MINUTES

MUNICIPAL BUILDING COMMISSION

January 27, 2011

7:30 P.M.

The Winfield Municipal Building Commission regular meeting was called to order
at 7:32 p.m. on January 27, 2011 at the Winfield Town Hall by Dick Whitney,
Chairman.

Members Present: Steve Hanna, John Marshall, Dick Whitney, Huey Lovejoy
and Pat Woodrum.

Others Present: Ron Stone, Mayor; Jackie Hunter, Town Recorder; Tim LaFon,
Town Counselor; Gloria Chapman, Staff, Jessie Parker, Town Engineer and Mr.
Ashok Sanghavi of S & S Engineers.

Public: None

Minute Approval – December 2010 regular meeting. Motion was made by

John Marshall to approve the minutes, seconded by Steve Hanna. Motion
carried.

Financial Report– December 2010. Motion was made by John Marshall to

approve the December 2010 Financial Report. Steve Hanna made a second.
Motion carried

Reports – Infrastructure Projects. The Mayor reported that an agreement had

been entered into with the Division of Highways for the Sidewalk Improvement
Project Phase II and we are awaiting a Notice to Proceed pending a report from
the Department of Natural Resources and any historical findings. He noted that
construction could commence in early spring.

Old Business
Craigo Drainage Issue – Tim LaFon stated that everything was pending due to
litigation.
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January 27, 2011
Minutes, Municipal Building Commission

New Business:
Woodland Forest Emergency Bridge Replacement – Tri State Pipeline Pay
App #4. Jesse Parker of S & S Engineers reported that since the work was not
completed yet due to weather, this item should be moved to the February
Agenda.

Woodland Forest Emergency Bridge Replacement – Tri State Pipeline

Change Order #2 - Jessie Parker of S & S Engineers recommended a change
order to increase Tri State Pipeline’s contract by $2,504.61 to extend the 6 inch
curb to 8 inches along the entire length of the four wing walls of the bridge. This
would bring the total to $185,024.76 and extend the time frame by 45 days.
Steve Hanna made a motion to accept the change and John Marshall made a
second. Motion carried.

Storm Water Project- Notice of Award – Since C.J. Hughes came in with a low
bid of $918,855, Huey Lovejoy made a motion that the Storm Water Project be
awarded to C.J. Hughes of Huntington effective as of February 15, 2011. The
project would include Additive Alternate A and Additive Alternate B. Additive
Alternate A would require getting temporary construction easements for three
residents in Woodland Forest and Additive Alternate B would require one
easement in Westland Estates. John Marshall seconded the motion. Motion
carried.

John Marshall moved that unless word is received otherwise from the United
States Department of Agriculture, the closing for the Storm Water Project would
be held March 15, 2011. Steve Hanna made a second. Motion carried.

Jehovah’s Witness Property - The Mayor reported that the closing on the
Jehovah’s Witness Property was held on January 26, 2011.

Good of the Order. Nothing

Adjournment: Motion was made by John Marshall and seconded by Steve

Hanna to adjourn at 9:15 p.m. until the next regular meeting on February 24,
2011.

__________________________ _____________________________
Dick Whitney, Chairman Pat Woodrum, Secretary