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THE IMPORTANCE OF PAY IN EMPLOYEE

MOTIVATION: DISCREPANCIES BETWEEN


WHAT PEOPLE SAY AND WHAT THEY DO

Sara L. Rynes, Barry Gerhart, and Kathleen A. Minette

A majority of human resources professionals appear to believe that employees are likely to over-
report the importance of pay in employee surveys. However, research suggests the opposite is ac-
tually true. We review evidence showing the discrepancies between what people say and do with
respect to pay. We then discuss why pay is likely to be such an important general motivator, as
well as a variety of reasons why managers might underestimate its importance. We note that pay
is not equally important in all situations or to all individuals, and identify circumstances under
which pay is likely to be more (or less) important to employees. We close with recommendations
for implementing research findings with respect to pay and suggestions for evaluating pay sys-
tems. © 2004 Wiley Periodicals, Inc.

It is easy to overestimate the frequency more likely to underreport than to overreport


with which adults actually go to the opera the importance of pay as a motivational fac-
and underestimate the frequency with tor in most situations. Put another way, re-
which they watch TV cartoons on Satur- search suggests that pay is much more im-
day mornings, based on their self-reports. portant in people’s actual choices and
(Nunnally & Bernstein, 1994, p. 383) behaviors than it is in their self-reports of
what motivates them, much like the cartoon
Rynes, Colbert, and Brown (2002) pre- viewers mentioned in the quote above. Yet,
sented the following statement to 959 mem- only 35% of the respondents in the Rynes et
bers of the Society for Human Resource al. study answered in a way consistent with
Management (SHRM): “Surveys that di- research findings (i.e., chose “false”).
rectly ask employees how important pay is to Our objective in this article is to show
them are likely to overestimate pay’s true im- that employee surveys regarding the impor-
portance in actual decisions” (p. 158). If our tance of various factors in motivation gener-
interpretation (and that of Rynes et al.) of ally produce results that are inconsistent
the research literature is accurate, then the with studies of actual employee behavior. In
correct true-false answer to the above state- particular, we focus on well-documented
ment is “false.” In other words, people are findings that employees tend to say that pay

Correspondence to: Sara L. Rynes, Tippie College of Business, 108 PBB, University of Iowa, Iowa City, IA
52242-1000, tel. 319-335-0838, Sara-Rynes@uiowa.edu

Human Resource Management, Winter 2004, Vol. 43, No. 4, Pp. 381–394
© 2004 Wiley Periodicals, Inc. Published online in Wiley InterScience (www.interscience.wiley.com).
DOI: 10.1002/hrm.20031
382 • HUMAN RESOURCE MANAGEMENT, Winter 2004

is less important to them than it actually is. (e.g., Jurgensen [1978], which had over
This is an important point because if em- 50,000 respondents, and Towers Perrin
ployees’ reports are taken at face value, HR [2003], which had over 35,000].
professionals are likely to seriously underes- As the first column of Table I shows,
timate the motivational potential of pay. when asked directly about the importance of
In general, Moreover, a quick survey of the journals or pay, people tend to give it answers that place
there appears to magazines that are most often read by prac- somewhere around fifth (range = second to
be a consistent titioners (in particular, HR Magazine for HR eighth) in lists of potential motivators. In
(but incorrect)
message to
professionals and Harvard Business Review contrast, meta-analytic studies of actual be-
practitioners for general managers) suggests that they, too, haviors in response to motivational initiatives
that pay is not tend to take employee surveys at face value (second column) nearly always show pay to
a very effective without carefully examining the behavioral be the most effective motivator. Indeed, after
motivator—a evidence related to pay and motivation. conducting the first such meta-analysis with
message that, if
In the section that follows, we first pres- respect to motivational interventions, Locke,
believed, could
cause ent evidence demonstrating the gap between Feren, McCaleb, Shaw, and Denny (1980)
practitioners to what people say and what they do with re- concluded: “Money is the crucial incentive
seriously spect to pay. We then show that practitioner . . . no other incentive or motivational tech-
underestimate journals present claims about pay importance nique comes even close to money with re-
the
that are inconsistent with research about the spect to its instrumental value” (p. 379).
motivational
potential of a actual motivational effects of pay. In general, Subsequent research has continued to sup-
well-designed there appears to be a consistent (but incor- port their conclusion.
compensation rect) message to practitioners that pay is not Why do such discrepancies occur, and
system. a very effective motivator—a message that, if how can psychological theories help us ex-
believed, could cause practitioners to seri- plain them? The common tendency for peo-
ously underestimate the motivational poten- ple to say one thing but do another is known
tial of a well-designed compensation system. as socially desirable responding: “the tendency
to choose items that reflect societally ap-
Gaps between What People Say and Do proved behaviors” (Nunnally & Bernstein,
with Respect to Pay 1994, p. 382). Social desirability stems from
either a lack of self-insight or a lack of frank-
Table I presents findings from a number of ness (Nunnally & Bernstein, 1994). In the
major studies that have attempted to deter- case of pay, people are likely to understate im-
mine the importance of pay to employees, portance either because they misjudge how
relative to other potential motivators. In the they might react to, say, an offer of a higher-
first column are the results of studies that paying job, or due to social norms that view
have simply asked people to rate or rank money as a less noble source of motivation
pay’s importance, relative to other potential than factors such as challenging work or work
motivators. In the right-hand column are that makes a contribution to society.
the results of studies in real, ongoing or- Generally speaking, the more a particu-
ganizations that examine differences in lar question touches on strongly held social
work output following implementation of values, the less valid direct self-reports are
various motivational interventions: modifi- likely to be. In such cases, both managers
cations of pay systems, work redesign, in- and researchers must find additional ways of
creases in employee participation, and en- ferreting out more valid information. Recog-
hanced performance feedback. In order to nizing this, some researchers have ap-
increase the reliability of the conclusions proached the topic of pay importance by ex-
drawn, we included only studies that are ei- amining how employees’ behaviors (such as
ther narrative reviews of the literature, turnover or performance) change in re-
meta-analytic reviews (which incorporate sponse to changes in pay and other HR prac-
the data from many individual studies into a tices (e.g., the second column in Table I).
single large-scale empirical analysis),1 or These behavioral responses are far more
single studies with very large sample sizes compelling pieces of evidence than people’s
The Importance of Pay in Employee Motivation • 383

TABLE I Discrepancies between Self-Reports of Pay Importance and Behavioral Responses to Changes in Pay

Major Studies of Behavioral Responses to Pay and Other


Major Studies of Self-Reported Pay Importance Motivational Interventions

1. Herzberg, Mausner, Peterson, and Capwell, 1957. Litera- 1. Locke, Feren, McCaleb, Shaw, and Denny, 1980. Meta-
ture review of 16 studies showed that pay ranked sixth in analysis (see Note 1 at end of article) of productivity-en-
importance. Ranking above pay were job security, interest- hancing interventions in actual work settings found that in-
ing work, opportunity for advancement, appreciation, and troduction of individual pay incentives increased
company and management. productivity by an average of 30%. In contrast, job enrich-
2. Lawler, 1971. Reviewed 49 studies showing that pay ment produced productivity increases ranging from 9–17%,
ranked approximately third across studies. Did not list while employee participation programs increased productiv-
rankings for other motivators. ity by less than 1%, on average.
3. Jurgensen, 1978. Collected rankings of importance from 2. Guzzo, Jette, and Katzell, 1985. Meta-analysis of monetary
more than 50,000 applicants to the Minneapolis Gas Com- incentives and other motivational programs on productivity
pany over a 30-year period. Pay ranked fifth in importance or physical output. Financial incentives had by far the
to men, and seventh in importance to women. For men, largest effect on productivity of all interventions. For exam-
security, advancement, type of work, and company ranked ple, pay was four times more effective than interventions
higher than pay. For women, type of work, company, secu- designed to make work more interesting.
rity, supervisor, advancement, and coworkers ranked higher. 3. Judiesch, 1994. Meta-analysis found that individual pay in-
4. Towers Perrin, 2003. Surveyed more than 35,000 U.S. em- centives increased productivity by an average of 43.7%. Re-
ployees. Found importance of pay varies by objective. Com- sults were even larger (48.8%) when the sample was re-
petitive base pay ranked second and pay raises based on in- stricted to studies in real organizations (as opposed to
dividual performance ranked eighth for attracting laboratory experiments). Other interventions were not stud-
employees. Competitive base pay ranked sixth in retaining ied, but we know of no meta-analysis that has presented
employees. Pay was not ranked in the top ten in terms of findings for other motivational interventions that come
“engaging” (motivating) employees. close to approaching these effect sizes.
4. Stajkovic and Luthans, 1997. Meta-analysis found that in-
centive systems yielded productivity 1.36 standard devia-
tions higher than in comparable groups without incentives
in manufacturing firms (comparable figure in service firms
was .42). Similar effect sizes were found for feedback and
social rewards.
5. Jenkins, Mitra, Gupta, & Shaw, 1998. Meta-analysis of rela-
tionships between financial incentives and performance
quantity and quality. Found an average correlation of .32
between incentives and quantity of production, but no reli-
able relationship between incentives and product quality.

responses to surveys regarding what is “im- formation. A creative example of this ap-
portant” to them. As Table I shows, on aver- proach was implemented by Jurgensen
age, employees respond more effectively to (1978), who assessed the relative importance
monetary incentives than to any other moti- of ten job characteristics (including pay) to
vational HR intervention. 50,000 job applicants over a 30-year period
The presence of socially desirable re- by asking them to “decide which of the fol-
sponding has been revealed using a number lowing [job attributes] is most important to
of other research techniques as well. For ex- you” (p. 268). Based on these direct re-
ample, one common psychological research sponses, males reported pay to be only the
strategy is to adopt projective techniques fifth most important factor, while women re-
(e.g., asking what people think others proba- ported it to be even lower (seventh; see Table
bly think or do, or asking them to create a I). However, when Jurgensen asked the same
motivational story from an ambiguous pic- men and women to rank the importance of
ture) to draw out sensitive or threatening in- the same ten attributes to “someone just like
384 • HUMAN RESOURCE MANAGEMENT, Winter 2004

yourself—same age, education, and gender,” izations; more on this later.) However, the
pay jumped to first place among both men study by Rynes et al. (2002) suggests that
and women. In other words, job applicants managers do not believe pay is as important
seemed to believe that pay is the most impor- to employee behaviors as employees say it is,
tant attribute to everyone except themselves! despite the fact that employees themselves
The systematic A second creative technique, called appear to seriously underreport pay’s impor-
underestimation “policy capturing,” examines how people tance to their actual behaviors! The system-
of pay’s evaluate the attractiveness of holistic job al- atic underestimation of pay’s importance,
importance,
both by
ternatives (i.e., entire “bundles” of job char- both by managers and employees, is a puzzle
managers and acteristics, such as pay, location, type of that merits examination.
employees, is a work, and benefits) in order to tease out the We have already noted that one potential
puzzle that relative contribution that pay and other explanation for these discrepancies is social
merits characteristics make to their overall assess- desirability—the idea that to be motivated by
examination.
ments. The use of holistic job descriptions money is somehow “crass” or undignified.
presents a situation much closer to the deci- Another explanation, however, may lie in the
sions job seekers actually make about kinds of information that HR professionals
prospective jobs than asking them to rate or receive about pay in the most widely read
rank a list of abstract, decontextualized job practitioner journals. A review of these jour-
characteristics. By measuring each job in nals shows that articles about motivation are
terms of its underlying characteristics (i.e., based on the types of survey evidence pre-
level of pay, location, type of work, average sented in the first column of Table I, rather
time to promotion) and then comparing than the behavioral evidence reported in col-
those characteristics with people’s overall umn two. As such, it is perhaps not surpris-
ratings of job attractiveness, the importance ing that practitioner journals tend to widely
of each underlying job characteristic to over- disseminate the idea that pay is not a very
all attractiveness can be inferred without important motivator.
asking direct questions about importance. Consider, for example, the February
In such studies, pay has generally been 2004 issue of HR Magazine, the periodical
found to be a substantially more important that Rynes et al. (2002) found to be far and
factor when inferred via policy capturing away the most frequently read source of in-
than when assessed via people’s direct re- formation by HR professionals. The cover
ports (Barber, 1998; Rynes, Schwab, & Hen- story, called “Getting Engaged” (Bates,
eman, 1983; Schwab, 1982). For example, 2004), reports on two recent surveys of em-
Feldman and Arnold (1978) found that pay ployee “engagement,” defined as the “bases
was fourth out of six job attributes (opportu- for . . . an innate human desire to contribute
nities to use important skills and abilities was something of value to the workplace.”
first) when graduate business students were Roughly, then, engagement would appear to
asked to rank them from “most preferred to have much in common with the psychologi-
least preferred” (p. 707). In contrast, when cal construct of motivation.
using policy capturing with “willingness to The first survey, by Towers Perrin (2003),
accept the position” as the outcome variable identified ten factors influencing engage-
and the six job attributes as the predictor ment. In contradiction of the meta-analytic
variables, they found that pay’s “importance evidence presented earlier, pay was not even
weight” was largest and nearly twice as large on the list. (The top four were senior man-
as that of the next job attribute. agers’ interest in employees’ well-being, chal-
In summary, there is strong evidence that lenging work, decision-making authority, and
pay is a powerful motivator—perhaps the customer focus.) A Towers Perrin principal
most powerful potential motivator—of per- was quoted as saying, “A lot of the drivers of
formance. (We say “potential” motivator be- engagement are subtle issues that don’t re-
cause in order to motivate, pay must be no- quire a lot of capital outlay. They take work”
ticeably contingent on performance—a (Bates, 2004, p. 64).2 Similarly, the second
condition that does not hold in many organ- survey (by Walker Information) reported the
The Importance of Pay in Employee Motivation • 385

top five factors with the “greatest influence as a yardstick for social status (Frank, 1999)
on an employee’s commitment to a firm” and personal accomplishment vis à vis oth-
(note that commitment is not the same as ers, particularly among high achievers
motivation). Again, pay was not on the list. (Trank, Rynes, & Bretz, 2002). Status- and The broad
A similar tendency to publish viewpoints accomplishment-based signals associated usefulness of
money as well
arguing against the importance of pay exists with compensation appear to be particularly as its many
in other practitioner resources as well. Con- sensitive to relative pay, or pay comparisons, symbolic
sider, for example, the Harvard Business Re- rather than absolute levels of pay. Equity the- meanings
view, which has a circulation of a quarter- ory (Adams, 1963) has long emphasized the suggests that,
million and tends to be read by high-level importance of pay comparisons to individu- far from being
a mere low-
executives who are in charge of corporate als’ sense of fairness and well-being. More order motivator,
strategy. A review over the past 12 years re- recently, sociobiologists and evolutionary pay can assist
veals the following titles: “Why Incentive psychologists have built a compelling case in obtaining
Plans Cannot Work” (Kohn, 1993, who goes that the importance of relative wealth and virtually any
on to explain “why bribes simply cannot status is “hard-wired” in human nature—the level on
Maslow’s
work”), “Six Dangerous Myths about Pay” result of evolutionary and natural selection
motivational
(Pfeffer, 1998, which claims it is a “myth” processes that favor (in terms of procre- hierarchy,
that individual pay-for-performance is an ef- ational success) those who come out “on including social
fective motivator), and “One More Time: top” in a positional or hierarchical sense. esteem and self-
How Do You Motivate Employees?” Thus, we find that people are often moti- actualization.
(Herzberg, 1987, whose answer basically is vated to buy houses or yachts that are “just a
“not with pay, because pay is actually a de- little bigger” than those of some close com-
motivator”). Moreover, in introducing a re- parator (Frank, 1999), or to demand that
cent special issue of HBR on “The Most Tan- their salaries always be “just a little bit
gible Assets” (i.e., employees), the “From the higher” than the highest current salary
Editors” section identified two overarching among their peers (e.g., Crystal, 1991).
themes of the articles, one of which was that In summary, the broad usefulness of
“we learn that while traditional rewards and money as well as its many symbolic meanings
punishments can, if ill managed, severely suggests that, far from being a mere low-
damage motivation, they have little benefi- order motivator, pay can assist in obtaining
cial effect under even the best of circum- virtually any level on Maslow’s motivational
stances.” These claims are simply inconsis- hierarchy, including social esteem and self-
tent with the voluminous evidence, based on actualization.
hundreds of studies, exemplified in the sec-
ond column of Table I. (For a more extensive Contingency Factors: The “It Depends”
treatment of these and other research distor- Nature of Pay Importance
tions, see Gerhart & Rynes, 2003.)
In summary, research on employee re- To this point, we have presented evidence
sponses to HR interventions shows rather suggesting that pay is a very important moti-
convincingly that pay is a very important mo- vator, despite employee self-reports and per-
tivator. The most general theoretical explana- sistent articles in practitioner journals that
tion for pay’s importance is the fact that it is suggest otherwise. In fact, meta-analytic re-
useful for obtaining so many other desirable sults do not reveal any motivational interven-
things (Lawler, 1971). For example, in addi- tions that work better than performance-
tion to Maslow’s (1943) frequently men- contingent pay for enticing people to attain
tioned “lower-order” needs (such as food and higher performance levels.
shelter), money can also pave the way toward However, in emphasizing the impor-
social status, a good education for one’s chil- tance of pay as a motivator, we are not say-
dren, or making it possible to retire early and ing that pay is the only important motivator.
enjoy increased leisure. Indeed, it is clear that many of the other fac-
Another general explanation for the im- tors mentioned by researchers such as
portance of pay is that pay is frequently used Maslow and Herzberg (for example, interest-
386 • HUMAN RESOURCE MANAGEMENT, Winter 2004

ing work and participation in decision mak- cally, research suggests that individual pay-
ing) are also important motivators to many for-performance schemes (e.g., merit pay,
people, as confirmed in the empirical results individual incentives, or bonuses) are most
shown in both columns of Table I. Thus, we important to high academic achievers, high-
recommend that multiple motivators—for performing employees, and individuals with
Research example, performance-based pay and chal- high self-efficacy and high needs for
suggests that lenging work—be used in conjunction with achievement (e.g., Harrison, Virick, &
individual pay- one another as they are in such successful Williams, 1996; Trank et al., 2002; Trevor et
for-
performance
firms as Microsoft and General Electric, or al., 1997; Turban & Keon, 1993)—just the
schemes (e.g., firms that use open book management prac- types of people most employers claim to be
merit pay, tices (a combination of complete financial looking for! In addition, pay is more impor-
individual information sharing, companywide perfor- tant to extroverts than to introverts (e.g.,
incentives, or mance-based pay, and high levels of em- Stewart, 1996), while pay relative to peers is
bonuses) are
ployee involvement in decision making; see of higher importance to individuals who
most important
to high Case, 1998). have held more leadership positions in col-
academic In addition, we are not saying that pay is lege (Trank et al., 2002). Once again, these
achievers, high- always the most important motivator or that are the types of employees—those with
performing pay is equally important in all situations. Al- “people” and leadership skills—that most
employees, and
though meta-analytic results can tell us companies seem to be looking for.
individuals
with high self- about motivational effects “on average,” they We think these findings are important,
efficacy and cannot tell us what is appropriate for a par- particularly in light of the currently pre-
high needs for ticular manager to do in a given situation. dominant advice suggesting that employers
achievement— Most managers (correctly) believe that the reduce the relationship between individual
just the types of importance of pay depends on a number of pay and performance (e.g., Herzberg,
people most
employers variables, both situational (e.g., what others 1968/2003; Kohn, 1993; Pfeffer, 1998). Al-
claim to be are paying) and individual (e.g., personality though there are some reasonable notions
looking for! or performance level). This same point has behind such recommendations (e.g., to en-
also been made by academics. For example, courage teamwork), it is important to con-
economists have emphasized that attribute sider that some of the most sought-after and
importance can only be determined in con- desirable employees do not wish to work in
crete choice situations where various job systems that do not differentiate individual
characteristics are assumed to be traded off performance. Indeed, the average U.S.
against each other to reach the highest over- worker desires individual (rather than team-
all utility (Rottenberg, 1956). Similarly, psy- or organization-based) pay-for-performance
chologists have noted that individual differ- (e.g., Bureau of National Affairs, 1988), with
ences in personality and performance also high performers desiring it to an even greater
influence the attention given to pay in be- extent (e.g., Trank et al., 2002).
haviors and decisions (e.g., Trank et al., There are also a number of interesting
2002; Trevor, Gerhart, & Boudreau, 1997). findings on the situational side of Table II.
Space limitations preclude us from dis- Some of the most important of these can be
cussing all the contingencies that appear to summarized in terms of four general princi-
affect the importance of pay in a given situ- ples. The first such principle is that in order
ation (for a more complete summary, see for pay to be an important motivator, there has
Gerhart & Rynes, 2003). However, some of to be variability in pay options. For example,
the most interesting or consistent findings consider an applicant’s job choice decision.
are presented in Table II, which is broken Taken to the extreme, a person faced with
down into “individual difference” and “situ- several job alternatives, all at the same pay
ational” contingencies. and benefit levels, would indeed find that
On the individual differences front, we salary was not “important” to his or her job
think it is very important to note the types of choice. Likewise, if employees in the same
individuals who are most likely to prefer pay job at the same company all receive highly
that is contingent on performance. Specifi- similar “merit” increases despite noticeable
The Importance of Pay in Employee Motivation • 387

TABLE II Illustrative Examples of Contingency Factors Affecting Pay Importance

Individual Difference Contingencies Situational Contingencies

1. Pay is more important to extroverts than to introverts 1. Pay is more important in job choice when pay varies widely
(Lucas, Diener, Grob, Suh, & Shao, 2000; Stewart, 1996). across employers than when pay is relatively more uniform
2. Receiving performance-based pay is more important to high (Rynes, Schwab, & Heneman, 1983).
academic achievers than to others. Receiving higher pay 2. There is a declining marginal utility to additional incre-
than their co-workers is more important to extroverts and ments of pay. This means that, dollar for dollar, being
individuals with a history of social achievements (e.g., lead- “under market” has a stronger deterrent or demotivational
ership positions; Trank, Rynes, & Bretz, 2002). effect than the positive effect of paying above market. Peo-
3. High-performing employees appear to be particularly sensi- ple often reject low-paying job offers on the basis of pay
tive to whether their higher performance is rewarded with alone, without considering other factors (Rynes, Schwab, &
above-average pay increases, while low performers prefer Heneman, 1983).
low-contingency pay systems (e.g., Harrison, Virick, & 3. The salience or “importance” of pay is likely to rise after
Williams, 1996; Trevor, Gerhart, & Boudreau, 1997). changes are made to pay systems. Employees are particu-
4. Pay appears to be more important to men than to women larly sensitive to pay cuts. For example, Greenberg (1990)
(e.g., Hollenbeck, Ilgen, Ostroff, & Vancouver, 1987; Jur- showed substantial increases in employee theft when em-
gensen, 1978; Mincer & Polachek, 1974). ployees were subjected to pay cuts.
5. People with high need for achievement and higher feelings 4. Employee reactions to changes in pay depend heavily on
of self-efficacy prefer pay systems that more closely link communication of the reasons for pay policies and changes.
pay to performance (e.g., Bretz, Ash, & Dreher, 1989; Tur- For example, Greenberg observed a 141% increase in theft
ban & Keon, 1993). when a 15% pay cut was made without explanation, as com-
pared with only a 54% increase in theft in a plant where
workers received an adequate explanation and where man-
agers expressed remorse.
5. Pay is probably more important in job choice than in deci-
sions to quit, in part because pay is one of the few charac-
teristics people can know with certainty before taking a job.
In contrast, once a person has been on the job for awhile,
other factors (such as quality of supervision) come into play
(Rynes et al., 1983; Towers Perrin, 2003).
6. Pay will do little to motivate performance in systems where
people receive similar pay increases regardless of individual
or firm performance. However, dramatic changes in perfor-
mance often occur when pay is made more contingent on
performance (see column 2, Table I).

differences in performance (a rather com- ample, Rynes et al. (1983) showed that pay
mon situation, by most accounts), managers explained an average of 65% of the variance
will similarly conclude that pay is not effec- in subjects’ overall evaluations of job attrac-
tive in motivating people. tiveness when presented with jobs having a
However, it is important to recognize wide range of salary alternatives, as com-
that in these examples, pay is not motivating pared to only 40% when presented with a pay
because it is not being used in a way that range half as great.
would be expected to produce motivation. In The fact that the importance of pay
both scenarios, pay would be expected to changes with variability in pay alternatives
play an important role if opportunities for can also be seen by contrasting the effects of
pay varied significantly across employers, or pay in vibrant versus stagnant economies.
across individuals of varying performance During the late 1990s, for example, the im-
levels within the same employer. The impor- portance of pay in shaping behavior could
tance of pay variability in influencing pay im- easily be observed as many of the most mar-
portance has been demonstrated empirically ketable employees bailed out of large, rela-
under carefully controlled conditions. For ex- tively stable employers to pursue much
388 • HUMAN RESOURCE MANAGEMENT, Winter 2004

higher upside earnings opportunities (via a bigger raise next year, working less to bring
stock options and grants) at smaller, high- her inputs in line with her perceived out-
growth companies. Indeed, before the slow- comes, or quitting in disgust.
down in 2000, large numbers of MBA stu- One implication of the importance of
dents were leaving such elite universities as comparative standards and past practices to
Every time Harvard before completing their degrees in employees’ sense of justice is that employ-
employers make order to take advantage of the dot-com and ees react strongly to changes in pay that af-
pay changes, Silicon Valley bubbles. Retaining informa- fect their standing relative to some impor-
employees are
on “high alert”
tion technology professionals became ex- tant standard (e.g., the past, or a coworker
for changes that tremely difficult for many employers, as perceived to be a close rival for future ad-
might signal companies continually outbid each other in vancement). As such, every time employers
differences in an effort to secure scarce talent in a booming make pay changes, employees are on “high
how they are economy. But these effects dampened con- alert” for changes that might signal differ-
regarded by the
siderably as the economy collapsed and em- ences in how they are regarded by the em-
employer,
particularly in ployers no longer had to bid employees away ployer, particularly in relation to peers or to
relation to by offering higher salaries and increased their own past relationship with the em-
peers or to their variable pay. ployer. Psychological contract perspectives
own past A second general principle is that the likewise recognize the key role that pay has
relationship
motivational effect of money is nonlinear in the broader employment relationship,
with the
employer. across pay levels. This phenomenon is re- noting that “the meaning of compensation
flected in the economic principle of “declin- systems is far broader than mere economic
ing marginal utility,” which suggests, for ex- terms, signaling much about the nature of
ample, that the opportunity to earn an the employment relationship” (Rousseau &
additional $100 will be more motivating to Ho, 2000, p. 304).
an individual at the poverty level than to For example, pay level will clearly be-
someone earning $100,000 per year. Another come “important” and affect employee be-
important example of nonlinear pay impor- haviors if it is cut, particularly if employers
tance is the concept of a reservation wage in do not communicate a convincing reason
job choice—a level of pay that must be met for the change (e.g., Greenberg, 1990). In-
before an individual will even consider ac- deed, most managers have at least an im-
cepting a job offer. Thus, companies that fall plicit understanding of this psychological
considerably below market in terms of start- dynamic in that they appreciate the extreme
ing salaries will find that this lower threshold sensitivity of the decisions they make con-
of acceptability will be a rather severe im- cerning pay and how it is communicated.
pediment to applicant attraction, while those Unfortunately, awareness of employees’
who are near the middle of the market will sensitivity to pay often causes managers to
find that factors other than pay begin to play shrink from openly communicating about it
a much larger role in applicants’ job choices. (Lawler, 1981), despite the fact that direct
A third principle is that people judge the communication can be very important in
fairness of pay in relative terms. Equity theory terms of making employees feel that deci-
(Adams, 1963) posits that individuals assess sions were fairly arrived at and in motivat-
the fairness of their pay by comparing their ing future performance (e.g., Greenberg,
own ratio of inputs (e.g., effort and skill) and 1990; Prince & Lawler, 1986).
outcomes (pay, recognition) to the input-out- The fourth principle is that the impor-
come ratios of important “comparison oth- tance of pay tends to differ depending upon
ers” such as close coworkers, workers in whether the objective is attraction, retention,
other companies, or the employee’s past or on-the-job performance. In addition, differ-
work history. The theory also predicts that an ent dimensions of pay differentially affect
individual who perceives her raise to be in- these three objectives. As an example of the
equitable is likely to change her behavior in first point, pay level is likely to be quite im-
one of several ways: expressing dissatisfac- portant both in attracting employees (e.g.,
tion to her supervisor, working harder to get Rynes et al., 1983) and in retaining them
The Importance of Pay in Employee Motivation • 389

(e.g., Delery, Gupta, Shaw, Jenkins, & do not believe that higher performance will
Ganster, 2000; Guthrie, 2000). However, it result in noticeably more money. Observers
is likely to be relatively more important in at- of pay practices have long noted that char-
traction than retention (Towers Perrin, 2003; acteristics of so-called “merit pay” systems The aspect of
see column 1, Table I). This is because pay is generally result in only minuscule perfor- pay that will
most directly
one of the few job characteristics that can be mance-based raise differentials among em- motivate
known with certainty at the point of job ployees, with the bulk of the raise pool being performance…
choice. In contrast, other important factors distributed very closely around the “average” will be the
(such as the quality of management or the increase level. In this respect, most private- extent to which
camaraderie among coworkers) may not be sector employees are not all that different pay is
contingent on
known until one has been on the job for from government employees, whose general performance.
some time (Rees, 1973). As such, these other level of efficiency is bemoaned by taxpayers Thus, if raises
factors are likely to become relatively more due to the fact that they have “no incentive” are barely
important in the decision of whether to leave for better performance. differentiated
an employer than they are in job choice. In summary, although pay has strong on the basis of
performance,
To the second point (that different di- motivational potential, its actual effective-
then it should
mensions of pay differentially affect different ness as a motivator depends on a variety of not be at all
outcomes), applicant attraction and reten- individual and situational factors, including surprising to
tion are probably most heavily influenced by the way it is administered in practice. We find little
pay level, or the extent to which employees turn now to a discussion of how practitioners influence of
pay on
receive higher or lower pay than similar can incorporate the findings from this re-
motivation.
workers at other companies.3 However, once search into their compensation systems.
employees have decided to accept a job, pay
levels will not be much of a factor in how Implementing General Principles from
hard they work (with the partial exception Compensation Research
that if the pay level is noticeably above-mar-
ket, most employees will probably work hard The preceding evidence leads to the follow-
enough not to get fired). The aspect of pay ing suggestions:
that will most directly motivate performance,
however, will be the extent to which pay is • Take complaints about pay seri-
contingent on performance. Thus, if raises ously. Given that there is a general
are barely differentiated on the basis of per- social norm against revealing that
formance, then it should not be at all sur- one is motivated by pay (at least in
prising to find little influence of pay on mo- nonunionized situations), when an
tivation. In contrast, as meta-analytic employee does indicate pay dissatis-
evidence shows, when pay is sharply differ- faction, it is generally a cause for
entiated on the basis of performance, pay is concern. This assumes, of course,
a very effective motivator indeed. that you actually want to retain the
We cannot emphasize this last point individual.
enough. To this point in the article, we have • Do not fall very far below market
suggested that practitioners generally under- pay levels. It is more disadvanta-
estimate the motivational potential of pay geous to be “way below market” than
because of socially desirable responding by it is advantageous to be “way above”
employees in surveys and misinformation in it. Being noticeably below market
the practitioner press. However, it is now will cause some applicants, often the
time to add a third possibility—that most most desirable ones, to reject your
practitioners work in companies where the offer out of hand. However, once you
differential rewards for performance are so reach market levels, choices will gen-
small, or so well concealed, that employees erally be made on a multidimen-
are not in fact motivated by money. How- sional basis, where factors other
ever, this is not because employees can’t be than pay can also become competi-
motivated by money, but rather because they tive advantages (or disadvantages).
390 • HUMAN RESOURCE MANAGEMENT, Winter 2004

• Realize that most of the best em- ple, deferred profit-sharing plans
ployees want strong pay-perfor- that are designed as substitutes for
mance relationships. On average, defined benefit pensions are un-
the ability to earn a lot of money for likely to have a motivational effect.)
outstanding performance is a com- Finally, examine how closely pay-in-
Although most petitive advantage for attracting, crease budgets mirror changes in
nonunionized motivating, and retaining high-per- organizational performance levels.
and forming employees. This is not to Many employees have become quite
nongovernment
employees are
say that organizations cannot attract used to being told that the annual
ostensibly paid good employees without high-con- increase budget will be very modest
on the basis of tingency systems; clearly, a number due to limited ability to pay (i.e.,
merit, of well-known firms have done so low corporate profitability). How-
examination of (e.g., SAS software). However, in ever, the reverse is often not true,
most
such cases, the absence of contin- with raise pools remaining modest
companies’ pay
systems reveals gent pay is compensated by a strong even in years of high profitability
little culture emphasizing other values and the remaining money being al-
differentiation and benefits (in SAS’s case, family- located elsewhere.
in raises friendliness, as well as high general • Examine whether executive pay is
between
pay levels and benefits). In addition, moving in the same direction, and
average and
superior there are also a number of organiza- at roughly proportionate rates, as
performers. tions that thrive on high company- employee increases. Evidence from
based (versus individually based) the past 30 years reveals quite con-
contingent pay, such as Southwest vincingly that in the typical corpora-
Airlines or Nucor Steel. These com- tion, the ratio between executive
panies are able to attract high per- and nonexecutive compensation has
formers who also hold relatively increased to a very substantial de-
strong collectivist values. gree. Not only has the earnings gap
• Evaluate current pay systems with between executive and nonexecu-
respect to the strength of pay-per- tive employees exploded over the
formance relationships. Although past several decades (Bok, 1993;
most nonunionized and nongovern- Crystal, 1991; Frank & Cook, 1995;
ment employees are ostensibly paid Shulman, 2003), but there are also
on the basis of merit, examination many examples of disproportionate
of most companies’ pay systems re- increases in executive pay in the
veals little differentiation in raises face of poor organizational perfor-
between average and superior per- mance (Samuelson, 2003; Useem,
formers. Pay-performance contin- 2003). Because how people feel
gencies are generally limited by about their pay is a result of com-
such practices as setting job grade parative processes, organizations
ceilings and paying for nonmerit with huge variance between execu-
considerations (e.g., external equity tive and employee pay practices are
adjustments or matching competing likely to be populated with workers
offers) out of the “merit” pay eagerly awaiting opportunities to
budget. Similarly, pay-performance move to other organizations. (An
contingencies should also be evalu- important side note is that workers
ated at the supra-individual level: are often accepting of very high ex-
Are there gain-sharing or profit- ecutive pay, such as Bill Gates at
sharing programs? If so, are the pay- Microsoft or General Electric under
outs large enough, immediate Jack Welch, so long as the fruits of
enough, or frequent enough to strong organizational performance
make a difference to how hard peo- are also passed on to lower layers of
ple are willing to work? (For exam- the organization.)
The Importance of Pay in Employee Motivation • 391

Evaluating the Effectiveness of Pay items are rated as more “important” or “sat-
Systems isfying” than others) can be heavily depend-
ent on such things as the precise wording
After following the general design principles and format of the questions asked (Lawler, One of the most
outlined in the preceding section, how can 1971). Therefore, managers should use important
suggestions to
an organization evaluate the success of its highly similar surveys from year to year and emerge from
compensation policies and practices? One of pay considerable attention to changes in re- the reviewed
the most important suggestions to emerge sponses to key questions having to do with research is that
from the reviewed research is that one needs pay importance, pay fairness, and pay satis- one needs to
to track employee behaviors as well as em- faction. If the implicit contract regarding pay track employee
behaviors as
ployee attitudes. On the behavioral side, level, pay-for-performance, or any other as- well as
there are at least three outcomes that are pect of pay has changed (due either to actual employee
likely to be heavily affected by compensation changes in practice or to a changing market attitudes.
practices: attraction, retention, and perfor- or workforce conditions), a good survey
mance. Each of these outcomes should be should be able to capture this.
closely monitored to detect problems with In particular, the responses and reac-
the compensation system. tions of the top performers should be care-
For example, with respect to attraction, is fully monitored. Of course, employee survey
a company’s job acceptance rate higher or data are typically anonymous, so direct links
lower than those of other companies in its area to performance data may not be feasible.
or industry? If lower, are applicants accepting However, self-reported performance on em-
positions with higher or lower starting salaries? ployee surveys can be used. Additionally, the
In addition, what types of applicants and em- turnover rates of high performers can be
ployees are being lost—the most desirable or compared to those of other employees.
the least? Similar questions should be asked Employers can also be more proactive in
about retention. (A good example of monitor- anticipating and heading off certain prob-
ing turnover by employee performance levels lems (e.g., eroding pay levels) by using salary
can be found in Trevor et al. [1997].) Also, in surveys to benchmark their pay level and
both cases, outcomes should be tracked in re- other pay practices against other organiza-
lation to previous years, as well as to bench- tions. Finally, realizing that people may not
mark firms or competitors. Different results always be forthright in exit interviews about
suggest different kinds of solutions. their reasons for leaving, one should ask di-
Similar kinds of tracking should be done rectly what they will be earning in their new
with respect to employee performance. Be- job as a way of gauging the extent to which
cause most firms do not have objective mea- pay might be a determining factor.
sures of individual performance, perfor-
mance outcomes must often be tracked at Conclusion
team, department, or plant levels. Of partic-
ular interest are changes in performance as- Money is not the only motivator and it is not
sociated with major changes in HR practices, the primary motivator for everyone. How-
such as shifting from individual to team pro- ever, there is overwhelming evidence that
duction or from merit pay to gain sharing. money is an important motivator for most
Although assessing employee behaviors people. Further, there is ample evidence that
is crucial to evaluating effectiveness, there surveys asking people to rank order money
are still reasons to monitor employee attitudes and other motivators do not accurately re-
as well. In particular, changes in satisfaction flect the important effects that changes in
or importance levels are often leading indica- pay levels or the way pay is determined actu-
tors of subsequent changes in behavior. As ally have on people’s decisions to join and
such, employee surveys can still be a valu- leave organizations. Likewise, the often-
able part of the evaluative arsenal. modest survey rankings are at odds with be-
Previous research has shown that re- havioral evidence on the powerful effects
sponses to employee surveys (e.g., which that monetary incentives have on the goals
392 • HUMAN RESOURCE MANAGEMENT, Winter 2004

that people choose to pursue within organi- tivational views of former CEO Jack Welch,
zations and the effort and commitment they who is widely acknowledged to have
exert toward those goals. Thus, while man- breathed new life into a well-respected, but
agers will (and should) consider both finan- somewhat “sleepy,” General Electric. Chang-
cial and nonfinancial tools for attracting, ing GE’s pay system to provide much higher
motivating, and retaining employees, it rewards for strong individual and organiza-
would be a mistake to conclude, based on tional performance was one of the pivotal
general surveys, that monetary rewards are tactics in Welch’s overall strategy for revital-
not highly important. Finally, as we have ization and growth:
demonstrated, the importance (or potential
importance) of monetary rewards in any I think showering rewards on people for ex-
particular situation can be evaluated by cellence is an important part of the man-
considering both the situational variables agement process. There’s nothing I like
(e.g., pay variability) and individual vari- more than giving big raises . . . You have to
ables (e.g., performance level) that best de- get rewarded in the soul and the wallet.
scribe the context of a particular manager’s The money isn’t enough, but a plaque isn’t
decision. enough either. . . . you have to give both.
The empirical evidence we have pre- (Jack Welch, quoted in Hymowitz & Mur-
sented here is highly consistent with the mo- ray, 1999, p. B1)

Sara L. Rynes is the John F. Murray Professor of Management and Organizations


at the University of Iowa. Her research interests include staffing, compensation,
and knowledge transfer between academics and practitioners. Rynes is incoming
editor of the Academy of Management Journal and has served on the editorial boards
of Journal of Applied Psychology, Personnel Psychology, and Frontiers in Industrial
and Organizational Psychology. She is a Fellow of the American Psychological Asso-
ciation and the Society for Industrial and Organizational Psychology. Prior to mov-
ing to Iowa, she was on the faculties of the University of Minnesota and Cornell
University.

Barry Gerhart is the John and Barbara Keller Distinguished Chair of Business at
the University of Wisconsin-Madison. His research interests are human resource
management and strategy, compensation, and business performance. In 1991, Pro-
fessor Gerhart received the Scholarly Achievement Award from the Human Re-
sources Division, Academy of Management. He is a Fellow of the American Psycho-
logical Association and the Society for Industrial and Organizational Psychology.
Professor Gerhart is coauthor of the recent book, Compensation: Theory, Evidence,
and Strategic Implications, as well as coeditor of Compensation in Organizations, and
coauthor of Human Resource Management: Gaining a Competitive Advantage, now in
its fourth edition.

Kathleen A. Minette is presently vice president of human resources with Pearson,


having joined the organization in 1994. Her undergraduate degrees in sociology and
journalism are from Drake University, and her master’s degree in organizational com-
munication is from the University of Northern Iowa. Ms. Minette holds lifetime cer-
tification as a Senior in Human Resource Management (SPHR) from the Human Re-
sources Certification Institute (HRCI). She presently sits on the HRCI board of
directors as the Western Regional Examination Development Director. She teaches
human resource management as an adjunct professor in the Tippie College of Busi-
ness at the University of Iowa.
The Importance of Pay in Employee Motivation • 393

NOTES Frank, R. H. (1999). Luxury fever: Why money fails


to satisfy in an era of excess. New York: The
1. Meta-analysis is a method that combines effect Free Press.
size estimates from previous studies to increase Frank, R. H., & Cook, P. J. (1995). The winner-take-
sample size and thus yield better estimates of the all society: How more and more Americans
mean and variance of the population effect size. compete for ever-fewer and bigger prizes, en-
2. Note in Table I that the complete Towers Perrin couraging economic waste, income inequality,
report does show pay to be in the top ten for and an impoverished cultural life. New York:
both attraction (second) and retention (sixth). The Free Press.
However, these findings are not reported in HR Gerhart, B., & Rynes, S. L. (2003). Compensation:
Magazine. Theory, evidence, and strategic implications.
3. There can also be some effect of pay basis—i.e., Thousand Oaks, CA: Sage.
the bases for pay increases, such as seniority, Greenberg, J. (1990). Employee theft as a reaction
merit, gain sharing, or profit sharing—on appli- to underpayment inequity: The hidden cost of
cant attraction and retention, since high- pay cuts. Journal of Applied Psychology, 75,
achieving applicants and employees often seek 561–568.
companies that differentially reward for high Guthrie, J. P. (2000). Alternative pay practices and
performance (Towers Perrin, 2003; Trank et al., employee turnover: An organizational econom-
2002; Trevor et al., 1997). ics perspective. Group & Organization Manage-
ment, 25, 419–439.
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