Professional Documents
Culture Documents
User Guide
What's New In This Document?
Published by:
March 2008
Table of Contents
Chapter 1
Introduction to Ticket and Documents .................................................. 3
Chapter 2
Issuing Travel Documents...................................................................... 5
Issuing Documents from the Issuing Tab .............................................. 6
Customizing Print Options ............................................................................. 7
Ticket and E-Ticket Options .......................................................................... 7
E-Ticket Receipt Options............................................................................. 12
MCO Options............................................................................................... 14
Invoice Options............................................................................................ 16
Itinerary Options .......................................................................................... 20
Insurance Certificate Options ...................................................................... 22
Car E-Voucher Options ............................................................................... 24
Printing at a Remote Location ..................................................................... 25
Issuing Documents from the PNR ....................................................... 26
Chapter 3
Refund, Void and other Follow-up Actions ......................................... 27
Follow-up Actions from the PNR or the Query Report......................... 28
Follow-up Actions from the PNR Fare Element........................................... 28
Follow-up Actions from the Query Report ................................................... 30
Voiding a Ticket ................................................................................... 31
Reinstating a Ticket ............................................................................. 31
Fully Refunding a Ticket ...................................................................... 32
Partially Refunding a Ticket................................................................. 32
Refunding Taxes ................................................................................. 35
Working with the Electronic Ticket Display.......................................... 37
Opening the Electronic Ticket Display......................................................... 37
Electronic Ticket Display Explanation ......................................................... 38
Displaying the E-Ticket History ................................................................... 39
Partially Refunding an E-Ticket ................................................................... 39
Fully Refunding an E-Ticket ........................................................................ 39
Refunding the Taxes of an E-Ticket ............................................................ 40
Voiding or Reinstating an E-Ticket .............................................................. 40
Revalidating an E-Ticket.............................................................................. 40
Exchanging/Reissuing an E-Ticket.............................................................. 41
Displaying the PNR from an E-Ticket.......................................................... 42
Printing E-Ticket Coupons........................................................................... 42
Displaying the Original E-Ticket .................................................................. 42
Chapter 4
Working with Sales Reports ................................................................. 45
Displaying a Sales Report ................................................................... 46
Customizing Search Criteria................................................................ 47
Query Report (TJQ)............................................................................. 50
Transaction Report (TJT) .................................................................... 54
Daily Report (TJD)............................................................................... 56
Net Remit Report (TJN)....................................................................... 59
Summary Sales Period Report (TJS) .................................................. 60
Item Sales Period Report (TJI) ............................................................ 63
Cross-Reference Report (TJX)............................................................ 65
Consolidated Report List (TJL)............................................................ 66
Form of Payment Record (TJF)........................................................... 67
Manually Closing the Current Sales Period......................................... 67
Transaction Codes .............................................................................. 67
Chapter 5
Maintenance........................................................................................... 69
Working with Stocks ............................................................................ 72
Creating a New Stock.................................................................................. 75
Allocating a Pre-Registered Stock............................................................... 78
Renewing a Stock........................................................................................ 80
Adjusting a Stock......................................................................................... 82
Modifying a Stock ........................................................................................ 83
Transferring a Stock .................................................................................... 84
Deleting a Stock .......................................................................................... 85
Working with the Print Queue.............................................................. 86
Displaying the Print Queue for a Stock Reference...................................... 87
Starting or Stopping the Print Queue .......................................................... 88
Reordering Print Queue Items..................................................................... 89
Deleting Print Queue Items ......................................................................... 89
Transferring Print Queue Items to Another Queue ..................................... 89
Working with the Ticket Delivery Mechanism ...................................... 90
Troubleshooting with the Dashboard................................................... 93
Index ....................................................................................................... 95
ii Edition 1.0
Before You Start
Introduction
This user guide describes Amadeus Ticket and Documents, one of the key
modules of Amadeus Selling Platform. It explains how to use this module from an
end-user point of view.
The guide applies to Amadeus Selling Platform version 4.1 or higher.
Audience
This user guide is intended for travel or airline agents who use the Ticket and
Documents module.
Prerequisites
To benefit most from this guide, you should have a comprehensive knowledge of
the distribution system.
Objectives
After you have read this user guide, you will be able to:
• Issue travel documents
• Refund, void or reinstate travel documents
• Display sales reports
• Manage ticket stocks
• Use print queue and Ticket Delivery Mechanism to troubleshoot printing
issues.
The Ticket and Documents tab allows you to issue travel documents,
manage document stocks, display sales reports, and refund, void or reinstate
documents. You can also troubleshoot some printing issues from the Dashboard
by accessing the print queue and the Ticket Delivery Mechanism (TDM).
The Ticket and Documents module provides a graphical user interface to the
Amadeus Central Ticketing System (CTS). Amadeus Central Ticketing complies
with IATA ticketing regulations and the requirements of national Bank Settlement
Plans (BSP) and the Airline Reporting Corporation (ARC) in the USA.
The features that you can access in the Ticket and Documents module vary
depending on your market, your office profile and local security settings. Here we
only describe the standard features of Amadeus Central Ticketing, so your
display may sometimes be different.
The Ticket and Documents module includes the following tabs:
Issuing Tab
Lets you issue paper or electronic tickets, invoices, itineraries, e-ticket itinerary
receipts, MCOs, insurance certificates and car e-vouchers.
Refer to Issuing Travel Documents on page 5 for more information.
Follow-up Tab
Lets you retrieve the e-ticket record for electronic tickets and the refund record for
paper documents. You can perform follow-up actions, like partial or full refunds,
which are automatically reported in the sales reports.
Refer to Refund, Void and other Follow-up Actions on page 27 for more
information.
Maintenance Tab
Lets you create, allocate and manage your ticket stocks in the Document Bank.
You can also access the ticket printing queue, check the status of the printing
process in the Ticket Delivery Mechanism (TDM), and take some advanced
troubleshooting actions from the Dashboard.
Refer to Maintenance on page 69 for more information.
4 Edition 1.0
Chapter 2
Issuing Travel Documents
You use the Issuing tab within the Ticket and Documents module to issue the
following travel documents:
• Paper tickets
• Electronic tickets
• E-ticket itinerary receipts
• MCOs and e-MCOs
• Invoices
• Itineraries
• Insurance certificates
• Car e-vouchers
You can also issue travel documents directly from the PNR. See Issuing
Documents from the PNR on page 26 for more information.
Note: A PNR must be active and contain at least one segment of the required
type or one MCO to be issued. The documents that you are authorized
to issue vary according to your office profile settings.
1. From the Issuing tab in Ticket and Documents, select the check boxes
corresponding to the documents that you want to issue.
For each document type you select, a separate section with fields to fill in is
added at the bottom of screen.
To store default ticketing settings:
Click on from the toolbar to save your selection. The next time you open
the application, the same documents will be selected by default.
2. Fill in at least the mandatory fields that are highlighted in yellow for each
document that you selected.
Refer to the sections below for more information on how to fill in the fields for
each type of travel document.
Note: The options displayed on the screen can be customized for each
document type. See Customizing Print Options on page 7 for
details.
3. Select the Redisplay PNR check box to redisplay the PNR after issuing the
documents.
4. Click on Issue.
The documents are issued one after another in the following order: paper ticket,
e-ticket, e-ticket receipt, MCO, invoice, insurance certificate, and itinerary.
When the document is being printed, a status message is displayed (for example,
Ticket in progress). Once the document has been issued, another message is
displayed (for example, Ticket issued) until the last document has been
processed.
You can open the Print Queue window to display the documents waiting to be
printed (see Working with the Print Queue on page 86 for details), or the Ticket
Delivery Mechanism window in case there is a printing problem (see Working with
the Ticket Delivery Mechanism on page 90 for details).
6 Edition 1.0
Chapter 2 Issuing Travel Documents
If you don't know the number, click on to display the list of all
passengers in the PNR.
Segments In the Select Segments field, enter the segment association.
Selection Example: 1-3.
If you don't know the number, click on to display the list of all
segments in the PNR.
Select TST In the Select Specific TST field, enter the TST to issue. Example: 3.
The maximum number of characters is 8.
If you don't know the number, click on to display the list of all TSTs
in the PNR.
TST Options Select the Re-Price TST check box to reprice the existing active TST.
Select the Override TST Change Indicator check box to remove the
change flag in the TST. Otherwise, you cannot issue the ticket. A
change flag is the result of a name change or an itinerary change in
the PNR; when a change flag is set in the TST, you cannot issue a
ticket. Before overriding the change flag, you must first check whether
the fare is still valid or whether the itinerary needs repricing before the
ticket is issued.
Stocks and In the Stock field, enter the stock reference to use. Example: F1. The
Printers maximum number of characters is 4.
In the Printer field, enter the reference of the printer to use, if it is
different from the default. Example: AA1968. The maximum number of
characters is 6. For ticket printers, the default value is the printer
associated with the default ticket stock. For general printers, the
default value is taken from the BPR (Broadcast Printer Reference)
indicator in your local security.
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Chapter 2 Issuing Travel Documents
Grouping From the Grouping drop-down list, select whether you want to issue
the ticket only for the infants, or only for the adults and children in the
PNR.
If you don't select any value, all passengers in the PNR are ticketed.
If you have more than one infant in the PNR and you want to issue
tickets for only some of them, you must add a passenger association.
The system will issue the tickets for the infants associated to the
selected passengers.
Agent Sign From the Agent Sign drop-down list, select an agent sign.
This field memorizes the values that you entered previously. You can
then select a value from the drop-down list. From the same drop-down
menu, you can also set a default value, delete an item from the list, or
reset the initial values.
Boarding Clear the Boarding Pass check box if you don't want to issue the
Pass / Print customer's boarding pass with the ticket.
Boarding If you select the option Print Boarding Pass Only, a pop-up window
Pass Only appears. Enter the print options that you want, then click on OK. The
(US market print options include:
only) • OPTAT (Transitional Automated Ticket stock): Produces a ticket
"booklet" containing eight carbonized coupons, including an agent,
auditor, and credit card coupon, four flight coupons, and a
passenger receipt. Boarding passes must be issued separately.
• ATB (Automated Ticket/Boarding Pass): Produces a ticket that
has single-copy, non-carbonized coupons or "cards." ATB tickets
include agent, charge card, and auditor coupons; a passenger
receipt and a coupon for each flight segment. Each flight coupon
includes a detachable boarding pass.
• Duplicate: Issue a duplicate boarding pass if the original is
damaged or lost.
• Infant: To print a boarding pass for an infant. You can print a
boarding pass for an infant when the adult traveling with the infant
already has a boarding pass, and the status code for the SSR
seating element is HS. Tickets and boarding passes are
automatically printed for infants traveling on international
itineraries. This option is only available for OPTAT tickets.
• Satellite Printer: With the appropriate security arrangements and
equipment, you can direct tickets and boarding passes to a remote
or satellite ticketing location. Before you can transmit these
documents, your office administrator needs to create a Distribution
Profile Record (DPR) that identifies the satellite location and
indicates the coupons (auditor, agent, etc.) to be transmitted there.
You may send all coupons to the other location, or print some
coupons at your location and some at the other location.
You can only issue a boarding pass for flight segments that have
associated SSR seating elements with confirmed status, HK or KK. If
not all of the air segments have associated SSR seating elements,
boarding passes will be issued for the confirmed segments only.
When you issue a boarding pass, the status in the seating element is
changed to HS and the SSR elements in the PNR are updated with the
new status.
Print Specific Select this option to print one of these documents (available options
Coupon depend on your office profile):
• Audit coupon
• Agent coupon
• Passenger coupon
• Credit card charge form
• Flight coupons
• Mini itinerary
Temporary Select this option to print the ticket in temporary ticketing (TY) mode.
Ticketing Use temporary ticketing mode for itineraries with only open segments,
Mode for shuttle flights where confirmed reservations are not allowed, and for
staff discounts when the flight status is 'space available'.
The temporary ticketing function allows you to create a PNR and a
TST, and to generate a ticket. When the ticket has been issued, the
PNR is not permanently stored. Since the PNR is not stored, you only
need to enter the elements that are required for ticketing purposes.
Exchange Select the Exchange Ticket check box if you are manually reissuing a
Ticket ticket.
(market-
specific)
Remote To print the document at a remote location, fill in either the Remote
Location / Office ID field or the DPR Name field:
DPR Name In the Remote Office ID field, enter the Office ID of the destination
(depending site. Example: NCE1A031. The maximum number of characters is 9.
on your In the DPR Name field, enter the DPR identification of the destination
settings) site. Example: 22. The maximum number of characters is 20.
The system memorizes the values that you entered previously in the
fields and adds them to the drop-down list. From the same drop-down
menu, you can also set a value as the default, delete an item from the
list, or reset the initial values.
See also Printing at a Remote Location on page 25 for more
information.
10 Edition 1.0
Chapter 2 Issuing Travel Documents
Override In the Override Date field, enter a past or future date to override the
Issue or TST date printed on the ticket. Example: 05AUG05 or 2005/08/05 or
Dates 05/08/05
(depending The format used to enter the date is market-specific.
on your
settings) Alternatively, click on to select a date from the calendar that
appears. Only the date range allowed by the BDT and FDT indicators
in your office profile are displayed.
This option lets you price an itinerary using an earlier date than the
date on which you issue the invoice. This is especially helpful when the
fare has expired, or is no longer valid.
The fare and fare rules are applied on this date, but the routing and
currency conversion are applied on the invoice issue date.
The date that will appear on the invoice is the date on which you issue
the invoice, not the date you type in this field.
If you want to override a past date TST with today's date, select the
Override TST with Today Date check box.
When you override a past date TST, the pricing indicator sent in the
Interface Record is changed to an 'M' for manual. The pricing indicator
in the TST is also changed to an 'M'.
If there is no TST present, a TST is automatically created with the fare
coming into effect on the date you enter in this field. If there is an
existing TST, the stored fare is used. A special code is printed on the
ticket to show that the ticket price has been adjusted.
Airline Stock This option is only available for e-tickets.
Provider It allows you to issue an e-ticket in direct distribution mode for markets
where there is no BSP or ARC.
In this case you need to select the airline on whose stock you will issue
the e-ticket. The Airline Stock Provider drop-down list displays the
airlines on whose stock your office is authorized to issue, void and
refund tickets.
Printer In the Printer field, enter the reference of the general printer to use.
Example: AA1968. The maximum number of characters is 6.
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Chapter 2 Issuing Travel Documents
Fax In the Fax Country Code field, enter the two-letter country code of
where the fax is being sent. Example: FR.
If you don't know the country code, enter the country name, then click
on to encode it.
In the Fax Number field, enter the fax number of the recipient.
Example: 8867794640.
MCO Options
If you select the MCO check box in the Issuing tab, you can do the following:
• Fill in the fields as described in the table below.
• Click on Options to add or remove fields. Refer to Customizing Print Options
on page 7 for more information.
• Click on Display TSM... to open the TSM screen as in the PNR area.
If you don't know the number, click on to display the list of all
passengers in the PNR.
Select MCO In the Select MCO field, enter the TSMs that you want to issue.
Example: 1,3.
If you don't know the numbers, click on to display the list of all
MCO elements.
Stocks and In the Stock field, enter the stock reference to use. Example: F1. The
Printers maximum number of characters is 4.
In the Printer field, enter the reference of the general printer to use.
Example: AA1968. The maximum number of characters is 6. For
ticket printers, the default value is the printer associated with the
default ticket stock. For general printers, the default value is taken
from the BPR (Broadcast Printer Reference) indicator in your local
security.
14 Edition 1.0
Chapter 2 Issuing Travel Documents
Remote To print the document at a remote location, fill in either the Remote
Location / DPR Office ID field or the DPR Name field:
Name In the Remote Office ID field, enter the Office ID of the destination
(depending on site. Example: NCE1A031. The maximum number of characters is 9.
your settings) In the DPR Name field, enter the DPR identification of the destination
site. Example: 22. The maximum number of characters is 20.
The system memorizes the values that you entered previously in the
fields and adds them to the drop-down list. From the same drop-down
menu, you can also set a value as the default, delete an item from
the list, or reset the initial values.
See also Printing at a Remote Location on page 25 for more
information.
Validate Select the Validate without Issuing check box to verify the
without Issuing information in the MCO without issuing it.
Name List Select the Print Name List check box to print the list of passenger
names in the TSM.
By updating the transitional stored MCO (TSM), you can add up to 99
supplementary names for the automated MCO. You can print the
supplementary name list on the default broadcast printer for your
office.
Sale Indicator Select the Sale Indicator check box to print out the self-sale indicator
on the MCO.
Print Specific Select this option to print one of these documents (available options
Coupon depend on your office profile):
• Audit coupon
• Agent coupon
• Credit card charge form
Print Name Select the Name List Only check box to print only the passenger
List Only names in the TSM, without the TSM itself.
Temporary Select this option to print the ticket in temporary ticketing (TY) mode.
Ticketing Use temporary ticketing mode for itineraries with only open
Mode segments, for shuttle flights where confirmed reservations are not
allowed, and for staff discounts when the flight status is space
available.
The temporary ticketing function allows you to create a PNR and a
TST, and to generate a ticket. When the ticket has been issued, the
PNR is not permanently stored. Since the PNR is not stored, you only
need to enter the elements that are required for ticketing purposes.
Invoice Options
If you select the Invoice check box in the Issuing tab, you can do the following:
• Fill in the fields as described in the tables below.
• Click on Options or Fare Options to add or remove fields. Refer to
Customizing Print Options on page 7 for more information.
• Click on Preview... to preview the invoice in a separate window. Toolbar
icons are provided to copy the invoice, print it or save it to a file.
If you save the file, it will be saved to the following path: C:\Documents and
Settings\[userID]\Application Data\Amadeus\Invoice
The file name consists of PassengerName_RecLoc_Date.txt and can be
modified. Example: FoxAlan_AB67YH_14NOV2008.txt
n Fields available from the Options tab (refer to Table: Invoice Options from the
Options tab)
o Fields available from the Fare Options tab (refer to Table: Invoice Options from
the Fare Options tab)
16 Edition 1.0
Chapter 2 Issuing Travel Documents
Type From the Type drop-down list, select the type of invoice to issue.
(always Choose between:
available) • Extended Individual Invoice (INE) - An extended document per
traveler for each name in the PNR.
• Extended Joint Invoice (INEJ) - One extended document for all
names in the PNR. Note: If you try to issue a joint invoice and
have associated PNR items to specific passengers, you may
receive an error message.
• Basic Individual Invoice (INV) - A basic document for each name
in the PNR.
• Basic Joint Invoice (INVJ)- One basic document for all names in
the PNR.
An invoice is an accountable document that includes information from
your office profile, from the PNR, and from Amadeus database tables.
An invoice provides pricing information, and includes either a basic or
extended itinerary depending on the type you request.
Passenger In the Select Passengers field, enter the passenger association.
Selection Example: 2,4.
If you don't know the number, click on to display the list of all
passengers in the PNR.
Segments In the Select Segments field, enter the segment association. Example:
Selection 1-3.
If you don't know the number, click on to display the list of all
segments in the PNR.
Printer In the Printer field, enter the reference of the general printer to use.
Example: AA1968. The maximum number of characters is 6. For ticket
printers, the default value is the printer associated with the default
ticket stock. For general printers, the default value is taken from the
BPR (Broadcast Printer Reference) indicator in your local security.
E-mail In the E-mail Address field, enter the e-mail address where you want
to send the document. Example: chris.smith@yourcompany.com.
If you don't know the numbers, click on to display the list of PRN
remark elements.
Hotel Terms Select the Print Hotel Terms check box to add the hotel terms on the
invoice.
Override In the Override Invoice Number field, enter the invoice number to be
Number used instead of the next invoice number. Example: 0001254. The
maximum number of characters is 10.
Override Enter an earlier date to substitute for the current date when pricing the
Date itinerary. Example: 05AUG05.
Note: The format used to enter the date is market-specific.
Copy In the Copy Invoice Number field, enter the number of the invoice you
want to copy. Example: 6699305. You can print or fax a copy of a
previously issued invoice as long as the original invoice was issued
within the past seven days. The copy will have the same invoice
number as the original.
Language From the Language drop-down list, select the language for the invoice.
Example: German. The default value is taken from the office profile
indicator DLI.
Time Format From the Time Display drop-down list, select the time format in which
to print the invoice. The invoice is printed with the time format (12-hour
or 24-hour clock) you have associated to your agent sign. Select
another time format to override your time format preference. Example:
12-hour clock (12:00).
Remote To print the document at a remote location, fill in either the Remote
Location / Office ID field or the DPR Name field:
DPR Name In the Remote Office ID field, enter the Office ID of the destination
(depending site. Example: NCE1A031. The maximum number of characters is 9.
on your In the DPR Name field, enter the DPR identification of the destination
settings) site. Example: 22. The maximum number of characters is 20.
The system memorizes the values that you entered previously in the
fields and adds them to the drop-down list. From the same drop-down
menu, you can also set a value as the default, delete an item from the
list, or reset the initial values.
See also Printing at a Remote Location on page 25 for more
information.
Select TST In the TST field, enter the TSTs to issue. Example: 2-4.
and MCOs
If you don't know the numbers, click on to display a list of available
(depending
TSTs in the PNR.
on your
settings) In the Select MCO field, enter the MCOs to issue. Example: 2-4.
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Chapter 2 Issuing Travel Documents
Hide Fare Select the NO FARE Text/Specific Amounts check box to issue an
(No and invoice showing no airfare amounts (0.00 is printed in all airfare areas).
Bulk) Alternatively, enter the base fare and tax amounts in the appropriate
fields to issue an invoice with specific airfare amounts. The total airfare is
calculated by adding together the base fare and tax amounts.
Select the BULK Text/Specific Amounts check box to issue an invoice
showing the word BULK for all airfare amounts.
Alternatively, enter the base fare, equivalent fare, tax, or total amounts in
the appropriate fields to issue an invoice with specific amounts.
Otherwise the word BULK is printed in these areas.
Base Fare In the Base Fare field, enter the amount you want shown in the airfare
section of the invoice. Example: 1200.00.
If you selected the NO FARE option, either 0.00 is printed in the air fare
section of the invoice, or the amount you type in this field. If you selected
the BULK option, either BULK is printed in the air fare section of the
invoice, or the amount you type in this field.
Equivalent In the Override Equivalent Fare field, enter the amount that you want
shown in the air fare section of the invoice.
Enter an amount in this field only when the customer is paying for the
ticket in a currency other than the currency used for the base fare.
Tax In the Tax field, enter the amount you want shown in the tax section of
the invoice.
If you selected the NO FARE check box, either 0.00 is printed in the tax
section of the invoice, or the amount you enter in this field. If you
selected the BULK check box, either BULK is printed in the tax section
of the invoice, or the amount you enter in this field.
VAT In the VAT Override field, enter the VAT amount you want shown in the
VAT section of the invoice.
Total In the Total field, enter the amount you want shown in the total section of
the invoice.
This field is used with the BULK option only. If you selected the NO
FARE option, this amount is calculated automatically.
Itinerary Options
If you select the Itinerary check box in the Issuing tab, you can do the following:
• Fill in the fields as described in the table below.
• Click on Options to add or remove fields. Refer to Customizing Print Options
on page 7 for more information.
• Click on Preview... to preview the itinerary in a separate window. Toolbar
icons are provided to copy the itinerary, print it or save it to a file.
If you save the file, it will be saved to the following path: C:\Documents and
Settings\[userID]\Application Data\Amadeus\Itinerary
The file name consists of PassengerName_RecLoc_Date.txt and can be
modified. Example: FoxAlan_AB67YH_14NOV2008.txt
Type From the Type drop-down list, select the type of itinerary to issue.
(always Choose between:
available) • Basic Individual Itinerary (IBP) - A basic document for each
name in the PNR.
• Basic Joint Itinerary (IBPJ) - One basic document for all names
in the PNR.
• Extended Individual Itinerary (IEP) - An extended document per
traveler for each name in the PNR.
• Extended Joint Itinerary (IEPJ) - One extended document for all
names in the PNR. Note: If you try to issue a joint itinerary and
have associated PNR items to specific passengers, you may
receive an error message.
• Mini-Itinerary (IMP) - If you choose to print a mini-itinerary (only
available for the German market), all the other fields are disabled,
except the Language field. The mini-itinerary is printed on blank
paper. A mini-itinerary must have at least one air or rail segment to
print. The PNR must contain a form of payment element (FP), a
commission element (FM), a valid fare, and a validating carrier;
however it must not contain an FO element.
Passenger In the Select Passengers field, enter the passenger association.
Selection Example: 2,4.
If you don't know the number, click on to display the list of all
passengers in the PNR.
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Chapter 2 Issuing Travel Documents
Segments In the Select Segments field, enter the segment association. Example:
Selection 1-3.
If you don't know the number, click on to display the list of all
segments in the PNR.
Printer In the Printer field, enter the reference of the general printer to use.
Example: AA1968. The maximum number of characters is 6. For ticket
printers, the default value is the printer associated with the default ticket
stock. For general printers, the default value is taken from the BPR
(Broadcast Printer Reference) indicator in your local security.
If you don't know the numbers, click on to display the list of PRN
remark elements.
Duplicate Select the Duplicate check box to issue a copy of the itinerary.
Language From the Language drop-down list, select the language for the invoice.
Example: German. The default value is taken from the office profile
indicator DLI.
Time Format From the Time Display drop-down list, select the time format in which
to print the itinerary. The invoice is printed with the time format (12-hour
or 24-hour clock) you have associated to your agent sign. Select
another time format to override your time format preference. Example:
12-hour clock (12:00).
Remote To print the document at a remote location, fill in either the Remote
Location / Office ID field or the DPR Name field:
DPR Name In the Remote Office ID field, enter the Office ID of the destination site.
(depending Example: NCE1A031. The maximum number of characters is 9.
on your In the DPR Name field, enter the DPR identification of the destination
settings) site. Example: 22. The maximum number of characters is 20.
The system memorizes the values that you entered previously in the
fields and adds them to the drop-down list. From the same drop-down
menu, you can also set a value as the default, delete an item from the
list, or reset the initial values.
See also Printing at a Remote Location on page 25 for more
information.
Segments In the Select Segments field, enter the segment association. Example:
Selection 1-3.
If you don't know the number, click on to display the list of all
segments in the PNR.
Printer In the Printer field, enter the reference of the general printer to use.
Example: AA1968. The maximum number of characters is 6. For ticket
printers, the default value is the printer associated with the default ticket
stock. For general printers, the default value is taken from the BPR
(Broadcast Printer Reference) indicator in your local security.
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Chapter 2 Issuing Travel Documents
Fax In the Fax Country Code field, enter the two-letter country code of
where the fax is being sent. Example: FR.
If you don't know the country code, enter the country name, then click on
to encode it.
In the Fax Number field, enter the fax number of the recipient. Example:
8867794640.
The following fields are available (you can add or remove these fields from the
Options tab, as described in Customizing Print Options on page 7):
Select If the PNR contains more than one car segment, enter the segment
Segments association in the Select Segments field. Example: 1-3.
If you don't know the segment number, click on to display the list of
all segments in the PNR.
Billing The billing number identifies the travel agency or the company for
Number which the car booking is made.
You can enter the billing number as follows:
• Automatically from the Travel Preferences Manager
If Travel Preferences Manager is active and if a car company
profile is open, the Use Automatic Travel Preferences Manager
option is available. Select it to use the record locator of the car
company profile currently open as the billing number.
If this option is displayed, but if it is greyed out, no car company
profile is open.
• Automatically from the car segment
If a billing number was entered in the car segment, it will
automatically be taken into account.
• Manually
If no billing number has been entered or if you want to overwrite
the automatic value, enter the billing number as follows:
- Select A from the Type list box to enter the travel agency's
IATA office ID or an Amadeus company record locator. In the
Number field, enter six or eight alpha-numeric characters.
- Select C from the Type list box to enter a billing number of
the car provider. In the Number field, enter up to 25 alpha-
numeric characters.
If no billing number is entered, the travel agency's IATA number will be
used by default.
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Chapter 2 Issuing Travel Documents
If you don't know the number, click on to display the list of all
passengers in the PNR.
1. In the PNR Summary or in the Quick PNR, select the passengers and/or
segments for which you want to print travel documents.
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Chapter 3
Refund, Void and other Follow-up
Actions
Electronic Ticket
To perform follow-up actions for an electronic ticket, you always need to open the
Electronic Ticket Display first:
1. From the Display E-Ticket drop-down list in the Follow Up tab, select a
search criterion to retrieve the e-ticket display. Example: By ticket number
2. Fill in the fields associated with this option as required. The mandatory fields
are highlighted in yellow.
3. Click on Display.
If only one record matches your request, the Electronic Ticket Display is
opened. If several records match your request, double-click on the e-ticket
record that you want to display from the list that appears.
From the electronic ticket display, you can then, for example, fully or partially
refund, void, revalidate or exchange the e-ticket. For more information, refer to
Working with the Electronic Ticket Display on page 37.
Paper Ticket
The Follow Up tab in the Ticket and Documents module allows you to perform the
following actions for paper tickets:
• Void: Enter the 10-digit airline ticket number and click on the Void button. For
more information, refer to Voiding a Ticket on page 31.
• Reinstate: Enter the 10-digit airline ticket number and click on the Reinstate
button. For more information, refer to Reinstating a Ticket on page 31.
• Refund: To perform a partial refund, enter the 3-digit airline code and the 10-
digit airline ticket number, then click on the Refund button. For more
information, refer to Partially Refunding a Ticket on page 32.
• Full Refund: To perform a full refund, enter the 3-digit airline code and the
10-digit airline ticket number, then click on the Full Refund button. For more
information, refer to Fully Refunding a Ticket on page 32.
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Chapter 3 Refund, Void and other Follow-up Actions
If there are several documents, for example in the case of a Refund, the
Document List window is displayed. Select a document and a follow-up action
and click on OK.
Depending on the ticket type, possible follow-up actions may vary as follows:
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Chapter 3 Refund, Void and other Follow-up Actions
Voiding a Ticket
You can void unused tickets within the current sales period.
For e-tickets, you can only void unused coupons with an 'O' (open for use) or 'A'
(airport control) status code, otherwise an error message is returned.
When you void an e-ticket, a void request is sent to the airline. The existing FA
element for that ticket is removed from the PNR, stored in PNR history, and
replaced by a new FA element that includes the V status code, indicating that the
ticket has been voided. The record is also automatically canceled in the sales
report, as long as the cancellation is within the current sales period (CANX code).
All coupon statuses are changed to 'V' (void) in the e-ticket display.
To void a ticket:
1. For paper tickets: In the Follow-Up tab, enter the 10-digit airline ticket
number.
For e-tickets: In the Follow-Up tab, enter or select the e-ticket number and
click on Display to open the e-ticket display.
For alternative ways of accessing follow-up actions, refer to Follow-up
Actions from the PNR or the Query Report on page 28.
2. Click on Void.
3. Click on OK from the confirmation pop-up window.
A message to confirm that the ticket has been voided successfully is displayed.
Reinstating a Ticket
After you have voided a ticket, you can reinstate the ticket.
1. For paper tickets: In the Follow-Up tab, enter the 10-digit airline ticket
number.
For e-tickets: In the Follow-Up tab, enter or select the e-ticket number and
click on Display to open the e-ticket display.
For alternative ways of accessing follow-up actions, refer to Follow-up
Actions from the PNR or the Query Report on page 28.
2. Click on Reinstate. A confirmation pop-up window is displayed.
3. Click on OK.
A message to confirm that the ticket has been reinstated successfully is displayed
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Chapter 3 Refund, Void and other Follow-up Actions
- Net Refund: The Net Remit Indicator and the Net Fare to be refunded (if
the document was issued with an incentive ticketing method).
- Tax Refund: The total amount of refundable taxes. If there is only one
tax to refund, enter its amount in this field. Example: 12.92
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Chapter 3 Refund, Void and other Follow-up Actions
Refunding Taxes
If a ticket has not been used or only been partially used, but the fare is non-
refundable, you may still be able to refund certain unused taxes.
You refund the taxes from the Refund Record Window:
1. For paper tickets: In the Follow-Up tab, enter the 3-digit airline code and the
10-digit airline ticket number.
For e-tickets: In the Follow-Up tab, enter or select the e-ticket number and
click on Display to open the e-ticket display.
For alternative ways of accessing follow-up actions, refer to Follow-up
Actions from the PNR or the Query Report on page 28.
2. Click on Tax Refund.
The Refund Record window is displayed. The Fare Used amount is
automatically set to the Fare Paid amount. For more information on the
Refund Record, see also Partially Refunding a Ticket on page 32.
3. From the Tax Refund field, click on to display the Refundable Tax Record
window. Up to 90 taxes can be entered in this window.
4. You may have to manually change the data in the refundable tax record. You
must delete the used taxes. If taxes have been partially used, you must
update the tax values before processing the refund. If tax data for the refund
is not retrieved from the document database, you must enter it manually in
the refundable tax record.
Follow these steps:
- To delete the taxes that have been used
Select the tax to be deleted, then click on Delete Tax. To select several
taxes, select the check boxes in front of the corresponding lines.
When a tax has been deleted, it cannot be added back into the
Refundable Tax Record. In this case you must ignore your action by
clicking on Close and process all taxes again.
- To update the taxes that have been partially used
Enter or modify the tax amount and tax code as required.
To print the refundable tax list, click on at the top of the window.
5. Once you have updated the Refundable Tax Record window, click on OK,
then on Close to close the window.
The Tax Refund field in the Refund Record is automatically updated with the
total amount of taxes to be refunded.
6. From the refund record, update any other fields as required and click on
Process Refund.
A message to confirm that the partial refund has been processed successfully
is displayed.
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Chapter 3 Refund, Void and other Follow-up Actions
Revalidating an E-Ticket
You can revalidate an e-ticket after any of the following have changed in the
PNR, as long as there is no change to the fare:
• Airline
• Flight number
• Class of service
• Date or time of flight
• Airport of arrival or departure (within the same city)
The prerequisites for an e-ticket revalidation are:
• An FV element showing the validating carrier must be present in the PNR,
and the validating carrier must allow revalidation.
• An FA or FHE element exists in the PNR.
Note: This function is market- and airline-specific.
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Chapter 3 Refund, Void and other Follow-up Actions
To revalidate an e-ticket:
1. Click on Revalidation at the bottom of the e-ticket display. The Electronic
Ticket Revalidation window appears.
2. From this window, you have to select one by one the segments that you
modified in the PNR, and then the associated e-ticket coupon to be
revalidated.
3. Click on Revalidation to launch the process.
Exchanging/Reissuing an E-Ticket
You can exchange an e-ticket if you have made modifications to air segments in
the PNR that lead to a change in the fare, for example if you changed the class,
the airport or the passenger name.
In this case, the original payment is taken into account as a partial payment (the
original FA element is converted into an FO element), and a new FA element is
created for the remaining amount.
The prerequisites for an e-ticket exchange are:
• The PNR has been repriced and a new TST has been created after a
Rebook.
• An FV element showing the validating carrier is present in the PNR, and the
validating carrier allows revalidation.
• An FA or FHE element exists in the PNR.
To exchange an e-ticket:
1. Click on Exchange at the bottom of the e-ticket display.
2. In the window that appears, specify the original and exchange document
details (FO element).
Example: 125-6930453091E1NCE21NOV06/00527100/125-6930453091E1
Where:
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Chapter 3 Refund, Void and other Follow-up Actions
1. In the Coupon Status column in the e-ticket display, click on to open the
Force Coupon Status window.
2. In this window, select the coupon numbers for which you want to change the
status.
Note: As you can only select one status at a time, only select coupons
that you want to set to the same status.
3. Select a status from the Status drop-down list and enter an explanation, if
required. Example: Exchanged/Reissued (E).
4. Click on Send to change the status for the selected coupons and return to the
e-ticket display.
Click on to copy the e-ticket display to the clipboard. You can then paste it
into a Word document or an e-mail, for example. It will be displayed in the same
way as in cryptic mode.
The Sales Reports tab in the Ticket and Documents module allows you to display
reports and queries of the document database, for example statistics for office
accounting, statistics for the completion of sales reports, and ticketing activity
data generated during the current sales period.
All Amadeus Central Ticketing transactions are stored in the document database.
From here they can be reported to the BSP or ARC.
Storage time, sales reporting periods, report types and report layout may vary
depending on your market. Reinstating a canceled sale may be restricted
(BSP/ARC-specific). By default, you can display sales reports up to two months in
the past from the current date.
The following reports are available:
• Query Report (TJQ) (see also Query Report (TJQ) on page 50)
• Daily Report (TJD) (see also Daily Report (TJD) on page 56)
• Transaction Report (TJT) (see also Transaction Report (TJT) on page 54)
• Net Remit Report (TJN) (see also Net Remit Report (TJN) on page 59)
• Summary Sales Period Report (TJS) (see also Summary Sales Period
Report (TJS) on page 60)
• Item Sales Period Report (TJI) (see also Item Sales Period Report (TJI) on
page 63)
• Cross-Reference Report (TJX) (see also Cross-Reference Report (TJX) on
page 65)
• Consolidated Report List (TJL) (see also Consolidated Report List (TJL) on
page 66)
• FOP Report (TJF) (see also Form of Payment Record (TJF) on page 67)
• BSP Monthly Report
• GST Item List Report (TJG)
• BSP Service Fee Summary Report (TJM)
• History Report (TJH)
• Cash Report (TJC)
Other reports may be available, depending on your market.
4. Click on Print to print the report. The system prints the full report, not only the
page displayed on your screen.
Note: If you want to print the report on a printer other than the default
printer, enter the printer reference. Example: EB7356. Alternatively,
click on to display the list of available printers.
Depending on the report that you have displayed, you can perform some follow-
up actions.
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Chapter 4 Working with Sales Reports
• Agent Sign: To display the report for a specific agent, enter the 6-character
agent sign-in code in the drop-down list. Example: 1234AB. Only an agent
with an SU-duty code can access the sales data of another agent within the
same office.
• Airline Stock Provider: For tickets issued directly on airline stock (direct
distribution mode), enter the two-character airline or IATA member code of
the stock provider. Example: LH (Lufthansa). The report will show all
documents validated against this specific pre-printed ticket stock.
• All Offices: When this check box is selected, the reports for all offices
sharing the same agency number are displayed. Only an agent with an SU-
duty code can access the sales data of all offices sharing the same agency
IATA number.
Note for US only: This option displays the sales data of all offices sharing
the same ARC number and located within the same time zone as the host
office.
• Client ID: For PNRs containing an AI element with a 6-character IATA client
code, you can enter this code here or select it from the drop-down list.
Example: 128530. The report will show all documents issued against this
specific client code.
Client codes are codes allocated and managed by IATA on behalf of the
airlines. Each code uniquely identifies a commercial and corporate account.
As a result, each commercial and corporate account does not have to
maintain an individual code with each airline.
• Cross Reference Criterion: (Cross-reference report only)
In the Documents field select one of the following options:
- Ticket number and SCN number: The report shows all ticket numbers
allocated against (OP)ATB Stock Control Number (SCN) ranges.
- SCN number and ticket number: The report shows all (OP)ATB Stock
Control Number (SCN) ranges allocated against ticket numbers.
- Ticket number and invoice number: The report cross-refers the ticket
number with its invoice number.
- Invoice number and ticket number: The report cross-refers the invoice
number with its ticket number.
In the Document Number field, enter the document number, according to the
document type you selected: the 10-digit ticket number, the SCN number or
the invoice number. Example: 6699305015.
• Currency: Enter a 3-letter currency code to display the report in another
currency. Example: USD. Some agencies may be configured to deal with
more than one currency. The system creates one set of reports for each
currency. In order to display the sales made in an alternative currency, you
must add this option to your request.
• Issued From/To: Enter a date in the Issued From (start date) and Issued To
(end date) fields. Example: 12DEC. The system displays the report for a
specific date or date range within the current sales period or within a closed
sales period. The date range can be up to 45 days in the past.
• Only Voided: When this check box is selected, the system displays all
voided (canceled) documents of the current sales period. Both issued and
non-issued documents are included. The system searches for items with the
following transaction type codes: CANX, VSCN.
• Other Office ID: Enter the 9-character office ID of the agency whose report
you want to display. Example: MILIG2345. Only an agent with an SU-duty
code can access the sales data for all agents within another office.
• Sales Period by Period Number: You can also display a report for a closed
sales period by entering the period number. Example: 1 for the most recently
closed period.
• Sales Period by Report Number: To display a report for a closed sales
period, enter the report number (maximum three characters). Example: 22.
The report number is a sequence number and it appears at the top of the
report. It goes up to 999 and then wraps around to start again at zero.
• Satellite Printer Office ID: Enter the 9-character office ID of the satellite
ticket printing (STP) site. Example: NYCUS2345
A satellite office (STP) is not a full travel agency. It is part of the same
corporation as the host office and is located in the same country. It has
limited access to Amadeus functionality. The document print request can only
originate at the host office for delivery to the STP office. A host may have
several STP offices.
Some STP offices have both a terminal and a printer. Other STP offices have
just a ticket printer.
The STP office can only receive the print request, and print the documents.
However, if a terminal is attached, the agent at an STP office can also book
segments, check availability, manage the print queue, and check PNRs. All
print requests must be performed from the host office. The ticket sale is
reported at the host office.
• Stock Provider: Enter the two-letter airline code of the stock provider.
Example: LH (Lufthansa) The report will show all documents validated
against this specific pre-printed airline ticket stock. The stock can also be a
specific neutral stock provided by your BSP/ARC (market-specific). Example:
BDE (in Germany) or BUS (in the US).
• Ticket Delivery Office ID: This feature is market-specific. Enter the 9-
character office ID of the ticket delivery office (TDO) site for which you want
to display the report. A ticket delivery office (TDO) is an office located at an
airport or city location approved for the sole purpose of printing travel
documents on behalf of accredited agents. A TDO scenario is limited to
markets with BSP approval. Example: NYCUS2345.
By default, a report for the most recently closed sales period for all agents is
displayed.
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50 Edition 1.0
Chapter 4 Working with Sales Reports
Report Explanation
Column Explanation
Note: When the TOTAL DOC, TAX, or COMM column does not contain
enough space to show the full amount, the amount is truncated and the
letter T (for 'truncated') appears in the last space of the column.
If there is a refund, the document Total, Tax, and Commission amounts are
displayed with a negative sign '-' next to the amount, otherwise this field is blank.
52 Edition 1.0
Chapter 4 Working with Sales Reports
Report Explanation
Field Explanation
54 Edition 1.0
Chapter 4 Working with Sales Reports
Field Explanation
Column Explanation
Column Explanation
56 Edition 1.0
Chapter 4 Working with Sales Reports
Report Explanation
Item Explanation
Item Explanation
TAX AMOUNT Reflects the accumulated total tax value of each document and
transaction type during the sales period.
In the first section of the report this is reflected for cash payment
(CA) and in the second section for credit payment (CC). In the third
section the cash and credit payment amounts are accumulated
(TOT).
If a document is paid for in cash and credit, the total tax value is
shown in the cash section of the report.
DOC AMOUNT Document amount.
Equals the sum of the fare amount and tax amount row for each
column (sales, refunds, and balance) of the report.
In the first section of the report this is reflected for cash payment
(CA) and in the second section for credit payment (CC). In the third
section the cash and credit payment amounts are accumulated
(TOT).
COMM Commission amount.
AMOUNT The sum of the fixed commission amounts and the commission
amounts calculated by the commission rate.
In the first section of the report this is reflected for cash payment
(CA) and in the second section for credit payment (CC). In the third
section the cash and credit payment amounts are accumulated
(TOT).
For net remit documents, when the amount entered by the agent is
greater than zero, the commission amount is the difference
between the selling level and the net level plus the commission
level (net remit methods 2A/E).
REMIT Remittance amount.
AMOUNT The approximate amount the agency may expect to appear in a
BSP agent billing analysis as the amount owed by the agent. The
remittance amount is the sum of the document amount plus the
commission amount for each document/transaction type.
For net remit transactions (except for method 2A/E), any
supplementary commission due to the agent cannot be calculated.
The supplementary commission is usually calculated by the BSP.
For credit transactions only the commission amount is used in the
calculation in accordance with BSP billing methods.
In the first section of the report the remittance amount is reflected
for cash payment (CA) and in the second section for credit payment
(CC). In the third section the cash and credit payment amounts are
accumulated (TOT).
FORM OF This section reflects the total of all sales and refunds by form-of-
PAYMENTS payment type (CASH, NONREF, CCAX, CCVI, etc.). The sales
minus the refunds equal the balance.
DOCUMENT The document type. The document volume section is only
VOLUME displayed if documents were issued or canceled.
ISSUED The number of all documents issued during the sales period listed
by document type.
CANCELLED The number of all documents canceled during the sales period
listed by document type.
SOLD The difference between the issued and canceled documents listed
by document type.
AMT DOC SOLD The total document amount (DOC AMOUNT TOT) of all sales and
refunds listed by individual document type.
58 Edition 1.0
Chapter 4 Working with Sales Reports
Report Explanation
Column Explanation
Column Explanation
TOUR The tour code. If a sale has been canceled, this field remains blank.
CODE
REMIT AMT The remit amount. The difference between the net amount and the
commission amount. If the net amount is zero, then 'N/A' is displayed. If
a sale has been canceled, this field remains blank.
A conjunction ticket is displayed with blanks in all columns except for
the REMIT AMT amount column where 'CNJ' for conjunction ticket is
displayed.
If the selling or the net amount exceeds 10 characters, the system
truncates the amount and displays a 'T' for truncated in the last position
of the field. The same applies for the commission and remit amounts if
they exceed nine characters.
Follow-up Actions
From the Net Remit report, you can do the following:
• Display the Transaction Details Report (TJT)
Select a transaction line and click on See Details.
The Transaction Detail report appears in a pop-up window. See Transaction
Report (TJT) on page 54 for details.
60 Edition 1.0
Chapter 4 Working with Sales Reports
Report Explanation
Item Explanation
Item Explanation
TAX AMOUNT Reflects the accumulated total tax value of each document and
transaction type during the sales period.
In the first section of the report this is reflected for cash payment
(CA) and in the second section for credit payment (CC). In the third
section the cash and credit payment amounts are accumulated
(TOT).
If a document is paid for in cash and credit, the total tax value is
shown in the cash section of the report.
DOC AMOUNT Document amount.
Equals the sum of the fare amount and tax amount row for each
column (sales, refunds, and balance) of the report.
In the first section of the report this is reflected for cash payment
(CA) and in the second section for credit payment (CC). In the third
section the cash and credit payment amounts are accumulated
(TOT).
COMM Commission amount.
AMOUNT The sum of the fixed commission amounts and the commission
amounts calculated by the commission rate.
In the first section of the report this is reflected for cash payment
(CA) and in the second section for credit payment (CC). In the third
section the cash and credit payment amounts are accumulated
(TOT).
For net remit documents, when the amount entered by the agent is
greater than zero, the commission amount is the difference between
the selling level and the net level plus the commission level (net
remit methods 2A/E).
REMIT Remittance amount.
AMOUNT The approximate amount the agency may expect to appear in a BSP
agent billing analysis as the amount owed by the agent. The
remittance amount is the sum of the document amount plus the
commission amount for each document/transaction type.
For net remit transactions (except for method 2A/E), any
supplementary commission due to the agent cannot be calculated.
The supplementary commission is usually calculated by the BSP.
For credit transactions only the commission amount is used in the
calculation in accordance with BSP billing methods.
In the first section of the report the remittance amount is reflected for
cash payment (CA) and in the second section for credit payment
(CC). In the third section the cash and credit payment amounts are
accumulated (TOT).
FORM OF The form of payment. This section reflects the total of all sales and
PAYMENTS refunds by form-of-payment type (CASH, NONREF, CCAX, CCVI,
etc.). The sales minus the refunds equal the balance.
DOCUMENT The document type. The document volume section is only displayed
VOLUME if documents were issued or canceled.
ISSUED The number of all documents issued during the sales period listed
by document type.
CANCELLED The number of all documents canceled during the sales period listed
by document type.
SOLD The difference between the issued and canceled documents listed
by document type.
AMT DOC The total document amount (DOC AMOUNT TOT) of all sales and
SOLD refunds listed by individual document type.
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Chapter 4 Working with Sales Reports
Report Explanation
Item Explanation
Follow-up Actions
• Display the Transaction Details Report (TJT)
Select a transaction line and click on See Details.
The Transaction Detail report appears in a pop-up window. See Transaction
Report (TJT) on page 54 for details.
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Chapter 4 Working with Sales Reports
Report Explanation
Column Explanation
Follow-up Actions
From the Consolidated Report list, you can do the following:
• Display a Summary Sales Period report (TJS)
Select a sales period in the report and click on Summary Report.
For more information, see Summary Sales Period Report (TJS) on page 60.
• Display an Item Sales Period report (TJI).
Select a sales period in the report and click on Item Sales Period Report.
For more information, see Item Sales Period Report (TJI) on page 63.
• Display a Query report
Select a sales period in the report and click on Query Report.
For more information, see Query Report (TJQ) on page 50.
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Chapter 4 Working with Sales Reports
Transaction Codes
When the application automatically reports a transaction in the Document
database, it uses transaction codes to indicate the type of document and the
transaction being performed on it.
A transaction code is a four-letter code. They are grouped into five different
groups depending on what type of document and transaction they represent. The
ones with an asterisk (*) are automatically created by the system. The ones
without the asterisk are used to make manual registrations.
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Chapter 5
Maintenance
The Maintenance tab in the Ticket and Documents module provides access to
printer stock management, the print queue and the ticket delivery mechanism.
Click on to adjust the stock. For details, see Adjusting a Stock on page
82.
Troubleshooting Section
Click on the Start button to start or resume the ticket printing process. The Ticket
Delivery Mechanism opens. Refer to Working with the Ticket Delivery Mechanism
on page 90 for more information.
Click on the Dashboard button to display the Printing Dashboard window. Refer
to Troubleshooting with the Dashboard on page 93 for more information.
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Chapter 5 Maintenance
Menu Options
The following menu options are available from the Maintenance tab:
Stock Menu
Renew Renew a stock, i.e., allocate a new stock to an existing
stock reference. See Renewing a Stock on page 80.
Adjust Adjust a stock in a stock reference. See Adjusting a
Stock on page 82.
Refresh Refresh the display.
Stock Reference Menu
Create Create a stock reference. See Creating a Stock
Reference on page 75.
Modify Modify a stock in a stock reference. See Modifying a
Stock on page 83.
Delete Delete a stock reference. See Deleting a Stock
Reference on page 85.
Transfer Transfer a stock from one stock reference to another.
See Transferring a Stock on page 84.
Pre-Registered Stocks Menu
Display/Hide Display or hide the Pre-Registered Stocks section.
Allocate to Stock Reference Allocate a pre-registered stock to an existing stock
reference or convert it to a new stock reference. See
Allocating a Pre-Registered Stock on page 78.
Pre-Register a Stock Create a pre-registered stock. See Creating a Pre-
Registered Stock on page 76.
Delete Delete a pre-registered stock. See Deleting a Pre-
Registered Stock on page 85.
See Working with Stocks on page 72 for more information on stocks, stock
references and pre-registered stocks.
Tool Menu
Printing Queue Display the Printing Queue window. See Working with
the Print Queue on page 86.
Ticket Delivery Display the Ticket Delivery Mechanism window. See
Working with the Ticket Delivery Mechanism on page
90.
Dashboard Display the Printing Dashboard window. See
Troubleshooting with the Dashboard on page 93.
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Chapter 5 Maintenance
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Chapter 5 Maintenance
Remaining Documents
If you allocate a pre-registered stock to an existing stock reference and there
is a physical stock left in the printer, you have to specify what to do with the
remaining documents. Choose between.
- Delete if you want to use the remaining documents later on.
Deleting the remaining documents removes them from the Document
Bank but does not register them as canceled on the sales report. They
can be registered in the Document Bank again at any time.
- Void if you want to destroy the remaining documents.
Voided documents are registered as canceled on the sales report. This
information is reported to BSP or ARC. The stock type (OP)ATB is
registered as VSCN and (OP)TAT as CANX. Voided documents cannot
be registered again.
Stock Restricted To
Use this section to add stock usage restrictions, or to remove them, if
restrictions existed for the old stock.
- In the Agent Sign field, enter the ID if only one agent is authorized to
handle this stock. Example: 0011AA
- When the stock is provided by a specific airline, select the two- or three-
character airline code from the Stock Provider drop-down list. Example:
LH.
Note: The list of airline codes is retrieved from your office profile indicator
AAS. Otherwise, this field is not available.
- From the Sales Indicator drop-down list, select whether this stock is used
only for domestic or for international tickets.
4. Click on OK to validate the stock allocation, or on Cancel to close the
window.
The Stocks section in the Maintenance tab is refreshed to reflect the new stock
information.
Renewing a Stock
The Renew Stock function allows you to allocate a new stock to an existing stock
reference. You use this function when there are few or no documents left in your
ticket printer.
Note: This registration may be partially automated for ATB two-way printers.
To renew a stock:
1. Select a stock reference from the Stocks section in the Maintenance tab.
2. Choose Stock > Renew from the menu. Alternatively, click on from the
Stocks section toolbar.
The Renew Stock window appears.
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Adjusting a Stock
Use the Adjust Stock function when you need to realign the next document
number in the Document Bank with the next physical document number in the
printer, for example after a print error has occurred.
To adjust a stock, follow these steps:
1. Select a stock reference from the Stocks section in the Maintenance tab.
2. Choose Stock > Adjust from the menu. Alternatively, click on from the
Stocks section toolbar.
The Adjust Stock window appears.
3. In the Adjust Stock window, enter the last three digits of the next document
number in the printer, without the check digit.
Example: The next document number currently is 0000018235. Due to
printer or stock problems, you have to remove the next five documents from
the printer. In this case you adjust the next document number to 240.
Alternatively, click on Retrieve to get the next coupon number automatically.
4. From the Unused Documents section, select whether you want to delete or
void the unused documents:
- Delete if you want to remove the unused documents from the Document
Bank but without registering them as canceled on the sales report. They
can be registered in the Document Bank again at any time.
- Void if you want to destroy the unused documents.
Voided documents are registered as canceled on the sales report. This
information is reported to BSP or ARC. The stock type (OP)ATB is
registered as VSCN and (OP)TAT as CANX. Voided documents cannot
be registered again.
5. Click on OK to validate the stock adjustment, or on Cancel to close the
window.
The Stocks section in the Maintenance tab is refreshed to reflect the new stock
information.
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Modifying a Stock
You use Modify to change the following settings of a stock reference: the
allocated printer, the alert level and the agent restriction. Stock type and
document range cannot be changed.
Note: Use Renew if you need to register a new stock with a new document
range. See Renewing a Stock on page 80 for details. Use Adjust if you
need to adjust the next document number, for example after a printing
problem. See also Adjusting a Stock on page 82.
The Modify function also allows you to remove a stock from a printer and add it to
the pre-registered stocks.
Note: You cannot modify pre-registered stocks.
To modify a stock reference, follow these steps:
1. Select a stock reference from the Stocks section in the Maintenance tab.
2. Choose Stock Reference > ~Modify from the menu.
The Modify Stock window appears.
3. If you want to return the stock to the list of pre-registered stocks for future
use, select the Unallocate Stock check box.
Note: When you check this check box, some other options are disabled.
4. In the Allocate to Printer field, you can change the printer on which the stock
is printed. Example: SA0142
5. If you are using ATB stock, select a different bin number from the Bin drop-
down list.
6. In the Alert field, enter an alert number of documents if you want to be
warned when the stock level is running low. When printing, the system will
issue a warning when the number of remaining documents in the printer
reaches this alert number. Example: 50
7. In the Restricted to Agent Sign field, enter the ID if only one agent is
authorized to handle this stock. Example: 0011AA
8. Click on OK to validate the stock modification, or on Cancel to close the
window.
The Stocks section in the Maintenance tab is refreshed to reflect the new stock
information.
Transferring a Stock
You can transfer a stock from one stock reference to another stock reference of
the same stock type.
Note: The stock transfer feature is only available if your office ID is set for it.
To transfer a stock, follow these steps:
1. Select a stock reference from the Stocks section in the Maintenance tab.
2. Choose Stock Reference > Transfer from the menu.
The Transfer Stock window appears.
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The Stocks section in the Maintenance tab is refreshed to reflect the new stock
information.
Deleting a Stock
You can delete both stock-references and pre-registered stocks from the
Document Bank.
Note: Deletion may be restricted to a stock provider.
From the Print Queue window, you can perform the following actions: display,
start or stop the print queue for a specific stock reference, arrange or delete print
queue items and transfer print queue items to another queue.
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To select all the items in the queue, click on . To cancel the selections,
click on .
1. Click on the item that you want to transfer, or click on to select all the
items.
2. In the Transfer section, enter the target stock reference in the To Print Stock
Queue field.
Example: F2
Documents Section
You cannot edit this section. The system displays the following information about
the document being issued:
• The document type, for example a ticket
• The record locator of the PNR
• The passenger name
• The status of the document, for example to inform you if it has been reported
or not in the Document database.
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Depending on the status of the TDM, you have to click on Start to relaunch the
printing process, or on Stop to manually stop the printing process.
Action Description
Start TDM The TDM has been stopped either automatically or manually.
When you manually stop the TDM, the printer completes the current
ticket but stops before the next one.
When you start the TDM, the system checks the Document database to
verify whether the item that is currently in the TDM has been reported or
not. Although the system reprints the current item from the beginning, it
does not report it a second time. In some markets, if it has been reported,
the system reuses the same ticket numbers.
Purge It may be necessary to remove an item from the TDM, for example if you
TDM have fixed an issue with the printer and the ticket still does not print. The
printing must be stopped to purge the TDM. This action has no impact on
the sales report.
1. If the sale has been reported, you must manually cancel the sale
because the Document Bank is automatically incremented when the
sale is reported.
2. You then retrieve the PNR and reprint the ticket.
3. You must click on Start to open the TDM and start reprinting.
Refresh The TDM display will be updated with the new information. Alternatively,
TDM you can click on from the main toolbar.
Recover This action is only available to ATB 2-way printers, and when the
Printing document has already been reported in the sales report.
The system will resume printing from the coupon number you add to the
entry. Only one ticket number is involved and you do not have to cancel
anything on the sales report.
Start Print The system will automatically open the print queue that was closed. See
Queue Working with the Print Queue on page 86.
Renew You need to allocate new ticket stock to the printer. By selecting this
Stock action, the system will display the Document Bank to renew the ticket
stock. See Maintenance on page 69 and Renewing a Stock on page 80.
Adjust Your document may be damaged and you must cancel it. You have to
Stock display the document bank to adjust the ticket stock, if there is a
discrepancy between the physical stock and the next logical document
number to be printed. See Maintenance on page 69 and Adjusting a
Stock on page 82.
Sometimes, the ticket stock only needs to be repositioned correctly in the
printer. In this case, click on Start once you've unloaded and reloaded the
stock.
Action Description
Modify You have to display the document bank to modify the ticket stock.
Stock Sometimes, you only need to change the stock bin. See Maintenance on
page 69 and Modifying a Stock on page 83.
Display The document has been reported in the Document database but not
Query printed. The system will automatically open the query report, where you
report must cancel the document. Once it is canceled, click on Start to open the
TDM again. See also Working with Sales Reports on page 45.
Stock Section
Use the Stock section to select another stock reference and display the
corresponding TDM.
• In the Office ID field, enter the remote office ID whose TDM you want to
display. By default, your own Office ID is selected. The field is disabled if
remote ticketing is not allowed in your office.
Example: NCEA12210
• In the Stock field, enter the stock reference whose TDM you want to display.
Example: F2
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At the top of the Dashboard window, you select either the stock reference or the
printer whose dashboard you want to display.
The window is split into the following sections:
Ticket Delivery
The Ticket Delivery section shows the printing status of the document currently
being printed. The TDM indicates whether the item is printing without any
problems and whether or not it has been reported to the document database. If a
problem occurs, the TDM stops automatically and an error message is displayed,
together with possible actions to solve the problem.
Queues
The Queues section shows all the documents for the selected stock reference
that are waiting to be sent to the Ticket Delivery Mechanism for printing.
Stock
The Stock section shows printer and document range information about the stock
reference currently selected.
For more information on stocks, refer to Working with Stocks on page 72.
Click on to open the Document Bank window. This window displays the same
information and contains the same menu options as the Maintenance tab. See
Maintenance on page 69.
Click on to adjust the stock. See Adjusting a Stock on page 82 for details.
Sales Reports
The Sales Reports section displays the Query report of the current day with all
the transactions that have been stored in the document database. These are the
transactions that are reported to the BSP or ARC.
For more information, refer to Query Report (TJQ) on page 50.
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Index
96 Edition 1.0
Index
explanation, 72 TJD, 56
modify, 83 TJF, 67
renew, 80 TJI, 63
transfer, 84 TJL, 66
Stock provider, 48 TJN, 59
Stock reference TJQ, 50
create, 75 TJS, 60
delete, 85 TJT, 54
explanation, 72 TJX, 65
Stock type identifiers, 74 Transaction codes, 67
Stop print queue, 88 Transaction report (TJT), 54
Summary Sales Period report (TJS), 60 Transaction types, 49
Transfer print queue items, 89
T Transfer stock, 84
Travel documents
TAT, 74 issue from Issuing tab, 6
Tax refund, 35 issue from PNR, 26
TDM, 90 Troubleshooting, 93
possible actions, 91
Ticket
full refund, 32 V
issue, 6 Void, 31
issue from PNR, 26
issuing options, 7 X
partial refund, 32
refund taxes, 35 XT tax, 36
reinstate, 31
void, 31 Z
Ticket and Documents, 3
Ticket Delivery Mechanism ZP tax, 36
explanation, 90
possible actions, 91
Ticketing default settings, 6
Ticketing Follow-Up window, 28