Requirement Verification Activities Date completed Validation Activities Date completed
Pre-requisite program What we are doing Are we doing what we say? and initials of Are we getting the desired results? and initials of What Who When person verifying What Who When person validating Internal audit of paperwork and Materials purchased from Self check - material ordered Technical Purchasing team Every PO raw materials vs approved material Annually approved supplier against approved supplier list department list Raw material/packaging Materials purchased to Technical To annual controls and receiving COA supplied for all deliveries QA Team Every delivery Raw material testing specification department schedule Materials delivered at correct Self check - material deliveries Technical temperature, transport checked for temperature and Warehouse team Every delivery Internal audit of paperwork Weekly department vehicles suitable vehicle checks for condition Temperatures of temperature Data profiling of temperature Weekly/biweekly - Environment & storage controlled areas meet required QA Team Daily controlled areas/rooms - review of Technical annual review specification Operational temperature checks data department Glass/hard plastic audits Daily/weekly/ Review of customer complaints Technical Glass/hard plastic control performed to schedule (based on QA Team Annually Monthly relating to glass/hard plastic department risk assessment) Perform metal checks on 100% Production Review of customer complaints Technical Metal detection - all products product - internal verification of Every run Annually operatives relating to metal department metal detector function Foreign Body Controls Self checks - no wood permitted in Production production areas as per GMP Daily operatives standard Review of customer complaints Technical Wood policy Pallet checks Warehouse team Monthly Annually relating to wood department Weekly - to GMP audits QA Team schedule Weekly - to Review of complaints related to Technical GMP audits QA Team Monthly schedule allergens department Allergen policy/procedure to Following cover allergen controls Allergen swabbing (internal and Technical Allergen Controls Sanitation sign off Sanitation team allergen Annually external) department production Correct allergen information Self inspections - check using Production Technical Daily Review of label information Annually on product labels correct version of label operatives department Following Personal hygiene Weekly - to Review of GMP results relating to Technical GMP audits QA Team Annually requirements schedule Personnel & PPE department Staff Controls Weekly - to Technical Handwashing procedure GMP audits QA Team Hand swabbing Annually schedule department All equipment requiring Technical Technical Calibration calibration on schedule, Sign off of calibrations Monthly Internal audit of system Annually department department records of calibration in place Technical Sanitation schedule and Environmental swabbing Monthly Sanitation/QA department Sanitation methods in place, compliance ATP swabbing Daily team Review of customer complaints Technical to schedule and procedures Annually and lab results department Internal audit of system including Internal Audit Annually Pests are controlled within and Sign off against Pest control Technical service contract and records Team Pest control Monthly around the property contractor visit records department Review of complaints and audit Technical Annually findings relating to pest control department PPM system covers all Engineering Technical equipment and works KPI of PPM completion Monthly Internal audit of PPM system Annually department department Maintenance completed No temporary to schedule engineering, no Weekly - to Review of GMP audit findings, Technical damage/breakage to GMP audits QA Team Annually schedule incidents and complaints department fabrication and equipment Training matrix in place detailing all General food hygiene training Audit of system including training Technical training activities - checked for HR department Monthly Annually for all staff records and matrix department Training status Requirement Verification Activities Date completed Validation Activities Date completed Pre-requisite program What we are doing Are we doing what we say? and initials of Are we getting the desired results? and initials of Training Technical training required for What Who When person verifying What Who When person validating relevant staff (CCP) and all Technical Technical Checks of CCP paperwork Daily CCP audit Monthly staff competent to perform department department checks Water and ice supply is Technical Review of results & municipal Technical Water Water/ice testing Annual Annually potable department water quality report department Weekly - to GMP audits QA Team Materials traceable throughout schedule Technical Material & traceability controls Traceability audits review Minimum 2 x year process Paperwork review (production department Operation leads Daily records) Technical Documented recall plan Internal audit of system Annually Mock recall Recall team Annually department Emergency contact details Technical Physical validation of contact Technical Control of non conforming Internal audit of system Annually Annually held department details department product Hold procedure in place and Weekly - to Technical GMP audits QA Team Internal audit of hold system Annually compliance to procedure schedule department External lab testing and review of Product manufactured to In house product release - QA/Production results. Technical Per batch Annually specification chemical and organoleptic Team Review of complaints/rejections department related to product specification Technical Finished product Controls Shelf life appropriate EOL sensory testing QA Team Monthly External lab testing Annually department Product shipped at correct Self check - products checked for Review of product rejections Technical Warehouse team Each delivery Annually temperature temperature (temperature) department Weekly - to Chemicals stored securely GMP audits QA Team Review of complaints related to Technical Chemical controls schedule Annually chemical contamination department Chemicals dosed correctly Chemical strength checks QA Team Weekly Waste removed from Weekly - to Review of non-conformances Technical Waste controls GMP audits QA Team Annually production, correctly stored schedule relating to waste control department Food defense program in Technical Review of incidents relating to food Technical Food defense Internal audit of system Annually Annually place department defense department