Professional Documents
Culture Documents
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Tel: 92-21-5300234
Cell: 92-321-2180011
Fax: 9221-2417157
Email: omair@mobilecommerce.com.pk
ARCHIVING & ELECTRONIC DOCUMENT MANAGEMENT
SYSTEM
Introduction
Hascombe Business Solutions (Private) Limited (HBSPL) adopts the best practices to
be one stop solution in meeting your organizational challenges and requirements.
Concept
HBSPL is aspiring to be your one stop solution for “Document Archiving and Electronic
Document Management System”. We promise to come up with the most scientific
approach and state of the art technology equipment to meet your organizational
challenges. Our methodology is to provide powerful solutions that not only reduce your
procurement, operating, maintenance and development costs, but also provide a
positive impact in improving the bottom line efficiency of your organization.
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Challenges
The major issues include:
o Software & Hardware compatibility
o Implementation of System
o Human Resource
o Maintenance Costs
Sharing information not when it arrives, but when it is needed.
Being able to retrieve relevant information from a variety of unstructured sources
and thereby adding value to the task at hand.
Re-prints of documents
Current Scenario
Most of the documents are in paper based format especially the one received from
outside the organization, so the physical file has to be accessed for retrieval of
information and processing. For sharing of information between departments the file has
to leave the premises, which is timing consuming and insecure process. If some
information is needed the physical document has to be accessed. Immediate viewing
and re-prints are not available. Moreover, it requires storage space for keeping records.
Our Objectives
The most important factor is our experience in EDMS. We specialize in image &
data capture solutions. Several organizations are using our solution products to
automate manual processes and to put information to work. Since nearly every
organization needs to convert paper documents and forms into digital information and
images, our products cater to some of these needs in tailor made fashion. Some
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examples of these range form incorporating or extracting data from barcodes, field
based data extraction or full text extraction using OCR or simply customized image
capture and meta data extractions to any image server product.
Functional Scope
Our scope for turn key solution for conversion of paper based documents into
searchable electronic documents, archiving and development of electronic document
management system includes:
2. Setup
We specialize in image & data capture solutions. Several organizations are using
our solution products to automate manual processes and to put information to work.
Since nearly every organization needs to convert paper documents and forms into
digital information and images, our products cater to some of these needs in tailor
made fashion. Some examples of these range form incorporating or extracting data
from barcodes, field based data extraction or full text extraction using OCR or simply
customized image capture and meta data extractions to any image server products
of FileNet, Hummingbird, IBM Content Manager etc. It can be linked to any ODBC
source like Oracle, SAP etc. We offer ZyLAB® solution for scanning, archiving,
search and retrieval.
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National Finance Company SAOG – Oman, Abu Dhabi Chamber of Commerce &
Industry, National Bank of Sharjah etc.
• Worldwide Users – World Bank, NASA, Scotland Yard, Shell World Wide, BBC -
over 10,000 installations
• PSO, Shell Pakistan, Unilever Pakistan Limited and Pakistan Refinery Limited
are some of the well known customers using our capture solutions in Pakistan.
Our Process
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ZyIMAGE Product Benefits
ZyLAB, unlike all other Document Management Systems, is built around 3-basic
fundamentals:
1. Effortless Indexing
The quality of any archive is determined by the quality of the index. More the
information contained in an index, greater would be the accuracy and speed of
search. However, creating a structured database index is both time-consuming
and most of the time cumbersome, due to varying kinds of documents. A
database index normally holds less than 1% of image contained information,
thereby necessitating multiple field creations and structuring. End result, over
70% of cost and time is spent in Indexing through Manual Data Entry.
ZyLAB’s innovative indexing technology releases the strain and stress attached
to Indexing. ZyLAB indexes through automatic OCR (running under Windows
NT/2000 service).
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Needless to add, in an environment where an ODBC data is being generated by
another system, ZyLAB can drag-in the required Fields from the Database
and enable search in combination with FREE-TEXT.
Once the above indexing operation is completed, within seconds the documents
are ready to be searched. Depending on the choice, search can be performed
through Client Server Software (ZyFIND) or a Standard Web Browser (Internet
Explorer/ Netscape Navigator).
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3. Search & Find the exact location of the TEXT
The power of any
Document Management
Solution is judged by its
ability to locate the
concerned document in
the fastest possible time.
ZyLAB has changed
this parameter, by its
ability to not only
locate the document,
but also indicate where
in the document it
found the match.
ZyLAB is the one and
only software capable of
performing this function
and all this at an
incredible speed.
Records Retrieval
Any employee with network access and security, can search, query and
retrieve any document and its associated documents.
Wild Search helps in retrieving documents other than the indexed format.
Your associated departments can retrieve the information through the web.
Once retrieved the document can be e-mailed, faxed or printed to any local
printer subject to the rights defined for each user.
Additional Facilities
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Benefits of One Window Operation
o No issues of:
Human resource
Support & maintenance etc
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