SOUTH VILLAGE OWNERS’ ASSOCIATION

ANNUAL GENERAL MEETING

MINUTES
February 13, 2008 – Recreation Centre
Chair – Kelly Youngdale

All attendees received a copy of the official Agenda and annual report of the South
Village Owners’ Association Second Annual General Meeting.

1. Call to Order
The Annual General Meeting was called to order at 7:00 p.m. by the Chair,
Kelly Youngdale.

2. Welcome and Chair Address

The chair welcomed all attendees and outlined the evening’s procedures.

3. Adoption of Minutes

The February 15, 2008 minutes were adopted as motioned by Lionel Nolet
and seconded by Rick Piironen,

4. Financial Report

As motioned by Kim Dawson and seconded by Denise Dawson, the 2007

Financial Statement as presented by Lionel Nolet was adopted.

There are 133 sites without West Beach. Eight (8) of these are Developer
lots for a total of 125 lots in South Village.
 As motioned by Raymond Rousson and seconded by Lloyd Mackey the
2008 Budget was accepted.

As motioned by Frédéric St-Louis and seconded by Lloyd Mackey, the

Annual Audit was waived.

2007 Dues - Eleven (11) owners still have to pay the 2007 dues.
2008 Dues – 65 remain unpaid as of February 13, 2008 ($20,600)

Further action will be considered by the Board of Directors/Management

Committee.

Residents will be reminded of the importance of paying the dues as

stipulated in our Covenants in the next SVOA Newsletter. A reminder
letter may also be sent to owners owing yearly dues. Additional steps
may be taken.

5. Communication/Residents Directory/Welcoming Committee

Susan Mackay presented the report.

6. Recreation – Social Committee

Denise Dawson presented the report.

7. Community Beautification Committee

Susan Mackay presented the report.

8. Physical Plant / Pool Committee

Rick Piironen presented the report emphasising the health and safety
obligations that the Association must abide by as stipulated by the City of
Ottawa in the maintenance of the community pool.

This committee is in real need of additional volunteers. Rick is presently

the only member and the responsibilities are enormous. If no volunteers
are identified, there is a high risk that the pool may not be open this year.
Brad Goatcher volunteered to sit on this committee.

9. Entrance Sign Committee

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 As Chair of this committee, Rob Wallingford presented the report. Sunset
lakes Development are providing $20,000 for the entrance sign. Designs
will be sent to Sunset Lakes in the next two (2) weeks for their approval.
A package will then be sent out to the community for voting.

The work should start this Spring and take a month for completion.
Obtaining the required building permits will be the longest process.

10. Design Review Committee

Kim Dawson presented the report. The committee exists to work with
residents.

11. Government Relations / Legal Committee

Lloyd Mackey presented the report.

12. Water Quality Committee

Frédéric St-Louis provided the report. All lakes meet the established
standards for drinking quality. All residents are encouraged to use organic
fertilizers while the use of any fertilizer near the lakes is discouraged.

13. Confirmation of Board of Directors

The Board of Directors was elected on November 5, 2007 when Sunset

lakes Development officially transferred responsibilities to the South
Village Owners’ Association. Six (6) Directors were elected and were
presented to the attendees. There is room for one (1) additional Director.

Rob Wallingford stated that the mandate of the Board is to allow greater
participation. Input in always welcomed.

14. Confirmation of Management Committee

As motioned by Kim Dawson and seconded by Dial Singh, the

composition of the Management Committee was approved. There is a
need for additional volunteers.

15. Question Period

In answer to a resident’s question, the opening date of the community pool

will be June 24, 2008.

16. Next Meeting

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 The next Annual General Meeting will be held in March 2009.

The next Management Committee meeting will be held on March 5, 2008

at 7:00 p.m. at the Recreation Centre.

17. Adjournment

The Annual General Meeting was adjourned at 8:15 p.m. and was
followed by a Wine and Cheese.

As recorded by Gisèle Devaney

See list of attendees on next page.

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 ATTENDANCE

BOARD OF DIRECTORSS – MANAGEMENT COMMITTEE

Denise Dawson
Kim Dawson
Gisèle Devaney
Lloyd Mackey
Lionel Nolet
Rick Piironen
Raymond Rousson
Robert Wallingford (Co-Chair)
Kelly Youngdale (Co-Chair)

COMMITTEE MEMBERS

Debby Cosby
Susanne Mackey
M ichele Piironen
Marion Pora
Frédéric St-Louis

RESIDENTS – SOUTH VILLAGE ASSOCIATION MEMBERS

Brad Goatcher
Caroline Proulx
Dial Singh
Susan Singh
Norman Wiggan