List of Shortcuts in SAP Business One

Since SAP Business One was developed for Microsoft Windows, you will probably recognize some
functions from other Windows programs, but some commands are specific to SAP Business One.

The following table contains a list of all the shortcuts in SAP Business One for you to use as a
reference.

General Keyboard and Mouse Commands

Function Mouse Command Keyboard Command

Go to next active field
Go to previous active field
Go from row to row in a text
field containing more than
one row
Copy text
Choose a function with a
shortcut
Print (a document, report
results, and so on)
Choose range of rows in a
table
Choose separate rows in a
table
Deselect a row
Click Tab
Click Shift + Tab
- Enter
In the source text: Select the text and press Ctrl + C
In the target field: Press Ctrl + V
- Alt + letter underlined in
the description
Choose the icon in the toolbar Ctrl + P
Select the first row, press and hold the Shift key, and click
the last row in the required range
Select the first row, press and hold the Ctrl key, and click
the other rows
Press and hold Ctrl and select the relevant row

General SAP Business One Keyboard and Mouse Commands

Function Mouse Command Keyboard Command

Go to Add mode Choose Data -> Add Ctrl + A
Go to Find mode Choose Data -> Find Ctrl + F
Scroll backwards to object Choose Data -> Previous Record
with previous number

Scroll forwards to object with Choose Data -> Next Record

next number
Duplicate objects Choose Data -> Duplicate Ctrl + D
Cancel object Choose Data -> Cancel -
Close object Choose Data -> Close -
Change a field name in a
window
Remove (delete) object
Enter today's date
Enter a date in the current
month
Enter a date in the current
year
Enter any date
Keyboard and Mouse Commands in a Table
Function
Duplicate row
Delete row
Copy value from cell above
Copy value from cell below
Choose a business partner in
an accounting posting
Sort a table by a column in
ascending order
Sort a table by a column in
descending order
Keyboard and Mouse Commands in Purchasing and Sales
Documents
For the sake of simplicity, the following table only refers to sales documents, but also applies to
purchasing documents.
Function
Display line details
Settings for the document
Gross profit
Payment means
Volumes and weight
Transaction journal
Press Ctrl and double-
click the field name
Choose Data -> Remove -
- * and Tab key
- Day in numbers (for
example, 12) and Tab
key
- Day and month in
numbers (for example,
1210) and Tab key
- Day, month, and year in
numbers (for example,
121002) and Tab key
Mouse Command Keyboard Command
Choose Data -> Duplicate Line Ctrl + U
Choose Data -> Delete Row Ctrl + W
-
-
Ctrl + click next field Ctrl + Tab
Double-click the column
header
Press and hold Alt and
double-click the column
header
Mouse Command Keyboard Command
Choose the command from Ctrl + L
the sales document menu in
the menu bar Ctrl + B
Ctrl + G
or Ctrl + Y
Ctrl + W
Choose the relevant icon in
Ctrl + J
Open base document the toolbar Ctrl + N
Open target document Ctrl + T
Go to the input field for the Choose the command from Ctrl + U
business partner number the sales document menu in
the menu bar
Go to the first line in the table Ctrl + H
Go to the last line in the table or Ctrl + E
Go to the remarks field Ctrl + R
Select the field
Choose a serial number for Ctrl + Tab in the quantity field
an item when adding a sales of the item in the document or
document in the row details
Check the last prices in a Ctrl + Tab in the price field of
sales document when you the item in the document or in
add a new one the row details
Call up a stock report for a Ctrl + Tab in the warehouse
warehouse in a sales field for an item in the
document when you add a document or in the row
new one details
Go to the next active field - Ctrl + Tab
after you have changed the
name of a business partner
or description of an item

Keyboard and Mouse Commands in Payment Documents

These apply to both incoming and outgoing payments.

Function Mouse Command Keyboard Command

Copy the due amount in the Ctrl + B
Total field in the payment
means tab page
Go to the next active field - Ctrl + Shift + Tab
after you have changed the
name of a business partner
or G/L account in the Checks
for Payment window