Professional Documents
Culture Documents
FROM:
Office Name Purpose
Office of Communications, Grand Tower Suite 1510, Clearance Required
PO Box 30037, Lansing, MI 48909 Information Only – Sent to all offices checked above.
Contact Person: Phone Number Due Date
Judith Galant 517-241-7084
Medicaid Due Date: December 30, 2010
Contact Email: Fax Number
galantJ@michigan.gov 517-373-8471 CDC Due Date: December 20, 2010
Comments
Department of Human Services (DHS) will not discriminate against any individual or group
AUTHORITY: P.A. 280 of 1939.
because of race, religion, age, national origin, color, height, weight, marital status, sex,
COMPLETION: Voluntary.
sexual orientation, gender identity or expression, political beliefs or disability. If you need
CONSEQUENCE FOR NOT RESPONDING: Comments cannot
help with reading, writing, hearing, etc., under the Americans with Disabilities Act, you are
be considered.
invited to make your needs known to a DHS office in your area.
For jointly owned real property count the individual’s share unless sale
of the property would cause undue hardship. Undue hardship for this
item is defined as: a co-owner uses the property as his or her principal
place of residence and they would have to move if the property were
sold and there is no other readily available housing.
Policies called graded term or level term may have a cash surrender
value and must be verified and counted as an asset.
Tables included with a life insurance policy are not considered accurate.
Verification of the CSV should be either a current notice (within the
year) from the company or by contacting the company for the current
value.
The applicant/client has been added to this section and the bullet
regarding home help has been revised.
A sentence was added that the DHS-220, Child Development and Care
Unlicensed Provider Application, must be completely filled out.
Central Registry
STATE OF MICHIGAN
DEPARTMENT OF HUMAN SERVICES
BEM 124 1 of 4 PLAN FIRST! FAMILY PLANNING PROGRAM
DEPARTMENT
POLICY MA Only
The program is administered by the centrally located Plan First! Unit. All
eligibility factors in this item must be met. All nonfinancial eligibility fac-
tors must be met in the calendar month being tested.
TARGETED
POPULATION Non-pregnant women who are:
Note: If the other health insurance does not include family planning
services the client may be eligible for Plan First! .
APPLICATION FOR
PLAN FIRST The MSA-1582, Plan First! Family Planning Program, application is
used for this program. The MSA-1582 must be sent to the Plan First!
Unit.
Plan First!
PO Box 30412
Lansing, MI 48909
ELIGIBILITY
DETERMINATION The Plan First! Unit will determine eligibility for Plan First! when they
receive an MSA-1582, no other MA programs will be considered.
The Plan First! Unit will register the application and determine MA eligi-
bility at application and redetermination. Once the client has been
determined eligible they will be issued a mihealth card.
Note: Address changes for clients with other active DHS programs will
be referred to the local office.
COVERAGE
PERIOD Once a client is determined eligible for Plan First! eligibility will be for a
12-month period. An annual redetermination will be completed by the
Plan First! Unit. Coverage may continue for the duration of the waiver
as long as the eligibility criteria is met.
The begin date of eligibility for Plan First! is the first day of the month
the application is received via U.S. mail, fax, online or interoffice trans-
fer.
NONFINANCIAL
ELIGIBILITY
FACTORS
Residence The client must be a resident of the State of Michigan. A person is con-
sidered a resident if she lives in Michigan and intends to remain in
Michigan.
Citizenship The client must be a U.S. citizen or have acceptable alien status.
FINANCIAL
ELIGIBILITY
FACTORS
Fiscal Group The fiscal group policies for FIP-related groups in BEM 211 apply.
Income Eligibility The adjusted gross income must be at or below 185% of the Federal
Poverty Level (FPL). All income (earned and unearned) of the fiscal
group must be reported on the application. The income limit’s are in
RFT 246. Apply MA policy in BEM 500, 501, 502, 503, 504, 530 and
536 to determine net income.
ONGOING
ELIGIBILITY Once eligible, eligibility continues until redetermination unless the-
woman meets one of the following:
COVERED
SERVICES Family planning services are defined as any medically approved
means, including diagnostic evaluation, drugs, and supplies, for volun-
tarily preventing or delaying pregnancy.
ELIGIBILITY FOR
OTHER
PROGRAMS When a Plan First! recipient is determined eligible for Medicaid (includ-
ing a deductible case), AMP, or FIP, contact the Plan First! worker to
request case closure.
Women can receive Plan First! services or Medicaid/AMP but not both.
Worker contact information is available in Bridges.
If MA coverage must be added to Bridges for the same months the cli-
ent received Plan First! coverage, contact the exception unit (1-800-
292-9570) for a Plan First! override. Plan First! must be closed prior to
requesting an override.
LEGAL BASE Social Security Act, Section 1115 Waiver, Section 1905(a)(4)(C) and
Section 1902(a)(10)(A)
JOINT POLICY
DEVELOPMENT
Medicaid, Adult Medical Program (AMP), Transitional Medical Assistance (TMA/TMA-Plus), and
Maternity Outpatient Medical Services (MOMS) policy has been developed jointly by the
Department of Community Health (DCH) and the Department of Human Services (DHS).
DEPARTMENT
POLICY MA Only
Eligibility begins the first day of the calendar month in which all eligibility
criteria are met. All eligibility factors must be met in the calendar month
being tested.
Note: SSI recipients whose SSI eligibility has ended due to financial
factors are among those who should be considered for this program.
NON-FINANCIAL
ELIGIBILITY
FACTORS 1. The client must be MA eligible before eligibility for FTW can be
considered.
FINANCIAL
ELIGIBILITY
FACTORS
Groups Clients eligible under the FTW category is a fiscal and asset group of
one.
Assets Once a client is determined eligible for FTW, the countable assets can-
not exceed the asset limit for FTW in BEM 400.
Income Eligibility Income eligibility exists when the client’s net unearned income does
not exceed 100 percent of the Federal Poverty Level (FPL), which is:
If the client’s net earned income is above 250 percent of the FPL, refer
the client to FTW; see FTW Referrals in this item.
PREMIUM
PAYMENTS A client with net earned income exceeding 250 percent of the FPL is
required to pay a monthly premium based on earned income to keep
MA coverage. Premiums will be billed and collected by the Department
of Community Health (DCH) through FTW.
Monthly FTW
Premiums Monthly FTW Premiums
Effective 04/01/09
FTW Referrals If you determine that a client’s earned income exceeds 250 percent of
the FPL and meets all other financial and non-financial factors in this
item, use a DHS-45, DHS to DCH/MIChild/FTW Transmittal, and send a
legible photocopy of the FTW budget sheet to the address below:
Freedom to Work
PO Box 30412
Lansing, MI 48909
FTW will use the budget information to determine the premium pay-
ment. When the client’s income increases to the point they would be
required to pay a different premium amount, send a copy of the new
budget to the above address.
Do not end the client’s medical assistance onBridges. FTW will notify
the client of the premium payment and collection process. If the pre-
mium is not paid, DCH’s Exception Unit will close the case and notify
DHS staff.
MEDICARE
SAVINGS
PROGRAM (MSP) MSP and FTW have different group composition, income and asset lim-
its. A separate determination must be done when there is a spouse.
Reminder: A client eligible for MA under FTW is not eligible for ALMB.
LEGAL BASE MA
JOINT POLICY
DEVELOPMENT
Medicaid, Adult Medical Program (AMP) also known as Adult Benefit Waiver (ABW), Transi-
tional Medical Assistance (TMA/TMA-Plus), and Maternity Outpatient Medical Services
(MOMS) policy has been developed jointly by the Department of Community Health (DCH) and
the Department of Human Services (DHS).
DEPARTMENT
POLICY
All Programs USCIS refers to the U.S. Citizenship and Immigration Services, for-
merly, the Bureau of Citizenship and Immigration or Immigration and
Naturalization Service.
RESIDENCE
CDC and FAP A person is considered a resident while living in Michigan for any pur-
pose other than a vacation, even if he has no intent to remain in the
state permanently or indefinitely. Eligible persons may include:
• Students (For FAP only, this includes students living at home dur-
ing a school break.)
MA Only (non- A person is not a Michigan resident for any month in which he received
institutionalized an SSI state supplement payment from another state.
persons)
An individual is a Michigan resident if either of the following apply:
HOMELESS
PERSONS
All Programs A homeless person is an individual who lacks a fixed and regular
nighttime dwelling or whose temporary nighttime dwelling is one of the
following:
Use the local office address or another location agreeable to the individ-
ual as the mailing address in Bridges. Do not designate a temporary
mailing address as the individual’s physical address.
INSTITUTONAL-
IZED PERSONS
FIP, SDA, MA and An institution is an establishment that furnishes food, shelter and
AMP some treatment or services to more than three people unrelated to the
proprietor. For SDA/AMP clients, this also includes group living facili-
ties. See BEM 615.
OUT-OF-STATE
PLACEMENTS
FIP, SDA and AMP Incompetent adults and dependent children are sometimes placed in
another state by a person or agency legally responsible for their care.
The individual remains a Michigan resident unless the move is to
establish a permanent out-of-state home.
DETERMINATION
OF CAPABILITY
• IQ under 50.
• Mental age under 8.
• Judgment of incompetence by a court.
• In a psychiatric facility by court order.
• Determined incapable by the medical review team.
CAPABLE
PERSONS AT
LEAST AGE 18 OR
MARRIED
UNDER AGE 18
AND UNMARRIED;
OR INCAPABLE
BEFORE AGE 21
MA Only An individual who (1) is under age 18 and unmarried, or (2) became
incapable of indicating an intent before age 21, has Michigan residence
in any of the following circumstances:
INCAPABLE AT OR
AFTER AGE 21
VERIFICATION
REQUIREMENTS Record the verification source in Bridges for all items below that have a
verification source field. Bridges will list them on a DHS-3503, Verifica-
tion Checklist if they are not verified or if the verification source is not
valid for the program(s) on the case.
FAP only
Verify that the individual lives in the area your office serves. However,
do not deny benefits to an individual with no permanent address (e.g.,
new arrival, migrant, homeless) solely for lack of a verified address.
Note the lack of this verification and reason for it on the DHS-1171 or in
case comments in Bridges.
CDC only
MA and AMP
MA only
Incapability to MA only
Indicate Intent
Verify an institutionalized individual’s incapability to indicate intent
unless he is:
VERIFICATION
SOURCES
• Driver's license.
• Other ID which provides a name and address.
• Mortgage or rent receipt.
• Utility bill.
• Collateral contact with a person who knows the individual’s living
arrangement.
FAP only
official steps are being taken with USCIS to apply for lawful permanent
resident status.
• Evidence that the reason for the absence implies intent to remain
a Michigan resident.
Incapability to MA only
Indicate Intent
• Medical evidence of an IQ under 50 or mental age under 8. Use a
DHS-49D, Psychiatric Examination Report, or other professional
medical certification.
• An official USCIS document that does not indicate that the individ-
ual is prohibited from working.
42 USC 602(a)(1)(A)(i)
MCL 400.32
MA
42 CFR 435.403
Section 11005 of P.L. 99-570
Social Security Act, Sections 1902(a)(48), 1902(b)(2)
MCL 400.32
FAP
SDA
AMP
CDC
JOINT POLICY
DEVELOPMENT
Medicaid, Adult Medical Program (AMP) also known as Adult Benefit Waiver (ABW), Transi-
tional Medical Assistance (TMA/TMA-Plus), and Maternity Outpatient Medical Services
(MOMS) policy has been developed jointly by the Department of Community Health (DCH) and
the Department of Human Services (DHS).
DEPARTMENT
POLICY FIP, SDA, RAPC, LIF, Group 2 Persons Under Age 21, Group 2
Caretaker Relative, SSI-Related MA, and AMP
FIP, SDA, RAPC, LIF, G2U, G2C and AMP consider only the following
types of assets:
Assets Defined Assets means cash, any other personal property and real property.
Real property is land and objects affixed to the land such as buildings,
trees and fences. Condominiums are real property. Personal property
is any item subject to ownership that is not real property (examples:
currency, savings accounts and vehicles).
You must consider both of the following to determine whether, and how
much of, an asset is countable.
• Availability:
•• See Available.
•• See Jointly Owned Assets.
•• See Non-Salable Assets.
• Exclusions.
Note: Only certain types of assets are considered by FIP, RAPC, SDA,
LIF, G2U, G2C, and AM. See below in this section.
You must consider the assets of each person in the asset group. See
the program's asset group policy in this item.
An asset converted from one form to another (example: an item sold for
cash) is still an asset.
The following types of assets are the only types considered for FIP,
SDA, LIF, G2U, G2C, and AMP:
SSI-Related MA
PROGRAMS WITH
NO ASSET TEST CDC
Example: The Smith family (Mrs. Smith and daughter age 12) failed to
return verification of their bank account by the due date. Therefore, LIF
eligibility cannot be determined. However, Healthy Kids must still be
considered.
FAP Only
There is no asset test for the food assistance program as all groups are
either:
• Categorically eligible.
• All members of the group are eligible for domestic violence com-
prehensive services.
Policy Overview Determine asset eligibility prospectively using the asset group's assets
from the benefit month. Asset eligibility exists when the group’s count-
able assets are less than, or equal to, the applicable asset limit at least
one day during the month being tested.
Pending For pending FIP, RAPC, and SDA applications, use asset policy that is
Application in effect for the month you are determining eligibility.
Months
Ongoing If an ongoing FIP, RAPC, or SDA recipient has excess assets, initiate
closure. However, reinstate the program if it is verified that the excess
assets are under the limit on or before the timely hearing request date.
Bridges produces an over payment referral for benefits issued after the
last month of eligibility only if a closure delay was caused by the group's
failure to report the asset change timely. BAM 700 and 705 explain
overissuance and recoupment policies and procedures.
RAPC Only
Evaluate and treat other assets as they are evaluated and treated for
FIP.
$3,000
MA ASSET
ELIGIBILITY LIF, G2U, G2C, AMP and SSI-Related MA Only
Asset eligibility is required for LIF, G2U, G2C, AMP and SSI-related MA
categories.
Use the special asset rules in BEM 402 for certain married L/H and
waiver patients. See BPG Glossary, for the definition of L/H patient and
BEM 106 for the definition of waiver patient.
Asset eligibility exists when the asset group's countable assets are less
than, or equal to, the applicable asset limit at least one day during the
month being tested.
$3,000
For Medicare Savings Programs (BEM 165) and QDWI (BEM 169) the
asset limit is:
DEEMING OF
PARENTAL ASSETS SSI-Related MA Only
• Any parent living with the child (see BEM 211) is an SSI or FIP
recipient.
2. Subtract $2,000 for one parent ($3,000 for two parents) from the
amount of the parents' countable assets (step 1). The result is the
deemable asset amount.
• SSI recipients.
• Applicants for, or recipients of, MA based on blindness or dis-
ability, who also meet both:
The result is the amount of assets deemed to the child whose eligibility
is being determined.
Exception: This does not apply to trusts. There are special rules about
trusts. See Trusts below for FIP, SDA and AMP; see BEM 401 for MA
trust policy.
A person's death and probating his estate does not make his assets
unavailable for purposes of determining his eligibility. Determine asset
eligibility for the days of the month the person was alive.
VICTIMS OF
DOMESTIC
VIOLENCE FIP, SDA, LIF, G2U, G2C, SSI-Related MA and AMP
JOINTLY OWNED
ASSETS FIP, SDA, LIF, G2U, G2C, SSI-Related MA and AMP
Jointly owned assets are assets that have more than one owner.
Joint Cash and FIP, SDA, LIF, G2U, G2C, SSI-Related MA and AMP
Retirement Plans
This section applies to the types of assets listed under CASH and
RETIREMENT PLANS in this item.
Count the entire amount unless the person claims and verifies a differ-
ent ownership. Then, each owner's share is the amount he owns.
SSI-Related MA Only
Other Joint Assets FIP, SDA, LIF, G2U, G2C, SSI-Related MA and AMP
This applies to all assets that are not included under Cash or Retire-
ment Plans.
Note: For jointly owned real property count the individual’s share
unless sale of the property would cause undue hardship. Undue hard-
ship for this item is defined as: a co-owner uses the property as his or
her principal place of residence and they would have to move if the
property were sold and there is no other readily available housing.
NON-SALABLE
ASSETS
•• Investments.
•• Vehicles.
•• Livestock.
•• Burial Space Defined.
•• Employment and Training Assets.
•• Homes and Real Property (see below)
• Money/currency.
Lump Sums and Lump sums and accumulated benefits are defined in the PRG, Glos-
Accumulated sary.
Benefits
FIP, SDA and AMP Only
• Income tax refunds; see Tax Refund & Tax Credit exclusions in this
item.
Retroactive SSI FIP, SDA, LIF, G2U, G2C, SSI-Related MA and AMP
Benefits
Retroactive SSI benefits may be paid as a one-time payment or in
installments over several months. The Social Security Administration
determines how payment will be made.
Value of Cash FIP, SDA, LIF, G2U, G2C, SSI-Related MA and AMP
The value of the types of assets described above is the amount of the:
• Money/currency.
• Uncashed check, draft or warrant.
• Money in the account or on deposit.
• Money held by others.
CASH EXCLUSIONS
Homestead Sale FIP, SDA, LIF, G2U, G2C, SSI-Related MA and AMP
Exclusion
Use this exclusion only if the funds are not commingled with countable
assets and are not in time deposits.
Exclude funds received from the sale of a homestead, or the land the
home was on, for 12 months if there is a written agreement to purchase
another homestead. The 12-month period starts the month the funds
are received.
Use this exclusion only if the funds are not commingled with countable
assets and are not in time deposits.
Note: When a client has loaned money to another person please refer
to the policy in Promissory Notes/Land Contracts/Mortgages/Loans.
Use this exclusion only if the funds are not commingled with countable
assets and are not in time deposits.
Exclude tax credits for 9 months after the month of receipt. Tax credits
include credit such as Earned Income Tax Credit and Child Tax Credit.
Use this exclusion only if the funds are not commingled with countable
assets and are not in time deposits.
Excluded Income FIP, SDA, LIF, G2U, G2C, SSI-Related MA and AMP
Under BEM 500
Use this exclusion only if the funds are not commingled with countable
assets and are not in time deposits.
BEM 500 identifies certain sources of funds that are excluded as both
income and assets. Time limits and other conditions applicable to the
income exclusion also apply to the asset exclusion.
Current Income FIP, SDA, LIF, G2U, G2C, SSI-Related MA and AMP
Exclusion
Do not count funds treated as income by a program as an asset for the
same month for the same program.
Business Account FIP, SDA, LIF, G2U, G2C, SSI-Related MA and AMP
Exclusion
Use this exclusion only if the funds are not commingled with countable
assets and not in time deposits.
Exclude a savings, share, checking or draft account used solely for the
expenses of a business. Continue the exclusion while the business is
not operating provided the person intends to return to the business.
The money may be commingled with other funds but, if this is done in
such a fashion that the retroactive amount can no longer be separately
identified, that amount will count toward the resource limit.
Use the following to separate countable and excluded funds that are
commingled:
U.S. Savings bonds cannot be cashed in until twelve months after the
date of issuance. However, if bonds are in this waiting period and the
value of the bond(s) and other assets is over the client’s asset limit, the
client must seek a waiver of the waiting period.
The value of other investments is the amount the asset is selling for:
If a security was not paid for in full at the time of purchase (bought on
margin), the securities firm has made a loan to the buyer. Deduct the
balance owed from the price if there is written proof that the balance
owed must be repaid when the security is sold.
INVESTMENT
EXCLUSION SSI-Related MA Only
RETIREMENT
PLANS FIP, SDA, LIF, G2U, G2C, SSI-Related MA and AMP
• Pension plans.
• Annuities-- An annuity is a written contract establishing a right to
receive specified, periodic payments for life or for a term of years.
Retirement Plan FIP, SDA, LIF, G2U, G2C, SSI-Related MA and AMP
Value
The value of these plans is the amount of money the person can cur-
rently withdraw from the plan. Deduct any early withdrawal penalty, but
not the amount of any taxes due.
Funds in a plan are not available if the person must quit his job to with-
draw any money.
Annuities are similar legal devices to trusts. Annuities are a written con-
tract with a commercial insurance company, establishing a right to
receive specified, periodic payments for life or for a term of years. They
are usually designed to be a source of retirement income. Only certain
types of annuities are excluded as resources. Policy in BEM 401 Trusts
applies, including referring annuities to Medicaid Eligibility Policy Sec-
tion.
Principal (or corpus) - the assets in the trust. The assets may be real
property (example: house, land) or personal property (example: stocks,
bonds, life insurance policies, saving accounts).
Trustee - the person who has legal title to the assets and income of a
trust and the duty to manage the trust for the benefit of the beneficiary.
For other trusts, the principal is an available asset of the person who is
legally able to:
Referrals to Send all trusts and annuities to Medicaid Eligibility Policy Section for
Medicaid Eligibility evaluation. Your referral must be in writing and include the following
Policy Section information:
• Client's name.
Advice is only available to local offices and only for purposes of deter-
mining eligibility when a trust actually exists. Advice is not available for
purposes of estate planning, including advice on proposed trusts or pro-
posed trust amendments.
HOME CARETAKER
AND PERSONAL
CARE CONTRACTS A contract that prospectively pays for expenses such as repairs, main-
tenance, property taxes, homeowner’s insurance, heat and utilities for
real property/homestead or that provide for monitoring health care,
securing hospitalization, medical treatment, visitation, entertainment,
travel and/or transportation, financial management or shopping, etc.
would be considered a divestment. Consider all payments for care and
services which the client made during the look back period as divest-
ment; refer to BEM 405.
Note: The preceding are examples and should not be considered an all
inclusive or exhaustive list.
INDIVIDUAL
DEVELOPMENT
ACCOUNTS FIP, SDA, LIF, G2U, G2C, SSI-Related MA, AMP
• Real property.
• Mobile homes.
• County records.
Use the value of the life estate to determine if the purchase price was
for fair market value when a person purchases a life estate in another
individuals’ home.
Determine the equity value of the homestead; see Real Property and
Mobile Home Value in this item.
Exclude the asset group's homestead. Do not apply the home equity
limit to the client if the spouse, child under 21, or the client’s blind or dis-
abled child is residing in the home.
Exclude only one homestead for an asset group. If a migrant claims two
homesteads, exclude the homestead of the migrant's choice.
SSI-Related MA Only
• The lower equity value for purposes of the initial asset assess-
ment, and
Relative for this purpose means a person dependent in any way (finan-
cial, medical, etc.) on the owner and related to the owner as any of the
following:
HOUSEHOLD AND
PERSONAL GOODS
DEFINED SSI-Related MA Only
HOUSEHOLD AND
PERSONAL GOODS
EXCLUSION SSI-Related MA Only
The value of a vehicle is its equity value. Equity value is the fair market
value minus the amount legally owed in a written lien provision.
VEHICLE
EXCLUSIONS
PROMISSORY
NOTES/LAND
CONTRACTS/
MORTGAGES
LOANS SSI-Related MA Only
The person who sold the property is holder of the note. The note is the
holder's asset.
Example: John sells land to Irma on a land contract. John is the land
contract holder. The land contract is John's asset. The land is Irma's
asset.
• The payments are made in equal amounts during the term of the
agreement with no deferral of payments and no balloon payments;
and
The value of a land contract or mortgage is the amount it can be sold for
in the holder's geographic area on short notice (usually at a commercial
discount rate) minus any lien on the property the holder must repay.
The sale might also create income for the note holder; see Sale-Lease-
back Income in BEM 500.
A life insurance policy is a contract between the policy owner and the
company that provides the insurance. The company agrees to pay
money to a designated beneficiary upon the death of the insured. Pure
Endowment Life Insurance Contracts pay out on a specific date in the
future not just when the beneficiary dies, and does not meet the defini-
tion of life insurance for Medicaid.
Face value (FV) - the amount of the basic death benefit contracted for
at the time the policy is purchased. It might be titled the face value, face
amount, amount of insurance, amount of policy or sum insured. It does
not include dividends or additional amounts payable because of acci-
dental death or other special circumstances.
Policy owner- the person who has the right to change the policy. This
is usually the person who pays the premiums. The policy owner and the
insured can be different people.
• A policy's value is its CSV. A policy can generate a CSV, but have
a CSV of zero. Such a policy is an asset with zero value.
LIFE INSURANCE
EXCLUSIONS
Example:
CSVs for policies 1 and 2 are not excludable under this policy for Mr.
Smith. He owns both policies. They insure the same person. The com-
bined FVs exceed $1,500.
CSV for policy 4 is not excludable under this policy for Mr. Smith. The
FV exceeds $1,500.
CSV for policy 6 is not excludable under this policy for Mrs. Smith. The
FV exceeds $1,500.
• Burial fund.
• Purchase of burial space.
• Prepaid funeral contract.
• Life insurance funding.
• Types of assets.
• Burial expenses.
• Clearly designated.
• Not commingled.
• Amount excluded.
• Misuse of funds.
Types of Assets Assets under the following headings in this item can be a burial fund:
• Cash.
• Investments.
• Life insurance.
• Prepaid funeral contract.
Burial Expenses Expenses that qualify for the burial fund exclusion are generally those
related to preparing a body for burial and any services prior to burial.
Examples are:
Clearly The asset must be clearly designated. The designation can be on the
Designated asset (example: title on a bank account, prepaid funeral contract) or on
a signed statement from the client. The designation must include the
following information:
Not Commingled Burial funds may not be commingled with any assets except excluded
burial space assets; see SSI-Related MA Burial Space Exclusion in this
item.
Amount Exclude up to $1,500 for each qualified fiscal group member and/or
Excluded spouse. In addition, exclude accumulated interest and dividends.
• The face value of burial insurance on the person. See Life Insur-
ance above for the definition of burial insurance.
Count only the original principal amount and any additions to the princi-
pal to determine if the maximum limit has been reached. Do not count
accumulated interest and dividends.
Note: The principal amount of a life insurance policy is the cash sur-
render value (CSV) of the policy, not the face value. Increases in the
CSV count against the limit. Increases in the CSV above the person's
burial fund limit are countable as the policy owner's assets.
Misuse of Fund Count the amount of an excluded burial fund used for another purpose
while the person was an MA recipient as unearned income for one
month. The month must be far enough in the future so that any negative
action pend period would end before the month begins.
• Crypt, mausoleum.
•• Vaults.
•• Headstones, markers or plaques.
•• Burial containers.
Note: Of the items that serve the same purpose, exclude only one item
per person.
Example: Exclude a cemetery lot and casket for the same person, but
not a casket and an urn.
Held For. A burial space is held for an individual when someone cur-
rently has:
Until the purchase price is paid in full, a burial space is not held for an
individual under an installment sales contract or similar device unless
all of the following are true:
• The individual does not currently have the right to use the space.
Until all payments are made on the contract, the amounts paid might be
considered burial funds; see Burial Fund Exclusion in this item.
• A trust, or
• A funeral director who then transfers ownership to a trust.
Note: An annuity can be used in the same way to fund a funeral plan.
Proceeds of a life insurance policy means the face value of the policy
plus any additions payable at maturity or death. Proceeds are reduced
by the amount of outstanding loans against the policy and Accelerated
Life Insurance Payments; see BEM 500.
A funeral plan funded with life insurance is not a prepaid funeral con-
tract per BAM 805.
Other Funded Other funded funeral trusts, regardless of including specific goods or
Funeral Trusts services, or naming a funeral provider, are countable assets if revoca-
ble and divestment if irrevocable. These trusts are not prepaid funeral
agreements and do not qualify for any funeral exemptions. A DHS-8A
cannot be used to certify a revocable trust as irrevocable for purposes
of exclusion.
SSI-Related MA Only
•• The new owner cannot use the cash surrender value of the
insurance policy for himself.
Note: If the value of the goods and services contracted for is less than
cash surrender value of the insurance, the difference is transferred for
less than fair market value.
EMPLOYMENT AND
TRAINING ASSETS SSI-Related MA Only
• Farmland.
• Tools, equipment and machinery.
• Inventory, livestock.
• Savings or checking account used solely for a business.
• The building a business is located in.
• Vehicles used in business such as a farm tractor or delivery truck.
It does not include vehicles used solely for transportation to and
from work.
EMPLOYMENT
ASSET
EXCLUSIONS
EDUCATION AND
TRAINING
EXCLUSION FIP, SDA, LIF, G2U, G2C
SSI-Related MA Only
Example: Exclude tools the person needs for his ongoing auto
mechanics program.
Continue this exclusion for six calendar months following the month the
program is completed if the person intends to seek employment in that
occupation.
Note: This exclusion does not apply to real property, life estates and
life leases.
VERIFICATION
REQUIREMENTS FIP, SDA, LIF, G2U, G2C, SSI-Related MA and AMP
Verify joint ownership and that the countable amount is less than that
presumed by policy at application and when a change is reported.
SSI-Related MA Only
• An asset is non-salable.
• The equity value in income-producing real property
• Any transfer of ownership of life insurance to fund a funeral
VERIFICATION
SOURCES FIP, SDA, LIF, G2U, G2C, SSI-Related MA and AMP
The following prove ownership and/or value of assets. You may use the
DHS-20, Verification of Assets, the DHS-27, Release of Information, the
DHS-503, Asset Verification, or other specified form as appropriate,
when assisting a person verify assets.
County records.
Allow the person to verify a claim that the vehicle is worth less (exam-
ple: due to damage) than wholesale book value. If the vehicle is no
longer listed, accept the person's statement of value.
EXHIBIT I - BURIAL
FUNDS EXAMPLES:
SSI-RELATED MA
CATEGORIES
ONLY
EXAMPLE 1: EXAMPLE 2:
Client has: Client has:
1. $2500 Savings Account 1. $2500
2. $2000 Savings Account
Irrevocable Funeral Contract - No Burial
Space Items
BURIAL FUNDS MAXIMUM: BURIAL FUNDS MAXIMUM:
$1500 - MAXIMUM $1500
-2000 Principal Sum of Irrevocable Funeral
0 Contract
Maximum
Client may: Designate up to $1100 excludable Client may: Designate up to $500 as excludable
burial funds or buy more burial space. burial funds or buy burial space items.
Client must: Establish a separate account for the Client must: Establish a separate account for the
amount designated. amount designated.
EXAMPLE 5: EXAMPLE 6:
Client has: Couple has:
1. $2500 Savings Account 1. $2800 Savings Account (Joint)
2. $400 Irrevocable Funeral Contract for Profes- 2. $1300 Common Stock Account (Husband)
3. $500 sional Services 3. $1600 Face Value Life Insurance - CSV=$300
Face Value of Excludable Life Insurance. (Wife)
BURIAL FUNDS MAXIMUM: BURIAL FUNDS MAXIMUM:
$1500
- $400 Principal Amount of Irrevocable $1500 - MAXIMUM PER PERSON
$1100 Funeral Contract
- 500
$600 Face Value of Excludable Life Insur-
ance
MAXIMUM
Client may: Designate up to $600 as excludable Client may: Designate up to $1500 per person as
burial funds or buy burial space items. excludable burial funds. One way to do
this is:
HUSBAND WIFE
$200 Savings Account $1200
$1300 Common Stock 0
_0 Life Insurance $300
$1500 $1500
Client must: Establish a separate savings account for Client must: Establish a separate savings account for
the amount designated. any amounts designated from savings.
EXHIBIT II - LIFE
ESTATE AND LIFE
LEASE FACTOR
TABLE
Age Factor Age Factor Age Factor
0 .97188 40 .91571 80 .43659
1 .98988 41 .91030 81 .41967
2 .99017 42 .90457 82 .40295
3 .99008 43 .89855 83 .38642
4 .98981 44 .89221 84 .36998
30 .95543 70 .60522
31 .95254 71 .58914
32 .94942 72 .57261
33 .94608 73 .55571
34 .94250 74 .53862
35 .93868 75 .52149
36 .93460 76 .50441
37 .93026 77 .48742
38 .92567 78 .47049
39 .92083 79 .45357
MA
SDA
AMP
DEPARTMENT
POLICY MA Only
This item contains Medicaid policy for trusts. The item is divided into
three parts:
• Medicaid trusts.
• Medicaid qualifying trusts (MQTs).
• Other trusts.
Which policy applies depends on the terms of the trust and when the
trust was established.
Use policy in BEM 400 and BAM 805 for prepaid funeral contracts and
life insurance funded funerals.
The instructions in this item about counting assets and that asset trans-
fers may be divestment do not apply to the following because they have
no asset test:
GENERAL
DEFINITIONS MA Only
These definitions apply to all trust policy. There are special definitions
for Medicaid trusts.
Grantor or settlor - the person who established the trust. Any person
who contributes to a trust is considered a grantor.
Principal or corpus - the assets in the trust. The assets may be real
property (e.g., house, land) or personal property (for example, stocks,
bonds, life insurance policies, savings accounts).
Trust - a right of property created by one person for the benefit of him-
self or another. It includes any legal instrument or device that exhibits
the general characteristics of a trust but is not called a trust or does not
qualify as a trust under state law. Examples of such devices might be
annuities, escrow accounts, pension funds and investment accounts
managed by someone with fiduciary obligations.
Trustee - the person who has legal title to the assets and income of a
trust and the duty to manage the trust for the benefit of the beneficiary
REFERRALS TO
MEDICAID
ELIGIBILITY
POLICY SECTION Send a copy of the trust, including similar legal instruments such as
annuities, to the Medicaid Eligibility Policy Section for evaluation.
• The name of the person(s) who contributed to the trust and their
relationship to the MA client and spouse.
EVALUATING
TRUSTS Determine if a trust established on or after August 11, 1993, is a Medic-
aid trust using:
• An MQT.
• A Medicaid trust.
MEDICAID TRUST
DEFINITIONS Use the GENERAL DEFINITIONS and these definitions when determin-
ing:
• The grantor.
• A court.
• The trustee.
• Any other person or entity.
TRANSFERS TO AN
ANNUITY
EFFECTIVE 9/1/05 Converting countable resources to income through the purchase of an
annuity or the amendment of an existing annuity on or after 09/01/05, is
considered a transfer for less than fair market value unless the annuity
meets the conditions listed below:
• Is irrevocable, and
MEDICAID TRUST
CRITERIA A Medicaid trust is a trust that meets conditions 1 through 5 below:
• The person.
Exception A, A trust is not a Medicaid trust if it meets all the following conditions:
Special Needs
Trust • The trust must be unchangeable with regard to the provisions that
make it an Exception A, Special Needs Trust. This is necessary to
ensure that a trust initially meeting the other conditions still meets
those conditions when the person dies, it must be Irrevocable.
• The trust was established for the person described above. This
means that the trust must ensure that none of the principal or
income can be used for someone else during the person's lifetime,
except for Trustee Fees per BEM 405.
•• Parent.
•• Grandparent.
•• Legal guardian/conservator.
When a person has lived in more than one state, the trust must
provide that the funds remaining in the trust are distributed to each
state in which the individual received Medicaid, based on the
state's proportionate share of the total amount of Medicaid benefits
paid by all of the states on the person's behalf.
Continuing A trust that is an Exception A, Special Needs Trust when the person
Exception A was under age 65 continues being an Exception A, Special Needs
Trust after the person attains age 65. However, any additions or aug-
mentations to the trust after the person attains age 65 are not protected
by the exception. The additions/ augmentations are subject to trust and
divestment policies without regard to Exception A, Special Needs
Trust.
Countable Count as a person's unearned income any payment received from the
Exception A trust.
Payments
Exception B, A trust is not a Medicaid trust if it meets all of the following conditions:
Pooled Trust
• Accounts in the trust are established for the benefit of persons who
are disabled (not blind) per BEM 260. This means the trust must
ensure that none of the principal or income attributable to a per-
son's account can be used for someone else during the person's
lifetime, except for Trustee Fees per BEM 405.
•• Parents.
•• Grandparents.
•• Legal guardians/conservators.
• The trust provides that to the extent any amounts remaining in the
beneficiary’s account upon the death of the beneficiary are not
retained by the trust, the trust will pay to the State the amount
remaining up to an amount equal to the total amount of medical
assistance paid on behalf of the beneficiary under a State Medic-
aid plan.
When a person has lived in more than one state, the trust must
provide that the funds remaining in the trust are distributed to each
state in which the individual received Medicaid, based on the
state's proportionate share of the total amount of Medicaid benefits
paid by all of the states on the person's behalf.
Countable Count as a person's unearned income any payment received from the
Exception B trust by the client as unearned income in the month received.
Payments
Multiple When someone other than the person or the person's spouse has con-
Contributors tributed to the principal of a trust, do not count as the person's assets or
transferred assets an amount proportional to that other person's contri-
butions to the principal.
Example: The Lang family contributed assets to the Lang Trust as fol-
lows:
Sally has contributed 1/6 of the total contributions. The value of the
entire principal is currently $102,000. Therefore, $17,000.00 (one-sixth)
of the current value cannot be counted as John's assets. Do not count
the contributors share as an asset.
REPAYMENT
INQUIRIES Refer trustees seeking to repay Medicaid to the following:
COUNTABLE
ASSETS FROM
MEDICAID TRUSTS How much of the principal of a trust is a countable asset depends on:
Countable Income Countable income is income that is countable using SSI-related MA pol-
icy in BEM 500.
Revocable Trust Count as the person's countable asset the value of the Countable
Assets and Countable Income in the principal of a revocable trust.
Exceptions:
Example: The trustee of the Lang Trust can cancel the trust, but must
pay all of the principal to Sally if the trust is cancelled. Therefore, none
of the principal is John's countable asset.
Irrevocable Trust Count as the person's countable asset the value of the Countable
Assets in the trust principal if there is any condition under which the
principal could be paid to or on behalf of the person from an irrevocable
trust. Real property (land) left to children in equal shares have no estate
tax on the transfer of property,
Count as the person's countable asset the value of the trust's Countable
Income if there is any condition under which the income could be paid
to or on behalf of the person. Individuals can keep income made off of
property and the money goes to the individual not the trust. Property
cannot be taken out of the trust.
Exceptions:
• A trust may allow use of one portion of the principal, but not
another portion. Count only the usable portion.
$83,334
- 350 actually paid
Undue Hardship Assume there is no undue hardship unless you have evidence to the
contrary. Undue hardship exists when the person’s physician (M.D. or
D.O.) says:
COUNTABLE
INCOME FROM
MEDICAID TRUSTS Count as a person's unearned income any payment from a Medicaid
Trust that is made to the person or his legal representative.
Example: In the preceding example for the Lang Trust, the $50 paid to
John from the principal is countable unearned income. The trust income
is also countable unearned income when paid to John.
TRANSFERS FOR
LESS THAN FMV
Exception: Use the Irrevocable Trust policy in this item if a trust is con-
sidered revocable because it can be modified, but the modification does
not permit distribution of the principal to the person (or his share when
there are Multiple Contributors).
The look-back period for such transfers is 60 months; see BEM 405.
Example: The Lang Trust pays Sally $300 per month from the trust's
$600 per month income. Sally contributed only 1/6 of the trust principal.
Therefore, $200 (1/6 of 600 = $100. $300 - 100 = $200) is a resource
transferred for less than fair market value.
Irrevocable Trust Count any portion of a trust's principal or income that is Countable
Assets or Countable Income which cannot be paid to or on behalf of the
person as transferred for less than fair market value for purposes of
BEM 405.
Ms.Thomas has transferred $60,000 for less than fair market value;
$50,000 on 8/12/07 and $10,000 on 9/9/07.
The look-back period for such transfers is 60 months; see BEM 405.
Transfers made prior to February 8, 2006 have a look-back period of 36
months.
MEDICAID
QUALIFYING
TRUST Use the GENERAL DEFINITIONS in this item.
A Medicaid qualifying trust (MQT) is a trust that has all of the following
characteristics:
Exceptions:
Countable MQT The countable asset amount for each person for whom assets must be
Assets considered is:
• The maximum payment that could be made from the trust (princi-
pal or income) to that person as a beneficiary of the trust if the
trustee exercised his full discretion under the terms of the trust
Use this policy for any trust that is not a Medicaid trust or an MQT.
Countable Assets The trust principal is considered an available asset of the person who is
legally able to:
Count only the value of assets that are countable for the MA category
being tested per BEM 400. Assume the person owns the asset in deter-
mining what is countable.
Countable Income Count as a person's unearned income any payment received from the
trust. This includes Exception A, Special Needs Trust and Exception B,
Pooled Trust trusts.
VERIFICATION
REQUIREMENTS Verify income from a trust:
• Statements from experts for the types of assets held by the trust.
• Trust records.
• Trustee correspondence.
LEGAL BASE MA
JOINT POLICY
DEVELOPMENT
Medicaid, Adult Medical Program (AMP) also known as Adult Benefit Waiver (ABW), Transi-
tional Medical Assistance (TMA/TMA-Plus), and Maternity Outpatient Medical Services
(MOMS) policy has been developed jointly by the Department of Community Health (DCH) and
the Department of Human Services (DHS).
DEPARTMENT
POLICY MA ONLY
Note: See Annuity Not Actuarially Sound and Joint Owners and
Transfers below and BEM 401 about special transactions consid-
ered transfers for less than fair market value.
During the penalty period, MA will not pay the client’s cost for:
• LTC services.
• Home and community-based services.
• Home Help.
• Home Health.
RESOURCE
DEFINED Resource means all the client’s and his spouse's assets and
income. It includes all assets and all income, even countable and/or
excluded assets, the individual or spouse receive. It also includes all
assets and income that the individual (or their spouse) were entitled to
but did not receive because of action by one of the following:
TRANSFER OF A
RESOURCE Transferring a resource means giving up all or partial ownership in (or
rights to) a resource. Not all transfers are divestment. Examples of
transfers include:
• Payments from a MEDICAID TRUST that are not to, or for the
benefit of, the person or his spouse; see BEM 401 (divestment).
Transfers to a LLC Treat transfers to a LLC as a divestment unless the client retains the
rights to the asset or income invested and may withdraw the asset
invested on demand.
Joint Owners and When a client jointly owns a resource with another person(s), any
Transfers action by the client or by another owner that reduces or eliminates the
client’s ownership or control is considered a transfer by the client.
Example: Mr. Jones is applying for MA. In 2005, he added his sister's
name to his bank account. Each is free to withdraw as much money as
desired so adding the sister's name did not affect the client’s ownership
or control. On September 1, 2007, the sister withdrew $10,000 and
deposited the money in her own bank account. Mr. Jones is considered
to have transferred $10,000 on September 1, 2007, the day he no
longer had ownership and control of his money.
The same policy applies to resources the client’s spouse owns jointly
with other persons.
Annuity Not Purchase of an annuity that is not actuarially sound is a transfer for less
Actuarially Sound than fair market value. The transfer was made by the annuity’s owner.
Owner means the person who pays the premium for the annuity.
Annuitant means the person to whom the annuity payments are made
during the guarantee period of the annuity.
The amount transferred for less than fair market value for an annuity
that is not actuarially sound is the amount that would be paid after the
end of the person’s life expectancy.The amount transferred for less than
fair market value is the value of the payments due in the last 5.5 years
of the annuity (25 minus 19.50 = 5.50).
LOOK-BACK
PERIOD The first step in determining the period of time that transfers can be
looked at for divestment is determining the baseline date; see Baseline
Date below.
Once you have determined the baseline date, you determine the look-
back period. The look back period is 60 months prior to the baseline
date for all transfers made after February 8, 2006 and 36 or 60 months
(depending on the type of resource transferred) prior to the baseline
date for transfers made on or before February 8, 2006; see Medicaid
Trusts in BEM 401.
Entire Period Transfers that occur on or after a client’s baseline date must be consid-
ered for divestment. In addition, transfers that occurred within the 60
month look-back period must be considered for divestment.
Penalty Situation A divestment determination is not required unless, sometime during the
month being tested, the client was in a penalty situation. To be in a pen-
alty situation, the client must be eligible for MA (other than QDWI) and
be one of the following:
• In an LTC facility.
• APPROVED FOR THE WAIVER; see BEM 106.
• Eligible for Home Help.
• Eligible for Home Health.
Baseline Date A person’s baseline date is the first date that the client was eligible for
Medicaid and one of the following:
• In LTC.
• APPROVED FOR THE WAIVER; see BEM 106.
• Eligible for Home Health services.
• Eligible for Home Help services
A client’s baseline date does not change even if one of the following
happens:
Value of When a person gives up his right to receive income, the fair market
Transferring Right value is the total amount of income the person could have expected to
to Income receive.
Home Caretaker & A contract/agreement that pays prospectively for expenses such as
Personal Care repairs, maintenance, property taxes, homeowner’s insurance, heat
Contracts and utilities for real property/homestead or that provides for monitoring
health care, securing hospitalization, medical treatment, visitation,
entertainment, travel and/or transportation, financial management or
shopping, etc. would be considered a divestment. Consider all pay-
ments for care and services which the client made during the look back
period as divestment.
Note: The preceding are examples and should not be considered an all
inclusive or exhaustive list.
• At the time of the receipt of the services, the client is not residing in
a nursing facility, adult foster care home, institution for mental dis-
eases, inpatient hospital, intermediate care facility for mentally
retarded or eligible for home and community based waiver, home
health or home help; and
• At the time services are received, the services must have been
recommended in writing and signed by the client’s physician as
necessary to prevent the transfer of the client to a residential care
or nursing facility. Such services cannot include the provision of
companionship; and
fair market value, then the client will be considered to have trans-
ferred the asset for less than fair market value. If in question, fair
market value of the services may be determined by consultation
with an area business which provides such services; and
Transferring Non- Transfers of resources that are excluded or not countable assets under
countable or SSI-related MA policy may be divestment.
Excluded
Resources Transfer of the following may be divestment:
• Homestead of L/H and waiver client or the L/H and waiver client’s
spouse even if the transfer occurred before the client was institu-
tionalized or approved for the waiver; see BEM 106.
TRANSFERS THAT
ARE NOT
DIVESTMENT
Transfers Involving It is not divestment to transfer resources from the client to:
Spouse
• The client’s spouse.
• Another SOLELY FOR THE BENEFIT OF the client’s spouse.
Transfers from the client’s spouse to another SOLELY FOR THE BEN-
EFIT OF the client’s spouse are not divestment.
Transfers Involving Transfers to the client’s blind or disabled child, regardless of the child’s
Child age or marital status, are not divestment. This includes transfers to a
trust established SOLELY FOR THE BENEFIT OF the child ; see BEM
260.
Transfer to Funeral See Life Insurance Funded Funeral in BEM 400 when a person has
Plan irrevocably transferred ownership in life insurance or a similar device
designated for funeral expenses.
Transfer to Trust Transfers to a trust established SOLELY FOR THE BENEFIT OF a dis-
abled (see BEM 260) person under age 65 are not divestment.
Asset Conversion Converting an asset from one form to another of equal value is not
divestment even if the new asset is exempt. Most purchases are con-
versions.
Example: Trading a boat worth about $8,000 for a car worth about
$8,000 is conversion for equal value.
Payment of expenses such as one's own taxes or utility bills is also not
divestment.
Transfers for As explained below, transfers exclusively for a purpose other than to
Another Purpose qualify or remain eligible for MA are not divestment.
Assume transfers for less than fair market value were for eligibility pur-
poses until the client or spouse provides convincing evidence that they
had no reason to believe LTC or waiver services might be needed.
Example: Mr. Smith, age 40, was in good health when he gave his
vacation cottage to his nephew. The next day Mr. Smith was in an auto-
mobile accident. His injuries require long-term care. The transfer was
not divestment because Mr. Smith could not anticipate his need for
LTC services.
Exception:
• That the asset or income is not counted for Medicaid does not
make its transfer for another purpose.
Trustee Fees Trusts which designate a business as trustee (for example a bank) usu-
ally must compensate the trustee. Reasonable compensation is not
divestment. Reasonable compensation means compensation within the
prevailing rate for the community. For example, banks usually base
their fee on a percentage of the value of the principal. There may be a
basic charge in addition to the percentage or the percentage may vary
based on the value of the trust.
• The arrangement must require that the resources be spent for the
person on a actuarially sound basis. This means that spending
must be at a rate that will use up all the resources during the per-
son's lifetime. Life expectancies are in Exhibit I - FEMALE OR
EXHIBIT II- MALE.
PENALTY PERIOD
No Maximum There is no maximum limit on the penalty period for divestment under
Penalty this new policy. There is no minimum amount of resource transfer
before incurring a penalty, determine a penalty on any amount of
resources that are transferred and meet the definition of a divestment
even if the penalty is for one day. Divestment is a type of transfer not an
amount of transfer.
Apply the penalty policy in place at the time of transfer for any transfers
made before February 8, 2006.
Computing Penalty The penalty period is computed on the total Uncompensated Value of
Period all resources divested.
Apply the total penalty months and days. Apply a penalty even if the
total amount of the penalty is for only a partial month.
The 1st day the client is eligible to receive MA coverage for LTC,
MIChoice, home help, or home health services is the 1st day after the
penalty period ends.
2011 $6816
20109 $63626618
2008 $6191
2007 $5938
2006 $5549
2005 $5367
2004 $5250
2003 $5043
2002 $4703
2001 $4518
2000 $4331
1999 $3981
1998 $3711
1997 $3507
Before January 1997 $3441
The penalty period starts on the date which the individual is eligible for
Medicaid and would otherwise be receiving institutional level care (LTC,
MIChoice waiver, or home help or home health services), and is not
already part of a penalty period. When a medical provider is paid by the
individual, or by a a third party on behalf of the individual, for medical
services received, the individual is not eligible for Medicaid in that
month and the month is not a penalty month. That month cannot be
counted as part of the penalty period.
Recipient Timely notice must be given to LTC recipients and (BEM 106) waiver
Exception recipients before actually applying the penalty. Adequate notice must be
given to new applicants.
Spouses Sharing a A client can be penalized if he or his spouse divests. The penalty is
Penalty imposed on whichever spouse is in a Penalty Situation; see BEM 211,
MA Group Compostion. If both spouses are in a penalty situation, the
penalty period (or any remaining part) must be divided between them.
Example: Mr. Brown enters a LTC facility and applies for Medicaid. He
is found eligible for Medicaid. During the presumed asset eligibility
period Mrs. Brown transfers Mr. Brown’s assets to herself and then
transfers the assets to her children (the first transaction is permitted the
second transaction is divestment). Mrs. Brown then enters the LTC
facility. Mrs. Brown incurs the investment penalty.
Resources Cancel a divestment penalty if either of the following occur before the
Returned penalty is in effect:
• All the transferred resources are returned and retained by the indi-
vidual.
Recalculate the penalty period if either of the following occurs while the
penalty is in effect:
Use the same per diem rate originally used to calculate the penalty
period.
UNDUE HARDSHIP Waive the penalty if it creates undue hardship. Assume there is no
undue hardship unless you have evidence to the contrary.
Undue hardship exists when the client’s physician (M.D. or D.O.) says:
VERIFICATION
REQUIREMENTS Verification is not required when the client states he and his spouse
have not transferred resources unless:
• Date of transfer.
• Fair market value or cash value.
• Uncompensated value.
• Undue hardship, or
• The client’s non-disabled child age 21 or older provided care that
would otherwise have required LTC or waiver services.
Verification Sources to verify transfers and the reasons for them include, but
Sources are not limited to, the following:
• Legal documents.
• Payment or tax records.
• Bills of sale.
• Court or attorney records.
• Correspondence regarding the transaction.
• Bank books or statements.
• Deeds.
• Mortgages.
• Purchase agreements.
• Contracts.
• Other court or county records.
•• Physician.
•• Clergy.
•• Other professional.
LEVEL OF CARE
CODE LC code 56 indicates a divestment penalty.
EXHIBIT I - LIFE
EXPECTANCY
TABLE - FEMALE
Example: In January 2004, Mrs. Jay established a Medicaid trust and ordered her $500 per
month pension paid to the trust. She was 78 years old. The trustee cannot use the pension for
Mrs. Jay. Mrs. Jay transferred $63,120 ($500 X 12 months X 10.52 years).
EXHIBIT II - LIFE
EXPECTANCY
TABLE - MALE
MALE LIFE EXPECTANCY TABLE
Life Life Life
Age Expectancy Age Expectancy Age Expectancy
0 75.10 40 37.28 80 7.62
1 74.66 41 36.69 81 7.30
2 73.69 42 35.79 82 6.84
3 72.72 43 34.89 83 6.39
4 71.74 44 34.00 84 5.79
5 70.75 45 33.11 85 5.56
6 69.76 46 32.23 86 5.18
7 68.77 47 31.35 87 4.81
8 67.79 48 30.49 88 4.46
9 66.79 49 29.63 89 4.14
10 65.80 50 28.78 90 3.84
11 64.81 51 27.97 91 3.56
12 63.81 52 27.11 92 3.30
13 62.82 53 36.29 93 3.07
14 61.84 54 25.48 94 2.86
15 60.86 55 24.66 95 2.67
16 59.90 56 23.86 96 2.51
17 58.94 57 23.06 97 2.36
18 58.00 58 22.26 98 2.24
19 57.06 59 21.48 99 2.12
20 56.13 60 20.70 100 2.01
21 55.20 61 19.94 101 1.90
22 54.28 62 19.19 102 1.80
23 53.37 63 18.45 103 1.70
24 52.45 64 17.72 104 1.60
25 51.53 65 17.00 105 1.51
26 50.61 66 16.28 106 1.42
27 49.68 67 15.58 107 1.34
28 48.75 68 14.89 108 1.26
29 47.82 69 14.22 109 1.18
30 46.89 70 13.55 110 1.11
31 45.96 71 12.91 111 1.03
32 45.02 72 12.27 112 0.97
33 44.09 73 11.65 113 0.90
34 43.16 74 11.05 114 0.84
35 42.23 75 10.46 115 0.78
36 41.30 76 9.89 116 0.72
37 40.37 77 9.34 117 0.66
Example: In January 2004, Mr. Jay established a Medicaid trust and ordered his $500 per
month pension paid to the trust. He was 78 years old. The trustee cannot use the pension for
Mr. Jay. Mr. Jay transferred $52,800 ($500 X 12 months X 8.80 years).
LEGAL BASE MA
JOINT POLICY
DEVELOPMENT
Medicaid, Adult Medical Program (AMP), Transitional Medical Assistance (TMA/TMA-Plus), and
Maternity Outpatient Medical Services (MOMS) policy has been developed jointly by the
Department of Community Health (DCH) and the Department of Human Services (DHS).
PARENTAL CHOICE Clients have the right to choose the type of child care provider they wish
to use.
Individuals Who Clients are not eligible for CDC services for care provided by any of the
May Not Receive following persons:
Payment For Care
• A member of the CDC program group.
• The applicant/client.
INFORMATION
SHARED WITH
PROVIDERS Bridges sends a DHS-198, Child Development and Care Provider Cer-
tificate/Notice of Authorization, to the provider when:
You may also share with the provider any of the basic information listed
below.
ELIGIBLE
PROVIDERS Care must be provided in Michigan by an eligible provider. Eligible pro-
viders are those monitored by DHS, Bureau of Children and Adult
Licensing (BCAL), or enrolled by DHS. Those monitored by the BCAL
are:
Child Care Centers A child care center must be licensed by BCAL to be eligible to receive
payment from the department.
Group and Family A group child care home must be licensed by BCAL to be eligible to
Homes receive department payment.
Centers and Certain child care centers and homes which provide child care do not
Homes Exempt require licensure under 1973 PA 116. They are:
from Licensure
• Child care facilities where all parents are on site and readily avail-
able.
• Child care centers, group child care homes and family child care
homes located on federal land.
Facilities With If the parents of all the children in care are on site and available during
Parents On-Site the complete time period that their children are in care at the facility, a
and Available DHS-2032B, Application for Provider ID Number for Child Care Facili-
ties with Parents On Site and Available, is to be sent to the child care
center or given to the client to take to the provider, unless the facility is
licensed by BCAL. The DHS-2032B is to be completed and signed by
the child care facility owner or administrator and returned to the special-
ist.
Centers and If the facility is a child care center, group child care home or family child
Homes On Federal care home located on federal land, for example a military installation or
Land Indian reservation, a DHS-2032A, Application for Provider ID Number
DHS-2032A and Once the completed DHS-2032A or DHS-2032B is returned to the spe-
DHS-2032B cialist and the information is reviewed and completed, the provider may
be enrolled on Provider Management using the DHS-2351(X) see Pro-
vider Management. The effective date of enrollment should be the date
care began or the date the client became eligible for CDC, whichever is
latest. If it is questionable as to whether or not the facilities are indeed
exempt from licensure, they should be referred to BCAL at 517-373-
8300, for a determination.
• Relatives:
• Individuals who are at least 18 years old and provide the care
in their home, not the home of the child, and are related to the
child needing care by blood, marriage or adoption as a:
•• Grandparent/great-grandparent.
•• Aunt/great-aunt.
•• Uncle/great-uncle.
•• Sibling.
Unlicensed (Aide/ To begin the enrollment process, unlicensed aide and relative providers
Relative) Provider must: complete the DHS-220, Child Development and Care Unlicensed
Enrollment Provider Application. If the application is not completely filled out, it
Process must be returned to the specialist for completion prior to beginning the
enrollment process. The application certifies that the provider applicant
meets all of the requirements listed on the application.
• A U.S. passport.
• Proof of age.
All required verifications must match the provider’s name listed on the
application and must be copied and maintained in the provider file.
• Enroll the provider in Provider Management; see the DHS Net for
the Provider Management training.
Note: Providers are eligible for payment starting with the pay period
that holds the training date. Payments for any care provided prior to the
training date can not be authorized or paid.
If all required verifications are not received by the 10th workday from
the application receipt date:
• Enroll provider using the current date as the service begin and end
date.
If the client has questions about the denial of the provider applicant’s
enrollment, the client should be told to discuss the issue with the pro-
vider.
Service Begin Date If approved, the service begin date for an unlicensed eligible provider
(Effective Date of who is 18, would be the date of the client or provider application,
Enrollment) whichever is received first. If a provider’s service begin date needs to
be corrected, for example, he or she is providing care on a foster care
case, fax the client application and the DHS-220 to CDC Policy at 517-
241-8679 to have the service begin date modified. Include a cover
sheet with the specialist’s name and phone number.
service begin date cannot be before the date the new DHS-220 is
received.
Use the DHS-4661-P, Child Care (CDC) Request For Criminal History
and Central Registry Clearance to complete the following required
background clearances. File the completed form in the provider’s file.
• Central registry.
• ICHAT (Internet Criminal Access Tool).
• OTIS (Offender Tracking Information Service).
• PSOR (Public Sex Offender Registry).
• NSOPR (National Sex Offender Public Registry).
• FIL (Federal Inmate Locator).
Central Registry Complete a central registry check first. If a valid match is found, no fur-
(CR) Check At ther clearances (ICHAT, OTIS, PSOR, NSOPR, FIL) need to be com-
Provider pleted.
Application
Central Registry Deny the unlicensed provider’s enrollment if the central registry clear-
Match ance indicates a valid match.
• Enter the current date as the service begin and end date.
• Enter the closure reason Revoked for payments - see BEM 704,
if the match is on the provider or Revoked, match on Household
Member - see BEM 704, if the match is on a household member.
• Bridges will send the DHS-4807 to the provider with the appropri-
ate information. A DHS-4807-C must be manually generated and
mailed to the client.
Notice to CPS If the central registry clearance indicates that due process has not been
given, send the DHS-835, Central Registry Clearance-No Perpetrator
Record Notice, to the Children’s Protective Service (CPS) supervisor in
the county where the CPS case is located or was substantiated. The
CPS unit will notify the person who the match was on, if notification has
not been given in the past. This notification will also include information
regarding the person’s due process rights.
Central Registry If a terminated provider is expunged from central registry, fax athe
Expungement request along with the new DHS-220, completed after the expungement
date, and all required enrollment verifications to CDC Policy in central
office at 517-241-8679. All background clearances will be completed
and if the provider is eligible, a service begin date will be entered the
first day of the pay period after the expungement date. The DHS-4481-
D, CDC Unlicensed Provider Confirmation, will serve as notification that
the provider is eligible. No other notices need to be mailed.
If the local office does not have a new DHS-220, completed after the
expungement date, the central registry to remove the closure reason
will remain in Provider Management until a new DHS-220 is received.
No notification will be sent. Include the provider’s name, ID number, the
reason for the request and a DHS-220 completed after the expunge-
ment date. If eligible, CDC Policy will remove the closure reason, run
the background clearances and enroll the provider with a service begin
date the first day of the pay period beginning after the expungement
date. The provider is not eligible to receive payments prior to this date.
Criminal History Links have been added to the DHS-Net and OLM News & Tips Quick
Clearances Info Links for easy access to the criminal clearance sites.
• PSOR: http://www.mipsor.state.mi.us
• FIL: http://www.bop.gtov/iloc2/LocateInmate.jsp.
Finding Codes On the DHS Net, select Tools and then Quick Information Links to
External Web sites. The Crime Codes Exhibit can be located under
Criminal Information and Tracking. Enter the crime code. Be sure to
include the decimal point in the code, for example, 750.177.
No Criminal If no matches are found on any of the five registries and all other enroll-
History Match ment requirements are met, enroll the provider in Provider Manage-
ment. File the completed DHS-4661-P, the DHS-220 and all other
provider information in the provider file.
Criminal History If a match is found on any of the clearances, compare the crime code
Match number of the conviction or pending criminal charge to the crime codes
exhibit. If the code is listed, the provider enrollment must be denied or
terminated.
• File the DHS-220, the DHS-4661-P, and the criminal history match
or matches in the provider file.
Prior to re-enrollment, the local office must complete the central registry
and criminal clearances; see Unlicensed (Aide/Relative) Provider
Enrollment Process.
The service begin date cannot be before the date of the new DHS-220.
No care can be authorized prior to the provider’s service begin date.
If the above conditions are not met, the provider is not eligible to receive
department payment and care must not be authorized.
ADMINISTRATIVE
REVIEW PROCESS Provider/provider applicants who have been denied or terminated as a
result of a criminal conviction, pending crime, or for failure to disclose a
charge or conviction by the local office, may request an administrative
review. The DHS-759 instructs providers to send all documentation to
the local DHS office where the denial or termination took place.
The local office must obtain a new DHS-220. All background clearances
must also be completed. Prior to the local office assigning the provider
to a CDC case, a completed DHS-4025 must be obtained. The service
begin date to re-open the provider should be the day after the closure
date.
PROVIDER
MANAGEMENT All child care providers must be enrolled in Provider Management in
order to receive payment from the department.
• If the provider has never been enrolled, proceed with the new
enrollment.
Licensed child care centers, family and group child care homes are
enrolled on Bridges automatically at the time they are assigned a
license number. The local office cannot enroll these providers.
In instances where the local office identifies a licensed child care center,
family or group child care home that does not have a provider ID num-
ber, and one is needed in order to authorize payments to that provider,
the local office must send a fax to CDC Policy in central office at 517-
241-8679. Faxed requests must include the provider’s name and
license number and the specialist’s signature and phone number.
To enroll a provider:
Automated Central For determining continued eligibility, automated clearances are done on
Office Background providers. The automated process does not replace or eliminate
Clearances the policy requirement to complete all required background clear-
ances prior to provider enrollment and at all other required times.
Central Registry This automated daily process matches central registry to all provider-
sand household members over the age of 18, who are on central regis-
try as perpetrators confirmed by CPS.
• Close the provider and enter the closure reason Revoked for pay-
ments-see BEM 704., if the match is on the provider or Revoked,
match on Household Member-see BEM 704, if the match is on a
household member. Bridges will send a DHS-4807, Notice of Child
Development and Care Provider Ineligibility, to the provider, if the
provider is active and a DHS-4807-C, Client Notice of Child Devel-
opment and Care Provider Ineligibility to the client, if the provider
is associated with a CDC case.
ICHAT, OTIS These monthly automated processes match providers and household
PSOR members over the age of 18. These are monthly processes.
• If the provider is active, Bridges will send the DHS-4807 and the
DHS-759 to the provider and the 4807-C to the client, if the pro-
vider is associated with a CDC case. For ICHAT matches, a notice
that includes the state identification number (SID) will also be sent
to the provider.
• The unlicensed provider has not received a payment for four con-
secutive months. Closure reason will read No activity/payments
for this provider service type.
Note: These closure reasons will not prevent local offices from re-
enrolling a provider, however the provider will be required to complete a
new DHS-220, and all background clearances must be completed prior
to enrollment. A new DHS-4025 is required prior to establishing pro-
vider assignments.
Provider Address It is critical that provider address changes be made promptly to avoid
Changes unnecessary closures and disruptions in child care services. When
local offices receive a request for an address change from an aide or
relative provider, follow policy in BAM 220 regarding acting on changes.
Suspected Child In instances where there is reasonable cause to suspect child abuse or
Abuse or Neglect neglect in a child care setting, make a referral to CPS. CPS will make a
determination of whether the CDC children are at risk, as well as the
child care provider’s own children. If substantiated, Bridges will send
Great Start Clients who request assistance in finding a licensed or registered pro-
Connect vider should be referred to Great Start Connect, the online Web-based
early learning resource site. The Web address for Great Start Connect
is www.greatstartconnect.com. All active licensed and registered pro-
viders are searchable. If additional assistance is needed, clients can be
referred to 1-877-614-7328, to reach the Great Start Regional Child
Care Resource Center serving their county. Resource centers can pro-
vide personal consultation to families in need of child care.
LEGAL BASE Child Care and Development Block Grant of 1990, PL 101-508, 42 USC
9858 et. seq.
45 CFR Parts 98 and 99
Social Security Act, as amended.Title IVA (42 USC 601 et seq.); Title
IVE (42 USC 670 et seq.); Title XX (42 USC 1397 et seq.)
Child Care Organizations Act, 1973 PA 116, as amended, MCL 722.111
et seq.
R400.5001 - 400.5015, MAC