LPU

TERM PAPER

Of
CAP-407
TOPIC:-
STORE KEEPING MANAGEMENT
Course Code: CAP-407

Course Instructor: Mr.Pankaj Sharma

Date of Allotment: 27/03/2010

Date of submission: 10/05/2010

Student’s Roll No.: D3802B49

Section No.: D3802

Declaration:
I declare that this term paper is my individual work. I have not
copied from any other student’s work or from any other source
except where due acknowledgment is made explicitly in the text,
nor has any part been written for me by another person.
Student’s Signature :
Pawan Kumar
Evaluator’s comments:
________________________________________________________
_____________

Marks obtained : ___________ out of _____________________

Contents:-
1.) ACKNOWLEDGEMENT

2.)Goal & Objective

3.)Introduction
(i)Economic Feasibility
(ii)Technical Feasibility
(a) Software Requirement
(b) Hardware Requirement
(iii) Behavioral Feasibility
4.)Design
5.)Planning
6.)Coding
ACKNOWLEDGEMENT:

I would like to express my gratitude for the many helpful comment

and suggestions .I have received over the last few days regarding the
expository and critical expects of my term work and especially for
those comments which bear directly or may various argument for the
center thesis of term work. I am undebted to several people in this
regard.

Most importantly I would like to thank my teacher Mr. Pankaj

Sharma sir, for his days of supervision. His critical commentary on
my work has played a major role in both the content and presentation
of our discussion and arguments.

I have extend my appreciation to the several sources which provided

various kinds of knowledge base support for me during this period.
Goals and objectives:-
The project has been undertaken with following goal and objective:-

 To facilitate the quick, smooth, generation of the various reports.

 To minimize the problem faced during the work carried out.

 An effective use of computer is very important.

 All the information gattered & various activities are performed by using Religious
Web Site.

Introduction:-
One sees frequent waste of executive time and labor due to delays in retrieval of stocks,
deterioration of stocks, mismatches in quantities, damage during handling or storage, poor
planning of replenishment, etc. Storekeeping is a custodian’s job, but in many organizations it
lacks in efficiency because the concerned personnel lack knowledge of the processes and
their importance.

The stores executive has to be proficient and knowledgeable in materials accounting, physical
storage and handling, transport and related procedures, relevant tax and duties, and aware of
computerized working of stores. Only sound and accurate materials account can allow
reliable planning of purchase or production. Prompt issues of required materials to
production, maintenance or projects depend on organized stowage and accurate identification
of the stocks and right type of handling equipment. Stores function would often interface with
transporters or operate transport contracts, so they should be aware of the processes, practices
and market conditions in the transport trade. In receipt and dispatch documentation it is vital
that the stores executive has fundamental knowledge of taxation and related requirements.
Lastly, in computer age knowledge of how the computerized system works cannot miss the
stores man. The program caters to this need by covering the transaction cycle for stores with
stage by stage function of the computerized system.

According to industry, type of operation or type of stock item special situations are faced by
stores executive. The program specifically deals with them which would widen perspective of
the participants. It also has an additional input on basic know-how of replenishment planning
for regular stock items.

The Sales Department:-

Close liaison is necessary between the Sales and Stores Departments. There is no value in the
Stores holding stocks of items which the Sales Department cannot sell, or in the Sales
Department securing customers for items which Stores does not have in stock, or will not
have in stock at the times required by customers. The Stores Department requires adequate
information, based on forecasts of future sales and trends, to assist in planning orders, setting
stock levels, allocating storage space, etc.Stores might also have to take back into stock items
sold but rejected (for one reason or another)by customers or items supplied, for instance, to a
shop but not sold. In many cases orders made by customers will be filled direct by the Stores
Department.

The Purchasing Department:-

In smaller enterprises responsibility for purchasing might rest with the Stores Department,
and in many large enterprises the Purchasing and Stores Department might be linked in a
‘Supply Division’. Obviously in cases where there are two separate departments, there must
be a very close,co-ordinated relationship between them. Stores must keep purchasing up to
date with information about stock levels, whilst Stores relies on Purchasing to buy all the
items and materials needed by the enterprise for its operations.
Requirement analysis:-
The first step in selection understands the user’s requirement within the framework of the
organization objectives and the environment in which the system is being installed.
Consideration is given to given to the user’s recourse as well as the finances.

In selecting software, the user must decide whether to develop it in house, hire a service
company or a contact programmer to create it, or simple acquire it from a software house.
The choice is logically made after the user has clearly defined the requirement expected of
the software. Therefore requirement analysis sets the tone for software selection.

Feasibility study:-
Depending on the result of the initial investigation, the survey is expanded to a more detailed
feasibility study.

Feasibility study is a test of a system proposal according to its workability, impact on the
organization, ability to meet user needs and effective use of resources.

The objective of a feasibility study is not to a solve the problem but to acquire a sense of its
scope. During the study, the problem definition is crystallized and aspects of the problem to
be included in the system are determined. The result of the feasibility study is a formal
proposal. This is simply a report a formal document detailing the nature and scope of the
proposed solution.

Types of feasibility study:- Three key consideration are involved in the feasibility
analysis:- economic,technical,behavioral. Let briefly reviews each consideration and how it
relates to the system effort.

(i)Economic Feasibility:- Economic analysis is the most frequently used method

for evaluating the effectiveness of a candidate system. More commonly known as
cost/benefits analysis, the procedure is to be determine the benefits and savings that are
expected from a candidate system and compare them with costs. If benefits outweigh
 costs, then the decision is made to design and implement the system. Otherwise, further
justification or alterations in the proposed system will have a change of being approved.
This is an ongoing effort that improves in accuracy at each phase. .

(ii) Technical Feasibility:- technical feasibility centers around the existing

computer system(hardware, software, etc.) and to what extent it can support the proposed
addition. This involves financial consideration to accommodate technical enhancement. If
the budget is a serious constraint then the project is judged not feasible.

(a) Software Requirements:- After the analyst has collected all the required
information regarding the software to be developed and regarding the software to
be developed and has removed all incompleteness, inconsistencies and anomalies
from the specification,

Software Components:-
1.) Operating system

2.) MS-word

3.) VB.NET(framework)

(b) Hardware Requirement:-

1.) 120 MB RAM
2.) Hard disk 40GB
3.) Processor
4.) Monitor(1024*768 higher resolution screens)
5.) Keyboard
6.) Mouse
7.) Printer
8.) Graphic card
9.) BIOS/CMOS
 (i) Behavioral Feasibility:- People are inherently resistant to change and
computers have known to facilitate change. An estimate should be made of
how strong a reaction the user staff is likely to have towards the development
of computerized system. If is common knowledge that computer installations
have something to do with turnover, transfer, retraining and changes in
employee job status.

Design considerations:-

There are many aspects to consider in the design of a piece of software. The importance of
each should reflect the goals the software is trying to achieve. Some of these aspects are:

1) Compatibility:- The software is able to operate with other products that are
designed for interoperability with another product. For example, a piece of software
may be backward-compatible with an older version of itself.

2) Extensibility:- New capabilities can be added to the software without major

changes to the underlying architecture.

3) Fault-tolerance :- The software is resistant to and able to recover from component

failure.

4) Maintainability - The software can be restored to a specified condition within a

specified period of time. For example, antivirus software may include the ability to
periodically receive virus definition updates in order to maintain the software's
effectiveness.

5) Modularity :- the resulting software comprises well defined, independent

components. That leads to better maintainability. The components could be then
implemented and tested in isolation before being integrated to form a desired software
system. This allows division of work in a software development project.

6) Packaging - Printed material such as the box and manuals should match the style
designated for the target market and should enhance usability. All compatibility
information should be visible on the outside of the package. All components required
for use should be included in the package or specified as a requirement on the outside
of the package.
 7) Reliability - The software is able to perform a required function under stated
conditions for a specified period of time.
8) Reusability - the modular components designed should capture the essence of the
functionality expected out of them and no more or less. This single-minded purpose
renders the components reusable wherever there are similar needs in other designs.

9) Robustness:- The software is able to operate under stress or tolerate unpredictable

or invalid input. For example, it can be designed with resilience to low memory
conditions.

10) Security:- The software is able to withstand hostile acts and influences.

11) Usability:- The software user interface must be usable for its target
user/audience. Default values for the parameters must be chosen so that they are a
good choice for the majority of the users.

Coding:-
Login Form:-
Main Form:-
Insert:-
Public Class insert

Private Sub Button1_Click(ByVal sender As System.Object, ByVal e As

System.EventArgs) Handles Button1.Click
Dim con As New OdbcConnection("dsn=new")
con.Open()
Dim qry As String
qry = " insert into
items(product_id,product_name,product_type,product_size) values (' " +
TextBox1.Text + " ',' " + TextBox2.Text + " ',' " + TextBox3.Text + " ',' " +
TextBox4.Text + " ')"
 Dim com As New OdbcCommand(qry, con)
com.ExecuteNonQuery()
MessageBox.Show("inserted")
con.Close()

End Sub

Delete:-
Private Sub Button1_Click(ByVal sender As System.Object, ByVal e As
System.EventArgs) Handles Button1.Click
Dim con As New OdbcConnection("dsn=new")
con.Open()
Dim qry As String
Dim a As String
a = TextBox1.Text
qry = " delete from items where product_id=' " & a & " ' "
Dim com As New OdbcCommand(qry, con)
com.ExecuteNonQuery()
MessageBox.Show("deleted")
con.Close()

End Sub

Search:-
Private Sub Button1_Click(ByVal sender As System.Object, ByVal e As
System.EventArgs) Handles Button1.Click
Dim con As New OdbcConnection("dsn=new")
Dim dr As OdbcDataReader
con.Open()
Dim qry As String
Dim a As String
a = TextBox1.Text
qry = " select *from items where pid=' " & a & " ' "
Dim com As New OdbcCommand(qry, con)
dr = com.ExecuteReader
If dr.HasRows Then
While dr.Read
TextBox2.Text = dr.Item("product_name")
TextBox3.Text = dr.Item("product_size")
 End While
End If

MessageBox.Show("searched")
con.Close()
End Sub

Update:-
Dim con As New OdbcConnection("dsn=new")
'Dim dr As OdbcDataReader
con.Open()
Dim qry As String
Dim a, b As String
a = TextBox1.Text
b = TextBox2.Text

qry = " update items set product_name=' " + b + " ' where product_id=' " &
a&"'"
Dim com As New OdbcCommand(qry, con)
com.ExecuteNonQuery()
MessageBox.Show("updated")
Me.ItemsTableAdapter.Fill(Me.AmanDataSet4.items)
con.Close()
End Sub