMS
or AGU
journals. I have also found several instances of Antarctic changed to lower
case which
is surely not right!!!! Some changes are very pedantic: inserting "the
period" before
things like 1961 to 1990.
Kevin
Melinda Marquis wrote:

Dear CLAs,
Thank you very much for your invaluable assistance during the recent SPM
plenary
meeting. As you will realise there are a few remaining steps that need to be
completed
before final completion of the WG1-AR4 but these should now be
straightforward. This is
to ask for your help in the next of these steps which is to check the copy-
edited
version of your chapter.
A professional copy-editor has reviewed all chapters of the AR4 and made some
revisions. In most cases, her suggestions implement our style guide (see
attached) for
consistency in punctuation, spelling, grammar and language style across all
chapters,
points at which acronyms are spelled out, etc, etc. In a few cases, she has
suggested
revised wording for the sake of clarity, improved grammar or such. All these
changes
that might have some effect on the meaning of a sentence are shown in track-
changes
mode.
We would be grateful if you would now go through these edited chapter files
and either
accept, reject, or modify the copy-editor's tracked revisions and return
"cleaned up"
files to the TSU. During this step you should also:
* make any remaining necessary and minor corrections to text or tables;
* ensure that any corrections or updates provided to the TSU since the
distribution of
the final draft in October 2006, have been included;
* update references that have been published recently by inserting volume and
page
numbers, etc;
* add any adjustments to your chapter that arose from the SPM approval process
in Paris.
Please return a checked file to us with all tracked changes removed.
Please also remember to check your figures and figure captions
carefully including the axis labels, units used, etc. Annotated text
should already have been edited to follow the styles used in the text
where appropriate. In some cases we will be doing further improvements to
the text fonts used in figures but this is your last chance to ensure
that the wording is correct in all places. If you wish to make any small
revisions to figures, please contact Kristen Averyt
([2]averyt@ucar.edu) as soon as
possible.

Please remember that no substantive changes, or new references, can be made to

your
chapter at this stage.
The time line for delivering the camera-ready copy to the publisher is quite
tight. We
ask that you please return your final text and figures files to the TSU by
Friday, March
 9.
You may access your chapter files at the following ftp site.
server: [3]ftp.joss.ucar.edu
account: wg1_gnrl
password: EQ0KW0WG (Please note that these are zeros - not letters.)
directory: pub/AR4_CopyEditFinal/ChXX
The file names currently contain "_TSU." We ask that you change these
characters to
"_CLA" in the files you return to us. Finally please notify us at
[4]ipcc-wg1@al.noaa.gov when you have uploaded the checked files.
Best regards,
Melinda Marquis
--
Dr Melinda Marquis, Deputy Director, IPCC WG I Support Unit
NOAA/ESRL Phone:
+1 303 497 4487
325 Broadway, DSRC
R/CSD08 Fax:
+1 303 497 5628
Boulder, CO 80305, USA

--
****************
Kevin E.
Trenberth
e-mail: [5]trenbert@ucar.edu
Climate Analysis
Section,
[6]www.cgd.ucar.edu/cas/trenbert.html
NCAR
P. O. Box
3000,
(303) 497 1318
Boulder, CO
80307
(303) 497 1333 (fax)

Street address: 1850 Table Mesa Drive, Boulder, CO 80305

--
Dr Melinda Marquis, Deputy Director, IPCC WG I Support Unit
NOAA/ESRL Phone:
+1 303 497 4487
325 Broadway, DSRC
R/CSD08 Fax:
+1 303 497 5628
Boulder, CO 80305, USA

--
****************
Kevin E.
Trenberth
e-mail: [7]trenbert@ucar.edu
Climate Analysis
Section,
[8]www.cgd.ucar.edu/cas/trenbert.html
NCAR
P. O. Box
3000,
(303) 497 1318
Boulder, CO
80307
(303) 497 1333 (fax)

Street address: 1850 Table Mesa Drive, Boulder, CO 80305

Prof. Phil Jones

Climatic Research Unit Telephone +44 (0) 1603 592090
School of Environmental Sciences Fax +44 (0) 1603 507784
University of East Anglia
Norwich Email [9]p.jones@uea.ac.uk
NR4 7TJ
UK
----------------------------------------------------------------------------

--
****************
Kevin E. Trenberth e-mail: [10]trenbert@ucar.edu
Climate Analysis Section, [11]www.cgd.ucar.edu/cas/trenbert.html
NCAR
P. O. Box 3000, (303) 497 1318
Boulder, CO 80307 (303) 497 1333 (fax)

Street address: 1850 Table Mesa Drive, Boulder, CO 80305

Attachment Converted: "c:\eudora\attach\NotesCopyEditCh32.doc"

References

1. http://www.ametsoc.org/PUBS/Authorsguide/pdf_vs/authguide.pdf
2. mailto:averyt@ucar.edu
3. ftp://ftp.joss.ucar.edu/
4. mailto:ipcc-wg1@al.noaa.gov
5. mailto:trenbert@ucar.edu
6. http://www.cgd.ucar.edu/cas/trenbert.html
7. mailto:trenbert@ucar.edu
8. http://www.cgd.ucar.edu/cas/trenbert.html
9. mailto:p.jones@uea.ac.uk
10. mailto:trenbert@ucar.edu
11. http://www.cgd.ucar.edu/cas/trenbert.html