Professional Documents
Culture Documents
WHITE PAPER
MASS ADDITIONS CREATE
MAY 2009
Introduction..................................................................................................................................3
Objective...............................................................................................................................3
Scope.....................................................................................................................................3
Background...........................................................................................................................3
Mass Additions Create (APMACR).............................................................................................4
Overview...............................................................................................................................4
Types of Assets.....................................................................................................................4
Set Up Steps..........................................................................................................................5
Requirements to Transfer Lines to FA..................................................................................8
Accounting Class Assignments ............................................................................................9
Non-Recoverable Taxes .....................................................................................................10
Public Sector Financials......................................................................................................13
Changes to Mass Additions Create in R12..........................................................................13
Information Sources...................................................................................................................15
Objective
To provide an overview of the Mass Additions Create Process in Payables with the hopes of giving
the reader a good understanding of the different steps involved.
Scope
This paper will cover the functional and technical side of the Mass Additions Create process. It will
describe the setup steps to interface data between FA and AP and discuss changes in the
architecture between R11i and R12.
Background
The Mass Additions Create process is used to transfer invoice distributions in Payables to Fixed
Assets for tracking as an expensed asset, a CIP asset, or a capitalized asset. Costs are also sent
directly to Fixed Assets from Oracle Projects using the PRC: Interface Assets to Oracle Assets.
Any invoice distribution line charged to a capital project must be transferred from Oracle Projects.
This paper will not cover the PRC: Interface Assets to Oracle Assets process.
Overview
The Mass Additions Create Program (APMACR) is submitted from an Accounts Payable (AP)
responsibility. The purpose of the program is to interface the costs of purchased items that meet
the criteria to become an asset. It also interfaces adjustments to the invoice cost and discounts
taken when the invoice is paid for assets that have already been interfaced.
Types of Assets
There are three types of assets:
• capitalized
• construction-in-process (CIP)
• expensed
Which type of asset an invoice distribution becomes depends on the natural account segment and
the asset category configuration. Any invoice distribution that is charged to an expense account is
eligible to be transferred to Fixed Assets (FA) as an expense type asset if the “Track as Asset”
option is selected on the distribution line. These expenses are not depreciated in FA, but they are
reported as an expense. Capitalized assets will start to depreciate based on the depreciation
method rules and the date placed in service. CIP assets do not depreciate until the asset is
capitalized and placed into service in FA after they have been transferred.
Note: Enter the entire General Ledger Account shows in the asset category setup screen.
However, the Mass Additions Create process only looks at the natural account segment of
that account. A typical business requirement is to have separate corporate depreciation books
for various operating units that are tied to the same GL chart of accounts. To meet this need,
the natural account segment must be different for each corporate depreciation book. In the
screen shot above, the third segment is the natural account segment, so account 1570 and
1590 are the two natural account segments that the Mass Additions Create Process will use to
transfer costs from Payables to the OPS CORP book.
Note: In the distributions screen, the Track as Asset field is not displayed by default. It is
automatically checked for all asset type accounts and cannot be unchecked. To set the flag for
expense type assets, go to the / Folder / Show Field option and elect to display the Track as
Asset field.
Note: If the distribution lines are saved before the asset book or asset category is populated
on the invoice line, then the distribution line will not have this information copied to the
distribution. The asset book can be manually populated at the distribution level, but the asset
category will need to be assigned when the mass addition line is prepared.
In order for an invoice distribution amount to be transferred to FA, the invoice must meet the
following conditions:
The mass additions create process bases which transactions are sent to FA on the Accounting
Class Assignments setup. By default, the following accounting classes will be evaluated to send to
FA.
• Accrual
• Cost
• Discount
• Exchange Rate Variance (ERV)
• Expense
• Freight
• Interest Expense
• Invoice Price Variance (IPV)
• Item Expense
• Miscellaneous Expense
• Tax Exchange Rate Variance (TERV)
• Tax Invoice Price Variance (TIPV)
• Tax Rate Variance (TRV)
Item and accrual invoice distributions will be transferred to FA based on the criteria discussed
above. Each line is interfaced as one asset in the NEW queue. The various costs can be merged
in the Prepare Mass Additions process, added to an existing asset, or each invoice distribution
can be posted as a separate asset.
Variance lines (IPV and ERV) lines will have the related_id on the invoice distribution point to its
associated item line. Each line is interfaced in the MERGED queue. In other words, the IPV and
ERV lines will be added to the costs of the item distribution when they are posted to FA.
Discounts are based on the payment accounting and tied back to the invoice distribution through
the payment history data. Discounts on payments of assets will be interfaced to FA in the NEW
que as adjustments. Discounts should be processed as cost adjustments to the asset.
Other non-accrual and non-item lines, e.g. Freight and Miscellaneous lines, if allocated to the item
line, will inherit the account of its associated line item. In this case, the
charge_applicable_to_dist_id value on the invoice distribution will be populated and the line will be
interface to FA along with the parent item line.
Account 1570 is an asset type account and is set up as the asset clearing account.
For INV1, one item will be transferred to FA with two source lines, totalling $550.
For INV2, one item will be transferred to FA with two source lines, totalling $110.
For INV3, one item line will be transferred to FA with one source line, totalling $200. Even though
the freight line has an asset account, it is not allocated to an item line, so it does not meet all the
criteria required for an asset.
Non-Recoverable Taxes
To send non-recoverable tax amounts from AP to FA as part of the asset cost, the Non-
Recoverable Tax accounting class assignment must be added to the Oracle Standard Transfer
Assignment for the Mass Additions Create Program.
4. Enter a new assignment code and assignment name. Enter a journal if you only want to
modify the assignment for one ledger.
5. For the new assginment code, select the 'Accounting Class Assignments' button
The Mass Additions Create accounting class assignments is seeded by Oracle and cannot be
updated. Be sure to enable the assignment definition, and assign it to the appropriate ledger.
Tax lines will be transferred into the MERGED queue and can be reviewed in FA in the / Assets /
Asset Workbench / Source Lines window.
Oracle® Subledger Accounting Implementation Guide, Release 12, Part No. B13984-03
Oracle® Public Sector Financials User Guide, Release 12, Part No. B31197-01