PROJECT COMMUNICATION PLAN Project Communication Plan Template Rev. 2.

0, 09/07/2003

Project Name: <Enter Project Name Here>

Project Manager: <Enter Project Manager's Name Here>

Document Version:
(Example: V1.0 - date, author
initials, comment; V1.1 ...)

Location/Access:
(Where this plan is kept and
how stakeholders can access
it)

Plan Modification
Rules:

Who may change it: Only the Project Manager or designee has the authority to change this plan

Under what This plan may be updated at any time

circumstances:
Approval required: None

Announcement Announce changes at the next regular Project Team meeting

required:

Assumptions: 1. All Stakeholders have access to e-mail

Instructions: 1. Fill in Project Name and Project Manager's Name above

2. Fill in Document Version to capture reason for major changes and to maintain history of document
at end of each project phase
3. Enter location where this document may be found and how stakeholders may access it
4. Some pages in this template contain example data. Customize all data to suit your project.
 PROJECT COMMUNICATION PLAN

Stakeholder/Group &
Information From Whom Schedule of Means of Start Date End Date
Contact Information Role Format Comments
Required (Sender) Delivery Delivery (MM/DD/YYYY) (MM/DD/YYYY)
(Recipient)

from this person and ending this

This person or group in this role needs this information on this schedule delivered by in this format starting this date
or group date

Sponsors Sponsor Project Status Project Manager Monthly, 4 days in Written report and Standard Project Project
advance of IRMC 30 min meeting Status Form completion
meetings
Name, 890-xxxx, Project Manager Project Status Project Team Weekly oral reports Team meetings Project start Project
name@ci.raleigh.nc.us completion
Name, 890-xxxx, Project Manager Project Status Project Team Daily Update status Update status Project start Project Status files are kept on central shared server xxx
name@ci.raleigh.nc.us files files completion
Executive Committee Management Project Status Project Manager Monthly Executive Formal Project start Project
oversight Committee presentation completion
meetings
 PROJECT COMMUNICATION PLAN

Group Name Member Name (* = primary) Phone Number

Sponsors * Name1 890-xxxx
Name2 890-xxxx
Name3 890-xxxx

Project Team * Name1 890-xxxx

Name2 890-xxxx
Name3 890-xxxx

Risk Mgt Team * Name1 890-xxxx

Name2 890-xxxx
Name3 890-xxxx

Quality Team * Name1 890-xxxx

Name2 890-xxxx
Name3 890-xxxx

Team Name * Name1 890-xxxx

Name2 890-xxxx
Name3 890-xxxx

Team Name * Name1 890-xxxx

Name2 890-xxxx
Name3 890-xxxx
NICATION PLAN

E-mail
name@ci.raleigh.nc.us
name@ci.raleigh.nc.us
name@ci.raleigh.nc.us
name@ci.raleigh.nc.us
name@ci.raleigh.nc.us
name@ci.raleigh.nc.us
name@ci.raleigh.nc.us

name@ci.raleigh.nc.us
name@ci.raleigh.nc.us
name@ci.raleigh.nc.us
name@ci.raleigh.nc.us
name@ci.raleigh.nc.us
name@ci.raleigh.nc.us
name@ci.raleigh.nc.us

name@ci.raleigh.nc.us
name@ci.raleigh.nc.us
name@ci.raleigh.nc.us

name@ci.raleigh.nc.us
name@ci.raleigh.nc.us
name@ci.raleigh.nc.us
name@ci.raleigh.nc.us
 PROJECT COMMU

Meeting Name Purpose Schedule Place

Team Meeting Project status, problem- Weekly on xxx from xx:xx Rm. xxx
solving, review upcoming to xx:xx
project targets
ROJECT COMMUNICATION PLAN

Location of Agendas,
Contact Attendees
Mintues
Name, 890-xxxx, Project Team, Vendor,
name@ci.raleigh.nc.us name1, name2, name3