Republic of the Philippines

DEPARTMENT OF EDUCATION
Region IV-B
SCHOOLS DIVISION OF PUERTO PRINCESA
Puerto Princesa City

INDIVIDUAL PERFORMANCE COMMITMENT AND REVIEW

Name of Employee:
Position: ADMINISTRATIVE OFFICER II
Review Period: JANUARY-DECEMBER 2018
School/Division:

PERFORMANCE INDICATORS
TIMELIN WEIGHT (Quality, Efficiency, Tim
MFOs KRAs OBJECTIVES
E PER KRA
QUALITY EFFICIENCY
BASIC EDUCATION I. Records 1. Documents / Year 10.00% 5 100% of the documents / 5
SERVICES Management Outputs communications received, Round communications have been
routed, tracked. received, routed & tracked.
4 80% of the documents / 4
communications have been
received, routed & tracked.
3 60% of the documents / 3
communications have been
received, routed & tracked.
2 40% of the documents / 2
communications have been
received, routed & tracked.

Page 1 of 21
 PERFORMANCE INDICATORS
TIMELIN WEIGHT (Quality, Efficiency, Tim
MFOs KRAs OBJECTIVES
E PER KRA
QUALITY EFFICIENCY
1 20% of the documents / 1
communications have been
received, routed & tracked.
2. SHS filing system created Year 10.00% 5 100% utilization of SHS filing 5
and maintained. Round system.

4 80% utilization of SHS filing 4

system.

3 60% utilization of SHS filing 3

system.

2 40% utilization of SHS filing 2

system.

1 20% utilization of SHS filing 1

system.

3. Documents filed, retrieved,
achieved to Principal's Office
or disposed as needed.
Year 15.00% 5 100% of the documents have been 5
Round filed, retrieved, archived to
Principal's Office.
4 80% of the documents have been 4
filed, retrieved, archived to
Principal's Office.
3 60% of the documents have been 3
filed, retrieved, archived to
Principal's Office.

Page 2 of 21
 PERFORMANCE INDICATORS
TIMELIN WEIGHT (Quality, Efficiency, Tim
MFOs KRAs OBJECTIVES
E PER KRA
QUALITY EFFICIENCY
2 40% of the documents have been 2
filed, retrieved, archived to
Principal's Office.
1 20% of the documents have been 1
filed, retrieved, archived to
Principal's Office.
4. Daily attendance of SHS Year 5.00% 5 100% daily attendance of SHS has 5
(by recording daily attendance Round been checked.
and comparing time cards
versus logbook)
4 80% daily attendance of SHS has 4
been checked.

3 60% daily attendance of SHS has 3

been checked.

2 40% daily attendance of SHS has 2

been checked.

1 20% daily attendance of SHS has 1

been checked.

II. Administrative 1. Encode Documents / Year 15.00% 5 100% data / documents have been 5
Support Reports ( Monthly SF4, Round encoded.
Quarterly Report, Annual
Report, WinS Monitoring,
School Partnership Monitoring 4 80% data / documents have been 4
and other related documents) encoded.

Page 3 of 21
 Support Reports ( Monthly SF4, Round
Quarterly Report, Annual
Report, WinS Monitoring,
School Partnership Monitoring
TIMELIN WEIGHT
MFOs KRAs and other related documents)
OBJECTIVES
E PER KRA
2. Support / logistics to
trainings/seminars and
school/division activities
(documentation, registration /
attendance, tokens, certificate
of appearance).
3. Updating / Filing of SHS
teachers' Leave of Absences
(Form 6)
Page 4 of 21
PERFORMANCE INDICATORS
(Quality, Efficiency, Tim
QUALITY EFFICIENCY
3 60% data / documents have been 3
encoded.
2 40% data / documents have been 2
encoded.
1 20% data / documents have been 1
encoded.
Year 10.00% 5 Supported 10 and above 5
Round trainings/seminars and
school/division activities
4 Supported 8 to 9 and above 4
trainings/seminars and
school/division activities
3 Supported 6 to 7 and above 3
trainings/seminars and
school/division activities
2 Supported 4 to 5 and above 2
trainings/seminars and
school/division activities
1 Supported 1 to 3 and above 1
trainings/seminars and
school/division activities
Year 10.00% 5 100% of Form 6 Updated / Filed 5
Round
 3. Updating / Filing of SHS Year 10.00% PERFORMANCE INDICATORS
teachers'OBJECTIVES
Leave of Absences TIMELIN
Round WEIGHT (Quality, Efficiency, Tim
MFOs KRAs
(Form 6) E PER KRA
QUALITY EFFICIENCY
4 80% of Form 6 Updated / Filed 4

3 60% of Form 6 Updated / Filed 3

2 40% of Form 6 Updated / Filed 2

1 20% of Form 6 Updated / Filed 1

III. Secretariat / 1. Received / routed calls Year 5.00% 5 100% calls have been received /
Frontline Round routed.

4 80% calls have been received /

routed.

3 60% calls have been received /

routed.

2 40% calls have been received /

routed.

1 20% calls have been received /

routed.

Page 5 of 21
 PERFORMANCE INDICATORS
TIMELIN WEIGHT (Quality, Efficiency, Tim
MFOs KRAs OBJECTIVES
E PER KRA
QUALITY EFFICIENCY
2. Visitors responded to Year 5.00% 5 100% of the visitors have been
Round entertained / responded.

4 80% of the visitors have been

entertained / responded.

3 60% of the visitors have been

entertained / responded.

2 40% of the visitors have been

entertained / responded.

1 20% of the visitors have been

entertained / responded.

3. Follow through inquiries Year 5.00% 5 100% of the inquiries have been 5
Round entertained / responded.

4 80% of the inquiries have been 4

entertained / responded.

3 60% of the inquiries have been 3

entertained / responded.

2 40% of the inquiries have been 2

entertained / responded.

Page 6 of 21

MFOs KRAs OBJECTIVES
IV. Professional 1. Demonstrated punctuality
Growth and daily and in attending school
Development meetings, trainings/seminars
and other activities per rating
period
2. Participate in School,
Division, Regional, National,
International Trainings /
Workshops / Seminars
Page 7 of 21
PERFORMANCE INDICATORS
TIMELIN WEIGHT (Quality, Efficiency, Tim
E PER KRA
QUALITY EFFICIENCY
1 20% of the inquiries have been 1
entertained / responded.
Year 5.00% 5 100% of the school meetings, 5
Round trainings/seminars and other
activities attended
4 80% of the school meetings, 4
trainings/seminars and other
activities attended
3 60% of the school meetings, 3
trainings/seminars and other
activities attended
2 40% of the school meetings, 2
trainings/seminars and other
activities attended
1 20% of the school meetings, 1
trainings/seminars and other
activities attended
Year 5.00% 5 Participated in 5 trainings within the 5
Round rating period in any of the trainings,
seminars, workshops
4 Participated in 4 trainings within the 4
rating period in any of the trainings,
seminars, workshops
3 Participated in 3 trainings within the 3
rating period in any of the trainings,
seminars, workshops
 PERFORMANCE INDICATORS
TIMELIN WEIGHT (Quality, Efficiency, Tim
MFOs KRAs OBJECTIVES
E PER KRA
QUALITY EFFICIENCY
2 Participated in 2 trainings within the 2
rating period in any of the trainings,
seminars, workshops
1 Participated in 1 training within the 1
rating period in any of the trainings,
seminars, workshops
100.00%

Administrative Officer II Principal II

Ratee Rater

Page 8 of 21
 Republic of the Philippines
DEPARTMENT OF EDUCATION
Region IV-B
SCHOOLS DIVISION OF PUERTO PRINCESA
Puerto Princesa City

RFORMANCE COMMITMENT AND REVIEW FORM

Name of Rater:
Position:
Date of Review:

ORMANCE INDICATORS
ACTUAL RESULTS
(Quality, Efficiency, Timeliness) RATING SCORE
EFFICIENCY TIMELINESS Q E T TOTAL
#DIV/0! #DIV/0!
with very minimal resources

with minimal resources

with moderate resources No Applicable Time Frame

with large resources

Page 9 of 21
 No Applicable Time Frame

ORMANCE INDICATORS
ACTUAL RESULTS
(Quality, Efficiency, Timeliness) RATING SCORE
EFFICIENCY TIMELINESS Q E T TOTAL

with very large resources

5 Maintained the filing system daily. 0.00 #DIV/0! #DIV/0!

Created with very minimal
resources

4 Maintained the filing system every

Created with minimal resources other day.

3 Maintained the filing system

Created with moderate resources weekly.

2 Maintained the filing system

Created with large resources monthly.

1 Maintained the filing system

Created with very large resources quarterly.

5 Documents have been filed, 0.00 #DIV/0! #DIV/0!

with very minimal resources retrieved, archived to Principal's
Office daily.
4 Documents have been filed,
with minimal resources retrieved, archived to Principal's
Office every other day.
3 Documents have been filed,
with moderate resources retrieved, archived to Principal's
Office weekly.

Page 10 of 21
ORMANCE INDICATORS
ACTUAL RESULTS
(Quality, Efficiency, Timeliness) RATING SCORE
EFFICIENCY TIMELINESS Q E T TOTAL
2 Documents have been filed,
with large resources retrieved, archived to Principal's
Office monthly.
1 Documents have been filed,
with very large resources retrieved, archived to Principal's
Office quarterly.
5 Daily attendance of SHS Teachers 0.00 #DIV/0! #DIV/0!
with very minimal resources have been checked daily.

4 Daily attendance of SHS Teachers

with minimal resources have been checked every other
day.
3 Daily attendance of SHS Teachers
with moderate resources have been checked weekly.

2 Daily attendance of SHS Teachers

with large resources have been checked twice a month.

1 Daily attendance of SHS Teachers

with very large resources have been checked once a month.

5 Data / documents have been 0.00 #DIV/0! #DIV/0!

with 0 to 3 errors encoded 1 week before target date.

4 Data / documents have been

with 4 to 6 errors encoded 3 days before target date.

Page 11 of 21
ORMANCE INDICATORS
ACTUAL RESULTS
(Quality, Efficiency, Timeliness) RATING SCORE
EFFICIENCY TIMELINESS Q E T TOTAL
3 Data / documents have been
with 7 to 9 errors encoded on target date.

2 Data / documents have been

with 10 to 15 errors encoded 1 day after target date.

1 Data / documents have been

with 16 to 20 errors encoded 1 week after target date.

5 0.00 #DIV/0! #DIV/0!

with very minimal resources

4
with minimal resources

3
with moderate resources No Applicable Time Frame

2
with large resources

1
with very large resources

5 Form 6 have been filed 1 day after 0.00 #DIV/0! #DIV/0!

with very minimal resources the filing date.

Page 12 of 21
ORMANCE INDICATORS 0.00 #DIV/0! #DIV/0!
ACTUAL RESULTS
(Quality, Efficiency, Timeliness) RATING SCORE
EFFICIENCY TIMELINESS Q E T TOTAL
4 Form 6 have been filed 2 days after
with minimal resources the filing date.

3 Form 6 have been filed 3 days after

with moderate resources the filing date.

2 Form 6 have been filed 4 days after

with large resources the filing date.

1 Form 6 have been filed 1 week

with very large resources after the filing date.

0.00 #DIV/0! #DIV/0!

No Applicable Efficiency Indicator No Applicable Time Frame

Page 13 of 21
ORMANCE INDICATORS
ACTUAL RESULTS
(Quality, Efficiency, Timeliness) RATING SCORE
EFFICIENCY TIMELINESS Q E T TOTAL
0.00 #DIV/0! #DIV/0!

No Applicable Efficiency Indicator No Applicable Time Frame

0.00 #DIV/0! #DIV/0!

with very minimal resources

with minimal resources

with moderate resources No Applicable Time Frame

with large resources

Page 14 of 21
 No Applicable Time Frame

ORMANCE INDICATORS
ACTUAL RESULTS
(Quality, Efficiency, Timeliness) RATING SCORE
EFFICIENCY TIMELINESS Q E T TOTAL

with very large resources

5 0.00 #DIV/0! #DIV/0!

without lapses in daily attendance;
without tardiness
with evidences

4
with 1 to 2 lapses in daily
with 1 to 3 instances of tardiness
attendance; with evidences

3
with 3 to 4 lapses in daily
with 4 to 6 instances of tardiness
attendance; with evidences

2
with 5 and above lapses in daily
with 7 to 9 instances of tardiness
attendance; with evidences

1
with 10 and above instances of
no attendance
tardiness

without lapses in attendance; with 5 as scheduled; without tardiness 0.00 #DIV/0! #DIV/0!
evidences

with 1 lapse in attendance; with 4 as scheduled; with 1 instance of

evidences tardiness

with 2 lapses in attendance; with 3 as scheduled; with 2 instances of

evidences tardiness

Page 15 of 21
ORMANCE INDICATORS
ACTUAL RESULTS
(Quality, Efficiency, Timeliness) RATING SCORE
EFFICIENCY TIMELINESS Q E T TOTAL
with 3 lapses in attendance; with 2 as scheduled; with 3 instances of
evidences tardiness

no attendance 1 no attendance

OVERALL RATING FOR ###

ACCOMPLISHMENTS

Principal II
Rater

Page 16 of 21

CORE BEHAVIORAL COMPETENCIES
Self-Management
Sets personal goals and direction, needs and development
Undertake personal actions and behaviors that are clear and purposive
and takes into account personal goals and values congruent to that of
the organization.
Displays emotional maturity and enthusiasm for and is challenged by
higher goals.
Prioritize work tasks and schedules to achieve goals.
Sets high quality, challenging, realistic goals for self and others.
Professionalism and Ethics
Demonstrate the values and behavior enshrined in the Norms of
Conduct and Ethical Standards for public officials and employees (RA
6713).
Practices ethical and professional behavior and conduct taking into
account the impact of his/her actions and decisions.
Maintains a professional image: being trustworthy, regularity of
attendance and punctuality, good grooming and communication.
Makes personal sacrifices to meet organization’s need.
Acts with a sense of urgency and responsibility to meet the
organization’s needs, improve systems and help others improve their
effectiveness.
Result Focus
Achieves result with optimal use of time and resources most of the time.
PART II. COMPETENCIES
Teamwork Ora
Willingly does his/her share of responsibility.
Promotes collaboration and removes barriers to teamwork and goal
accomplishment across the organization.
Applies negotiation principles in arriving at win-win agreements.
Drives consensus and team ownership of decisions.
Works constructively and collaboratively with others and across
organizations to accomplish organizational goals and objectives.
Writte
Service Orientation
Can explain and articulate organizational directions, issues and
problems.
Takes personal responsibility for dealing with and/or correcting
customer service issues and concerns.
Initiates activities that promotes advocacy for men and women
empowerment
Participates in updating of office vision, mission, mandates and
strategies based on DepEd strategies and directions.
Develops and adopts service improvement programs through simplified
procedures that will further enhance service delivery.
Innovation
Examines the root cause of problems and suggests effective solutions. Com
Fosters new ideas, processes, and suggests better ways to do things
(cost and/or operational efficiency).
Demonstrates an ability to think “beyond the box”. Continuously focuses
on improving personal productivity to create higher value and results.
 Demonstrates an ability to think “beyond the box”. Continuously focuses
on improving personal productivity to create higher value and results.

Avoids rework, mistakes and wastage through effective work methods

by placing organizational needs before personal needs. Promotes a creative climate and inspires co – workers to develop
original ideas or solutions.

Delivers error-free outputs most of the time by conforming to standard

operating procedures correctly and consistently. Able to produce very
satisfactory quality of work in terms of usefulness/acceptability and
completeness with no supervision required.
Express a desire to do better and may express frustration at waste or
inefficiency. May focus on new or more precise ways of meeting goals
set.
Translates creative thinking into tangible changes and solutions that
improve the work unit and organization.
Uses ingenious methods to accomplish responsibilities. Demonstrates
resourcefulness and the ability to succeed with minimal resources.
OVER-ALL

Makes specific changes in the system or in own work methods to

improve performance. Examples may include doing something better,
faster, at a lower cost, more efficiently, or improving quality, customer
satisfaction, morale, without setting any specific goal.
PART II. COMPETENCIES
CORE SKILLS

Oral Communication
Follows instruction accurately.

Expresses self clearly, fluently and articulately.

Uses appropriate medium for the message

Adjust communication styles to others.

Guides discussions between and among peers to meet an objective

Written Communication
Knows the different written business communication formats used in the
DepEd.

Writes routine correspondence/communications, narrative and

descriptive report based on a readily available information data with
minimal spelling or grammatical error/s (e.g. memos, minutes, etc.).

Secures information from required references (i.e., Directories,

schedules, notices, instructions) for specific purposes.

Self-edits words, numbers phonetic notation and content, if necessary

Demonstrates clarity, fluency, impact, conciseness and effectiveness in

his/her written communications.

Computer/ICT Skills
Prepares basic compositions (e.g., letters, reports, spreadsheets and
graphics presentation using Word Processing and Excel.

Identifies different computer parts, turns the computer on/off, and work
on a given task with acceptable speed and accuracy and connects
computer peripherals (e.g. printers, modems, multimedia projectors,
etc.).
Identifies different computer parts, turns the computer on/off, and work
on a given task with acceptable speed and accuracy and connects
computer peripherals (e.g. printers, modems, multimedia projectors,
etc.).

Prepares simple presentation using Powerpoint.

.
Utilizes technologies to: access information to enhance professional
productivity, assists in conducting research and communicate through
local and global professional networks.

Recommends appropriate and updated technology to enhance

productivity and professional practice.

OVER-ALL COMPETENCY RATINGS

CORE BEHAVIORAL COMPETENCIES

CORE SKILLS

OVERALL RATING
 PART III. SUMMARY OF RATINGS FOR DISCUSSION

Final Performance Results Ratings Adjectival Rating

Accomplishments of KRA's and Objectives

RATER-RATEE AGREEMENT
The signatures below confirm that the employee and his/her superior have agreed on the contents of this appraisal form and the performance rating.

Name of Ratee: Name of Rater:

Signature: Signature:

Date: Date:

PART IV. DEVELOPMENT PLANS

Strengths Development Needs Action Plan Timeline Resources Needed