INDEPENDENT GOVERNMENT COST ESTIMATE (IGCE)

FOR
MARSHALLING SUPPORT SERVICES IMPLEMENTATION UNDER
BLANKET PURCHASE AGREEMENTS
-2008-

Background and Objectives

Statement of Need:

The U.S. General Services Administration, Heartland Region, Fleet Management

Division, herein after known as “GSA Fleet” has the need to procure vehicle marshalling
support services for vehicles located throughout the four and a half (4 ½) state
geographical area of operational control (Missouri, Kansas, Nebraska, Iowa, and
Southern Illinois) for calendar year 2008.

GSA Fleet needs vehicle marshalling support services for acceptance of new vehicle
deliveries and the new/sale vehicle exchange process in specific areas throughout the
entire region. As new vehicles are delivered, they are exchanged for the sale eligible
vehicles currently assigned to GSA customers. The GSA Fleet Management Centers do
not have the facilities or personnel to accomplish this function. Services are needed in
the following areas where GSA Fleet has large concentrations of vehicles: Wichita, KS;
St. Robert, MO; and Des Moines, IA.

GSA Fleet has established Blanket Purchase Agreements (BPAs) with local contractors
in the service support areas. The method of procuring the marshalling support services
needed by GSA Fleet will be accomplished by utilizing these agreements already in
place and exercising the extension option.

The method for procuring these services has been utilized for the past several years in
GSA Fleet under the current and prior BPAs. It has proven to be the most efficient and
time conscious method for procuring these services and has also allowed for maximum
flexibility in the process.

Sources/Competition/Contractors Considered:

All contractors who are currently under a BPA are considered. Should additional
contractors be added in the locality, they shall be evaluated under future IGCEs.

Applicable Conditions:

The vehicles to be marshalled are managed by GSA Fleet Management Centers with
operational control within the four and a half (4 ½) state areas of Missouri, Kansas,
Nebraska, Iowa, and Southern Illinois.

GSA Fleet requires the following line items, as defined in the Statement of Work in the
BPA, to be performed under any agreements awarded.
Required Line Items of Services:

Line Item 1. Transportation

a. Drive-away Method (Flat rate per vehicle – 50 mile radius)

Group 1, Type 1
Group 1, Type 2

b. Drive-away Method (Per mile, per vehicle)

Group 1, Type 1
Group 1, Type 2

c. Carrier Method (Per mile, per vehicle)

Group 1, Type 1
Group 1, Type 2

d. Carrier Method (Flat rate per vehicle – 50 mile radius)

Group 1, Type 1
Group 1, Type 2

Line Item 2. Marshalling Services

New Vehicle Marshalling

Used Vehicle Marshalling

Line Item 3. Commercial Fuel

New Vehicle Deliveries

Costs:

The total estimated dollar value for this IGCE is $36,000.00. This figure includes an
estimated dollar value for new vehicle deliveries, old vehicle exchanges, transportation
and commercial fuel costs associated with new vehicle deliveries.

Estimated Fees – Marshalling Services 2008 – Wichita, KS

Number of Vehicles
New vehicle orders 80
Used vehicles 80
Seasonal use vehicles 0

Line Item 1. Transportation

455F.FE32.F0632101.FE761.210.A01 $1,000.00

Line Item 2. Marshalling Services

455F.FE32.F0632101.FE761.516.A01 $3,500.00

FY2007 Actual plus 2.85% Total: $4,500.00

Estimated Fees – Marshalling Services 2008 – St. Roberts, MO

Number of Vehicles
New vehicle orders 147
Used vehicles 147
Seasonal use vehicles 45

Line Item 1. Transportation

455F.FE32.F0632104.FE761.210.A04 $1,500.00

Line Item 2. Marshalling Services

455F.FE32.F0632104.FE761.516.A04 $10,500.00

FY2007 Actual plus 2.85% Total: $12,000.00

Estimated Fees – Marshalling Services 2008 – Des Moines, IA

Number of Vehicles
New vehicle orders 257
Used vehicles 257
Seasonal use vehicles 2

Line Item 1. Transportation

455F.FE32.F0632104.FE761.210.A04 $2,500.00

Line Item 2. Marshalling Services

455F.FE32.F0632104.FE761.516.A04 $15,500.00

Line Item 3. Commercial Fuel

455F.FE32.F0632104.FE731.611.A04 $1,500.00

FY2007 Actual plus 2.85% Total: $19,500.00

Delivery of Performance Period Requirements:

The dates of performance are January 1, 2008 or date of award (whichever is later)
through December 31, 2008. This period of performance is subject to change contingent
upon factors external to GSA Fleet’s control. This IGCE is being established prior to
need of performance of vehicle marshalling support services. GSA Fleet anticipates
establishing a task order immediately after approval has been received, as new vehicle
orders are being placed at this time.

Plan of Action

Sources and Competition:

All contractors who received a BPA are considered.

Budgeting and Funding:

GSA Fleet has requested and received funding approval for this acquisition. Pegasys
documents PR200712210007, PR200712210011, and PR200712210012 are provided.
Funding approval for the period of October 1, 2008 through December 31, 2008 will be
requested at the beginning of the new fiscal year.

Contract Administration:

Contract administration for vehicle marshalling services will be delegated to Contracting

Officer Representatives (CORs) within GSA Fleet. These individuals will be specifically
listed in the task orders.

Identification of participants in acquisition plan preparation:

Michael A. Gauntt
Fleet Services Branch (6QMDA)
Heartland Fleet Management Division
Federal Acquisition Service
1500 East Bannister Road
Kansas City, MO 64131
(816) 823-2403
mike.gauntt@gsa.gov

__________________________ __________________________
Requesting Official Date Accepting Official Date
U.S. General Services Administration U.S. General Services Administration
Heartland Region Heartland Region
Fleet Management Division Acquisition Operations Division