PROPOSAL ON PLANNING & BUDGET FOR WEDDING CEREMONY

Executive Summary

EasyVic Events Inc. is a subsidiary of Rol-Kayland Resources Ltd with registration number RC:
OD6996. The event planning outfit is based in Ondo City covering Ondo state and South Western
Nigeria. EasyVic Events was established with the aim of creating a sublime event experience and
changing the face of event planning.

By combining best hands, going the extra mile, and using cutting edge event-planning and
coordination skills, EasyVic Events prides itself in providing excellence service that consistently
exceed client’s expectations.

At EasyVic Events we believe that there is a connection between mastery of arts and the creation of
memorable experience therefore our team is made of top-notch and premium vendors.

Vision Statement

To be a leading and first class event and exhibition management company in Africa by consistently
exceeding clients’ expectations

Mission Statement

Ensuring clients’ satisfaction through outstanding service delivery that would create a memorable
experience

Contact Address:

C/O of 3-H Ventures, Shop 13, Adeyemi Demonstration Shopping Complex, Ondo City.

Block 341, Flat 2, Abesan Estate, Ipaja Lagos

0706 071 9416, 0805 4598 950

@easyvic_events
Description:

Proposal of activities and budget for a Wedding Ceremony scheduled to hold in ondo city. This
proposal covers some proposed activities and budget to make the wedding ceremony eventful
and remarkable.

ROADMAP TO THE EVENT

1. Venue: Ondo City
2. Proposed Birthday Theme: -To be decided
3. Proposed Colour: - To be decided by Celebrants.
4. Proposed Birthday Activities:
 Engagement/Traditional Wedding: - 7 – 9am
 Church Service : - 10 – 12am
 Reception starts from 12noon
5. Church Service:
 Bride’s Family Church
6. Proposed Reception Hall:
 Oba Adesanoye Civic Centre (2000 Capacity) – Sabo Road
 Adoc Event Hall (750 capacity) – Ife Road
 Fadeolu Event Centre (1000 capacity) – Adeyem/Oka Road
 Ariya Event Centre (700) – Sabo Road
 Divine Hall (1000 Capacity) – Ademulegun Road
*Hall to be selected based on proximity to the church and resident of celebrant
7. Guests:
*To be decided by client and celebrant

CATEGORY A -
PRE-EVENT ACTIVITIES:
 Commissioning of Event Planner
 Event Design/Conceptualization
 Selection of Venues (Church and Reception)
 Designing and Printing of Invitation Cards and Dispatch
 Social Media publicity
 Budgeting
 Selection of Vendors
 Vendors Bookings
 Payment of First Installments
 Printing of Event Programmes

@easyvic_events
 Budget of Pre-Event Activities
S/N Description Unit Cost (N) Quantity Total (N)
1. Hall Booking – Civic Centre 2000 Capacity 350,000.00
2. Hall Booking – Adoc Event Centre 750 Capacity 180,000.00
3. Hall Booking – Fadeolu Event Hall 1000 Capacity 203,000.00
4. Printing of Invitation Cards
- One face + Mat lamination 70 600 copies 42,000.00
- Front & back + Mat 90 600 copies 54,000.00
5. Printing of Event Programmes
- 12 pages (A5 size) Full color 250 600 copies 150,000.00
with Mat Lamination
- 8 pages (A4 size) Full color 300 600 copies 180,000.00
with Mat Lamination

EVENT ACTIVITIES:
 Hall Decoration
 Catering Service
 Ushering
 Event Emcee
 Drinks /Water Cooling Service
 Small Chops and Starters
 Cocktail Service
 Security Service (Bouncers)
 Video + Photography
 Live Music Band
 DJ Service
 Red carpet Service
 Asun and Fish Barbecue
 Multimedia Service (Optional)
Budget of Event Activities for 800 - 1000 Guests
S/N Description Unit Cost (N) Quantity Total (N)
1. Hall Decoration Grade A 300,000.00
2. Hall Decoration Grade B 250,000.00
3. Catering Service 800 – 1000 Guests 820,000.00
4. Ushering 5000 10 50,000.00
5. Event Emcee 60,000.00 60,000.00
6. Drinks/Water Cooling Service 300 per Crate/ Carton TBD
200 per Pack of Water
7. Small Chops and Starters (Samosa, 300 per plate 150 45,000.00
Spring rolls, puff-puff, chicken and stick
meat)
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8. Cocktail Service (4 different frozen 400 per cup 300 120,000.00
cocktails and 5 liquid cocktails with
assorted garnish
9. Security Service (Bouncers) 10,000 per Bouncer 5 50,000.00
10. Video + Photography 200,000,000 200,000.00
Photography - (1 Photobook size, I CD
soft copies, I CD Slide show
Standard HD Video – 1 master DVC, 1
extra copy
11 Live Music Band 300,000.00 300,000.00
12. Official DJ Service 100,000.00 100,000.00
13. Red Carpet Hosting 70,000.00 70,000.00
14. Asun and Fish Barbeque 400 per plate TBD
15. Multimedia Service 50,000.00 50,000.00
Slide show projection and live media
coverage
Note: TBD means To be Decided
*Grade A Decoration includes: Ceiling Coverage, Full wall draping of the hall, Chair and Table Cover,
Vans and Flowers (Centre Piece), Floral Stage Decoration with floral accessories, four (4) Stage lights,
two (2) Moving neck lights, Fug/Smoke machine, Bubble machine, five (5) piece of fireworks, light dance
floor, Rug walk way and walk way stand.
* Grade B Decoration includes Ceiling Coverage, Full wall draping of the hall, Chair and Table Cover,
Vans and Flowers (Centre Piece), Floral stage decoration, two (2) Stage lights, two (2) Moving neck lights,
Fug/Smoke machine, two (2) piece of fireworks, light dance floor, Rug walk way.
Menu list:
 Chinese I.e Basmati Rice, Singapore noodle, shredded beef in soy
 Sauce: Diced chicken
 Pounded yam with efo riro , egunsi and ila alesepo
 Jollof Rice, Fried rice, moi moi or salad
 Yam porridge
 Amala, gbegiri, ewedu and stew
 Meat: Beef & Chicken or Beef & Fish

POST EVENT ACTIVITIES:

 Presentation of finished Photography and Video work
 Publication on Gleetz Magazine
 Budget Reconciliation (*If there is need for it)
Budget of Post-Event Activities
S/N Description Unit Cost (N) Quantity Total (N)
1. Publication on Gleetz Magazine 50,000/ page 1 50,000.00

@easyvic_events
 CATEGORY B
PRE-EVENT ACTIVITIES:
 Commissioning of Event Planner
 Event Design/Conceptualization
 Selection of Venues (Church and Reception)
 Designing and Printing of Invitation Cards and Dispatch
 Social Media publicity *If need be.
 Selection of Vendors
 Budgeting
 Vendors Bookings
 Payment of First Installments
 Printing of Event Programmes
Budget of Pre-Event Activities
S/N Description Unit Cost (N) Quantity Total (N)
1. Hall Booking – Ariya Hall 700 Capacity 150,000.00
2. Hall Booking – Divine Hall 800 Capacity 150,000.00
3. Printing of Invitation Cards
- One face + Mat lamination 70 600 copies 36,000.00
- Front & back + Mat 90 600 copies 48,000.00
4. Printing of Event Programmes
- 12 pages (A5 size) Full color 250 600 copies 120,000.00
with Mat Lamination
- 8 pages (A4 size) Full color 300 600 copies 140,000.00
with Mat Lamination

EVENT ACTIVITIES:
 Hall Decoration
 Catering Service
 Ushering
 Event Emcee
 Drinks /Water Cooling Service
 Small Chops and Starters
 Cocktail
 Security Service (Bouncers)
 Video + Photography
 Live Music Band
 DJ Service
 Flex Wall Branding
 Asun
 Multimedia Service
Budget of Event Activities for 1000 Guests
S/N Description Unit Cost (N) Quantity Total (N)
1. Hall Decoration Grade C 150,000.00
2. Catering Service 670.000.00

@easyvic_events
3. Ushering 5000 10 50,000.00
4. Event Emcee 50,000.00 50,000.00
5. Drinks/Water Cooling Service 250 per Crate/ Carton TBD
180 per Pack of Water
6. Small Chops and Starters 350 per plate 400 140,000.00
(Samosa, Spring rolls, puff-puff,
chicken and stick meat)
7. Cocktail Service 300 per cup 500 250,000.00

8. Security Service (Bouncers) 10,000 per Bouncer 6 60,000.00

9. Video + Photography 150,000,000 150,000.00
Photography - (1 Photobook)

Standard HD Video – 1 master

DVC
10. Live Music Band 150,000.00 150,000.00
11. Official DJ Service 70,000.00 70,000.00
12. Flex Wall Branding
13. Asun 400 per plate TBD
14. Multimedia Service 50,000.00 50,000.00
Slide show projection and live
media coverage
*Grade C Decoration includes: Drap covering of wall, Chair and Table Cover, Vans and Flowers (Centre
Piece),Stage Decoration with Fabrics/ Gasenbo, four (4) Stage lights, two (2) Moving neck lights,
Fug/Smoke machine, two (2) piece of fireworks, Branded Flex dance floor, Rug walk way.
Menu list:
 Pounded yam with efo riro , egunsi and ila alesepo
 Jollof Rice, Fried rice, moi moi or salad
 Yam porridge
 Meat: Beef & Chicken or Beef & Fish

POST EVENT ACTIVITIES:

 Presentation of finished Photography and Video work
 Budget Reconciliation (*If need be)

Thank you.
Walter B. Osungbemiro
For EasyVic Events

@easyvic_events