PRESENTED BY

AHMAD ALI SYED SHERAZI ADEEL AHMAD GHAZNAVI TAYYAB KHALIL ABDUL WASIF
Topic
STRATEGIES FOR SUCCESSFUL BUSINESS AND GROUP MEETING
Why strategies for successful business and group meetings are important
For survival of successful business you need strategies # To coupe with rivals
,competitors and to stay alive in market # A business organization is like a team #
Take your team along side you with group meeting
#
Strategies For Successful Business
Corporate -level strategy # Business -level strategy # Organizational functional
strategy
#
Definition Of Group
#

Purposive discourse between two or more people

Types of group meeting

1.

2.

Informal Group (Unplanned , free-flowing freediscourse ) Formal Group (clear

,planned purpose)
Informal Group Meetings
Casually chat over coffee # Meet after work # Get together for purely social
occasions # Meetings to socialize ,to interact often spontaneously without plan #
Act as a bridge for more formal and directed meetings in future
#
Formal Group Meetings
Also called the task-oriented group taskmeetings # Search for answers to problems
in these meetings, course of actions, recommendations to a higher authority # You
may meet to change a policy # Decisions for solving specific problems # Decisions
for taking steps to implement a solution
#
Formation Of groups
# #

There must be an interpersonal attraction between the group members They must go
through an inter personal ritual before moving towards solving a problem

Four Stages In The Formation Of Groups 1. Forming 2. Storming 3. Norming 4.

Performing
Forming
#

It is the orientation phase for group members In this stage they begin to have
conflicts and arguments Members work to solve conflicts and recognize acceptable
kinds of conduct

Storming
#

Norming
#

Performing
#

Here the group begins to achieve its goal

Purposes And Kind Of Meeting
Informational Meeting # Suggested Solution Meeting # Problem Solving Meeting
#
Informational Meetings
#

These meetings are to clarify some thing and to give information

Changes in reporting procedures in the purchasing department Report on the
company¶s strategic plans for the next fiscal year Announcement of the new mission
statement

#
Suggested Solution Meetings
#

The meetings in which we suggest solution for any problem or regarding any task
A supervisor senses a problem and desires a meeting to review options on addressing
the problem. A memo or E-mail message is sent to all Estaffers asking for possible
options on removing the problem Suggestions are tabulated and distributed to all
respondents A meeting is called to discuss all possible options

1.

2.

3. 4.
ProblemProblem-Solving Meetings
The meetings in which we are there to solve a specific problem
# # # #

In these meetings the group tries to solve the problem The major problem is
suggested early in the meeting Participants give solution by discussing and
evaluating them Participants arrive at a decision for further action
Solving Problems In Meetings Or Groups Authorization for a committee
# A committee is formed to solve a specific

problem # Charges to committees must be vividly clear # The precise problem to be

solved must be unambiguous
Methods Of Solving Problems in Meetings Background analysis
For solving problems in meetings we do background analysis It consist of 3 steps #
State the problem in an affirmative tone # Define and limit the problem # Collect
facts on history of the problems
#
State The Problem In Affirmative Tone
# #

Problems should be stated in a positive manner Negative wordings must be avoided

They must be defined properly and the problem must be limited with proper study of
the product How long has the problem existed? Describe the symptoms of the problem
What is the extent of the problem? Can we tentatively guess at the possible causes
and effects of the problem? How do other companies handle the problem?

Define And limit The Problem

#

Collect facts on the history of the problem

# # # # #
Solution Discovery
Establish Criteria
#

The solution must be acceptable to the Environmental Protection Agency and the
company The solution should have little impact on the earning per share The supply
of energy must be adequate to cover energy needs into the next century

list Possible Solution

Solution Evaluation
# #

The solution must be evaluated well All the questions regarding solution of the
problem must be kept in mind
Leadership Responsibilities In Meetings Kinds of leadership
1. 2. 3.

Authoritarian Leaderless Democratic

Authoritarian
High control # Speak often and loudly # Issues orders and commands # Suggest that
higher authority supports his or her position # Such leadership characteristics do
not belong in our current system of group meetings
#
Democratic
Medium control # All participants have the right to be heard # Major goal is to
help the group make the best decision rather than force them into it
#
Planning Step Before The Meeting
1. 2. 3. 4. 5. 6.

Review The Problem And Determine The Precise Purpose Decide Who Should Participate
Arrange For Meeting Date, Time And Place Create An agenda Distribute The
Announcement For The Meeting Check On Physical arrangement
Procedure During The Meeting
1. 2. 3. 4.

Begin With An Opening Statement Stimulate Discussion Understand The Role Of The
Participant Interpret Data For Solution Evaluation
Follow ±Up After The Meeting
Name of the organization ,department or group # Date , time , place meeting # Name
of member present , including who chaired the meeting # Signature of the secretary
who recorded the minutes
#
Participant Responsibility In Meetings
Preparation For Meeting
# # #

Personal preparation for meeting Do your homework Collect information

Effective Participant Role In Meetings
1. 2. 3. 4. 5. 6. 7. 8. 9.

Organizer Clarifier Questioner Factual Contributor Energizer Critical Tester Helper

Of Others Idea Creator Conciliator