Daimler

Electronic Data
Interchange Manual
(EDI)
Daimler AG
Issued October 2010
Electronic Data
Interchange Manual
Dear supplier,
This manual describes the structure of the information flows involved in the Daimler AG procurement process
for the passenger car and commercial vehicle (*) divisions.
In order to ensure a consistent, fault-free and prompt flow of information, optimising the interchange of the
data required for the delivery process is an important objective in the global automotive industry.
This manual provides advice on setting up essential support facilities and on making the transition to
communication by EDI (Electronic Data Interchange). This will help you maintain and increase your
competitiveness in the marketplace.
The following aspects are described in turn:
• the general role of electronic data interchange in the supply process
• the messages used in communications
• the technical prerequisites
• the required set-up procedures for starting electronic data interchange and the testing procedure.
There is also an Appendix listing the names of contact persons for specific message types in the various
plants.
All comments, remarks or questions relating to this manual should be referred to:
LOG/TL department
HPC F201
71059 Sindelfingen
Phone +49-7031-90-26 53
050_dqm@daimler.com
Questions of a specialised technical nature may be referred to one of the contact persons listed in Chapter 12.
* Wherever the term “Daimler AG plants” is used, this refers to the PC division (Mercedes-Benz Cars and
Vans) and CV division (Daimler Trucks and Buses).
Daimler AG
Issued October 2010
Electronic Data
Interchange Manual
Electronic data interchange with Daimler AG

Chapter 1 EDI as the communication channel for the procurement process 4
at Daimler AG
Message types
Chapter 2 Call-off messages 8
VDA 4905 -> Call-off
VDA 4915 -> Detailed call-off
VDA 4905/2 -> Call-off based on the ODETTE message DELINS
Chapter 3 Delivery note and transport data according to VDA 4913 28
Chapter 4 Goods accompanying slip according to VDA 4912 (document) 62
Chapter 5 Material label according to VDA 4902, version 4 64
Chapter 6 Forwarding instruction according to VDA 4922 67
Chapter 7 Package data sheet according to VDA 4931 70
Chapter 8 Load carrier account statements according to VDA 4927 71
Chapter 9 Transport data for shipments according to VDA 4921 77
Chapter 10 Invoice data according to VDA 4906 94
Working with EDI

Chapter 11 From procedure test to productive use 98
Chapter 12 Daimler AG contact persons 102
Daimler AG
Issued October 2010
Chapter 1 Electronic Data Page 4
Interchange Manual
EDI as the communication channel for the Daimler AG procurement

process
Content overview
1 EDI as the communication channel for the Daimler AG procurement process 5

1.1 Benefits of electronic data interchange 5
1.2 Using electronic data interchange in the Daimler AG procurement process 6
1.2.1 The following messages will be used for EDI communications with Daimler AG plants: 6
1.3 Use of the ODETTE/EDIFACT international message standard 7
Daimler AG
Issued October 2010
Interchange Manual
EDI as the communication channel for the Daimler AG procurement

process
1.1 Benefits of electronic data interchange
Daimler AG began using electronic data interchange back in 1983, as what was then a very new way of
exchanging information. EDI is now well established as a reliable state-of-the-art channel of communication
for doing business in today’s world.
Particularly in view of advances in logistics, Daimler AG plants and their suppliers will be working more
closely together than in the past. This will mean increased process synchronisation, which would not be
feasible without the use of electronic communication channels.
The main aims of EDI communication are as follows:
• fast and secure data interchange
• paper-free data interchange
• elimination of repeated data entry by the recipient (time and cost)
• reduction of errors caused by having to re-input the data
• standard interfaces for processing regularly recurring bulk data communications
• no printing on expensive multiple-copy forms
However, EDI is more than just another channel of communication. By enabling fast, standardised data
interchange, it creates the basis for enhancements to other related processes, thereby generating potential
savings.
Examples of these enhancement opportunities include:
• Reductions in administration expenses through:

- standardisation of work processes, and therefore simplification of processes both across multiple
workplaces and within individual workplaces
- immediate availability of data for further processing with user programs
• Faster flow of information, resulting in
- immediate reaction to changed requirements
- faster flow of goods
- fewer one-off operations, such as special transport consignments
- more accurate planning
- greater flexibility
- less capital tied up in inventories
These enhancements are available to all parties involved in the communication process.
The prerequisite is the successful integration of EDI into internal systems and processes.
We expect all our partners, including component suppliers, area contract freight forwarders and external
service providers, to make effective use of these state-of-the-art communication technologies and resources,
becoming more competitive in the process.
Daimler AG
Issued October 2010
Interchange Manual
We see this as a fundamental requirement for our mutual efforts to optimize the costs and processes of our
business operations.
Our purchasing partner selection decisions will be based not only on optimum quality of the actual service,
e.g. material or transport, but also implicitly on the provider’s readiness to display flexibility and innovation,
and therefore the ability to use state-of-the-art communication systems.
This attitude is also shared by other automotive producers and in other sectors, so showing some initiative in
this area is very much in your own best interests as well.
Accordingly, these requirements – which we have been voicing for some years now – are not seen as an
appropriate area for any investment contribution on our part.
As far as transmission fees are concerned, Daimler AG has always followed the principle of “sender pays”.
To enable our partners to remain competitive and to protect their investment, Daimler AG undertakes to
comply with established message standards.
1.2 Using electronic data interchange in the Daimler AG procurement process

For the formalisation of interchange data, Daimler AG follows the message formats developed by the VDA
(German Automotive Industry Association), published as “VDA recommendations 49xx”.
1.2.1 The following messages will be used for EDI communications with Daimler AG plants:
VDA 4905 EDI for call-offs

VDA 4906 EDI for invoices
VDA 4907 EDI for remittance advices*)
VDA 4908 Credit note procedure
VDA 4913 EDI for delivery note and transport data
VDA 4915 EDI for detailed call-offs
VDA 4916 EDI for JIS call-offs
VDA 4927 EDI for load carrier account statements and load carrier
movements *)
*)
Optional: message exchange at supplier’s request
The following recommendations apply as for goods accompanying documents:
VDA 4902/version 4 material label

VDA 4912 EDI goods accompanying slip
VDA 4922 forwarding instruction
Descriptions of the VDA messages are available at:
http://www.vda.de
Daimler AG
Issued October 2010
Interchange Manual
Daimler AG purchasing contracts include the “Mercedes-Benz Special Terms” as a legally binding component.
You are requested to note the following Mercedes-Benz Special Terms (MBST) in particular, since they include
Daimler-specific details.
Mercedes-Benz Special Terms No. 28

Use of load carriers of
Daimler AG

Material label as per VDA
4902, version 4 recommendation

Communication with Daimler AG plants
by EDI
Your Sales department has copies of these documents. Further copies are available from:
Ms Lydia Lucas
Department: PMC/723
HPC X491
D-71059 Sindelfingen
Phone +49+ 70 31- 90- 6 16 08
Lydia.Lucas@daimler.com
1.3 Use of the ODETTE/EDIFACT international message standard

In view of the increasing globalisation of the automotive industry, as well as using EDI according to VDA
recommendations, Daimler AG also works with the ODETTE and EDIFACT international standards.
The necessary conversions are being developed progressively for the various message types.
Please ask the contact person for the specific message type you require for details of the facilities available.
We will then forward the appropriate documents separately.
By way of example, this manual presents the conversion of the call-off message according to VDA 4905/2
(DELINS in the ODETTE system).
Daimler AG
Issued October 2010
Interchange Manual
Call-off messages
VDA 4905 -> Call-off

VDA 4915 -> Detailed call-off
VDA 4905/2 -> Call-off based on the ODETTE message DELINS
Content overview
2 Call-off messages 9
2.1 Call-off according to VDA 4905 9
2.1.1 Objectives of call-off 9
2.1.2 Fundamentals 9
2.1.3 Issuing a call-off 10
2.1.4 The VDA 4905 message 10
2.1.5 Form contents and explanation of fields 11
2.1.6 Example of generating a VDA 4905 16
2.2 Detailed call-off according to VDA 4915 18
2.2.1 Objectives/area of application of a detailed call-off 18
2.2.2 The VDA 4915 message 18
2.2.3 Example of generating a VDA 4915 23
2.3 Call-off message according to VDA 4905/2 24
2.3.1 Message VDA 4905/2 24
2.3.2 Using the UNB segment 25
2.3.3 Segment sequence of the message itself 25
2.3.4 Special features 26
2.3.5 Example for generation of a VDA 4905/2 27
2.4 Alternative EDI web 27
Authors of section 2.1/2.2
Ms Radermacher-Pillnick Mr Herbig Mr Tombor

Bremen plant Sindelfingen plant Wörth plant
Department: LOG/SPL Department: LOG/SPL Department: ML1-T6
Phone +49(0)4 21- 4 19 37 21 Phone +49(0) 70 31-90-73 28 Phone +49(0) 72 71-71-29 52
Fax +49 (0)4 21- 4 19 79 37 21 Fax +49(0) 70 31-90-8 12 02 Fax +49(0) 72 71- 71-69 65
Author of Chapter 2.3
Mr Miethe
T-Systems
Daimler AG
Issued October 2010
Interchange Manual
2 Call-off messages
EDI transmission of call-off data is the part of the process chain starting from the customer request and
proceeding through the issuing of purchase order or call-off data to goods receipt of the ordered material.
The demand data is sourced from different upstream systems, so the delivery intervals vary, and in some
cases there can even be multiple deliveries in a single day.
The required data is generated at individual locations, according to the following VDA recommendations:
VDA 4905 EDI for call-offs
VDA 4905/2 EDI for call-offs based on the ODETTE message DELINS
VDA 4915 EDI for detailed call-offs
VDA 4916 EDI for JIS call-offs
You should consult with the relevant plant MRP controller on whether messages according to
VDA 4915 or VDA 4916 are to be generated in addition to the VDA 4905 message.
In view of the increased emphasis on international supplier relationships and the increasing implementation
of EDI messages according to the ODETTE standard (Organisation for Data Exchange by Teletransmission in
Europe -> European automotive associations grouping), the ODETTE call-off message DELINS (“Delivery
Instruction”), corresponding to VDA recommendation 4905/2, is to be provided for receiving call-offs in
ODETTE format (see section 2.3.).
This message is an alternative to the familiar VDA messages, which Daimler AG will continue to maintain.
2.1 Call-off according to VDA 4905
• VDA recommendation VDA 4905 is used for call-offs for productive material.
• In general, purchase orders for non-productive material (ancillary materials and supplies, capital goods,
etc.) will be processed using eDOCS wherever possible. Please consult your MRP controller.
2.1.1 Objectives of call-off
• Along with the general benefits of EDI communication (e.g. fast, paper-free data transmission), the
interchange of call-offs in this way results in the following specific benefits:
• immediate availability of the data for further processing

• rapid response to changes in requirements
• better service
• enhanced competitiveness
2.1.2 Fundamentals
A call-off notifies the supplier of requirement quantities in the near, medium and distant future. This provides
the supplier with the basis for production scheduling and primary material scheduling and shipping
management.
EDI data has the same legally valid status as data in hard-copy documents.
The party generating the data is responsible for checking the completeness of the information in call-offs sent
by electronic channels. On receipt of the communication, the data is saved and checked, and in-house data
required for further computer processing is added.
We recommend that you store the data on a data carrier for a certain time.
Daimler AG
Issued October 2010
Interchange Manual
The data received can be uniquely assigned via the following sort criteria:
• Customer plant
• Customer part number
• Delivery point
• New LAB (call-off) replaces old LAB
2.1.3 Issuing a call-off
Call-offs are based on the Daimler AG production program for:

JIT,
JIS,
LLZ,
warehouse and
frequency.
VDA standard 4905 is used for standard deliveries to warehouses and LLZs.
VDA standards 4915 or 4905 apply to standard detailed deliveries.
LPS = Lieferabruf- und Produktionsverbund-System

(German acronym for call-off and coordinated production)
Call-off data is issued via LPS or SAP as the base system. The output data is VDA-compliant, with no
requirement for confirmation of delivery dates and quantities.
2.1.4 The VDA 4905 message
The VDA 4905 message comprises the following records:
Record type Contents

511 Call-off data header record (1x per EDI run)
512 One-off data elements for call-off (1x per sort criterion)
513 Demarcation and call-off data (1x per sort criterion)
514 Other call-off data (x times per sort criterion)
515 Additional LAB (call-off) information (1x per sort criterion)
517 Packing material data (x times per sort criterion)
518 Text data (x times per sort criterion)
519 Call-off trailer record (1x per EDI run)
Daimler AG
Issued October 2010
Interchange Manual
Note on record type 512, pos. 4, LAB number:

Definition: The LAB number is used to identify the call-off.
It is a 9-character term, structured as follows:
Character Meaning Example

1
Plant number 10
2
3
4 Last digit of year “6” for 1996
5 Month according to PTB “7” for PTB run month 7
6
7 LAB serial number Numbering begins with “00” for
PTB main carriage run
8
9 Requirement origin identifier P -> Main carriage run
N -> On-carriage run
H -> HTS run
A -> ATB/TBE run or daily run for differently
managed positions
C -> BTD run
M -> Manual MRP
Z -> LAB for changed MDI/TPM or ABS
S -> Cancellation call-off for unloading point
change
* -> Online requirement input
(see examples on following pages)
2.1.5 Form contents and explanation of fields
Note: Up to and including 2006, this section was part of Mercedes-Benz Special Terms, Appendix 17 (MBST
17 Anlage). The information has been removed from that document following its inclusion here.
2.1.5.1 Form header
Field Field name/ Mandatory Adjustment Alpha/ Explanation

no. data element Optional num.
(1) Orderer’s M – A Name/acronym and additional
word/pictorial mark characterisation of orderer
completing call-off.
(1.1) KN O 9 A/N Customer number, i.e. the ID number
the supplier has assigned to the
orderer.
(1.2) Orderer’s postal M – A
address
(5) Supplier’s postal M – A 40 x 85 mm, with reference mark
address
(5.1) LN M 9 Supplier number, i.e. the ID number
the orderer has assigned to the
supplier.
Daimler AG
Issued October 2010
Interchange Manual
2.1.5.2 Reference character section
Field Field name/data Mandatory Adjustment Alpha/ Explanation

no. element Optional num.
(10) Orderer characters M 4 A Department acronym, ref.,
MRP controller ID, or similar.
(15) Additional orderer O 4 A Additional data for field 10.
data
(26) Delivery point M 5 A Delivery location within plant
specified in field 25.
(31) Quantity unit M 2 A/N Codes used:
ST = pieces
M = metre
M² = square metre
M³ = cubic metre
L = litre
T = tonne
KG = kilogram
KM = kilometre
Package-based quantity units (e. g.
dozen, gross, set, bag, box, sack, etc)
are not permitted. Such items −
must be converted into the
permitted quantity units − which
may involve the assignment of a
new part number. The package-
based unit may be stated if required
in the description of goods/services
(field 29).
(50) Call-off no. M 9 A Assigned by party generating the
call-off in ascending order/for each
call-off document 1)
(51) Call-off date M 8 A DD.MM.YY
(52) Replaces call-off no. O 9 A Indication of the preceding call-off,
which is being replaced by this one.
(52.1) Replaces call-off date O 8 A Indication of the most recent call-off
date, DD.MM.YY
(25) Shipping address O 30 A Goods recipient’s address if different
from orderer’s address.
(11) Contract/purchase O 12 A Indication of the contractual basis
order no.1 for the call-off.
(11.1) Contract/purchase O 8 A DD.MM.YY
order date2
(53) Name/phone number O 15/5 A For any subsequent enquiries.
of contact person in
orderer’s
organisation
1
At this point plant 010 sends the internal call-off no. from SAP, which is not the same as the purchasing
contract no. (contractual basis).
2
At this point plant 010 sends the internal call-off creation date in the form DD.MM.YYYY.
Daimler AG
Issued October 2010
Interchange Manual
1) The following flags may be used as the last character:

A = ATB requirement (= ordered parts requirement)
H = HTS requirement (= in-house parts management)
P = Main carriage run
N = On-carriage run
C = CIMOS requirement
* = LAB (call-off) with manual changes (computerised timeframe)
M = Manual LAB (quantity and date (if applicable) entered manually)
J = Recoded manual LAB (01 replaced by “M” in main carriage run)
Z = LAB for change in master data (change in means of transport or MDI change [= material purchasing
MRP controller])

(28) Orderer’s part M 22 A The part number is used to identify a
number material/sales article. Appears as
print format/template (as specified
by orderer, with special marks,
spaces, etc.)
(54) Name/phone O 15/5 A Left free for entry of supplier data.
number of supplier
contact person
(28.1) Supplier’s part O 22 A Supplier part numbers administered
number by the orderer are printed in this
field. Appears as print
format/template (as specified by
supplier, with special marks, spaces,
etc.).
(29) Identification of M 3 x 50 A Text field for identification of
goods/services material/sales article, including
Daimler delivery rules.
(55) Left free for supplier O – – Reserved field for supplier’s
in-house processing remarks.
(56) Total call-off O 10 N Cumulative quantity shown under
cumulative last “call-off quantity” field of
quantity/old previous call-off.
(57) Difference between O 10 N The difference (+/−) shows the
total call-off variance between the total call-off
cumulative cumulative quantity in this call-off
quantity/old and invoice (new) and the previous one
new (old).
(58) Production release M 10 N The orderer assumes an acceptance
(mth) obligation for the material/sales
article identified in field 29 for the
quantities shown in this period.
(59) Additional material M 10 N The orderer assumes an acceptance
release (mth) obligation for part-related input
material for the quantities shown in
this period.
(61) Other O 50 A Text field, e.g. non-serial part,
payment or delivery condition.
Daimler AG
Issued October 2010
Interchange Manual
2.1.5.3 Body of form

(62) Date of last M 8 A Shipping date, DD.MM.YY
recorded delivery
(30) Quantity of last M 13 N 3 decimal places are provided.
recorded delivery
(63) Cumulative M 10 N Cumulative quantity comprising all
received quantity positive/negative posted deliveries to
(from date) orderer from a particular date (e. g.
from 1.1. of current year) until date of
this call-off invoice.
(64) Delivery note no. O 8 A
(18) Dates M 8 A/N Dates may be expressed as days,
weeks or months.
A day specified for call-off quantities
refers to the date for arrival of the
shipment at the orderer’s premises.
Special forms for dates are “backlog”
[Rückstand], “immediate
requirement” [Sofortbedarf] and
“remainder” [Rest].
A backlog is the positive difference
between the cumulative quantity as
of the date of this call-off invoice
minus the cumulative received
quantity.
The call-off cumulative quantity as of
the call-off date is always taken as the
smaller of the values from the
mathematical comparison between
the old and new call-off cumulative
quantities.
The call-off cumulative
quantity/old [Abruf-Fz/alt] is the
value forecast in the previous call-off
invoice for the date of the present
call-off invoice, whereas the call-off
cumulative quantity/new [Abruf-
Fz/neu] is the value stated as of the
date of the present call-off invoice for
that same date.
Accordingly,
any backlog is diminished by
retrospective programme reductions;
but not increased by retrospective
program increases.
Daimler AG
Issued October 2010
Interchange Manual
(18) Deadlines M 8 A/N An immediate requirement is

(continued) generally only indicated if the call-off
cumulative quantity/new is higher
than the call-off cumulative
quantity/old on the call-off date.
The immediate requirement is then
the positive difference between the
call-off cumulative quantity/new
[Abruf-Fz/neu] and the sum total of
the cumulative received quantity
[Eingangs-Fz] and the backlog.
Also added to the immediate
requirement may be further call-off
quantities whose arrival date falls
within an “immediate requirement
period” [Sofortbedarfs-Frist] set at the
orderer’s discretion.
Examples of an immediate
requirement period could include:
− the period up until the date of the
next call-off invoice
− the period up to the end of the
week or plan period in which the
date of the present call-off invoice
falls
− a certain number of workdays
within the period up to the date of
the next call-off invoice.
Negative values for backlog and
immediate requirement are not
shown, but instead netted off against
other requirement quantities until
such time as the balance is again
positive. This positive remainder then
forms the first dated call-off quantity
of the present call-off.
The remainder [Rest] may be the
sum total of forecast quantities for
several subsequent months beyond
the month specified in the
immediately preceding call-off field.
(30) Quantity M 10 N No decimal places.
(63) Call-off cumulative M 10 N Cumulative quantity that must have
quantity (Abruf-Fz) been met by all deliveries posted by
the orderer from a date (e.g. 1.1. of
the current year) up to the specified
call-off deadline date. The call-off
cumulative quantity is formed on the
basis of the cumulative received
quantity by ongoing accumulation of
the call-off quantities (including
backlog and immediate requirement).
(65.1) Difference (D) O 10 N The difference [Differenz] indicates
significant changes in the orderer’s
requirement structure.
Daimler AG
Issued October 2010
Interchange Manual
(67) Load carrier O 20 A Field showing load carrier type and

notional capacity (67.1) and load
carrier identification (67.2).
(68) Remarks O 50 A Additional field for notes to supplier.
2.1.6 Example of generating a VDA 4905
Record type Pos Data element Example

511 01 Record type 511
02 Version number 02
03 Customer number 123456789
04 Supplier number 123456789
05 Interchange no. old 00860
06 Interchange no. new 00861
07 Interchange date 040813
08 Date of resetting 040125
Cumulative received qty

03 Customer plant 10_
04 Call-off no. new 10_40703A
05 Call-off date new 040813
06 Call-off no. old 10_40702A
07 Call-off date old 040810
08 Customer part number A1112223344
09 Supplier part no. Empty (opt. field)
10 Contract/PO no. Empty (opt. field)
11 Delivery point 913A_
12 Customer characters 51_
13 Quantity unit ST
14 Delivery interval L
15 Production release 1
16 Material release 1
17 Use code S
18 Account assgnmt code 31
19 Warehouse empty

02 Version no. 01
03 Last recorded goods entry date 040723
04 Delivery note no. for last goods 00515943
entry
05 Delivery note date for 040722
last goods entry
06 Quantity of last goods entry 000010188
07 Cumulative rec. qty 0000000675782
08 Call-off date 1 33333 (backlog)
09 Call-off quantity 1 000069914
10 Call-off date 2 44444 (immed. req.)
12 Call-off date 3 040814
Daimler AG
Issued October 2010
Interchange Manual

(remainder qty)

02 Version no. 02
...*
13 For reset of cumulative
quantity reached
* Positions 03–12 are filled with an initial value.
For alphanumeric defined fields: blank
For numeric defined fields: “0”

03 Cust. packing material no. 4314
04 Suppl. packing mat. no. Empty (opt. field)
05 Capacity 0010000

03 Call-off text 1 abcdefgh...
04 Call-off text 2 Opt. field
05 Call-off text 3 Opt. field

03 Counter record type 511 0000001
Note: In record type 512, a cancellation is indicated with an “S” at character 29, and the correct data is then provided in the same file.
For LLZ: Record type 515
Position 14 (character 111): Indicator for interchange type minimum coverage (R/B)
Position 15 (characters 112–123): Minimum stock in workdays/stock
Daimler AG
Issued October 2010
Interchange Manual
2.2 Detailed call-off according to VDA 4915
2.2.1 Objectives/area of application of a detailed call-off
Objective of detailed call-off
The aim is to generate call-offs for a selected range of parts, daily or even several times a day, in response to
changing production and assembly requirements, in order to optimise information and material flows.
The following are particularly suitable areas of application:
• Parts families where the volumes involved require timely deliveries close to one or more user locations
without the use of interim depots.
• Parts families subject to wide fluctuations in demand, requiring frequent updates to ensure deliveries are
made according to production requirements.
Detailed call-offs can also serve a number of purposes for the supplier:
• precise shipping instructions

• where applicable, as a tool for fine-tuning production schedules
• advance notification of JIS call-offs (VDA 4916)
Advantages of detailed call-offs:
• ability to process demand data in response to current requirements

• ability to post special requirements arising within a workday
• preliminary planning on hourly basis
• timetable management
• same-day call-off invoice
• flexible interchange of demand data
• flexible calendar management
• early EDI dispatch (as VDA 4905)
• low interchange volume (5 to 15 days)
2.2.2 The VDA 4915 message
The VDA 4915 message comprises the following records:
Record type Contents

551 Detailed call-off header record (1st record of EDI run)
552 One-off data elements of detailed call-offs (1x per sort criterion)
553 Detailed call-off demarcation data (max. 3x per sort criterion)
554 Detailed call-off data (x times per sort criterion )
555 Additional data for detailed call-off (1x per sort criterion)
556 Packing material data for detailed call-offs (max. 3x per sort criterion)
557 Detailed call-off text data (max. 3x per sort criterion)
559 Detailed call-off trailer record (last record in EDI)
Daimler AG
Issued October 2010
Interchange Manual
Notes on individual record types
Record type 552

Field Field Field Optional/Mandatory Designation Example of an entry
format length
Pos: 15 N 10 O Cumulative quantity
difference
Description:
The calculation of quantities for delivery must take account of over- and under-deliveries. In the example
shown below, this is done in the “UL/ÜL” field (= under- and over-delivery respectively).
Under-deliveries:
If a negative value is shown in the “UL/ÜL” field, you have to add this value to the ordered quantity.
Example:
The value “–10” appears in the “UL/ÜL” field. For your delivery operation, this means that on 28.11.95 you
are required to deliver a further 10 items in addition to the specified quantity of 14 (= 24).
DATUM 27.11.1995 ZEIT 09:53 FAB-NR 001 LSNR DATUM ZEIT MENGE
WE-FZ 1567 AVIS-MENGE 0 1. 00106348 24111995 07:30 36
LFT-KURZ ??? Status V 2. 00105689 23111995 07:30 36
BEN Gruppe 52HA1 3. 00105392 22111995 07:30 36
UL/ÜL Termin 28.11.95 29.11.95 30.11.95 01.12.95 02.12.95
-10 Zeit 07:30 07:30 07:30 07:30 07:30
Abruf-FZ Menge 14 18 18 25 22
1577 FZ 1591 1609 1627 1652 1674
Diff 0 6 18 25 22
Over-deliveries:
If a positive value appears in “UL/ÜL”, this quantity has to be subtracted from the ordered quantity.
Example:
The value “439” appears in the “UL/ÜL” field. For your delivery operation, this means that you will not have
delivered anything on 28.11.95, and only 19 items on 29.11.95.
DATUM 27.11.1995 ZEIT 09:53 FAB-NR 001 LSNR DATUM ZEIT MENGE
WE-FZ 16707 AVIS-MENGE 0 1. 00105924 24111995 07:30 240
LFT-KURZ ??? Status V 2. 00105914 23111995 07:30 240
BEN Gruppe 52HA1 3. 00105389 22111995 07:30 240
UL/ÜL Termin 28.11.95 29.11.95 30.11.95 01.12.95 02.12.95
439 Zeit 07:30 07:30 07:30 07:30 07:30
Abruf-FZ Menge 239 219 198 212 143
1577 FZ 16507 16726 16924 17126 17279
Diff 42 23 198 212 143
– 439 – 200
=
– 200 19
Any quantities already delivered that are not shown in the purchase order also have to be deducted from the
ordered quantity.
Referral to the correct last goods received data

Record type 553 shows the last three deliveries:
The first data fields (characters 16 to 48) contain the third to last delivery.
The second data fields (characters 49 to 81) contain the second to last delivery.
The third data fields (characters 82 to 114) contain the last delivery.
Daimler AG
Issued October 2010
Interchange Manual
Example record type 553, characters 16 to 48

Record type 553
Field Field Field Optional/Mandatory Designation Example of an
format length entry
Pos: 04 N 6 M Arrival date 1 091202
Description:
The customer posted the delivery as incoming goods on this day. Format: YYMMDD

format length entry
Pos: 05 N 8 M Delivery note no. 1 23456789
Description:
ID number that the supplier assigns to a delivery note. Right-justified with leading zeroes.

format length entry
Pos: 06 N 6 M Delivery note date 1 091130
Description:
Delivery date for the delivery posted at the customer’s site. Format: YYMMDD

format length entry
Pos: 07 N 12 M Delivery quantity 1 000000300000
Description:
Quantity that the supplier reports in the delivery note; right-justified with leading zeroes. Three decimal
places.
Record type 552

format length entry
Pos: 08 A 5 O Unloading point 999
Description:
Specifies the point in the customer’s plant where the goods are to be unloaded. Customer’s codes used. Left-
justified.
Unloading point display variants in the call-off (VDA 4905) and associated detailed call-off (VDA 4915)
1. Part number with one unloading point:
a) Call-off and detailed call-off with the same 5-character unloading point.
Example: Call-off Detailed call-off

Unload. point: 470S0 470S0
Daimler AG
Issued October 2010
Interchange Manual
b) Call-off has the dummy unloading point “9999”, indicating that this call-off is to be used solely for
planning purposes. The detailed call-off then has the actual 5-character unloading point.

Unload. point: 9999 470S0
2. Part number with several unloading points:
a) There is a call-off for every detailed call-off. The unloading points are filled in in exactly the same
way for each call-off/detailed call-off, with five characters.

1st unload. point: 332X0 332X0
2nd unload. point: 386C0 386C0
3rd unload. point: 470S0 470S0
b) In this case there is only one call-off, assigned the dummy unloading point “9999”, representing the
sum total of all planned requirements for the unloading points in question. In contrast, the detailed
call-offs contain the 5-character unloading points for which the unloading point-based requirements
will be shown.

Unload. point: 9999 1.: 332X0
2.: 386C0
3.: 470S0
Variants a) and b) are available both for part numbers with one unloading point and for those with
multiple unloading points, by arrangement.
Record type 554

format length entry
Pos: 06 A 1 O Requirement status – B
code 1
Description:
Use and explanation of requirement status
Code “B”. One field for each call-off time and call-off quantity:
“Bedarfsstatus bis “Bedarfsstatus Schlüssel 1“ Schlüssel x“ [= “requirement status to “requirement status

code 1” code x”]
This field is an optional field, i.e. it need not be filled in. It is, however, frequently used by Daimler AG by
arrangement with the suppliers involved.
Explanation:
The “B” code indicates, for the relevant call-off time/quantity, that there has been no change with respect to
the preceding call-off invoice, i.e. for a specified period these requirement quantities are “frozen”, and the
supplier can therefore take them from the previous call-off.
How requirements are frozen, and for how long, depends on two parameters, which are defined and entered
in the “detailed call-off” system in consultation with the supplier.
Daimler AG
Issued October 2010
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Time parameter
AV (call-off lead time)
This is the time between the call-off invoice EDI and shipment from the supplier (delivery note EDI).
3. TV (transport lead time)
This is the time between shipment from the supplier (delivery note EDI) and arrival at goods receipt.
The timeframe for frozen requirement numbers comprises AV + TV.
Example:
Timetable (delivery time per day):

08:00/12:00/16:00/20:00
AV: 2 hrs TV: 4 hrs
Abrufrechnung DFÜ
AV _____ TV _____
06:00 08:00 10:00

06:00 12:00 06:00
14:00 16:00 06:00
18:00 20:00 06:00
22:00 06:00 06:00
08:00 10:00 06:00
12:00 14:00 06:00
16:00 18:00 06:00
20:00 22:00
07:00 09:00 11:00 13:00 15:00 17:00 19:00 21:00 23:00 07:00 09:00 11:00 13:00 15:00 17:00 19:00 21:00
Anlieferung Anlieferung Anlieferung Anlieferung Anlieferung Anlieferung Anlieferung Anlieferung

= “B“ *) = “B“ **)
Deadline dates between AV + TV are given requirement status code = “B”.
This means that these deadline dates (requirement quantities) will not now be changed, because the
supplier’s response time is 6 hours, and the supplier is therefore unable to react to any further fluctuation in
requirements within AV + TV.
Daimler AG
Issued October 2010
Interchange Manual
2.2.3 Example of generating a VDA 4915

03 Customer number 123456789
04 Supplier number 12345678_
05 Interchange no. old 00389
06 Interchange no. new 00390
07 Interchange date 960620
08 Year changeover 960126
Date

03 Customer plant 67_ or 50_
04 Detailed call-off no. new, 67_20061_ or
poss. several per day 50_20061_
05 Detailed call-off date 960260
06 Customer part number A2026900362_
00007167
07 Supplier part no. empty
08 Delivery point 123D1 or 12340
09 Customer storage location empty
10 Critical stock code K
11 Use code S
12 Detailed call-off horizon 000000
13 Deadline date code empty
14 Completion order number empty
15 Progress number difference -000000009
16 Assembly location 9003OTVU10

02 Version no. 01
03 Cumulative received qty 0000010900
04 Arrival date 1 960617
05 Delivery note no. 1 96511312
06 Delivery note date 1 960614
07 Delivery quantity 1 000000300000
08 Delivery status code I
13 Delivery status code 2 I
18 Delivery status code 3 I

04 Call-off time 1 0700
06 Requirement status 1 B
08 Call-off time 2 0700
10 Requirement status 2 -
ff. as per pos. 07–10
Daimler AG
Issued October 2010
Interchange Manual

03 Intermediate supplier *
04 Additional part no. *
05 For reset of cumulative quantity 0000007200
reached
* These fields are filled with blanks.

03 Text 1
04 Text 2
05 Text 3

2.3 Call-off message according to VDA 4905/2

The call-off created by Daimler AG on the basis of the ODETTE DELINS message, version 3, edition of June
1990, is described in the following sections. This call-off corresponds to VDA recommendation 4905/2.
2.3.1 Message VDA 4905/2
The following table shows the segments in the ODETTE useful data section. The last column shows the
segments used in an interchange.
Segment Vers.
ID No. Segment name/content HL ST Reusability at Daimler AG
UNA 1 Separator segment 0 O 1x per interchange
UNB 1 Interchange header 0 M 1x per interchange

segment
UNG 1 1 O
Header segment
Message group
UNH 1 2 M 1x per interchange
Message header segment
UNT 1 2 M 1x per interchange
Message end segment
UNE 1 1 O
End segment
Message group
UNZ 1 0 M 1x per interchange
Useful data segment
Explanations:
HL = hierarchy/level of segment within message
ST = segment status -> M = mandatory segment, O = optional segment
Daimler AG
Issued October 2010
Interchange Manual
2.3.2 Using the UNB segment
The content of the segment UNB is now discussed in greater detail:
Tag Element name Content

0001 Character set “UNOA”
0002 Version number “1”
0004 Sender ID ODETTE ID of the sender plant
e.g. for Wörth (plant 060): “O0013000583MB060000”
0010 Recipient ID ODETTE ID of the supplier
0017 Date of creation “960610”
0019 Generation time “0657”
0020 Reference no. 5-char. numeric entry with leading zeroes
e.g.: “00746”
2.3.3 Segment sequence of the message itself
The segments in the ODETTE message DELINS, version 3, are listed in the table below. The last column shows
the segments used in an interchange.
Segm Vers.
ID No. Segment name/content HL ST Reusability at Daimler AG
MID 3 Message recognition 0 M 1x per interchange
SDT 3 Supplier information 0 M 1x per interchange
MDT 3 Manufacturer information 0 O Not for VDA
BDT 3 Customer details 0 M 1x per interchange
ARI 3 Additional call-off 0 O 1x per interchange
information
CSG 3 Recipient information 1 M Unlimited
ITA 3 Recipient of the invoice 2 O Not for VDA
ARD 3 Parts information 2 M Unlimited
PDI 3 Preceding call-offs 3 O 1x per ARD
SAD 3 Additional parts information 3 O 1x per ARD
PDN 3 Last delivery note posted 3 M Max. 3x per ARD
SID 3 Acceptance obligation 3 O Max. 4x per ARD
DEL 3 Requirement details 3 M Unlimited
TCO 3 Packing mat. details 3 O Unlimited
ADI 1 Article call-off no. 3 O 1x per parts no.
DLP 3 Transport handover 0 O Not for VDA
agreement
FTX 3 Free text 1 O 1x per interchange
Explanations:
HL = hierarchy/level of segment within message
ST = segment status -> M = mandatory segment, O = optional segment
Daimler AG
Issued October 2010
Interchange Manual
2.3.4 Special features
There are some special points to be noted for the following segments:
MID segment:
Daimler AG assigns call-off numbers on a parts number basis. For this purpose, VDA recommendation
4905/2 provides the option of entering the value “ARD” in the element MID-1004 (call-off no.), and leaving all
the other MID elements empty. The call-off no. and call-off date are sent in ADI-1004 and ADI-2007.
ARI segment:
The ARI segment is not sent. According to VDA recommendation 4905/2, the element ARI-7903 (call-off date
code) then implicitly has the value “2”, i.e. the call-off date refers to the arrival date.
DST segment:
Element DST-6804 is used to send the cumulative received quantity (EFZ). This EFZ is reset to zero at the
beginning of a new accumulation period (generally change of year).
DEL segment:
Daimler AG uses element DEL-2836 to send a preview period, in the format “YYWWYYWW” (Y=year,
W=week). Accordingly, this period always has a set starting date and ending date. However, Daimler AG also
often provides a preview period denoting the “remainder” (Rest) of the most recent explicitly defined preview
period. This is shown in DEL-2836 as “99999999”.
Daimler AG
Issued October 2010
Interchange Manual
2.3.5 Example for generation of a VDA 4905/2
The following is an example of a ODETTE DELINS message as sent by Daimler AG.
UNA: + . ?’
UNB+UNOA:1+O0013000583MB060000+O0013000123MAIER001+960504:0857+00787’
UNH+1+DELINS: 3 : :OD’
MID+ARD’
SDT+12345678’
BDT+10491’
CSG+69+801’
ARD+R6584210001 : 353135+ :PCE+000001’
PDI+69 60400*+960411’
SAD+1+185’
FTX+NEW PART:DELIVERY CAN BE MADE TO JKD 1734 3640’
DST+960502+ :19490’
PDN+00009513 : 960430+360’
DEL+960506+720’
DEL+960507+360’
DEL+960508+360’
DEL+960509+360’
TCO+:5003++20’
ADI+69 60402*+960503’
CSG+ ...
...
...
...
ADI+ ...
UNT+64+1’
UNZ+1+00787’
2.4 Alternative EDI web

For VDA messages – for example a call-off – participants without EDI facilities can also use the Web EDI
process. For further information on Web-based EDI, go to:
http://ediweb.supplier.daimler.com/
Daimler AG
Issued October 2010
Interchange Manual
Delivery note and transport data according to VDA 4913
Content overview
3 Delivery note and transport data according to VDA 4913 29

3.1 How the delivery note and transport data message according to VDA 4913 fits into
the goods receipt process at Daimler AG plants 29
3.2 Objectives of the delivery note and transport data EDI according to VDA 4913 30
3.3 The VDA 4913 message 30
3.4 Process optimisation by data quality management (DQM) 31
3.5 Structure of the VDA 4913 message 31
3.6 Notes on record types and data elements 32
3.6.1 Description of fields 32
3.7 Special cases for the delivery note and transport data message 52
3.7.1 Corrections 52
3.7.2 EDI resend capability 52
3.7.3 EDI problems 52
3.7.4 Emergencies 52
3.7.5 Sample deliveries 52
3.7.6 Contact person for problems with the EDICS communication computer: 52
3.8 Tips and useful information 53
3.9 Transport management 54
3.9.1 Data transmission 54
3.9.2 Notes on record types and data elements 54
3.10 Generation by JIT and JIS suppliers (VDA 4913/JIT) 57
3.10.1 Short description of JIT and JIS suppliers 57
3.11 Triangular traffic 58
3.11.1 Data sender via VDA 4913 58
3.11.2 Data sender via Edifact 59
3.11.3 Data sender via DQM 59
3.12 Generation by EDL (VDA 4913/EDL) 60
3.12.1 Brief description 60
Author of Chapter 3
Ms Pischka
LOG/TL department
Sindelfingen plant
050_dqm@daimler.com
Daimler AG
Issued October 2010
Interchange Manual
3 Delivery note and transport data according to VDA 4913
The delivery note and transport data EDI, according to VDA 4913, is the core message for material-
accompanying information. Our company has supported this application since 1984. It is our assumption that
all incoming goods shipments will be notified in advance with a delivery note EDI.
Delivery note data according to VDA 4913 are to be provided by:
• suppliers (of series and non-series material)
• JIT and JIS suppliers
• external service providers (EDL)
• LLZ
Some special requirements for completing the data fields apply for certain data sender groups.
Instructions and rules applicable to all groups are explained in sections 3.1 to 3.6. The special requirements
for generating VDA 4913 data for JIT and JIS suppliers, external service providers and area contract freight
forwarders are then discussed separately.
3.1 How the delivery note and transport data message according to VDA 4913 fits
into the goods receipt process at Daimler AG plants
Immediately on arrival in the plant, the truck driver reports to the truck management station. Provided the
EDI was sent in good time, the data is already in our user systems in an AVIS file (“Avis” = advice
notification). The data is actually received by the T-Systems EDICS system, and automatically forwarded to
the target user systems.
The staff at the counter input the keys shown in the waybill into the Daimler AG goods receipt systems, and
the data as per the advice notification are posted as a goods entry.
Your EDI data is handed to the truck driver as an unloading list and clearance voucher, with comments
confirming arrival of the consignment, for presentation to the unloading points. The truck is then driven to
the unloading point(s) in the plant.
Unfortunately, for process reliability reasons it is not possible to eliminate all hard-copy documentation for
supplier information accompanying goods consignments.
There are two options for hard-copy documents for EDI delivery notes:
• EDI goods accompanying slip according to VDA 4912 (see Chapter 4). The use of this slip significantly
reduces the volume of paper documents. The submission of an EDI goods accompanying slip is
mandatory for all Daimler AG plants.
• Delivery note according to DIN 4991 (fallback for special cases only).
Daimler AG
Issued October 2010
Interchange Manual
3.2 Objectives of the delivery note and transport data EDI according to VDA 4913
• Advance notification by EDI to the goods recipient advising that a shipment is on the way: the
information arrives before the goods.
• High material availability with minimum stock. The material in the process of being transported can be
included in the assessment of stock and available material. This means fewer queries from the ordering
party to the sender/supplier.
• Easier entry of delivery note and transport data for the recipient of the data.
• Possibility of “automatic” GR processing, sometimes even “self-service” processing by the truck driver;
this will become an increasingly widely used method.
• State-of-the-art goods receipt process by scanning of package labels, based on packing material data
according to VDA 4913.
• The invoice checking desk receives the EDI delivery note data via an interface. There are fewer delays
with processing payments, since receiving the data by EDI eliminates all data entry errors by the goods
recipient.
3.3 The VDA 4913 message

The delivery note and transport data message according to VDA 4913 is one of the main messages and an
absolute requirement.
It demands an especially high level of process quality, and compliance with the following requirements is
particularly important:
• Timely transmission
To ensure the early detection and efficient elimination of errors in information flows, the data must be
sent sufficiently early in the process to leave time for the initiating party (data sender) to correct any
errors using the Internet-based Daimler data quality management (DQM) application (see item 3.4).
The data must be sent to the goods recipient by no later than immediately after the consignment
handover to the goods recipient. Reason: For groupage consignments, our area contract freight forwarders
generate a transport EDI according to VDA recommendation 4921. VDA 4921 quotes the shipment
reference number and the delivery note numbers in the VDA 4913 message.
With certain processes, it may be necessary to send the data even earlier (see e.g. item 3.8).
• Demarcation of consignments
The Consignment loading reference number (record type 712) is used to group 1 to n delivery notes
into a single consignment. The EDI and actual loading details must be exactly the same.
• Packaging information
Record type 715 shows packing material information. One of its functions is to make the link with the
material label according to VDA 4902. The EDI and the label must correspond, because the barcode scan
is checked against the EDI content. This is described in detail in the VDA message.
In order to avoid problems and queries with the data flow and goods receipt process, please be particularly
careful to observe the requirements described in the next few pages.
Daimler AG
Issued October 2010
Interchange Manual
3.4 Process optimisation by data quality management (DQM)
Daimler AG provides an Internet-based data quality management system (DQM) in order to improve the
quality of data. This gives suppliers a very simple and effective way to check their EDI messages for
completeness and correctness immediately after transmission, and to make corrections if necessary.
If it you are not able to create all the delivery note data using standard EDI (e.g. according to VDA 4913),
special transactions can be created and sent in DQM under the navigation item Create delivery notes (600).
Comprehensive information on the DQM application and the delivery note EDI is available on the Daimler
suppliers portal, at
http://daimler.covisint.com
via the navigation item “Business Divisions” in the “Mercedes-Benz” area in the topic block “Data
Communication with Daimler AG”.
DQM hotline:
Telephone: +49-7031-90-77 33 9
E-mail: 050_dataquality@daimler.com
Service hours: Monday to Friday, 6:30 a.m.–7:00 p.m.
3.5 Structure of the VDA 4913 message

Current VDA recommendation:
1st edition of Version 04 (date: March/96).
Data records
Record type Description Notes

711 Header record Identifies the partners. Defines purpose of communication
712 Transport record Transport description
713 Delivery note header Contains delivery note number, unloading point, etc.
record
714 Delivery note position Describes item and delivery quantity
record
715 Packing material record Describes packaging. Links EDI to VDA 4902 material label
716 Text record on delivery Used to indicate the change status
note position
717 Individual package Optional for external service provider processing DO NOT send to
support record Daimler
718 Production number Only for JIT/JIS
record
719 Trailer record Contains the statistics of the data transfer
Daimler AG
Issued October 2010
Interchange Manual
3.6 Notes on record types and data elements

In order to minimise problems when creating messages, various items are described below.
• Header
This is part of the interchange protocol, not the message. The routing of the message into the “right” goods
receipt system takes place through the entry of the filename in the SFID. If you have any further enquiries,
please contact the T-Systems service desk: Tel.: + 49 - 0181 - 6852 1232 501
Example of the header structure for the VDA 4913 message:
MB 050 WES
Char. 6 to 8:
Name of the
Daimler systems
Char. 3 to 5:
Plant no. of
Daimler plant
(data recipient)
Char. 1 to 2:
Co. abbrev. for
3.6.1 Description of fields
3.6.1.1 Record type 711
Record type 711

Identifies the partners. Defines purpose of communication
format length
Pos: 03 AN 9 M Data recipient plant 10005007 for
Sindelfingen
Description:
ID number of the Daimler AG plant that the data is sent to.

format length
Pos: 04 AN 9 M Data sender number 12345678A
Description:
Numeric entry of the supplier number; flush left (no slash). 9th character must be a SPACE if there is only
one supplier location. For multiple supplier locations, the 9th character must contain the assigned index.
Where an index is required for a new supplier location, an application to this effect has to be submitted to the
responsible Daimler AG MRP controller for the material.
Daimler AG
Issued October 2010
Interchange Manual

format length
Pos: 06 N 5 M New interchange 12345
number
Description:
ID number for EDI.
Numeric entry, right-justified with leading zeroes. The value must be at least one higher than the
interchange no. OLD. Jumps in number assignments are permitted for data transmissions to Daimler AG.

format length
Pos: 07 N 6 M Interchange date 190609
Description:
Date of the data transfer.

format length
Pos: 09 AN 9 O Transport data recipient 12345678
Description:
ID number of the forwarding agent to whom the transport data could be sent.

format length
Pos: 10 AN 1 O Storage operator code [Blank]
Description:
Code for the EDI creator, see VDA 4913 recommendation.
[Blank] = space

format length
Pos: 11 AN 1 O Delivery ID [Blank]
Description:
Code for the type of delivery, see VDA 4913 recommendation.
[Blank] = space
Daimler AG
Issued October 2010
Interchange Manual
Record type 712

Describes the transport
format length
Pos: 03 N 8 M Consignment/load 12345678
reference no.
Description:
Reference number assigned by the sender of the consignment.
A consignment number may not be repeated within the same year. Please note the instructions in Appendix
2 to the VDA specification. Generally speaking, SLB numbers can be assigned either for each unloading
point or for each delivery address.
The SLB number must always be shown in field 8 of the forwarding instruction/waybill according to VDA
4922. It is an access key for the goods recipient.

format length
Pos: 04 AN 3 O Supplier plant AAA
Description:
Supplier’s plant from which the delivery is sent (supplier’s codes used). Must be coordinated with Daimler
AG.
No input is now required here (see record type 711, pos. 03). In a system changeover scenario, as a
transitory arrangement in a multiple locations situation, the supplier no. may be sent as an entry in the Werk
Lieferant (= supplier plant) field. There is no longer any reassignment.

format length
Pos: 05 AN 14 M Freight forwarder Miller
Description:
Name of the company that carries out the transport.
• In the event of own deliveries, enter your company name.
• In the event of collection by Daimler AG, enter D AG collection.

format length
Pos: 06 N 6 M Freight forwarder 190609
handover date
Description:
Date that goods are loaded or collected at the supplier’s site.

format length
handover time
Description:
Time at which the goods are planned to be transferred to the freight forwarder.
Daimler AG
Issued October 2010
Interchange Manual

format length
Pos: 08 N 7 M Gross weight 0000100
Description:
The gross weight of the consignment refers to the goods, including packaging and/or loading equipment. The
field content must correspond with the weight shown in the waybill. Entered without decimal places.

format length
Pos: 09 N 7 O Net weight 0000050
Description:
Weight of goods including packaging but not loading equipment. Entered without decimal places.

format length
Pos: 10 N 2 O Freight terms code 01
Description:
Information about the freight costs. For the codes used, see VDA 4913 recommendation

format length
Pos: 13 AN 9 O Transport partner no. 12345678
Description:
ID number assigned by Daimler AG for the transport company in question.
In cases where Daimler is paying the freight costs, the freight forwarder number must be shown here. The
format is as per the supplier number structure. Below is a selection of the transport partners that are
currently allowed.
Daimler AG
Issued October 2010
Interchange Manual
Area contract freight forwarders
Reg. Supplier no. Name Address

01 10606358 Fiege Net Division Amandus-Stubbe-Str. 10
22113 Hamburg
02 12521274 Rogister Logistik SA Rue Mitoyenne 905
4840 Welkenraedt
Belgium
03 16252132 Betz International GmbH Max-Planck-Str. 68
72766 Reutlingen
04 18009084 CEVA Logistics GmbH Krugfeld 16
38448 Wolfsburg
05 11819927 Friedrich Schulze Spedition Am Birkengrund 12
und Logistik GmbH 14974 Ludwigsfelde
06 11813524 Schüchen International Emdener Str. 105a
GmbH & Co. KG 50735 Cologne-Niehl
07 10225696 Spedition Bork Auf dem Hüttenberg 9
GmbH & Co. KG 35428 Langgöns
08 10722031 Hans Geis GmbH & Co, Rudolf-Diesel-Ring 24
Internationale Spedition 97616 Bad Neustadt
09 11729944 Sachsentrans Spedition und Büttenstraße 4
Logistik GmbH 08058 Zwickau
(Schnellecke Group)
10 10412468 Fachspedition Gewerbepark Niedermatten
Karl Dischinger 79238 Ehrenkirchen-Kirchhofen
11 11600731 Schenker Deutschland AG Ruhrorter Strasse 9–21
68219 Mannheim
12 10733772 Große-Vehne Laiblinger Weg 7
Speditions GmbH 71701 Schwieberdingen
13 16722589 Geis Eurocargo Hamburger Str. 24
GmbH + Co. KG 90451 Nürnberg
14 10286581 Betz International GmbH Max-Planck-Str. 83
72766 Reutlingen
15 10411445 Dachser GmbH & Co. KG Fraunhoferstr. 15
87700 Memmingen
16 16826158 Honold International Unterkreuthweg 7
GmbH & Co. KG 86444 Affing
17 17825944 Schenker Deutschland AG Kollmering 10
94535 Eging am Seet
18 11312105 DHL Freight GmbH Meisenweg 26
58708 Menden
19 11411378 Adam Offergeld Spedition Grüner Weg 1–3
GmbH & Co. KG 52146 Würselen
51 15551898 Ohl Logistics A/S Hemsögatan 6
211 24 Malmö
Sweden
52 15401870 Ohl Logistics A/S Hemsögatan 6
211 24 Malmö
Sweden
53 15418866 EXEL Europe PLC Landor Street
B8 1AE Birmingham
56 12542536 Transports BREGER 4 rue Saint Exupéry BP 20125
67503 Haguenau
France
57 15520406 Duvenbeck Logistik s.r.o. Volduchy 398
33822 Volduchy
Czech Republic
58 17616921 RiCö GmbH An der Leege 22
Int. Transporte & Logistik Osterrode am Harz
Daimler AG
Issued October 2010
Interchange Manual
61 12512588 Striebig 8 Route de Lauterbourg

67160 Wissembourg
France
62 11631553 H. Ristelhueber’s Nachfolger Im Eckbühl
Spedition GmbH 79804 Dogern
63 17025677 Kech-Transport Robert-Bosch-Str. 5
Internationale Speditions 78224 Singen
GmbH
64 12532347 FERCAM AG Marie Curie Str. 2
39100 Bolzano
Italy
65 15401250 Skupina Viator & Vektor d.d. Dolenjska cesta 244
1000 Ljubljana
Slovenia
66 16234122 Betz International GmbH Seitenhafenstrasse 1
A 1020 Vienna
67 15455876 Rolf Schnellecke Espana Calle D, n° 6
S.L.U. E 31170 Arazuri
68 18529568 Hamann International, S.A. Pol. Ind. Pratenc,

C/100, núm. 20
08820 El Prat de Llobregat
Spain
72 12542536 Transports BREGER R S.A. 28, rue des chenes
53942 St.Berthevin Cedex
France
Parcel delivery services
Number Name Post code Town

10439362 Deutsche Post
10442283 Deutscher Paketdienst 13627 Berlin
10735868 German Logistic Systems 36285 Neuenstein
12006508 TNT-Express 53842 Troisdorf
12010740 Trans-O-Flex 69451 Weinheim
12102349 United Parcel Service 51140 Köln
12105979 United Parcel Service 41456 Neuss
For suppliers with “ex works” purchasing conditions, “UPS” should be used as the parcel delivery service (for
more details see Mercedes-Benz Special Terms No. 29 – “Shipment of goods for Daimler AG”). In addition to
the partners listed above, there are some other partner numbers, particularly for direct-contract freight
forwarders. For instructions on the numbers to be used, contact the recipient plant.
Daimler AG
Issued October 2010
Interchange Manual

format length
Pos: 14 N 2 M Means of transport 02
code
Description:
This code refers to the following means of transport numbers, thereby specifying which type the following
entered number is. For the codes used, see VDA 4913 recommendation.

format length
Pos: 15 AN 14 M Means of transport no. 471112345
Description:
The means of transport number depends on the selected means of transport code.
• If KFZ-Zeichen (registration number) was selected in the Transportmittelinformations-Schlüssel (means of
transport code) field, enter the registration number of the vehicle. If you do not know it, enter “LKW” (truck).
• If you selected a different means of transport code, the following applies for the code:
- General cargo number -> the assigned general cargo number

- Express delivery number -> the express delivery number assigned by the parcel
or courier service
- Railway carriage number -> the number of the railway carriage
- Post parcel -> the parcel number assigned by the postal service
- Parcel service -> the parcel number assigned by the parcel service
- Bordereau/loading list number -> the bordereau number assigned by the forwarding agent
If you do not know the relevant number when entering the data, enter “9”.

format length
Pos: 16 AN 1 O Means of transport 2
information code
(code for pos. 17)
Description:
If Bordero-/Ladelistennummer (bordereau/loading list number) was entered in the Transportmittel-Nummer
(mode of transport number) field, an entry is required here.

format length
Pos: 17 AN 8 O Means of transport HH-DD123
information (content as
per code in pos. 16)
Description:
The mode of transport information depends on the selected code:
• If KFZ-Kennzeichen (registration number) was selected in the Transportmittelinformations-Schlüssel

(means of transport information code) field, you have to enter the registration number of the vehicle.
• If Postleitzahl (post code) was selected in the Transportmittelinformations-Schlüssel (means of
transport information code) field, you have to enter the post code of the address of the shipping plant.
Daimler AG
Issued October 2010
Interchange Manual

format length
Pos: 18 N 6 O Target arrival date 190609
Description:
Date on which the goods are to be delivered to Daimler AG.

format length
Pos: 19 N 4 O Target arrival time 0700
Description:
Time at which the goods are planned to arrive at the relevant Daimler AG plant. If specifying a time slot for
the arrival, enter the start of the time slot in this field (example: for 07:00 a.m.–08:00 a.m., enter 0700 here).

format length
Pos: 20 N 3 O Load metres 093
Description:
Specifies how many metres of the loading deck are occupied (one decimal place).

format length
Pos: 21 N 1 O Truck type 1
Description:
Information about the truck type.
Record type 713

Contains delivery note number, unloading point, etc.
format length
Pos: 03 N 8 M Delivery note no. 12345678
Description:
ID number that the supplier assigns to a delivery note.
You can select any number here. However, the number must not be repeated within the same calendar year.
Group together all delivery notes for one unloading point under a single consignment number.

format length
Pos: 05 AN 5 M Unloading point 123
Description:
Unloading point specified in the order. Digits 1–3: numerical, digit 4: alphanumerical.
For detailed call-offs, the unloading point can be 5-digit.
Daimler AG
Issued October 2010
Interchange Manual

format length
Pos: 06 N 2 M Delivery method 02
Description:
Information about the type of forwarding. For the codes used, see VDA 4913 recommendation.

format length
Pos: 08 N 12 M Contract/ 9
PO number
Description:
Purchase order or contract number specified in the order. If no information is entered, enter “9” here.

format length
Pos: 09 N 2 O Transaction code 40
Description:
If only EDL is used, fill the field according to the selection with the code “40” (see item 3.10).

format length
Pos: 11 AN 3 M Customer plant 050
Description:
The customer’s plant that is to be supplied. The codes to be used must be coordinated with Daimler AG.

format length
Pos: 12 N 8 O Consignment 12345678
Description:
Number of the delivery note with which the goods were sent by Daimler AG to the supplier.
In the case of normal deliveries, no information is entered here.
Field only to be filled when returning consignment material.

format length
Pos: 13 AN 9 O Goods recipient 12345678
number
Description:
ID number that the customer assigns to a goods recipient.
This field is only relevant for deliveries to third parties and external service provider processing.
Daimler AG
Issued October 2010
Interchange Manual

format length
Pos: 16 AN 9 O Supplier no. 12345678
Description:
ID number that the customer assigns to supplier (only in the case of external service provider processing).

format length
Pos: 17 AN 14 O Point of 12345
consumption
Description:
Specifies the point in the customer’s plant where the goods is consumed.

format length
Pos: 18 N 4 O Call-off number 1234
Description:
Number of the call-off for individual orders.

format length
Pos: 19 AN 6 O Ordering party 740
Description:
Ordering party’s index.
Daimler AG
Issued October 2010
Interchange Manual
Record type 714

Describes item and delivery quantity
format length
Pos: 03 AN 22 M Customer part no. A2206601234
Description:
Please consider there is a new detailed description in the Part number manual!
The “Part number manual” is available at the Daimler Supplier Portal
http://daimler.covisint.com in the navigation "Collaboration & Tools" in the subject "Downloads"
Daimler AG part number specified in the purchase order.

Maximum 22-digit alphanumeric. Valid Daimler AG part numbers generally consist of a letter (“A”, “B”, “H”,
“Y” or “T” (for new load carriers)) and 8–11 numbers.
No blank spaces or special characters.
Exceptions: part numbers with supplementary codes ES1 and ES2
Example 1: Daimler part number without supplementary code

Character
Customer 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22
part number
Entry
Daimler A 1 2 4 4 0 1 1 2 6 1 S P A C E
part number
Example 2: Daimler part number for “coloured” parts with indicator letter A and supplementary code
(ES1), ES2
Character
Customer 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22
part number
Entry
Daimler A 1 2 4 4 0 1 1 2 6 1 0 0 0 0 9 0 6 1
part number
Example 3: Daimler part number for indicator letter A and supplementary code ES1
Character
Customer 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22
part number
Entry
Daimler A 1 2 4 4 0 1 1 2 6 1 8 0 0 0
part number
Example 4: Standard entry where Daimler part number not available
There may be particular cases where a Daimler part number does not exist (e.g. for non-productive material).
However, as this is a required field according to the VDA recommendation, a dummy part number is entered:
View:
Character 1: Q (indicator letter)
Char. 2–5: TEXT (keyword)
Record type 716 (text record) is also to be sent. The item description is to be provided in this record.
Character
Customer 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22
part number
Entry
Daimler Q T E X T
part number
Daimler AG
Issued October 2010
Interchange Manual

format length
Pos: 04 AN 22 M Supplier part no. A2206601234
Description:
Supplier’s part number or item designation. If no supplier part number is available, the customer’s part
number can be specified.

format length
Pos: 05 N 3 M Country of origin 004
Description:
See list of countries for foreign trade statistics.

format length
Pos: 06 N 13 M Customer delivery 0000010000000
quantity
Description:
Specifies the customer’s delivery quantity (with up to three decimal places).
Right-justified entry with leading zeroes.

format length
Pos: 07 AN 2 M Customer quantity unit ST
Description:
Specifies the customer’s unit of quantity.
For the codes used, see VDA 4913 recommendation.

format length
Pos: 08 N 13 O Supplier delivery 0000010000000
quantity
Description:
Specifies the delivery quantity (with up to three decimal places), if this is different to the customer’s delivery
quantity. Right-justified entry with leading zeroes.

format length
Pos: 09 AN 2 O Supplier unit of quantity KG
Description:
Specifies the supplier’s unit of quantity if this is different to the customer’s unit of quantity. For the codes
used, see VDA 4913 recommendation.
Daimler AG
Issued October 2010
Interchange Manual

format length
Pos: 10 N 3 O VAT rate 190
Description:
Used, by arrangement, for credit note procedure (one decimal place).

format length
Pos: 13 AN 1 O Call-off code [Blank]
Description:
Information about the type of delivery.
[Blank] = space

format length
Pos: 14 AN 15 O Batch no. CH12345678
Description:
ID number that the supplier assigns to a batch.

format length
Pos: 15 AN 1 M Usage code S
Description:
Information about the type of usage.

format length
Pos: 16 AN 8 O Hazardous
materials code
Description:
Specification from the Directive of Transporting Hazardous Materials. Digits 1–4: class, digits 5–6: section,
digits 7–8: letter.

format length
Pos: 17 AN 1 M Preference status G
Description:
Information about the preference status in code form, see VDA 4913 recommendation.
Daimler AG
Issued October 2010
Interchange Manual

format length
Pos: 18 AN 1 M Dutiable goods [Blank]
Description:
Information about whether the goods are dutiable.
[Blank] = space

format length
Pos: 21 AN 2 M Version change [Blank]
code
Description:
Specifies the version code for changed parts in the context of supplying the development area.
Note the following when entering data:
The drawing geometry level, Q/E status, pre-production test batch and KEM fields can only be filled if the
following was selected in the version change code field:
G T: first regular delivery of changed part
[Blank] T: each subsequent delivery of the changed part
Only specify the version change code if requested to do so by Daimler AG and/or the code was specified in the
purchase order. If you have any questions regarding this subject, please contact your MRP controller.
[Blank] = space
Record type 715

Describes packaging. Links EDI to VDA 4902 material label
format length
Pos: 03 AN 22 M Cust. packing 2032
material no.
Description:
Use the number specified in the purchase order for a packing material or a load carrier here. In the case of
disposable packaging, use a code according to the VDA recommendation 4913, Appendix 10.
Daimler codes are 4 - 7 - digit.

format length
Pos: 04 AN 22 M Supplier packing K123
material no.
Description:
Supplier’s number or designation for a packing material or load carrier.
Daimler AG
Issued October 2010
Interchange Manual

format length
Pos: 05 N 13 M No. of packing 20
materials
Description:
Specifies the number of packing material in question.

format length
Pos: 07 N 13 O Filling quantity 100
Description:
Specifies the filling quantity per load carrier (with a maximum of 3 decimal places).
For certain processes, this field can be mandatory.

format length
Pos: 08 AN 9 O Package number 00000001
from
Description:
The number must not be repeated within the same year.
For several packages with the same part number:
a) For an unbroken ascending sequence of package numbers, enter the lowest value in this field. The
highest value should be entered in the Package number to (Packstück-Nummer bis)
(pos. 09) field.
b) If there is not an unbroken ascending sequence of package numbers, a separate record type 715
must be sent for each package. In this situation there is no entry as per the above description in the
Package number to (Packstück-Nummer bis) (pos. 09) field.

format length
to
Description:
The number must not be repeated within the same year. If this element is used, there must be an an
unbroken ascending number sequence.

format length
Pos: 10 N 12 O Packaging 100020000800
dimensions
Description:
Specified in millimetres.
Digits 97–100 length
Digits 101–104 width
Daimler AG
Issued October 2010
Interchange Manual
Digits 105–108 height

format length
Pos: 11 N 1 O Stacking factor 2
Description:
Specifies the permissible stackability of the unit designated in the packaging type. Code form:
1 = can be stacked singly
2 = can be stacked doubly, etc.

format length
Pos: 13 AN 1 O Label ID S
Description:
Barcode ID for the material label.

format length
Pos: 14 AN 1 O Packaging ID M
Description:
Describes the type of packaging.

format length
Pos: 15 AN 1 O Ownership ID O
Description:
Information about the packaging owner.
Daimler AG
Issued October 2010
Interchange Manual
Record type 716

Text record or indication of change status
format length
Pos: 03 AN 40 O Position text 1, Screws for table
delivery designation
Description:
Text area that can be used to indicate any additional information.
The position text becomes a mandatory field if the relevant entry was made in the “Version change key” field
(Geänderte-Ausführung-Schlüssel) (record type 714, pos. 21). In this case, note the following:

format length
Pos: 3.1 AN 1 M ZGS (drawing geometry Z
state)
Description:
Designation indicator “Z” for ZGS

format length
Pos: 3.2 N 3 M Drawing geometry state 001
Description:
Design change status or drawing geometry state.

format length
Pos: 3.4 AN 1 M Q or E status E
Description:
Q or E status has to be specified here:
Q = quality status
E = development status

format length
Pos: 3.5 AN 8 M Q/E status 12345
Description:
Information about the Q/E status

format length
Pos: 3.6 AN 10 M Pre-production test batch B1205
Description:
Specific number of vehicles in a start-up project that have the same part revision level. The pre-production
batch test can be taken from the purchase order, if present.
Daimler AG
Issued October 2010
Interchange Manual

format length
Pos: 3.9 AN 16 M KEM KEM123054
Description:
The design implementation notice can be taken from the purchase order, if present.
Additional rule
applicable for transferring revision level information and MTC deliveries for the passenger car plants of the
Mercedes-Benz and Maybach brands, as well as the Berlin-Marienfelde, Ludwigsfelde and Düsseldorf plants
Note:
For all parts, text field 1 of record type 716 is to be filled with the data elements described in Table 3.6.1.6.
Additional Rules.
Record type 717

Individual package record
format length
Description:
NOT to be sent to Daimler AG.
Record type 718

Production number record
format length
Description:
Only for JIT/JIS (see item 3.9).
Record type 719

Trailer record
format length
Description:
Contains the statistics of the data transfer.
Daimler AG
Issued October 2010
Interchange Manual
Table 3.6.1.6. Additional Rules

Item Data element Data content Start- MTC BYT From/to Description
up/ O/M E
series
O/M
1 Record type 716 M M 3 1–3 Constant, “716”
2 Vers. No. 02 M M 2 4–5 Entry =02
3 Text 1
3.1 ZGS indicator Z M M 1 6 Designation indicator “Z” for ZGS
3.2 ZGS (drawing ZGS (drawing M M 3 7–9 Indication of the delivered ZGS, e.g. 003
geometry geometry state)
state)
3.3 E/Q status E or Q M O 1 10 If an E/Q status is sent, enter this
indicator indicator accordingly
Status indicator for E or Q status
Entry: E – for E status
Q – for Q status
3.4 E/Q status E or Q status M O 3 11–13 Entry of E or Q status.
e.g. 003
3.5 Pre- B O O 1 14 Indicator for pre-production test batch.
production If pre-production test batch data is being
test batch sent, enter a “B” in this field.
indicator
3.6 Pre- Pre-production O O 3 15–17 Entry of the relevant pre-production test
production test batch batch
test batch
3.7 Purchase P * M 1 18 Entry of the indicator P
order position
indicator
3.8 PO pos. Purchase order * M 3 19–21 Indication of purchase order position for
position the respective consignment
3.9 KEM Engineering M O 13 22–34 Indication of the engineering change

change notice notice specified in the purchase order
under KEM (MTC) or as indicated in the
drawing (plants)
3.10 Version Version * O 11 35–45 Indication of the version number specified
number number in the order under “Vers-Nr.”
(left-justified)
4 Text 2 *
4.1 Veh. no., Vehicle or * O 8 46–53 Indication of vehicle or sub-assembly
sub-assembly sub-assembly number as specified in the purchase order
no. number under vehicle no. (Fzg-Nr.)/sub-assembly
no. (Aggregate-Nr.)
4.2 FINAS ID no. Finas ID no. or * O 26 54–79 Indication of the Finas ID number as
supplier ID no. specified in the purchase order or the
supplier ID no.
4.3 KE Indicator for * O 1 80 Specification of the indicator for Finas ID
Finas ID no. no.
field F- for Finas ID no.
L- for supplier ID no.
4.4 * 81–85 empty
5 Text 3 *
5.1 Drawing date Drawing date * O 6 86–91 Indication of drawing date for ZGS status;
format YYMMDD
5.2 Project Project * O 10 92–101 Indication of the project referenced in
purchase order
5.3 Notes text A * O 1 102 “A” indicates general notes text
indicator
5.4 Notes text Notes text * O 23 103–125 A- General notes text
All fields marked with * apply only to MTC deliveries.
Daimler AG
Issued October 2010
Interchange Manual
3.7 Special cases for the delivery note and transport data message
3.7.1 Corrections
If content corrections are required after the data have been sent, the changes have to be made in DQM (see
item 3.4).
3.7.2 EDI resend capability
It must be possible to resend EDIs. We expect this capability for the three most recent communications for
each recipient.
3.7.3 EDI problems
In a few very rare cases it may be impossible to send the delivery note data (e.g. special trips, computer
failure, line problems, reception problems, etc.).
In this case, delivery notes can be created and sent in DQM under the navigation item Create delivery notes
(600) (see item 3.4).
If this is not possible, all copies of the delivery note and waybill must be clearly marked (with a stamp if
possible) (see Emergencies).
3.7.4 Emergencies
If we do not receive VDA 4913 messages, it is important to ascertain the cause for this problem. Internal
follow-up is ensured via EDICS enquiries. A contact name must be provided for follow-up enquiries with the
supplier.
During brief EDI malfunctions it is possible to enter the data manually in the target system. However, this
capacity is limited and it incurs extra costs for us which may be passed on to the supplier.
Input documents are the delivery papers carried by the driver (delivery note or EDI goods accompanying slip).
3.7.5 Sample deliveries
The “sample” identification must be entered in the EDI for sample deliveries.
For consignments according to VDA 4913, Y = Sample must be entered in the record type 714 under position
106.
For consignments made over the Internet (DQM), “Sample” must be selected in the application key field in
the delivery note position data.
3.7.6 Contact person for problems with the EDICS communication computer:
T-Systems Service Desk

Telephone: +49-(0)181/6852 1232 501
(12 cent/minute)
Daimler AG
Issued October 2010
Interchange Manual
3.8 Tips and useful information
Demarcation of consignments <-> link to waybill
The following must be shown on the waybill/forwarding instruction:
• Field 2: Supplier no. (from record type 711)

• Field 8: Consignment/load ref. no. (SLBN from record type 712)
• Field 10: Forwarding agent no. (from record type 712)
• Field 18: Deliverynote number(s) (from record type 713)
And for “direct-contract” transport consignments, also the following:
• Field 13: Bordereau no.
These data elements are:
a) Access keys at the truck management points at Daimler plants for locating EDI data.
b) Key terms for freight billing.
Important notes:
Always ensure that the EDI data (demarcation as per record type 712) correspond exactly to the
loading scope.
• Multiple consignment numbers on the same waybill are not permitted in any circumstances.
• VDA specification 4922 permits the issuing of waybills by unloading point or by shipping address (a
similar arrangement applies for the SLB no.). This is to be agreed bilaterally between the parties.
Rules for Daimler AG:
• For groupage consignments via our area contract freight forwarders: waybill for each unloading
point
• For other transport scenarios:

waybill for each delivery address
So for the Sindelfingen plant address, for example, separate waybills are required for its outposts, i.e.
Böblingen-Hulb, etc.
Daimler AG
Issued October 2010
Interchange Manual
3.9 Transport management

Generally, the VDA 4913 specification applies. Deviations from the specification, with regard to transport
management, are described in this section.
3.9.1 Data transmission
The data sender is to transmit the data by no later than 2 hours before loading. This is essential to ensure that
the driver can download the data for the packages to be collected (electronic target loading list) on their
mobile phone.
3.9.2 Notes on record types and data elements
The sequence of record types must be exactly as per the VDA specification. Additionally, the changes
described below must be complied with.
Record type 712

format length
Pos: 13 AN 9 M Transport partner 12345678
no.
Description:
Enter the freight forwarder no. (max. 9 char.) for the freight forwarder contracted. This number is assigned by
Daimler AG.

format length
Pos: 14 N 2 M Means of 02
transport code
Description:
Constant value: 02
This indicates that the value in the following position 15 (means of transport number) is to be interpreted as a
bordereau number.

format length
Pos: 15 AN 14 M Means of 30141234
transport no.
Description:
Char. 1–4: manifest header record, specified to freight forwarder by Daimler AG.
Char. 5–8: assigned by freight forwarder for each truck/transport unit (generally serial no.).
Please agree on these numbers in advance with the freight forwarder (e.g. what numbers are to be assigned
for which truck/transport unit?).
This field is alphanumeric. Complete in flush left format. Since the bordereau number also has
8 characters, only characters 78–85 should be filled; the remaining characters, 86–102, should be left empty.
Daimler AG
Issued October 2010
Interchange Manual

format length
Pos: 16 AN 1 M Means of transport 2
information code (code
for pos. 17)
Description:
Constant value: 2
This indicates that the value in the following position 16 (means of transport information) is to be interpreted
as the official number plate of the transport vehicle (tractor unit).

format length
Pos: 17 AN 8 M Means of transport HH-DD123
information (content as
per code in pos. 16)
Description:
Official number plate of transport vehicle (tractor unit).
Ask the freight forwarder for the official plate number.

format length
Pos: 18 N 6 O Target arrival date 190609
Description:
Date specified by Daimler for arrival of the consignment. Format: YYMMDD

format length
Pos: 19 N 4 O Target arrival time 1001
Description:
Time slot agreed between the freight forwarder and Daimler AG for arrival of the truck at the plant. Format:
HHMM
Please consult with the freight forwarder (for what time does the truck/transport unit have a time slot?) and
send this information with every EDI. The notified target arrival time must correspond to the time slot
number and therefore the start of the time slot. Example: time slot 10.01–11.01 a.m. = time slot number 1001.
Record type 715

format length
Pos: 05 N 13 M No. of packing 0000000000020
materials
Description:
In this field, enter the number of packages of each type. The entry is to be flush right, with leading zeroes and
without decimal places.
If the number of packages is > 1, the package numbers are to be in an unbroken ascending sequence (3.9.2.1).
The packing material record will then contain several packages with the same part number. This compressed
information has to be broken down by Daimler to generate the target loading list.
If the number of packing materials = 1, then the packing materials record refers to a single package (3.9.2.2).
Daimler AG
Issued October 2010
Interchange Manual
3.9.2.1 Multiple packages

format length
Pos: 08 AN 9 M Package number 000000001
from
Description:
Number of the first package; this number must not be repeated within the same year.
The field is to be filled left-justified.

format length
to
Description:
Number of the last package; this number must not be repeated within the same year.
3.9.2.2 Single package

format length
from
Description:
Number of the first package; this number must not be repeated within the same year.

format length
to
Description:
This field must contain either the same number as for “package number from”, or be left empty.

format length
Pos: 13 AN 1 M Label ID S
Description:
Barcode ID for the material label.
G = Mixed package (with sub-packages and different part numbers)
M = Master label (with sub-packages and the same part numbers)
S = Single label (1 package)
Daimler AG
Issued October 2010
Interchange Manual
3.10 Generation by JIT and JIS suppliers (VDA 4913/JIT)
The requirements are generally the same as per the basic VDA 4913 message as described in the preceding
pages. The differences for message generation by JIT suppliers are described below.
3.10.1 Short description of JIT and JIS suppliers
A material call-off (VDA 4916) is required for each production number.
Delivery is based on picking in production number sequence. VDA 4913 has production numbers shown in
record type 718. The following special features need to be taken into account in the EDI:
The sequence of record types must be exactly as per the VDA specification.
Record type 711

format length
Pos: 11 AN 1 M Delivery ID J
Description:
J = JIT delivery
Record type 714

format length
Pos: 13 AN 1 M Call-off code P
Description:
Information about the type of delivery. P = just-in-time call-off (according to VDA 4916 recommendation)
Record type 718

format length
Pos. 04 and 10 10 M Production
the number 1
following
Description:
The production numbers contained in the consignment must be shown here. Several 718 record types without
change of group are permitted.
Daimler AG
Issued October 2010
Interchange Manual
3.11 Triangular traffic

In the triangular traffic process, the data sender has to specify the following additional fields in VDA 4913.
The process should only be used after consultation with the relevant Daimler AG contact persons and with the
goods recipient.
3.11.1 Data sender via VDA 4913
Important:
File name the file name MB050DRV must be used instead of MB050WES.
Record type 711

format length
Pos: 11 AN 1 M Delivery ID H
Description:
The entry “H” is essential here in order that the data can be identified as triangular traffic.
Record type 713

format length
Pos: 13 AN 9 M Goods recipient 12345678A
number
Description:
ID number that the customer assigns to a goods recipient. The ordering party/controller must inform you of
the goods recipient number.
Daimler AG
Issued October 2010
Interchange Manual
3.11.2 Data sender via Edifact
Important:
File name the file name MB050DRVE must be used instead of MB050DESA.
Edifact segment BGM.1225

VDA Field Field Optional/Mandatory Designation Example of an entry
element format length
71111 AN 1 M Delivery ID H
Description:
The entry “H” is essential here in order that the data can be identified as triangular traffic.
Edifact segment NAD.3039 (NAD.3035= DP)

VDA Field Field Optional/Mandatory Designation Example of an entry
element format length
Pos: 13 AN 9 M Goods recipient 12345678A
number
Description:
ID number that the customer assigns to a goods recipient. The ordering party/controller must inform you of
the goods recipient number.
3.11.3 Data sender via DQM
There is a detailed manual available for deliveries to third parties via DQM. You can find it in DQM (see
Chapter 3.4) in the online help.
3.11.3.1 Further tracking of the consignment
The consignment can be tracked further in DQM under the navigation item “Recording delivery notes (600)”.
See item 3.4 for information about DQM.
o The data is processed in the deliveries to third parties archive.
o For further processing, see the manual (online help): Deliveries to third parties – data
sender
3.11.3.2 Confirmation of the data by the goods recipient
The data must be confirmed in DQM under the navigation item “Recording delivery notes (600)”. There is a
detailed manual for this function. You can find it in DQM (see Chapter 3.4) in the online help.
Daimler AG
Issued October 2010
Interchange Manual
3.12 Generation by EDL (VDA 4913/EDL)

The requirements are generally the same as per the basic VDA 4913 message as described in the preceding
pages. The differences for message generation by external service providers are described below.
3.12.1 Brief description
Owing to shared storage arrangements between suppliers and Daimler AG, at some plant locations there are
storage facilities close to the plant operated by external service providers (EDL).
EDI generation by external service providers is described in Chapter 3 of the VDA recommendation. Other
points are agreed bilaterally between the parties when the contract is signed.
The warehouse stock belongs to the supplier. When a call-off is issued for the material, the EDL, acting on the
supplier’s instructions, prepares the delivery note data in VDA 4913 format. Stock data are also transferred,
again with VDA 4913 and a special procedure.
Record type 711

format length
Pos: 10 AN 1 M Storage operator 1
code
Description:
Code for the EDI creator, see VDA 4913 recommendation.
“1” = EDI generated by EDL.

format length
Pos: 11 AN 1 M Delivery ID [Blank]
Description:
• [Blank] = Stock is transferred in delivery quantity 2 (record type 714).
• 1 = No stock is transferred in delivery quantity 2 (record type 714).
Record type 712

format length
handover date
Description:
Date that goods are loaded or collected at the supplier’s site.
This field also has to be completed for transaction type 35. In this case the field content refers to the time the
EDI was generated.
Daimler AG
Issued October 2010
Interchange Manual

format length
handover time
Description:
Time at which the goods are planned to be transferred to the freight forwarder.
This field also has to be completed for transaction type 35. In this case the field content refers to the time the
EDI was generated.
Record type 713

format length
Pos: 10 AN 1 O Storage operator 40
code
Description:
For delivery note data, enter 40. For stock data, enter 35.
No other entries are permitted for messages to Daimler AG.

format length
Pos: 16 AN 9 O Supplier no. 12345678
Description:
The delivery location index may be entered at character 9. Note that within a consignment as per record type
712, for a given supplier it is always the delivery location of the 1st record of record type 713 that is used.
If multiple delivery locations for one supplier are shown in an EDI, initiate a change of group with a new
record type 712.
Record type 714

format length
Pos: 08 N 13 O Supplier delivery 0000010000000
quantity
Description:
For transaction type 40, also enter the current stock level at this point, according to the field content in record
type 711, char. 59.
Daimler AG
Issued October 2010
Interchange Manual
Goods accompanying slip according to VDA 4912
Content overview
4 Goods accompanying slip according to VDA 4912 63

4.1 Brief description of VDA 4912 63
4.2 Layout sample 63
Author of Chapter 4
Ms Pischka
LOG/TL department
Sindelfingen plant
050_dqm@daimler.com
Daimler AG
Issued October 2010
Interchange Manual
4 Goods accompanying slip according to VDA 4912
4.1 Brief description of VDA 4912

The increasing use of the delivery note and transport data EDI according to VDA recommendation 4913
between suppliers and automotive producers means that we are moving closer to the day when delivery note
forms will no longer be required.
The EDI goods accompanying slip can be regarded is the paper form of the EDI according to VDA 4913.
Even with the use of an EDI system, a hard-copy document is still required for the physical goods receipt
process. The EDI goods accompanying slip is an effective way to reduce the volume of paper documents.
Further cost savings for forms are achieved by the use of blank paper.
This presentation of delivery information in condensed form at unloading point level (for multiple delivery
note nos.) is an extract from the data fields and content from the EDI message according to VDA 4913.
The EDI goods accompanying slip also provides a backup so that processing can continue during EDI
outages. In this case the slip is used as a record for data entry by the recipient of the goods.
An EDI message communicating delivery note data according to VDA 4913 is also expected in the case of
goods shipment with a parcels service operator. In this case the EDI goods accompanying slip should be
placed in the pouch provided for accompanying documents.
If this is not possible for process management reasons, it is sufficient to enter the consignment loading
reference no. on the delivery note.
If this is also not possible, the absolute minimum requirement is to enter the letters “EDI”.
4.2 Layout sample
DFÜ - WARENBEGLEITSCHEIN SENDUNGS-NR: 00000001 29.07.2003 15.01.21 CEST

BLATT 1.1
LIEFERANT -WERK: 010 EMPFAENGER -WERK KUNDE: 010 ABLADESTELLE: 690
-NR: 44444446 -NUMMER: C0MB010 LAGERORT:
VERBRAUCHSSTELLE:
Testlieferant Immerbillig DAIMLERCHRYSLER AG VERSANDART: LKW-Spedition
musterstreet Werk 010 Stuttgart Untertürkheim FRACHTFUEHRER: Stiefel
666 Musterhausen -NUMMER:: kfz
SEND.-GEWICHT BR: 2 kg
LS-NR SACHNUMMER KUNDE MENGE ME V/G BEZEICHNUNG DER LIEFERUNG BESTELL-NR

-DATUM SACHNUMMER LIEFERANT ZUSATZDATEN LIEFERANT
-POS PACKMITTEL -MENGE - NUMMER KUNDE FUELLMENGE -NUMMER LIEFERANT KONSIGNATION
10072003 B34000470043 4 ST S/ 8024e-241011 550132740

18.07.03 100154139 Wartungseinheit 6 3/8 BL73-3056 Kondensatentlerung
vollautomatisch
1
----------------------------------------------------------------------------------------------------------------------------------------------
11072003 B35001351112 25 M S/ 8024E-231710 550131785
15.07.03 100040904 Feuerschutzschlauch - rot F 88-26 mm Rolle a 25 m
1
----------------------------------------------------------------------------------------------------------------------------------------------
12072003 B35006556044 20 ST S/ Schlauch-Schelle 550134793
16.07.03 100056888 RSGU 1. /15 Schlauch-Schelle
1
----------------------------------------------------------------------------------------------------------------------------------------------
B35006556045 20 ST S/ Schlauch-Schelle
100056727 RSGU 1. 18/15 Schlauch-Schelle
2
----------------------------------------------------------------------------------------------------------------------------------------------
B35006556046 20 ST S/ Schlauch-Schelle
100056739 RSGU 1. 20/15 Schlauch-Schelle
3
----------------------------------------------------------------------------------------------------------------------------------------------
******** ENDE ********
Daimler AG
Issued October 2010
Interchange Manual
Material label according to VDA 4902, version 4
Content overview
5 Material label according to VDA 4902, version 4 65

5.1 Special notes on usage 65
5.2 Layout specimen for standard label 66
5.3 Layout sample for small label (for small load carriers) 66
Author of Chapter 5
Mr Krodel
Sindelfingen plant
Department: LOG/TL, F201
Phone +49(0) 70 31- 90-26 53
Harald.Krodel@daimler.com
Daimler AG
Issued October 2010
Interchange Manual
5 Material label according to VDA 4902, version 4
VDA has developed a standard material label. This document is also recommended by ODETTE.
New techniques for Goods Receipt operations have made barcodes particularly important. Under the package
system, the barcode is scanned. A comparison with the 4913 EDI is run in the background. The quality of the
barcode is crucial.
5.1 Special notes on usage

Attachment
For occupational safety reasons and also for ease of disposal of old labels, only use plastic clips or spots of
glue.
Gluing over the entire surface is not permitted. This can make plastic containers unusable. In such cases, we
have to pass the recycling, replacement and repacking costs on to the party causing the problem.
Attachment location, number of material labels see table below.

Any other attachment locations must be agreed on in writing by the supplier and recipient.
Font size
The unloading point and part number must be shown in characters at least 10 mm high.
Load carrier type Attachment point

Wire-mesh rack Bottom right on broad side of base
(1 standard label)
Sealed-wall container Bottom right on broad side of base
(1 standard label)
Insert rails-type load unit Bottom right on broad side of base
(1 standard label)
VDA small a) Bottom right on broad side of base
load carrier (1 standard label)
b) End face (narrow side) in the document
pouches/label holders provided on each small
load carrier (1 small label)
Daimler AG
Issued October 2010
Interchange Manual
5.2 Layout specimen for standard label
Sample is not to scale!
5.3 Layout sample for small label (for small load carriers)
Sample is not to scale!
Daimler AG
Issued October 2010
Interchange Manual
Forwarding instruction according to VDA 4922
Content overview
6 Forwarding instruction according to VDA 4922 68

6.1 Brief description 68
6.1.1 Groupage consignments 68
6.1.2 Direct transport operations 68
6.2 Notes on issuing the document 69
6.2.1 Groupage consignments 69
6.2.2 Direct-contract 69
6.2.3 Other important fields 69
Author of Chapter 6
Ms Pischka
LOG/TL department
Sindelfingen plant
050_dqm@daimler.com
Daimler AG
Issued October 2010
Interchange Manual
6 Forwarding instruction according to VDA 4922

6.1 Brief description
The VDA, in cooperation with the German Freight Forwarding and Storage Association (BSL), has developed a
standard transport accompanying document. The results are described in VDA recommendation VDA 4922
(forwarding instruction). The document has also been standardised by DIN under no. 5018 (see VDA
recommendation, Appendix 1–3 for a sample).
Another advantage of this document besides reducing processing costs is its close integration with the
delivery note and transport data EDI according to VDA recommendation 4913. The forwarding instruction
contains the significant fields from that message which are required for goods receipt purposes.
There are two main areas of application:
6.1.1 Groupage consignments
Our company has introduced an area contract freight forwarding category for groupage consignments. A
forwarding instruction has to be issued for preliminary transport from supplier
-> freight forwarder (transshipment point). The freight forwarder then draws up a loading list on the
basis of the data in the forwarding instruction.
The loading list is also sent in the EDI according to VDA 4921, and is used for freight billing, for example.
6.1.2 Direct transport operations
A forwarding instruction is also required for direct-contract transport operations, i.e. transport directly
from the supplier to us. In this case the manifest number (which is also the freight billing number) is
shown on the forwarding instruction.
The issue of a forwarding instruction is mandatory for every transport operation.
Daimler AG
Issued October 2010
Interchange Manual
6.2 Notes on issuing the document
6.2.1 Groupage consignments

n waybills for a given unloading point
A waybill must be issued for each unloading point (= 1 to n consignment loading reference nos.).
Example:
If a truck stops at five unloading points in a plant section, five waybills must be issued.
The following fields, among others, must be completed:
Field 2 Supplier no.

Field 8 Consignment loading reference no.
Field 10 Freight forwarding no.
Field 18 Delivery note no.(s)
Note on assignment of manifest no.:

The manifest number for groupage consignments is assigned by the freight forwarder. No entry should be
made in the forwarding instruction.
6.2.2 Direct-contract
1 waybill per delivery address
Issue one waybill for each delivery address (= 1 Consignment loading reference no.). In this case there is only
one VDA 4913 (supplier) and no VDA 4921 (freight forwarder).
Example:
If a truck stops at two external warehouses of the same plant, two waybills must be made out.
The following fields, among others, must be completed:
Field 2 Supplier no.

Field 8 Consignment loading reference no.
Field 10 Freight forwarding no.
Field 13 Bordereau/loading list no.
Field 18 Delivery note no.(s)
6.2.3 Other important fields
In addition to the fields mentioned above, the following fields are also particularly important for goods receipt
and freight checking:
Field 16 Arrival date

Field 23 Loading equipment weight kg
Field 24 Gross weight kg
Daimler AG
Issued October 2010
Interchange Manual
7 Package data sheet according to VDA 4931
The EDI dispatch of package data sheets according to VDA 4931 is not supported.
Package data sheets can be viewed and downloaded via the eCon (electronic Container Management) Internet
application only.
The eCon application can be found in the supplier portal after logging on
http://daimler.covisint.com
under “My Daimler applications”.
Please consult the load carrier management process manual for more details.
You can access the process manual in eCon in the “Home” menu, under “Information”/“Load carrier
management process manual”.
Author of Chapter 7
Ms Marion Städele
Department: T/WTM, B380
Phone +49 (0)7031 90-41041
Fax +49 (0)7031 90-77530
Marion.Staedele@Daimler.com
Daimler AG
Issued October 2010
Interchange Manual
Load carrier account statements according to VDA 4927
Content overview
8 Load carrier account statements according to VDA 4927 72

8.2 Functional diagram of Daimler data network 72
8.3 Information on account statement processing 73
8.4 Posting types used 73
Author of Chapter 8
Ms Marion Städele
Department: T/WTM, B380
Phone +49 (0)7031 90-41041
Fax +49 (0)7031 90-77530
Marion.Staedele@Daimler.com
Daimler AG
Issued October 2010
Interchange Manual
8 Load carrier account statements according to VDA 4927

Daimler AG provides its partners with a monthly load carrier account statement for centrally account-
managed load carrier inventories for checking and reconciliation purposes. The account statements contain
the load carrier entry and exit postings of group plants that are part of the Daimler LC pool.
Note:
For partners who are unable to process this EDI, we also offer a download option over our eCon (Electronic
Container Management) Internet application.
8.2 Functional diagram of Daimler data network

Daily data transfers of load carrier postings (entry, exit and correction postings) to headquarters:
EvoBus smart France

Werk Mannheim Hambach
Daimler Daimler Daimler Daimler

Werk 1 Werk 2 Werk n Werk Vitoria
Hinweis: Korrekturen können nur von den Werken durchgeführt werden!
Zentrale LT-Kontoführung
LT-Bestandsführung
Aufgabenträger:
ContainerContainer
Management
Management
CM (Standort
CM (Standort
Sindelfingen)
Sindelfingen)
Internetapplikation eCon: Aufbereitung / Darstellung LT-Kontoauszüge
monatl. Optional
Erstellung - VDA 4927
- Internet
Alle Lieferanten mit LT-Konten
Daimler AG
Issued October 2010
Interchange Manual
8.3 Information on account statement processing

Load carrier account statements by EDI
Load carrier account statements over EDI allow a computerised reconciliation of load carrier movement data.
Partners have the option of having all EDI data sent to the main number (index at 9th character of supplier
no. = blank) or individually to the delivery locations (index at 9th character of supplier no. ≠ blank).
Load carrier account statements via the Internet
Account statements are made available over the Internet through our Container Management (CM) system.
Account management by delivery location
Our account management system is based on “delivery locations”. For the supplier number, the internal
Daimler supplier no. index is used (9th character of the supplier no.). When reconciling the posting data,
remember that the posting may be found under another index.
Note:
The current scope of centrally account-managed load carriers is documented solely in the eCon Internet
application within the Daimler supplier portal. The scope of centrally account-managed load carriers is
updated several times a year. Our partners are required to reconcile their postings via eCon and to keep
accounts of their load carriers.
8.4 Posting types used

Document or transaction type Current year Prior year
Arrived Left Arrived Left
at Daimler Daimler at Daimler Daimler
Supplier delivery note, 10 23 90 91
Daimler outward delivery note
Substitute delivery note 12 23 90 91
(issued by Daimler)
Transport contract, 14 21 90 91
Waybill/forwarding instruction
Intermediate transport, 30 31 90 91
3- and 4-point transport operations
Correction 50 51 52 53
Inventory correction 70 71 - -
(difference amount)
Daimler AG
Issued October 2010
Interchange Manual
Record type 721

Field Field Field Optional/Mandatory Designation Example of
format length an entry
Pos: A 9 M Data sender 10005007_
04 number
Description:
Your customer number for the Sindelfingen plant is entered here.
If this number is not known, 10005007_ (_= space) is entered.
Record type 721

Pos: N 2 M Purpose of 01
08 communication
code
Description:
Enter 01 (= full account statement) here. For the moment, this is the only purpose of communication
supported.
Record type 722

Pos: A 9 M Supplier no. 12345678A
03
Description:
Entry of the 8-character supplier number and the delivery location index (if applicable) as the 9th character
(the index in the 9th character slot can also be a space).
If you are not aware of our index assignments, please contact Container Management.
Record type 722

Pos: A 9 M Customer 000000519
05 number
Description:
Entry of the customer number according to the numbers you have assigned to our plants. These numbers are
agreed upon between Container Management and you prior to implementation of
VDA 4927.
Daimler AG
Issued October 2010
Interchange Manual
Record type 722

Pos: A 5 O Customer 050__
06 location code
Description:
Entry of our plant number, which you already know from other processes. This is the number of the plant
making the posting.
Format example: 050__ (_= space)
Record type 724

Pos: N 3 O Doc. pos. no. 1 001
05
Description:
Entry of the position number of the material position on the delivery note (if applicable, the EDI according to
VDA 4913). Our systems are numbered in a continuous ascending sequence from 001.
Record type 724

Pos: N 3 O Doc. pos. no. 2 001
06
Description:
Entry of the position number of the load carrier position under a material position on the delivery note (if
applicable, the EDI according to VDA 4913). Our systems are numbered in a continuous ascending sequence
from 001.
Examples for the pos. 05 and pos. 06 fields:
Material pos. no. Load carrier pos. no. Quantity

(= VDA field POS-NR 1) (= VDA field POS-NR 2) LC type
001 001 1-5003
001 002 20-4314
002 001 1-5010
002 002 30-6428
002 003 1-9040
However, under the package system it is possible to have several load carrier (LC) positions with the same
load carrier type which are combined in one material position (to reduce the transfer volume).
The base value of this “compressed” load carrier position no. is then 401 ff rather than 001.
Daimler AG
Issued October 2010
Interchange Manual
Record type 724

format length entry
Pos: A 8 O Ref. document 20090620
12 no.
Description:
For a logistics storage centre (LLZ) supply transaction, the original delivery note number (i.e. the document
number for the delivery to the LLZ) is entered here.
The fields
• Ref. document no. pos. no. 1 (pos. 13)
• Ref. document no. pos. no. 2 (pos. 14)
• Ref. document date (pos. 15)
• Ref. entry date (pos. 18)
are not filled-in by Daimler.
The relevant correction operations are displayed with the original data in pos. 04 to pos. 10, in combination
with the appropriate transaction code.
Record type 725

format length entry
Pos: A 40 M Text 1 12345678C
03
Description:
The original supplier number is entered here (the supplier number used for booking the goods receipt).
Only shown when the load carrier has been rebooked to another supplier number or location.
Daimler AG
Issued October 2010
Interchange Manual
Transport data for shipments according to VDA 4921
Content overview
9 Transport data for shipments according to VDA 4921 78

9.1 Communication model for inclusion of shipment consignments 78
9.1.1 Supplier to freight forwarder (“electronic forwarding instruction”) 78
9.1.2 Freight forwarder to auto manufacturer (“electronic loading list”) 78
9.3 Time relationships between VDA 4913 and VDA 4921 79
9.5 Transport management 90
9.5.1 Data transmission 90
9.5.2 Note on record types and data elements 90
9.6 Exchange dropside body concept (Wechselbrückenkonzept) 93
Author of Chapter 9
Mr Krodel
Sindelfingen plant
Department: LOG/SPL, F201
Phone +49(0) 70 31- 90-26 53
Fax +49(0) 70 31- 90-8 12 47
Daimler AG
Issued October 2010
Interchange Manual
9 Transport data for shipments according to VDA 4921

9.1 Communication model for inclusion of shipment consignments
Transport is an important link in the external material flow process. To ensure comprehensive process
information, it is essential to include transport contractors in the electronic data interchange process.
The VDA recommendations for EDI communications and documents for transport data outlined below were
developed in collaboration with the German Federal Freight Forwarding and Warehousing Association,
Bonn (BSL).
9.1.1 Supplier to freight forwarder (“electronic forwarding instruction”)
This information is an extremely important basis for rational and efficient transport processes.
The following recommendations are available:
a) VDA recommendation 4920

This document has not been generally accepted.
b) VDA/ODETTE recommendation TRINAD

On the basis of the EDIFACT message IFTMIN, the VDA has developed the TRINAD subset
(Transport Instruction Advice), working in close collaboration with ODETTE and BSL members.
Plans are being made for the implementation of this new message at Daimler AG.
Our company is likely to recommend the ODETTE message TRINAD (subset of the IFTMIN EDIFACT
message).
9.1.2 Freight forwarder to auto manufacturer (“electronic loading list”)
a) VDA recommendation 4921

The data exchange according to VDA 4921 is already a standard application with our area contract
freight forwarders.
b) VDA/ODETTE recommendation CONSUM
On the basis of the EDIFACT message IFCSUM, VDA has developed the CONSUM
(Consolidation Summary Message) message.
Daimler AG is not able to process this message at this stage.
This is how it should be: functional diagram
Absender
Absender
In Absprache mit dem Waren-
(Lieferant)
(Lieferant)
empfänger und dem Spediteur
- VDA 4913 (noch in Abstimmung)
- ODETTE TRINAD (geplant)
VDA 4913
Spedition
Spedition
- VDA 4921
- ODETTE CONSUM (geplant)
Empfänger
Empfänger
(Werke
(Werke der
der
DCAG)
DCAG)
Daimler AG
Issued October 2010
Interchange Manual

The VDA 4921 communication is generated by our area contract freight forwarders.
This message plays a key role in ensuring rational and efficient goods receipt processing at the consignee’s
location. Daimler AG is therefore planning to set up “driver self-service goods receipt stations”, based on
full EDI advice notifications with VDA 4913 and VDA 4921.
The communication concept comprises the following modules:
DFÜ: Liefer-
berechtigungs-
daten
Diskette:
LT-Stammdaten
Gebiets-
Gebiets- DC-
DC-
spediteur
spediteur Werke
Werke
DFÜ: Liefer-
scheindaten
VDA 4913
(für Nicht-DFP-
Lieferanten)
DFÜ 4912
9.3 Time relationships between VDA 4913 and VDA 4921

VDA 4913 has a major impact on the functionality of VDA 4921.
VDA 4921 refers to VDA 4913 via the consignment loading reference no. and the delivery note list.
• First the VDA 4913

• Then the VDA 4921
For groupage consignment trucks, VDA 4921 provides the possibility of changing the consignment
composition as per the VDA 4913 according to the cargo actually loaded or trans-loaded at the freight
forwarding terminal (e.g. for consignment make-up according to unloading points).
Daimler AG
Issued October 2010
Interchange Manual

Record type 751

Delivery note and transport data header record
format length
Pos: 01 N 3 M Record type 751
Description:
Constant “751”. Must be present once for each EDI run, otherwise there is no processing.

format length
Pos: 02 N 2 M Version number 01
Description:
Indicates how up-to-date a record type is. Listed in an unbroken ascending order for each record type. The
indicator is increased by 1 after each change to a record type completed by the “Print forms/data exchange”
VDA worker. Permissible: 01–99. Documented version: “01”.

format length
Pos: 03 A 9 M Data recipient 123456789
number
Description:
ID number that the data recipient agrees with the data sender. All the data in a record structure that contains
the data sender number field is covered by data protection. Left-justified.

format length
Pos: 04 A 9 M Data sender 12345678
number
Description:
ID number that the data recipient agrees with the data sender. All the data in a record structure that contains
the data sender number field is covered by data protection. Left-justified. Enter your valid Daimler supplier
number here, with index, if applicable.

format length
Pos: 05 N 5 M Interchange 00001
number old
Description:
Right-justified entry with leading zeroes. No decimal places. See Interchange number new. In the first
interchange, the interchange number old = interchange number new.
Daimler AG
Issued October 2010
Interchange Manual

format length
Pos: 06 N 5 M Interchange 00002
number new
Description:
The data creator assigns an interchange number for each EDI run. The data creator and data recipient retain
this number for each functional area until the next interchange in the same functional area. As the data
creator also specifies the interchange number for the previous EDI run within the same functional area, the
recipient can check whether the EDI datasets in each functional area are complete. As a result, it is not
necessary for the numbers to ascend in an unbroken sequence. Right-justified entry with leading zeroes, no
decimal places.

format length
Pos: 07 N 6 M Interchange date 091130
Description:
Format: YYMMDD

format length
Pos: 08 A 89 M Blank [Blank]
Description:
[Blank] = space
Record type 752

One-off data for the transport
format length
Description:
Constant “752”

format length
Description:
Indicates how up-to-date a record type is. Permissible: 01–99. Documented: “01”.
Daimler AG
Issued October 2010
Interchange Manual

format length
transport code
Description:
For the codes used, see VDA recommendation.

format length
Pos: 04 A 25 M Means of BB-AA 1235
transport number
Description:
Specifies the more detailed designation or number for the means of transport named in the preceding field.
Example: If the means of transport code is “01” motor vehicle, enter the tractor unit’s and/or trailer’s license
plate number or the exchange dropside body. Left-justified. Separate multiple license numbers with BLANKS.
[Blank] = space

format length
Pos: 05 A 17 M Manifest number 30141234
Description:
ID number that the forwarding agent assigns to a bordereau note. The bordereau is a combination of
individual consignments from a forwarding agents for a single goods recipient. Left-justified, in print form.

format length
Pos: 06 N 6 M Bordereau date 091130
Description:
Format: YYMMDD

format length
Pos: 07 N 1 M Bordereau [Blank]
correction code
Description:
Code used: [Blank] = no change, 1 = 1st change, 2 = 2nd change, L = delete

format length
Pos: 08 A 8 O Extra tour no. 12345678
Description:
Order number assigned by the customer to identify an extra tour with freight calculation. Left-justified.
Daimler AG
Issued October 2010
Interchange Manual

format length
volume
Description:
Specifies the cubic metres, calculated from the largest length, width and height. Right-justified entry with
leading zeroes. No decimal places.

format length
Pos: 10 N 12 O Consignment load 000000000340
metres
Description:
Specification in m (load metres). Right-justified entry with leading zeroes. No decimal places.

format length
Pos: 11 A 46 M Blank [Blank]
Description:
[Blank] = space
Record type 753

One-off data for the delivery note
format length
Description:
Constant “753”.

format length
Description:
Indicates how up-to-date a record type is. See record type 751.

format length
Pos: 03 N 6 O Means of 091130
transport location
date
Description:
Date on which the means of transport is at the specified location. Format: YYMMDD
Daimler AG
Issued October 2010
Interchange Manual

format length
Pos: 04 N 4 O Means of 1345
transport location
time
Description:
Time at which the means of transport is at the specified location. Format: HHMM

format length
Pos: 05 A 35 O Means of Stuttgart
transport location
Description:
Location of the means of transport. Left-justified.

format length
Pos: 06 N 6 O Planned arrival 091203
date
Description:
Date planned by the supplier for the arrival of the consignment at the customer’s site. Format: YYMMDD

format length
Pos: 07 N 4 O Planned arrival 1400
time
Description:
Time planned by the supplier for the arrival of the consignment at the customer’s site. Format: HHMM

format length
Pos: 08 N 1 M Information
correction code
Description:

format length
Pos: 09 A 67 O Text
Description:
Free continuous text. Left-justified.
Daimler AG
Issued October 2010
Interchange Manual
Record type 754

Delivery note position data
format length
Description:
Constant “754”.

format length
Description:
Indicates how up-to-date a record type is, see record type 751.

format length
Pos: 03 A 9 M Supplier no. 12345678A
Description:
ID number that the customer assigns to a supplier (contractual partner). All the data in a record structure that
contains the supplier number field is covered by data protection. Left-justified.

format length
Pos: 04 N 8 M Consignment/ 00555554
load reference no.
Description:
Reference number assigned by the sender/supplier to the consignment/load. Right-justified entry with
leading zeroes. This number must not be repeated within a period of one year. The sender enters this number
in field 8 of the “forwarding instruction VDA 4922” or in field 13A of the railway consignment note.

format length
Pos: 05 A 17 O Forwarding
instruction no.
Description:
ID number that the forwarding agent assigns to an order. Left-justified.
Daimler AG
Issued October 2010
Interchange Manual

format length
Pos: 06 N 6 O Forwarding entry 091129
date
Description:
Assigned by freight forwarder. Format: YYMMDD

format length
Pos: 07 A 1 O Consignment
code
Description:

format length
gross weight
Description:
Weight of goods, including packaging and/or loading equipment, but only the freight forwarder’s containers.
(Specification from waybill, similar to TDED 6292.) Quantity unit: kg, right-justified entry with leading zeroes,
no decimal places.

format length
net weight
Description:
Weight of goods, including the packaging without loading equipment and the freight forwarder’s containers
(similar to TDED 6160). Quantity unit: kg, right-justified entry with leading zeroes, no decimal places.

format length
Pos: 10 N 7 O No. of packages 5
Description:
Total of all packages included in the consignment that are visible to the freight forwarder/forwarding agent,
regardless of packing material types.

format length
Pos: 11 A 5 O Unloading point 499
Description:
Specifies the point in the customer’s plant where the goods are to be unloaded. Customer’s codes used. Left-
justified.
Daimler AG
Issued October 2010
Interchange Manual

format length
Pos: 12 A 3 M Supplier plant AAA
Description:
Supplier’s plant from which the delivery is sent, supplier’s codes used. Left-justified.

format length
Pos: 13 A 3 O Customer plant 050
Description:
The customer’s plant that is to be supplied. Customer’s codes used. Left-justified.

format length
Pos: 14 A 53 M Blank
Description:
[Blank] = space
Record type 755

Packing material data
format length
Description:
Constant “755”.

format length
Description:
Indicates how up-to-date this record type is. Permissible: 01–99. Documented: “01”.

format length
Pos: 03 M Shipment
delivery note
table
Daimler AG
Issued October 2010
Interchange Manual

format length
Pos: 04 A 8 O Delivery note no. 00000001
Description:
ID number that the supplier assigns to a delivery note. Right-justified entry with leading zeroes. Ascending
sequence.

format length
Description:
sequence.

format length
Description:
sequence.

format length
Description:
sequence.

format length
Description:
sequence.

format length
Description:
sequence.
Daimler AG
Issued October 2010
Interchange Manual

format length
Description:
sequence.

format length
Description:
sequence.

format length
Description:
sequence.

format length
Description:
sequence.

format length
Description:
sequence.

format length
Description:
sequence.
Daimler AG
Issued October 2010
Interchange Manual

format length
Description:
sequence.

format length
Description:
sequence.

format length
Description:
sequence.
9.5 Transport management

Generally, the VDA 4921 specification applies. Deviations from the specification, with regard to transport
management, are described in this section.
9.5.1 Data transmission
The transport EDI is to be sent by no later than 2 hours before loading to the main run. This is essential to
ensure that the loader can download the data for the packages to be collected (electronic target loading list) on
their mobile phone.
9.5.2 Note on record types and data elements
The sequence of record types must be exactly as per the VDA specification.
Record type 752

format length
Pos: 04 A 25 M Means of BB-AA123456
transport number
Description:
Official number plate of transport vehicle (tractor unit). Fill in the field left-justified.
Value: e.g. BB-AA123456
Daimler AG
Issued October 2010
Interchange Manual

format length
Pos. 05 A 17 M Bordereau 30141234
number
Description:
Characters 1–4: Bordereau header record, specified to freight forwarder by Daimler AG.
Characters 5–8: Issued by freight forwarder for each truck/transport unit (generally as a serial number).
This is an alphanumeric field. Fill in the field flush to the left. As the bordereau number is comprised of 8
characters, only.
Characters 33–40 should be filled-in. The remaining characters should be left empty.
Value: e.g. 30141234

format length
Pos. 07 N1 17 M Bordereau 1
correction code
Description:
Code used: BLANK = no change, 1 = 1st change, 2 = 2nd change, L = delete
Record type 753

format length
Pos: 06 N 6 O Target arrival 091130
date
Description:
Date specified by Daimler AG for arrival of the consignment. Format: YYMMDD

format length
Pos. 07 N 4 O Target arrival 1001
time
Description:
Time slot agreed between the freight forwarder and Daimler AG for arrival of the truck at the plant. Format:
HHMM. The notified target arrival time must correspond to the time slot number and therefore the start of the
time slot.
E.g.: time slot 10.01–11.01 a.m. = time slot number
Record type 754

format length
Pos: 03 A 9 M Supplier no. 12345678
Description:
The ID no. of the supplier is assigned by Daimler AG. Complete in flush left format.
Daimler AG
Issued October 2010
Interchange Manual

format length
Pos: 04 N 8 M Consignment/load 00296471
reference no. I
Description:
This is the reference number assigned by the sender/supplier to the consignment/load. To be filled-in in flush
right format with leading zeroes.
Record type 755

format length
Pos: 03 M Shipment
delivery note list
Description:
This table can be used to list up to 15 delivery notes whose content is included in the relevant load. The first
field must be completed. All unused fields must have BLANKs.

format length
Pos. 04 A 8 O Delivery note no. 00000001
I
Description:
In each of fields 1–15, an 8-character delivery note no. can be entered, flush right with leading zeroes.
Delivery note numbers should be provided in ascending order.
Daimler AG
Issued October 2010
Interchange Manual
9.6 Exchange dropside body concept (Wechselbrückenkonzept)
Record type 752

format length
transport code
Exchange dropside body concept

Applies only to exchange dropside bodies processed via a TRAILER YARD at the recipient’s site:
Enter code 02 (= swap operations)
(Deviation from VDA specification)

format length
Pos. 04 A 25 M Means of S-AM 713
transport number
Exchange dropside body concept

From char. 8: enter 1st exchange dropside body

From char. 20: enter 2nd exchange dropside body
Record type 754

format length
Pos. 04 N 8 M Consignment/ 12345678
load reference no.
Exchange dropside body concept (record type 752, pos. 03 = 02)

The same Consignment loading reference no. (SLBN) may appear in two 754 records.

format length
Pos. 07 A 3 M Consignment code 1
Exchange dropside body concept (record type 752, pos. 03 = 02)

Entry is 1 for 1st exchange dropside body

Entry is 2 for 2nd exchange dropside body
Daimler AG
Issued October 2010
Interchange Manual
Invoice data according to VDA 4906
Content overview
10 Invoice data according to VDA 4906 95

10.1 Objectives of the invoice EDI 95
10.2 Notes on the use of the invoice EDI at Daimler AG 95
10.2.1 Recipient plant for an invoice EDI 95
10.2.2 Scope of an EDI communication 96
10.2.3 Billing with summary invoices 96
10.3 Structure of the VDA 4906 message 96
10.4 Notes on completion of the data records 96
Author of Chapter 10
Ms Appelmann
Wörth plant
Department: CL/E-RP
Phone +49(0) 72 71-71-54 11
Fax +49(0) 72 71- 71-68 06
Daimler AG
Issued October 2010
Interchange Manual
10 Invoice data according to VDA 4906
Daimler AG has had consistently good results from the use of EDI for invoicing over a period of years. We
regard this process as a logical enhancement to conventional invoicing methods.
10.1 Objectives of the invoice EDI

The main objectives of the communication of invoice data by EDI are as follows:
• Rapid communication of invoicing data from the supplier to the recipient of the goods or services
• Elimination of the multiple-copy sets of invoice forms according to DIN 4991
• Avoiding the re-entry of data by the recipient, with the attendant data entry errors and payment delays
• Computerised processing of regularly recurring bulk invoice data via standardised interfaces
• Automatic provision of invoice data for suppliers’ Finance departments, and the recipient’s invoice
checking, creditor processing and book-keeping desks, for example
10.2 Notes on the use of the invoice EDI at Daimler AG
10.2.1 Recipient plant for an invoice EDI
In some cases invoicing processing operations are carried out at a single location for several different plants.
Therefore, the procedure for invoice EDIs is as follows:
The table below shows the plants for which invoices are processed at a single location. Invoices for these
plants must be combined in the same data packet.
Plant location Posting plant for record type 812

010 000, 100, 160, 190
020 200, 270, 330
020 280*
030 300, 240, 250, 340
040 400
050 500
054 540
060 060, 380, 600
065 155, 420, 650
067 670
068 680
069 690
*Invoices for the EVO bus plant in Mannheim are to be
sent separately.
The invoices differ in terms of the information in record type 812, pos. 10, customer plant.
The complete data package may include invoices for different plants. This data package is to be sent to the
plant shown in the “plant location” column above.
Daimler AG
Issued October 2010
Interchange Manual
10.2.2 Scope of an EDI communication
To make the invoice EDI process as economically efficient as possible, an invoice should be drawn up for each
delivery note. The total invoice amount should then be combined in billing plant-specific data packets, and
forwarded to the plants once a week.
10.2.3 Billing with summary invoices
According to Art. 14 UStG (German Value Added Tax Act), the invoice recipient is required to archive a
summary invoice (totals sheet) for each data packet posted. The data sender is required to compile a summary
invoice for each data packet sent, as per VDA recommendation 4906, Appendix 11.
This summary invoice is to be forwarded to the contact person at each plant as specified in Chapter 12, by a
clearly legible fax, immediately after dispatch of the data packet.
10.3 Structure of the VDA 4906 message

The communication of invoice data by EDI is to be carried out in accordance with “VDA recommendation
4906”, edition of May 1993.
The following record types are used:
Record type Description Notes

811 Header record Identifies the partners.
Defines purpose of communication
812 Invoice data Incl. invoice no., invoice date, final amount
813 Delivery data Incl. delivery note no., unloading point
814 Invoice Incl. part number, delivery quantity, unit price
position data
819 Trailer record Contains the statistics of the data transfer
10.4 Notes on completion of the data records

This section addresses specific message fields that have frequently been the subject of queries and confusion.
Record type 811

format length
Pos. 08 A 20 O Recipient VAT DE812526315
identification no.
(VAT ID no.)
Description:
Tax ID no. of the national tax administration of the recipient.
Tax ID no. for Daimler AG: DE812526315
Daimler AG
Issued October 2010
Interchange Manual
Record type 812

format length
Pos: 07 N 3 M Currency 978
Description:
For invoices in EURO, enter ISO code “978” here.

format length
Pos: 10 N 3 O Customer plant 030
Description:
The customer’s plant that is being invoiced. This entry must always be left-justified.

format length
Pos: 12 A 51 M “Spare character
slots”
Description:
Variable entry according to invoice type. Content to be agreed with Daimler AG.
Record type 813

format length
slots”
Description:
Record type 814

format length
slots”
Description:
The data transfer should be carried out according to the rules of VDA 4906. Please note the instructions on
the left/right justification of entries and the number of leading zeroes.
Daimler AG
Issued October 2010
Interchange Manual
From procedure test to productive use
Content overview
11 From procedure test to productive use 99

11.1 General procedure 99
11.1.1 Procedure test with T-Systems 99
11.1.2 Individual message transmission test 99
11.1.3 Setting up EDI connections with plants 100
11.2 Information for addressing Daimler AG plants in OFTP 100
11.2.1 Actions to be carried out when starting to use EDI or making change notifications 100
Author of Chapter 11
Mr Krodel
Sindelfingen plant
Department: LOG/TL, F201
Phone +49(0) 70 31- 90-26 53
Daimler AG
Issued October 2010
Interchange Manual
11 From procedure test to productive use
11.1 General procedure

As soon as you have completed the preparations at your location for setting up an EDI interface, please make
sure you have completed the following steps before setting up an EDI connection with our plants:
11.1.1 Procedure test with T-Systems
Line connections must be tested before any data interchanges with our plants.
After the procedure tests have been successfully completed, please contact your contact persons at the
Daimler AG plants.
11.1.2 Individual message transmission test
11.1.2.1 Test of transfer of call-up data according to VDA 4905/4915
Tests will be carried on the transmission of VDA 4905/4915 call-up messages to you from each plant.
To set up the tests, please get in touch with the plant contact persons named in Chapter 12.
11.1.2.2 Test of transmission of delivery note and transport data according to VDA 4913
If you have supplier relationships with the Sindelfingen plant, Sindelfingen will be the pilot plant for sending
the VDA 4913 delivery note and transport data message.
Please get in touch with the contact persons at the Sindelfingen plant to arrange a time and date for the test:
Mr Rolf Weber
Tel.: 07031-90-81 395
E-mail: rolf.rw.weber@daimler.com
Ms Monika Höfel
Tel.: 07031-90-86 631
E-mail: monika.hoefel@daimler.com
If you do not supply the Sindelfingen plant, please test the VDA 4913 message with a plant which you do
supply products to. Please get in touch with the plant contact persons named in Chapter 12.
Daimler AG
Issued October 2010
Interchange Manual
11.1.2.3 Test of transmission of invoice data according to VDA 4906
The successful transmission of the VDA 4906 “invoice” message will generally be tested with the Wörth
plant, even if you do not have any supplier relationships with that plant.
Please contact Ms Appelmann:
Phone (0 72 71) 71-54 11

7.00 a.m. to 12.00 p.m.
Any urgent questions should be sent by fax to:
Fax (0 72 71) 71-68 06
The purpose of this test is to check the content of the data transmitted against the requirements of the
receiving systems, which are identical at all plants.
11.1.3 Setting up EDI connections with plants
Following notification from T-Systems or pilot plants regarding successful completion of these tests, you need
to contact the EDI managers of the various plants (Chapter 12).
You must be authorised in the reception systems of the relevant plants before carrying out any data
interchanges – otherwise it will not be possible to process your data.
Careful testing helps all parties to set up a reliable and secure data interchange, in terms of both technical
and content aspects.
11.2 Information for addressing Daimler AG plants in OFTP
11.2.1 Actions to be carried out when starting to use EDI or making change notifications
If you are planning to set up electronic data interchange with Daimler AG, or to change your existing EDI
connections, please complete the following 9 steps:
1. Please contact the partners (Chapter 12) for the relevant message type.
2. Enter all the communication parameters for data interchange with Daimler AG in your system or ask
your software supplier to do this for you.
3. Complete the form (provided by T-Systems) with your OFTP partner data and fax it to:
T-Systems International GmbH
Service Line Computing & Desktop Services
Business Connect Services BCS/S
Fasanenweg 5
D-70771 Leinfelden – Echterdingen
Tel.: + 49 - 0181 / 6852 1232 501
Fax: + 49 711 972 – 4 99 68
4. If you are using EDI for the first time, complete the first time EDI users form (provided by
T-Systems) and fax it to the same number.
5. Then arrange a date and time for a procedure test with the EDICS system with our service desk staff.
6. Completion of the procedure test with the EDICS test system.
7. On successful completion of the procedure test, fax your communication readiness notification form to
the T-Systems service desk.
8. A data test with the relevant plant must then be made. Please inform your contact partner after the first
test data is sent.
Daimler AG
Issued October 2010
Interchange Manual
9. After the data test has been made successfully, the contact partners in the other plants (Chapter 12) can
be informed by e-mail.
11.2.1.1 Remarks
• If you wish to change your communication parameters, send the OTFP partner data form to the
T-Systems service desk.
• To register EDI with additional VDA data formats, send the communication readiness notification form to
the T-Systems service desk.
• You can reach the service desk at:
Tel.: +49 - 0181 - 6852 1232 501

Fax: + 49 711 972 – 4 99 68
11.2.1.2 Communication readiness
Individual Daimler AG plants are constantly producing data. Then this data has to be sent directly to their
communication partners (suppliers). This means that it is important to keep your communication system
ready to receive at all times. In any case, please enter the times at which your communication system can
receive data in the Communication readiness notification form.
11.2.1.3 Contacts
The contact point for changing, setting up or testing communication connections to Daimler AG
communication partners and receiving error reports regarding communication with EDICS systems is
generally the BCS service desk (except in the case of urgent error reports outside BCS service desk hours).
When contacting the BCS service desk, please be ready to give your Daimler AG supplier no.
The BCS service desk is available from Monday to Friday, 7:00 a.m.–6:00 p.m.
The following telephone numbers and e-mail addresses are available for contacting the service desk:
Telephone: +49-(0)181/6852 1232 501

X.400: C=DE ; A=DEBIS ; S=EHL
E-mail: edi.hotline@t-systems.com
The BCS service desk will process all incoming reports and forward them to second-level support if required.
Outside the service hours of the BCS service desk: in urgent cases, error reports can only be reported by
phone to the following number:
Telephone: +49-(0)181 - 6852 1232 501
(operating desk).
The Operating desk is available 24/7.
Daimler AG
Issued October 2010
Interchange Manual
Daimler AG contact persons
Content overview
12 Daimler AG contact persons 103

12.1 HQ contact persons 103
12.2 Contact persons at the plants 104
Daimler AG
Issued October 2010
Interchange Manual
12 Daimler AG contact persons
12.1 HQ contact persons

Any questions about EDI set-up or ongoing operation should be referred to the plant contact persons specified
in the next few pages. All Daimler AG plants use the same receiving and sending systems, so the answers will
apply across multiple plants.
The following individuals are also available as HQ contact persons for applications:
Call-off (VDA 4905)/detailed call-off (VDA 4915)
Contacts Department Phone E-mail Plant

Mr Schopenhauer LOG/PPS, +49(0) 70 31 Oswald.Schopenhauer@ Plant 050,
HPC B251 90-22 11 daimler.com 71059
Sindelfingen
Call-off (VDA 4905)/detailed call-off (VDA 4915)/JIS call-off (VDA 4916)

Mr Neschen VAN/PSM +49(0)2 11 michael.neschen@ Plant 065,
HPC PS26 9 53-27 50 daimler.com 40467 Düsseldorf
Delivery note (VDA 4913)/EDI goods accompanying slip (VDA 4912)/transport data (VDA 4921)

Mr Krodel LOG/TL, HPC: +49(0) 7031 Harald.Krodel@ 050,
F201 90-2653 daimler.com 71059
Sindelfingen
Invoice (VDA 4906)/(supplier invoices)

Ms Appelmann FAO/DP +49(0) 72 71 sylvia.appelmann@ 060,
HPC V20 71-54 11 daimler.com 76744 Wörth
Load carrier account statement (VDA 4927)

Ms Woehe T/WTM +49(0) 70 31 sibylle.s.woehe@ 050,
HPC: B380 90-77 353 daimler.com 71063
Sindelfingen
Freight forwarder invoices

Mr Gerstmann FAT +49(0)2 11 juergen.gerstmann@ 065,
HPC CC31 9 53-36 54 daimler.com 40467 Düsseldorf
Daimler AG
Issued October 2010
Interchange Manual
Remittance advice (VDA 4907)

Ms Scheel/Mr Ebert FAQ/S, HPC: +49(0)7 11 manuela.scheel@ 096,
T121 17-5 19 24 daimler.com 70546 Stuttgart
Mr Ebert FAQ/S, HPC: +49(0)7 11 andreas.ebert@ 096,
T121 17-5 45 28 daimler.com 70546 Stuttgart
General questions about EDI

LOG/TL, HPC: +49(0)70 31 050_dqm@ 050,
F201 90-26 53 daimler.com 71059
Sindelfingen
12.2 Contact persons at the plants

Plant 006 Global Logistics Centre Daimler AG
76725 Germersheim
Application Contacts Department Phone E-mail

Call-off Mr Bitsch GSP/LSS +49(0) 72 74- nicolas.bitsch@
56-38 71 daimler.com
Delivery note/ Ms Liebel GLC/CW1 +49(0) 72 74- sigrid.liebel@
transport data/ 56-41 46 daimler.com
material label/
forwarding instruction
Invoice Ms Appelmann FAO/DP +49(0) 72 71- sylvia.appelmann@
Ms Eichberger FAO/DP +49(0) 72 71- karin.eichberger@
Plant 010 Untertürkheim Daimler AG

70546 Stuttgart

Call-off Ms Ebinger ITP/AL +49(0)7 11- 17- andrea.a.ebinger@
HPC M414 6 48 78 daimler.com
Delivery note/ Mr Deutsch LOG/TM +49(0)7 11- 17- andreas.deutsch@

transport data/ 3 32 02 daimler.com
material label/
forwarding instruction Mr Jockers LOG/TM +49(0)7 11- 17- manfred.jockers@
5 23 63 daimler.com
Invoice Mr Sagawe CC/AFP1 +49(0)7 11- 17-
HPC M560 6 62 73
Ms Graf CC/AFP1 +49(0)7 11- 17-
HPC M560 6 64 53
Daimler AG
Issued October 2010
Interchange Manual
Plant 020 Mannheim engine production Daimler AG

Motoren
68299 Mannheim
Plant 028 EvoBus GmbH Mannheim EvoBus GmbH

68299 Mannheim
Plant 033 Mannheim cable harness and textile production Daimler AG

Kabelsatz und Textilproduktion
68299 Mannheim

Call-off plant 020 Mr Wittgruber LM/LSI +49(0)6 21- otmar.wittgruber@
HPC B14 3 93-27 10 daimler.com
Call-off plant 028 Mr Wagner SHE +49(0)6 21-
HPC A86 7 40-28 59
Call-off plant 033 Mr Lerch KTP-33 +49(0)6 21-
A 55 3 93-37 84
Delivery note/ Mr Herrmann WE-20 +49(0)6 21-
transport data/ HPC F28 3 93-26 37
material label/
Plant 030 Gaggenau Daimler AG

76568 Gaggenau

Call-off Mr Karotsch PZ-DVA +49(0) 72 25- axel.karotsch@
HPC 273 61-41 64 daimler.com
Delivery note/ Mr Dreixler TDL-EL +49(0) 72 25- juergen.dreixler@
transport data/ HPC 021 61-26 97 daimler.com
material label/
Plant 037 Ludwigsfelde Daimler AG

Ludwigsfelde GmbH
Postfach 51
14961 Ludwigsfelde

Call-off Mr Ullrich LOG/MTS +49(0) 33 78- georg.ullrich@
Delivery note/ Mr. Blödorn VAN/PSL +49(0) 33 78- dominik.bloedorn@
material label/
Daimler AG
Issued October 2010
Interchange Manual
Plant 038 Wörth – Daimler AG

Unimog/special vehicles production area PBS
76742 Wörth

Call-off Mr Dörr PBS/TLP +49(0) 72 71- bernd.doerr@
Delivery note/ Ms Kochner TGE/OSS-G +49(0) 72 71- daniela.kochner@
transport data/ 71-3002 daimler.com
material label/
Plant 040 Berlin-Marienfelde Daimler AG

12274 Berlin, Germany

Call-off Ms Kamann L/SMD +49(0) 30-
74 91-23 05
Delivery note/ Mr Köhn L/LPC +49(0) 30- hans-bernd.koehn@
transport data/ 74 91-22 28 daimler.com
Material label Mr Schulte L/BL +49(0) 30-
74 91-28 20
Invoice Mr Hannemann RW/RP +49(0) 30-
74 91-26 47
Mr Mäße RW/RP +49(0) 30- ingo.maesse@
74 91-23 18 daimler.com
Plant 050 Sindelfingen Daimler AG

71059 Sindelfingen

Call-off/ Mr Breitling LOG/SPL +49(0) 70 31- Walter.Breitling@
detailed call-off/ HPC F201 90-56 15 daimler.com
JIS call-off
Delivery note data/ Mr Weber LOG/TL +49(0) 70 31- Rolf.RW.Weber@
transport data/ 90-8 13 95 daimler.com
EDI goods accompanying
slip
DIN delivery note/ Mr. Lorenz LOG/TL +49(0) 70 31- ferdi.lorenz@
material label HPC F100 90-8 70 73 daimler.com
Invoice Mr Micic BW/BBA +49(0) 70 31- Josip.Micic@
90-7 95 06 daimler.com
Ms Volz BW/BBA +49(0) 70 31- sanja.volz@
HPC B204 90-7 95 21 daimler.com
Daimler AG
Issued October 2010
Interchange Manual
Plant 051 Mercedes-Benz Daimler AG

Consolidation Center Europe 71059 Sindelfingen

Call-off Mr Zeh MBCC-E +49(0) 70 31- albert.zeh@
Delivery note/ Mr Göhn HPC G100 +49(0) 471
transport data/ External service 98 12- 5 74
material label provider,
Bremerhaven
Invoice Mr Zeh MBCC-E +49(0) 70 31- albert.zeh@
Plant 054 Rastatt Daimler AG

76432 Rastatt

Call-off Mr Wieser LOG/LCA +49(0) 72 22- frank.wieser@
Delivery note/ Mr Bittmann LOG/LCA +49(0) 72 22- thomas.t.bittmann@
transport data/ 91-2 36 89 daimler.com
material label/
Invoice Mr Sieb POR/BP +49(0) 72 22- pirmin.sieb@
Ms Götz POR/BPW +49(0) 72 22- anke.goetz@
Plant 060 Wörth Daimler AG

76742 Wörth

Call-off/detailed call-off Mr Tombor LW/S-GPV +49(0) 72 71- hansguenter.tombor@
JIS call-off Mr Horr LW/S-MI +49(0) 72 71- Andreas.horr@
Delivery note/ Ms Kochner TGE/OSS-G +49(0) 72 71- daniela.kochner@
transport data/ 71-3002 daimler.com
material label/
Material label Ms Senger TGE/OSS-G +49(0) 72 71- Josianne.senger@
71-5320 daimler.com
Ms Eichberger FAO/DP +49(0) 72 71- Karin.eichberger@
Daimler AG
Issued October 2010
Interchange Manual
Plant 065 Düsseldorf Daimler AG

40467 Düsseldorf

Call-off Ms Langer LOG/BL- +49(0)2 11- christine.langer@
MDT 9 53-21 02 daimler.com
Delivery note/ Mr Draga LOG/BL-WE +49(0)2 11- Gerhard.Draga@
transport data/ 9 53-29 33 daimler.com
material label/
Invoice Mr Reich CRA-E +49(0)2 11- manfred.reich@
Mr Gerstmann CRA-E +49(0)2 11- juergen.gerstmann@
Plant 067 Bremen Daimler AG

28190 Bremen

Call-off Mr Neumann LOG/SPL +49(0)421- michael.neumann@
419 - 3078 daimler.com
Delivery note/ Mr Abendroth/ LOG/SPL +49(0)421-4194866 alexander.abendroth@
transport data/ daimler.com
forwarding instruction/ Ms Radermacher- LOG/SPL +49(0)421-4193721 birgit.radermacher-
material label Pillnick pillnick@daimler.com
Invoice Mr Lehmann RWA/EA +49(0)4 21- enno.lehmann@
Mr Kruse RWA/EA +49(0)4 21- godehard.kruse@
Plant 068 Hamburg-Harburg Daimler AG

Postfach 910164
21160 Hamburg

Call-off Mr Wieczorek AFS +49(0) 40- 79 helmut.wieczorek@
Delivery note/ Mr Krüger TLG +49(0) 40- 79 hans-juergen.krueger@
Material label Mr Wolfner TLG +49(0) 40- 79
20-25 74
Invoice Ms Lukic CRP +49(0) 40- 79
20-22 53
Mr Schulze CRP +49(0) 40- 79
20-24 63
Daimler AG
Issued October 2010
Interchange Manual
Plant 069 Kassel Daimler AG

34112 Kassel

Call-off Mr Nöding OD3 +49(0)5 61- Juergen.Noeding@
HPC 280A 8 02-27 36 daimler.com
Delivery note/ Mr Giesler PKL +49(0)5 61- Stephan.Giesler@
transport data/ HPC 560A 8 02-23 22 daimler.com
material label/
Ms Eichberger FAO/DP +49(0) 72 71- Karin.eichberger@
T-Systems Physical address Postal address
T-Systems T-Systems
Enterprise Services GmbH Enterprise Services GmbH
Fasanenweg 11 Fasanenweg 5
D-70711 Leinfelden D-70711 Leinfelden
Application Department Phone Fax

Technical faults SNS/KTM 0181/ (0711) 972 49968
6852 1232 501
Procedure test SNS/KTM +49(0)7 11- 972- (0711) 972 95949
(various contacts) 49521
Delivery and unloading points for purchased parts, PLANT 006:

Plant 006 Germersheim Delivery and unloading points for
purchased parts
Unloading point Name Phone Fax

Daimler AG 682 Goods +49(0) 72 71- 40 23
Inter-Park Offenbach receipt 71-57 71
76877 Offenbach/Queich office
Daimler AG 640/641/642/ Goods +49(0) 72 71- 40 23
Gebäude 18 643/648 receipt 71-57 71
76742 Wörth office
Daimler AG 646 Goods +49(0) 72 71- 40 23
Gebäude 24 receipt 71-57 71
76742 Wörth office
Daimler AG 647 Goods +49(0) 72 71- 40 23
Zelt E+F receipt 71-57 71
76742 Wörth office
Daimler AG 649 Goods +49(0) 72 71- 40 23
Gebäude 20 receipt 71-57 71
76742 Wörth office
Daimler AG 201 Goods +49(0) 72 71- 40 23
Direktanlieferung receipt 71-57 71
CKD/Halle 20 office
76742 Wörth
Daimler AG 681/688/004 Goods +49(0) 72 43- 1 64
Zeppelinstraße 21-29 receipt 3 25-1 10
76275 Ettlingen office
Daimler AG
Issued October 2010
Interchange Manual
Daimler AG 650/900/902/ Ms +49(0) 72 74- 41 32

Industriegebiet Nord 907/908/910/ Verlohner 56-41 44
Hafenstraße 1 926/935/945
76725 Germersheim
The same EDI requirements specified in this manual also apply for certain deliveries to Steyr-Daimler-Puch
AG, Austria.
All questions concerning this matter must be referred to the following contact persons only:
Steyr-Daimler-Puch AG Steyr-Daimler-Puch
Austria Fahrzeugtechnik AG & Co AG
Potash 823
A-8011 Graz
Application Contacts Department Phone Fax

Call-offs for Mr Pölzgruber GPL +43(3 16) 4 04-29 29 16
purchased parts 77
Call-off Mr Schrei GPL +43(3 16) 4 04-21 29 27
sub-assemblies 74
JIS call-off Mr Vogrinec GPL +43(3 16) 4 04-37 29 27
47
Delivery note data/ Mr Kohlberger ZLMW +43(3 16) 4 04- 27 32 06
transport data/ 26
material label
forwarding instruction/
loading lists
Invoice Mr Metelko ZF +43(3 16) 4 04-22 22 26
39
Ms Paier ZF +43(3 16) 4 04-30 33 36
33
Daimler AG
Issued October 2010
Interchange Manual
13 Modifications
13.1 Version administration:
Version Cause Amendment Page

July 2010 Information about the new Information about the new object number 42
object number manual manual was supplemented
July 2010 update contact person data Contact person data was updated 102
Daimler AG
Issued October 2010

Daimler

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Electronic Data

The following aspects are described in turn:

• the general role of electronic data interchange in the supply process

• the messages used in communications

• the technical prerequisites

Electronic data interchange with Daimler AG

Chapter 3 Delivery note and transport data according to VDA 4913 28

Chapter 4 Goods accompanying slip according to VDA 4912 (document) 62

Chapter 5 Material label according to VDA 4902, version 4 64

Chapter 6 Forwarding instruction according to VDA 4922 67

Chapter 7 Package data sheet according to VDA 4931 70

Chapter 8 Load carrier account statements according to VDA 4927 71

Chapter 9 Transport data for shipments according to VDA 4921 77

Chapter 10 Invoice data according to VDA 4906 94

Working with EDI

Chapter 12 Daimler AG contact persons 102

EDI as the communication channel for the Daimler AG procurement

1 EDI as the communication channel for the Daimler AG procurement process 5

EDI as the communication channel for the Daimler AG procurement

The main aims of EDI communication are as follows:

• fast and secure data interchange

• paper-free data interchange

• elimination of repeated data entry by the recipient (time and cost)

• reduction of errors caused by having to re-input the data

• standard interfaces for processing regularly recurring bulk data communications

• no printing on expensive multiple-copy forms

• Reductions in administration expenses through:

1.2 Using electronic data interchange in the Daimler AG procurement process

VDA 4905 EDI for call-offs

The following recommendations apply as for goods accompanying documents:

VDA 4902/version 4 material label

Descriptions of the VDA messages are available at:

Mercedes-Benz Special Terms No. 28

Mercedes-Benz Special Terms No. 29

Mercedes-Benz Special Terms No. 35

1.3 Use of the ODETTE/EDIFACT international message standard

VDA 4905 -> Call-off

Authors of section 2.1/2.2

Ms Radermacher-Pillnick Mr Herbig Mr Tombor

Author of Chapter 2.3

2.1 Call-off according to VDA 4905

2.1.1 Objectives of call-off

• immediate availability of the data for further processing

2.1.3 Issuing a call-off

Call-offs are based on the Daimler AG production program for:

LPS = Lieferabruf- und Produktionsverbund-System

2.1.4 The VDA 4905 message

The VDA 4905 message comprises the following records:

Record type Contents

Note on record type 512, pos. 4, LAB number:

It is a 9-character term, structured as follows:

Character Meaning Example

2.1.5 Form contents and explanation of fields

2.1.5.1 Form header

Field Field name/ Mandatory Adjustment Alpha/ Explanation

2.1.5.2 Reference character section

Field Field name/data Mandatory Adjustment Alpha/ Explanation

1) The following flags may be used as the last character:

Field Field name/ Mandatory Adjustment Alpha/ Explanation

2.1.5.3 Body of form

Field Field name/ Mandatory Adjustment Alpha/ Explanation

(18) Deadlines M 8 A/N An immediate requirement is

(67) Load carrier O 20 A Field showing load carrier type and