MUNICIPALITY OF PAMPLONA, CAMARINES SUR

PERIOD OF ACTION ON PROCUREMENT OF INFRA AND LIST OF REPORTS TO BE ACCOMPLISHED

(ABC IS LESS THAN 1 MILLION)

NAME OF PROCUREMENT ACTIVITY: _______________________________________________________________

Estimated Persons
Stage Activities Date Documents to be Prepared/Accomplished
Minimum Period Responsible
xxx Pre-Procurement Optional for INFRA a) Certification of Head of BAC
Conference costing below 5M Secretariat that procurement is within Head of BAC
the approved APP Secretariat

b) Duly Program of Work, Detailed

Requesting Office
Estimates and Plan
c) Approved Budget for the Contract BAC
1 Advertisement 7CD a) Invitation to Apply for Eligibility and
to Bid(for Bidders and for Posting) Secretariat

b) G-EPS Notice Print Out Secretariat/TWG

2 Letter of Intent w/ 7CD a) Eligibility Documents with
application to apply for corresponding Checklist for the
Eligibilty; Issuance of Bidders Secretariat
Eligibility Documents
3 Eligibilty Check 1 CD a) Notice of Eligibility/ Ineligibilty to
Secretariat
Bidders
b) Minutes of Eligibility Checking Secretariat
4 Issuance of Bid Documents 7CD b) Technical Bid Documents with
corresponding Checklist for the Secretariat
Bidders
c) Financial Bid Documents with
corresponding Checklist for the Secretariat
Bidders
3 Submission and Opening of 1 CD a) Eligibility, Technical and Financial
Secretariat
Bids Documents Checklist for the BAC
b) Abstract of Bids as Read Secretariat
c) Minutes of Opening of Bids Secretariat
4 Bid Evaluation 1CD a) Minutes of Bid Evaluation Secretariat
b) Abstract of Bids as Calculated Secretariat
c) Bid Evaluation Report Secretariat w/ TWG
5 Post - Qualification and 1CD a) Minutes of Post-Qualification Secretariat w/ TWG
Determination of LCRB b) Post-Qualification Evaluation Report
Secretariat w/ TWG
c) Post-Qualification Evaluation
Secretariat w/ TWG
Summary Report
d) Notice of Post-
Secretariat; BAC
Qualification/Disqualification
e) BAC Resolution Declaring LCRB and
Secretariat; BAC
Recommending Approval
6 Approval of Resolution of 2CD a) Notice of Award to Winning Bidder Secretariat; Head of
Award/Notice of Award Procuring Entity
b) Notice of bidding results to Non-
Secretariat
winning Bidders
c) Bidding Results Posted at the G-EPS
Secretariat
7 Contract 2CD a) Contract/Purchase Order Secretariat;Treasurer
Preparation/Signing 's Office
8 Approval of Contract 1CD a) Contract/Purchase Order Secretariat;
Treasurer's Office
b) Performance Security Winning Bidder
9 Issuance of Notice to 1CD a) Notice to Proceed Secretariat; Head of
Proceed Procuring Entity
10 Contract Implementation a) As-Built Plan Supplier
b) Pictures(before, during, end)
c) Request for inspection
/payment(Progress billing/Completed)
 d) Surety Bond
11 Inspection a) Statement of Work Accomplished Municipal Engineer
b) Certificate of Final Inspection and Office of the
c) Certificate of Turn-Over and Municipal Mayor
Acceptance
12 Payment a) Obligation Request Requesting Office;
b) Disbursement Voucher Treasurer's Office:
c) Check and Check Advice Accounting Office
 MUNICIPALITY OF PAMPLONA, CAMARINES SUR
PERIOD OF ACTION ON PROCUREMENT OF GOODS AND LIST OF REPORTS TO BE ACCOMPLISHED
(ABC IS LESS THAN 1 MILLION)
SOLICITATION NO.(geps): ___________________________________________________________________________
NAME OF PROCUREMENT ACTIVITY: _PURCHASE OF TABLES AND CHAIRS ABC: 60,000.00
Estimated Documents to be
Stage Activities Date Persons Responsible
Minimum Period Prepared/Accomplished
xxx Pre-Procurement Optional for goods a) Certification of Head of BAC
Conference costing below 2M Secretariat that procurement is Head of BAC
within the approved APP Secretariat

b) Duly Accomplished and

Requesting Office
Approved Purchase Request
c) Approved Budget for the
BAC
Contract
1 Advertisement 7CD a) Invitation to Apply for
Eligibility and to Bid(for Secretariat
Bidders and for Posting)
b) G-EPS Notice Print Out Secretariat/TWG
2 Preparation /Issuance of Bid 7CD a) Eligibility Documents with
Docucements corresponding Checklist for the Secretariat
Bidders
b) Technical Bid Documents with
corresponding Checklist for the Secretariat
Bidders
c) Financial Bid Documents with
corresponding Checklist for the Secretariat
Bidders
3 Submission and Opening of 1 CD(includes a) Eligibility, Technical and
Bids eligibility check) Financial Documents Checklist Secretariat
for the BAC
b) Abstract of Bids as Read Secretariat
c) Minutes of Opening of Bids Secretariat
4 Bid Evaluation 1CD a) Minutes of Bid Evaluation Secretariat
b) Abstract of Bids as Calculated
Secretariat
c) Bid Evaluation Report Secretariat w/ TWG
5 Post - Qualification and 1CD a) Minutes of Post-Qualification Secretariat w/ TWG
Determination of LCRB b) Post-Qualification Evaluation
Secretariat w/ TWG
Report
c) Post-Qualification Evaluation
Secretariat w/ TWG
Summary Report
d) Notice of Post-
Qualification/Disqualification Secretariat; BAC

e) BAC Resolution Declaring

LCRB and Recommending Secretariat; BAC
Approval
6 Approval of Resolution of 2CD a) Notice of Award to Winning Secretariat; Head of
Award/Notice of Award Bidder Procuring Entity
b) Notice of bidding results to
Secretariat
Non-winning Bidders
c) Bidding Results Posted at the
Secretariat
G-EPS
7 Contract 2CD a) Contract/Purchase Order Secretariat;Treasurer's
Preparation/Signing Office
8 Approval of Contract 1CD a) Contract/Purchase Order Secretariat;
Treasurer's Office
b) Performance Security Winning Bidder
9 Issuance of Notice to 1CD a) Notice to Proceed Secretariat; Head of
Proceed Procuring Entity
10 Delivery of Goods a) Delivery Receipt/SI
b) Warranty Certificate and Bond
Supplier
for Semi-Expendable Items and
Eqpts.
11 Inspection and Acceptance a) Inspection and Acceptance Property Inspector and
of Goods Delivered Report; RIS; Acknowledge Property Officer
Receipt for Semi-expendable (GSO/Municipal
Items and Equipments Treasurer)
12 Payment of Goods a) Obligation Request Requesting Office;
b) Disbursement Voucher Treasurer's Office:
c) Check and Check Advice Accounting Office