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How to create a SAP Query using InfoSet

There are different types of queries available in SAP. This is a very interesting, simple
and very effective tool. Today I am going to show you how you can create a query using
InfoSets.

There are three main steps in writing a query. They are;

1. Creation of User Groups (Defines who is going to create, modify and use the
query)
2. Creation of InfoSet (Defines the set of data used in the query)
3. Creation of the Query (Generating reports using the data)

Generally there is no need for you to carryout the first two steps for every query you
write. Once created you can reuse them in queries. But for this demonstration I am taking
you through these steps as well.

For this demonstration I will create a user group called “DEMO”. I want to write a query
to pull information regarding purchase orders. I need purchase order header data,
purchase order line item data and account assignment data to generate my report.

Step 1: Creation of User Groups (Transaction SQ03)

1. Go to the screen SQ01

2. Enter the Group Name you want to create and press Create

3. Then you can enter a description to the user group and press save

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 4. Now you have created the User Group called “DEMO”

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Step 2: Creation of InfoSet (Transaction SQ02)

1. Go to the transaction SQ02

2. Enter a Name to your InfoSet and Press the Create Button

3. You will get the PopUp window.

a. Enter the Descriptive name to your InfoSet
b. Select the data source you are going to use. I am using table join to get the
maximum flexibility
c. Enter the First table you are going to get the data from( I am entering the
table EKKO to get the header data of purchasing dosuments)
4. Press Continue

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 5. Now you will see the table you inserted. To insert other tables click on the Insert
Table Button

6. In the PopUp window type the table you want to insert next and press continue. I
am inserting the PO Line Item level data table EKPO here

7. Enter the Continue button. You will see the tables with automatic joining

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 8. Then hit the Insert Table button Again and enter the nest table. I am entering the
table EKKN to get the account assignment data

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 9. Enter the Continue button. You will see all the tables we require with automatic
joins

10. I am expanding the size of the tables in the display by dragging them by handles
and adjusting sizes

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 11. In the proposed links between the tables EKKO and EKPO there is a link which I
do not require. I am removing the link between the last item number with the PO
LI ( EKKO – LPONR -> EKPO – EBELP)
12. Right Click on the link and Select “Remove Join Condition”

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 13. Now press Check Button. If there are any errors in linking that will be
highlighted.

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 14. You will see the result of the check in the bottom of your screen.

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 15. Now hit the back button
16. You can limit the number of fields the InfoSet contain. But here I am going to
include all the fields in the InfoSet
17. Select the Include all table fields button and press continue

18. Now you can see all the field groups which are created. When you click on them
you will see all the fields each of them contain

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 19. Now we can generate the InfoSet by hitting the Generate Button

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 20. After this hit the Back Button
21. Now we have generated our InfoSet to be used in the query. Now we have to tell
the system who can Change/Use this InfoSet
22. To do this Select the InfoSet you are going to assign and then Click the “User
Group Assignment” Button
23. Select the User Group and press save. In this case I am going to assign my InfoSet
to the user group “DEMO” we created in the beginning

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 24. Now the step 2 is completed. Now we can write the query. Go back to the SAP
Session Manager screen by hitting back button

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Step 3: Creation of InfoSet Query (Transaction SQ01)

1. Go to the transaction SQ01

2. If your user Group is not displayed already click other user groups button

3. Select the correct user group from the list and press Choose

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 4. Now Give your query a name and press the button “Create”

5. System will prompt you with a selection screen containing InfoSets assigned to
your user group. Select the one you are going to use and then press the button
“Choose”. In this case I have only one InfoSet created earlier. I am selecting that
for my query.

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 6. Now you can give your query a neme and add some notes for references and hit
the Save button

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 7. Hit the Back Button to get to the Query Main screen
8. Now highlight the query you created and select the InfoSet query Button to cerate
the query
9. Now you can select the fields which you want to use in Selection Criteria and
fields which you need to Display In the Report By checking the Check Boxes near
each field. You will see all the selection information to your right and to the
bottom of your screen

10. I am selecting the Purchase order Number and the Purch group and release status
from the header data. From the item level I am mainly selecting the LI number
and the material and its description, PO quantity and the deletion indicator with
the AFS indicator. From the Account assignment details I am selecting the Sales
Order Number and the Sales Order line Item Number

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 11. After selecting all your filtering and display fields press save to save your work
and hit the back button to get back to the main screen

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 12. Now you can select and press the execute button and to run the query

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 13. Enter your filtering criteria and hit the execute button to run the report

14. Hooray ! Here It is. Our query is working fine

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 15. Do changes to your query until you get your desired result and information out
from it

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