ORGANIZATION CHART

Created by :

HERU SURYO WIBOWO (130902005Y)

SIMON FEBRY SITOHANG (1309020135)

FIRMAN PRAYOGO (1309020265)

TL – 4A

JURUSAN TEKNIK ELEKTRO

PROGRAM STUDI TEKNIK LISTRIK

POLITEKNIK NEGERI JAKARTA

2011

ORGANIZATION CHART
 Director

Technical
Finance
Advisor

Project Production
HRD Manager
Manager Manager

Superintendent

HRD
Field Engineer
Supervisor

Welding
Store Keeper
Formen

1. HIGH LEVEL : - Director

 - Finance

- Technical Advisor

2. MIDDLE LEVEL : - Project Manager

- Super Intendent

- Field Engineer

- HRD Supervisor

- Production Manager

- HRD Manager

3. LOW LEVEL : - Welding Formen

- Store Keeper

1. DIRECTOR
Director is used worldwide to signify the highest executive officer within a governmental,
statutory, NGO, third sector or not-for-profit institution. In a business director is a person who
leads, manages, or supervises an organization, program, or project.

Director task :

a ) Coordination and restrains activities at financial administration area, kepegawaian and

secretarial.
b ) Coordination and restrains procurement activity and outfit equipments.
c ) Plot and develop income and expenditure source and firm wealths.
d.) Restrain income money, account billing result water purpose of subscription.
e ) Perform duty assignment that given by managing director.
f ) Deep perform responsible Common director duty assignments to managing directors.

2. FINANCE

Finance task :

a. Restraining Finance-related activities.

b. Restraining program and financial expenditure income.
c. Plot and restrains income and expenditure source and firm wealths.
d. Performing other duty assignment that gave by superior.
e. In carry on its responsible task to director Common

3. TECHNICAL ADVISOR

A technical advisor is an individual who is expert in a particular field of knowledge, hired to

provide detailed more information and advice to people working in that field. For example a
construction company might hire a technical expert in fluid dynamics to advice them if
seeking to move a small water course or a company operating in adventure education will
frequently hire technical experts to ensure that their policies and procedures are robust enough
to handle the hazards they are going to face.

Technical Advisor Task :

• Main responsibility is to take the lead in developing strategies and plans.

• He can develop proposals, assess organizational, technical and training needs & can
develop training materials.
 • Develops reviews, adapts, disseminates, and utilizes training curricula, training
materials, and other materials to build the capacity of staff.
• Disseminates best practices at regional and international professional meetings.
• Advise on curriculum development in all areas technical.

4. PROJECT MANAGER

Description
The role of the Project Manager is to plan, execute, and finalize projects according to
strict deadlines and within budget. This includes acquiring resources and coordinating
the efforts of team members and third-party contractors or consultants in order to deliver
projects according to plan. The Project Manager will also define the project’s objectives
and oversee quality control throughout its life cycle.

Responsibilities
• Direct and manage project development from beginning to end.
• Define project scope, goals and deliverables that support business goals in
collaboration with senior management and stakeholders.
• Develop full-scale project plans and associated communications documents.
• Effectively communicate project expectations to team members and stakeholders
in a timely and clear fashion.
• Liaise with project stakeholders on an ongoing basis.
• Estimate the resources and participants needed to achieve project goals.
• Draft and submit budget proposals, and recommend subsequent budget changes
where necessary.
• Where required, negotiate with other department managers for the acquisition of
required personnel from within the company.
• Determine and assess need for additional staff and/or consultants and make the
appropriate recruitments if necessary during project cycle.
• Set and continually manage project expectations with team members and other
stakeholders.
• Delegate tasks and responsibilities to appropriate personnel.
• Identify and resolve issues and conflicts within the project team.
• Identify and manage project dependencies and critical path.
• Plan and schedule project timelines and milestones using appropriate tools.
• Track project milestones and deliverables.
• Develop and deliver progress reports, proposals, requirements documentation,
and presentations.
• Determine the frequency and content of status reports from the project team,
analyze results, and troubleshoot problem areas.
• Proactively manage changes in project scope, identify potential crises, and
devise contingency plans.
• Define project success criteria and disseminate them to involved parties
throughout project life cycle.
• Coach, mentor, motivate and supervise project team members and contractors,
and influence them to take positive action and accountability for their assigned
work.
• Build, develop, and grow any business relationships vital to the success of the
project.

5. SUPER INTENDENT

As a superintendent, you are responsible for both the short-term goals and long-term plans of
a number of schools. From careful budget planning to public relations, you hold a
management position within your schools, and it is your objective to see that those schools
operate effectively and efficiently.

Duties and Responsibilities:

a) Sees that construction cost targets are met
b) Helps establishes strategies and action plans to beat the budget.
c) Establishes action plans and oversees such plans as to achieve our goals
d) Makes sure job cost feedback is furnished to subordinates.
e) Oversees the terms and conditions of construction agreements
f) Oversees job schedules and makes sure that they are updated and reported
g) Keeps Client’s satisfied, but not at the substantial detriment to the company.
6. FIELD ENGINEER

Essential Functions/Responsibilities:

Assists in supervising field employees assigned to a particular construction discipline work

area, i.e., electrical, piping, erection of structural steel, rebar, duct work, etc. Assist in
evaluation and solution of potential field problems, referring them to Superintendent. Perform
all functions and responsibilities in consonance with the company’s values and beliefs.
1. Provide technical engineering information and interpretation of plans, detail sheets and
specifications for contractors.

2. Continually find solutions to conflicts in structural/architectural/mechanical/electrical

drawings and specifications by conferring with the Consultants. Coordinate these solutions
with the various sub-trades.

3. Report accurate quantities for labour cost reports, accurately monitor material ledgers to
determine if quantities remaining in the estimate are sufficient to complete the project in the
field.

4. As a member of the Project Site Team, your duties include being able to perform layout
work competently, accurately and efficiently.

5. Coordinate inspections with consultants and authorities as required by the contract.

6. Inspect falsework for conformance to design drawings.

7. Monitor installation of rebar for conformance to structural drawings.

8. Assist Project Superintendent by enforcing quality control, expediting subcontractors.

9. Continually update drawings with changes as issued by Consultants.

10. Review shop drawings for conformance with the contract and ensure information is
communicated to Foreman and Superintendent.

11. Identify contract document conflicts and recommend solutions.

12. Ensure construction work complies with all engineering standards, codes, specifications
and design instruction.

13. Present oneself as a candidate for promotion by learning and understanding construction
methods and developing good construction management skills.

7. HRD SUPERVISOR

The Human Resource Development Supervisor job description template includes the
following job summary: Manages the personnel needs of the company and is responsible for
the screening and training of new employees. Also coordinates employee benefits, updates
manuals and job descriptions, and assists management with all personnel matters. Additional
information available includes essential job functions, additional responsibilities, and
education and experience requirements.

8. PRODUCTION MANAGER

A production manager is involved with the planning, coordination and control of

manufacturing processes.

A production manager ensures that goods and services are produced efficiently. They ensure
the correct amount is produced at the right cost and at the right level of quality.

The scope of the job depends on the nature of the production system: jobbing production,
mass production, process production, or batch production. The job role is also sometimes
referred to as an operations manager.

Many companies are involved in several types of production, adding to the complexity of the
job. Most production managers are responsible for both human and material resources.

A production manager is involved in both the pre-production (planning) stage as well as the
production (control and supervision) stage. A large part of production management involves
dealing with people, particularly those who work in your team.

Production managers are also involved with product design and purchasing. In a small firm
you may have to make many of the decisions yourself, but in a larger organisation planners,
controllers, production engineers and production supervisors will assist you.

In progressive firms, the production manager's role tends to be more closely integrated with
other functions, such as marketing, sales and finance.

Production Manager tasks :

• overseeing the production process, drawing up a production schedule;

• ensuring that the production is cost effective;
• making sure that products are produced on time and are of good quality;
• working out the human and material resources needed;
• drafting a timescale for the job;
• estimating costs and setting the quality standards;
 • monitoring the production processes and adjusting schedules as needed;
• being responsible for the selection and maintenance of equipment;
• monitoring product standards and implementing quality-control programmes;
• liaising among different departments, e.g. suppliers, managers;
• working with managers to implement the company's policies and goals;
• ensuring that health and safety guidelines are followed;
• supervising and motivating a team of workers;
• reviewing the performance of subordinates;
• identifying training needs.

9. HRD MANAGER

The job description of a human resource manager includes many different and interesting
functions. He has to shoulder responsibilities such as recruitment, training, development,
employee counseling and performance management. Nowadays the job of a human resource
manager has become a specialized profession and requires highly qualified personnel for the
position.
The human resource manager has to be in constant touch with the employees of the company.
He provides advice to the staff, supervisors and trains them in various aspects. He has to
coordinate the process of recruiting and training. He needs to conduct employee performance
reviews and should also inform the employees about the policies of the company. The need to
keep employees informed in order to facilitate decision making is also one of the prime
functions of the human resource manger.

Responsibilities
The job description of a human resource manager could be presented clearly through the
explanation of his responsibilities. The responsibilities of a human resource manager are as
follows.

• The main responsibilities of a human resource manager includes conducting

interviews, job postings and employee offers.
• He needs to keep in touch with recruitment agencies, local organizations, educational
institutions, etc.
• To guide the managers and other employees in matters related to career development,
staffing initiatives, employee relations, workplace ethics and performance
management. For this to happen systematically, the manager may needs to conduct
seminars, arrange meetings and provide the employees with suitable training.
 • The human resource manager has to deal with the top management along with the staff
and employees of the company. He acts as a bridge between these sections in order to
facilitate smooth functioning of the operations of the company.
• The collection of HR metrics, analysis of the data, properly collating it, reporting the
data and finally identification of trends is also one of the responsibilities of the human
resource manager.
• He conducts orientation programs for employee motivation in order to direct them
towards the organizational goals.
• Planning, supervising and coordinating the activities related to employment, labor
relations, compensation and employee relations.
• Designing and organizing employee training programs for safety issues, language
training and health, etc.
• Investigation and reporting of the industrial accidents if any, that take place in the
company.
• Conducting exit interviews during employee terminations and resignations.
• In order to determine the reasons or causes behind personnel problems, the human
resource manager needs to analyze the statistical data and generate reports. Based on
the reports generated, he can provide recommendations to improve company policies.
• Designing, developing and administering special projects like savings bond programs,
pay equity, employee awards, day care, etc., are also some of the additional
responsibilities of a human resource manager.
• The human resource manager has to study and understand the arbitration decisions,
legislation and collective bargaining contracts in order to assess the trends in the
industry.

10. WELDING FORMEN

Performs skilled supervisory work in directing the work of subordinate craftsmen involved in
the following: welding; pipe insulation; steam system operation installation; maintenance and
repair; pump maintenance and repair and metal machining.

This individual is responsible for assigning tasks among subordinates and personally
participating in the more difficult tasks. Work assignments are received in the form of
instructions, sometimes accompanied by drawings or broken parts. An employee of this class
has full responsibility for deciding work methods and other technical matters. Prepares cost
estimates and estimates of labor and material. Work is performed under general direction of
an administrative superior and is reviewed during and at the completion of projects.

DUTIES AND RESPONSIBILITIES

Plans, assigns, schedules, and supervises the work of skilled and trades helper subordinates on
pump repairs, machinework, welding, cutting, brazing, steam fitting, and pipe insulation
repair and installation projects.
Supervises the installation, repair, and maintenance of the university steam distribution lines.
Lays out and supervises the cutting and fitting of material in preparation for welding.
Maintains and makes repairs to welding equipment.
Prepares cost estimates of labor and material; orders supplies, material, and equipment.
Prepares routine work and time reports and maintains standard records.
Recruits and trains subordinate personnel; establishes safety and work performance standards.
Performs related work as required.

11. STORE KEEPER

A storekeeper is in charge of the equipment, materials and supplies regularly needed in the
daily operation of a company. He follows directives from one or more department supervisors
on office equipment and supply orders. His job also regularly requires him to prepare and
process packages and parcels for shipment.

Job Duties

• Keeping adequate, organized inventory levels and accurate storeroom records are the
main responsibilities of a storekeeper. Since he is required to maintain stock levels
that meet multiple requirements, he must be organized and detail-oriented to be
effective. A storekeeper is also in charge of packaging and shipping boxes and parcels
and choosing the best couriers and shipment methods. He may also be required to
operate various office machines like computers, postage machines and label makers.
In warehouse environments, forklift operating skills are often required for the job.