You are on page 1of 61
REPUBLIC OF THE PHILIPPINES COMMISSION ON ELECTIONS ‘Intramuros, Manila Office of the Deputy Project Director, 2019 NEE MEMORANDUM TO 2 CONCERNED ELECTION OFFICERS FOR : CONCERNED REGIONAL ELECTION DIRECTORS CONCERNED PROVINCIAL ELECTION SUPERVISORS FROM fe THE DEPUTY PROJECT DIRECTOR, 2019 NLE SUBJECT : MOCK ELECTIONS DATE ¢ December 18, 2018 ‘This is to initially inform you of the conduct of Mock Elections on January 19, 2019 in connection with the May 13, 2019 National ‘and Local Elections. AS tothe areas involved in the said activity, please see attached advance coPy of the Operational Plan. Please start the ball rolling so to speak, through the conduct of coordinating conferences with the following: Department of Education; Philippine National Police; ‘Armed Forces of the Philippines; and Citizens’ Arms. oye For the REDs and PESs, please monitor and supervise the preparatory activities for the Mock Elections For your appropriate action, OFISTO B-ELNAS, JR. ce PMO ‘Technology Group Project Control i OPERATIONAL PLAN January 19, 2019 MOCK ELECTIONS (May 13, 2019 National and Local Elections) OBJECTIVES dt ‘To test and ensure the security features, accuracy, functional capability and integrity of: Voters Registration Verification System (VRVS); Voting and Counting Machines (VCMs); Transmission devices; and Consolidation and Canvassing System (CCS) peop To simulate the conduct of electoral activities from deployment of election materials, supplies and equipment, voting, consolidation and canvassing until the transmission of results; and To strengthen public awareness, confidence and acceptance on the Automated Election System (AES). WORKING COMMITTEES 1 Steering Committee shall have over-all control and supervision on the preparation and conduct of Mock Elections. 2. Project Management Office (PMO) shall monitor the activities of the different committees to ensure that schedules are being met and recommend necessary measures to the Steering Committee. 3. Project Control Group (PCG) shall be in-charge of the risk management, timelines, amendment to orders, information on security, quality control, and financial and administrative support. . Field Operations Group (FOG) shall have the following functions: a, Serve as lead group; b. Coordinate all administrative, operational, technical, financial and logistical preparations; c. Draft the Mock Elections’ Operational Plan and submit it for approval of the En Banc, d. Brief the Working Committees and other Departments and personnel involved on the approved Operational Plan; e. Disseminate the approved Operational Plan to the Regional Election Directors (REDs), Provincial Election Supervisors (PESs) and Election Officers (EOs) in the areas covered; 1[P ac Coordinate, through the Committee on Ban of Firearms and Security Personnel, the security requirements of the activity with the City/Municipal /Provincial/Regional Joint Security Coordinating Centers (JSCC), Philippine National Police/Armed Forces of the Philippines (PNP/AFP) and the Department of Education (DepEd) National Directorate; Coordinate with the concerned EOs and DepEd representatives, the preparation of public schools as voting centers, and canvassing venues and the designation of public school teachers as members of the Electoral Boards (BBs) pursuant to Resolution No. 10194! dated September 7, 2016; Update the Steering Committee from time to time on the status of the preparation; Provide the necessary support in the deployment of poll workers, other personnel, VCMs and its paraphernalia, election forms, documents and supplies; Monitor and supervise the preparation and conduct of Mock Elections; and Prepare and submit a final and post assessment report to the En Banc through the Steering Committee. 6. Technology Group shall have the following functions: e. £ Prepare the protocol for the operation and troubleshooting of VCMs and CCS; Assign personnel who will serve as CCS operators; Serve as trainers for VCM and CCS operations and Technical Support Personnel; Provide the required number of VCMs and their components; Provide all the necessary technical preparations and support; and Print the EDCVLs and PCVLs for the activity. 7. Bids and Awards Committee (BAC) shall be responsible for the procurement of the necessary election materials and supplies. 8. Printing Committee shall print and provide the required number of test ballots and other election forms, materials and supplies. 9. Packing and Shipping Committee (PSC/ASD shall deploy the VCMs and its paraphernalia, election forms, documents and supplies in coordination with other Working Committees, concerned REDs, PESs and EOs. 10. Finance Services Department (FSD) shall provide and release the necessary funding through the designated FOG Special Disbursement Officer (SDO), as per approved budget, to defray the following expenditures: a. Honorarium of the members of the EBs and Technical Support Personnel; b, Travel, food and accommodation, and communication allowances; 2 IN TH MATTER OF THE IMPLEMENTING RULES AND REGULATIONS OF REPUBLIC ACT NO. 10756, OTHERWISE KNOW AS THE "ELECTION SERVICE RERORM ACT” 2|Page

You might also like