MINUTES

MUNICIPAL BUILDING COMMISSION

December 17, 2010

2:00 p.m.

The Winfield Municipal Building Commission rescheduled regular meeting was

called to order at 2:00 p.m. on December 17, 2010 at the Winfield Town Hall by
Dick Whitney, Chairman.

Members Present: Steve Hanna, John Marshall, Dick Whitney, and Pat
Woodrum.

Members Absent: Huey Lovejoy

Others Present: Ron Stone, Mayor; Jackie Hunter, Town Recorder; Tim LaFon,
Town Counselor; Terri O’Connor, Staff, Jessie Parker, Town Engineer.

Public: None

Minute Approval – November 2010 regular meeting. Motion was made by

John Marshall to approve the minutes, seconded by Pat Woodrum. Motion
carried.

Financial Report– November 2010. Motion was made by John Marshall to

approve the November 2010 Financial Report as presented. Steve Hanna made
a second. Motion carried.

Reports – Infrastructure Projects. The Mayor reported that the Sidewalk

Project had been completed, the final invoice paid and the project accepted by
The Department of Highways.

Old Business:
Sidewalk Improvement Project 2010 Streetscape:
The Mayor stated that he had a recent walk-through with Mark Scouler of The
Division of Highways as a precursor to a grant for the sidewalk improvement
project. He noted that it might be February before a notice to proceed is
received.
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December 17, 2010
Minutes, Municipal Building Commission

Craigo Drainage Issue – Tim LaFon stated that everything was pending due to
court action against Craigo by the town and court action against Craigo by a
neighboring entity.

New Business:
Woodland Forest Emergency Bridge Replacement – Tri State Pipeline Pay
App #3. Jessie Parker of S & S Engineers presented Tri-State Pipeline’s Pay
App #3 in the amount of $62,400.51, contingent upon receiving the paper work.
He stated that this amount did not include the 5% retention. John Marshall
moved that the payment be made when paper work is received and Steve Hanna
made a second. Motion carried.

Woodland Forest Emergency Bridge Replacement – Tri State Pipeline

Change Order #1 - Jessie Parker of S & S Engineers recommended a change
order to increase Tri State’s contract by $39,607.15 to stabilize the creek bank
upstream of The Woodland Forest bridge replacement. The increase would
include dredging and adding 360 tons of rip rap and stone ready rock. The
contract total would then be $182,520.15 and would be extended to January 29,
2011. John Marshall moved to accept the change and Steve Hanna made a
second. Motion carried.

Storm Water Project- Bid Opening & Award - The Mayor reported that of the
16 bids received, 2 were rejected. The low bid of $918,855 was received from
C.J. Hughes of Huntington. Tim LaFon certified the bids and the Mayor
recommended that the United States Department of Agriculture be requested to
accept Hughes. Pat Woodrum moved that C.J. Hughes be awarded the Storm
Water Project subject to USDA approval. John Marshall made a second. Motion
carried.

Good of the Order. Nothing.

Adjournment: Motion was made by Pat Woodrum and seconded by John

Marshall to adjourn at 3:43 p.m. until the next regular meeting on January 27,
2010 at 7:30 P.M.

______________________________ _________________________________
Dick Whitney, Chair Pat Woodrum, Secretary