Professional Documents
Culture Documents
FastTrac® GrowthVenture™
Operational Systems
Distribution/
Receiving Billing and Accounting Customer Product
Order Technology
Orders Collections Functions Service Production
Fulfillment
Processes
Processes under the accounting functions system could include accounts payable, accounts
receivable, payroll, account reconciliation and financial reports. The Process Level illustration
shows how these processes relate to each other in the accounting function system.
Accounting Functions
Procedures
Using the example, look at the Accounts Payable process and take note of the series of procedures
that make up accounts payable. You may have other procedures not listed here, but this example
includes inputting bills, making vendor payments, making credit card payments, setting up
automatic deductions, and printing payable reports as individual procedures in the process.
The illustration, below, shows a specific procedure broken down to the task level and, although
simplified, the step-by-step approach of solid operations documentation. The following illustration
is an example of the relationship between the identified procedure and its detailed tasks.
Accounts Payable
Setting Up Printing
Inputting Making Vendor Making Credit
Automatic Payable
Bills Payments Card Payments
Deductions Reports
Is the invoice
NO
accurate? Complete A/P list
is generated and
reviewed.
YES
YES
Process Ends.
Policies
Policies are the underlying rules by which the organization lives. In the example
above, the process is accounts payable; the procedures are all those tasks that occur
under that process; and the policies are the written rules that explain why and when
the organization makes payments for each procedure, if reports are to be run and
distributed at a particular time, and other factors that relate to the procedures.
Examples of policies that directly relate to the Procedures Level illustration
might include:
• All vendor invoices will be paid within 30 days of receipt of invoice, unless
otherwise instructed by an officer of the company.
• All checks must be verified and signed by an officer of the company prior to
being mailed.