Letter of Intent

Dated: 07, August 2006

To,
Brig. Abdul Qayum Janjua,
Commander Artillery 9th Division,
Kohat

Subject: Turnkey Interior Design of Ante room, Entrance Hall and Dining Hall of Artillery
Mess-1

Dear Sir,

We are grateful and appreciate for considering us to execute the captioned work. We are writing you with
reference to the meeting convened by the committee at Chaklala Garrison Rawalpindi on August 7th 2006 for
giving a comprehensive & detailed presentation of the Interior Design Project.

We remained in touch with your team regarding this project since June 15, 2006 and have made all possible
efforts to reach the current status. In this context we made several visits at your desired locations to have
detailed discussions and delivered a number of presentations to materialize the project. In the past three
years we achieved a mile stone of the project by accomplishing the master plan of the whole project.
On July 22 2006, we gave a final presentation of master plan to the committee, comprised of 3 D view plan
and elevation of the building which were duly approved by the committee.

S No Particulars Remarks
1 Ante room
2 Entrance Hall
3 Dining Hall
4 BOQ

As asked by the committee, we will submit the working drawings of the whole project on July 24, 2006
Subject to issuing us the Letter of intent and an agreement with us for our professional services and
for the construction and Interior work awarded to us.

Scope of Work as defined in the working Drawings are as follows:

1. Ante room

• Architectural plan

• Structural plan

• Electrical

• Havoc
 • Furnishing

2. Entrance Hall

• Architectural plan

• Structural plan

• Electrical

• Furnishing

3. Dining Hall

• Architectural plan

• Structural plan

• Electrical

• Furnishing

Cost of Entire Project:

S. No Particulars Cost (Rs)

1 Consultancy Fee 1,50000/-
2 Civil Works 13,76000/-
3 Electrical Works 3,00000/-
4 Hvac Works 7,78000/-
5 Furniture Items (Ante room) 7,28000/-
6 Furniture Items(Dining Room) 2,10000/-
7 Additional Cost Wood Floor (Stage) 84,000/-
8 Extra Items 2,48000/-
Grand Total 37,39,000

Note: - cost of painting and mural is not included in the above amount
 As per the decision of the committee we again request you to issue us initially the LOI or any relevant
document confirming the work as awarded to us in order to expedite the pace of work.
We are again thankful for extending your trust upon us, we assure that we will put all our efforts to complete
the work to your entire satisfaction.

With best regards,

Seema Andleeb

Agreement(Contract)

Advance lump sum amount of Rs 1200, 000/= received on 07th August 2006. Distribution is as under.

Advance Payment of Furniture Rs 4, 69,000/= (50%)

Advance Payment of Consultancy Rs 75,000/= (50%)
Advance Payment of Civil, Elec Rs 6, 56,000/= (lump sum)

Note: balance of advance civil electric Rs 2, 32,000/=

It is requested to release the above balance advance payment as soon as possible

0.1 Mode of Payment:

1. Civil, Electrical and Hvac

• At advance payment 35%

• At completion of ceiling 25%

• At completion of Flooring and electrical 20%

• At Final completion 20%

2. Furniture Cost:

• Advance payment 50%

• At delivery and completion of layout of furniture and decoration 50%
3. Consultancy Fee:

• Advance payment 50%

• At completion of work 50%
• Per visit charges with transportation Rs 1000
• Incase Transportation is not provided lump sum amount will be charged as Rs 6000
Contract
 BOQ
See Annexure for BOQ
S No Description Unit Quant Rate Amount(Rs
ity )
Civil Work

1 Wooden Glazed Door

Providing, making and fixing in
position”1-1/2” thick first quality Deodar
wooden glazed door including 2-1/2” x 6
I class deodar wood frame screwed to
rough deodar wood filler ¾” x 5 fixed to
wall by means of galvanized sheets hold
fast or 4” long expansion bolts 4 No’s on
each side including 2 ½” x 3/4 “ and 5/8”
x 5?8 “ architrave beadings at wall frame
joints on sides and a/2” x 1- ½” deodar
wood stopper including ½” x 1 ½”
deodar wood lipping fixed all around the
shutter, complete with matt finish
enamel painting including hinges
(magnum make), cp brass fittings, and Sft 75 1,100 82,500
Yale make locks or approved equivalent.
2 Flush Door
Providing, making and fixing in position
1-1/2” thick 1st quality 4mm thick
commercial ply veneered solid core
shutters partial wood filling strips
closely placed or as manufactured
approved standard including 1-1/2” x 5-
1/2” 1st class imported beach wood to
rough deodar wood filler ¾” x 5-1/2”
fixed to wall by means of galvanized
sheets hold fast or 4” long expansion
bolts 4 No’s on each side including 2-
1/2” x ¾” and 5/8” architrave beadings
at wall/ frame joints on sides and ½” x
2” deodar wood stopper including ½” x
1-1/2” deodar wood lipping fixed all
around the shutter , complete with matt
finish enamel painting including
hinges(Magnum make), CP Brass Sft 49 800 39,200
fittings and Yale made locks or approved
equivalent.
3 Decorative Lassani Niche
Providing and making of decorative
 Niche made of lassani MDF finish with Nos 2 20,00 40,000
paint, complete as per drawings and as 0
directions of architect.

4 Gypsum Board False Ceiling

Providing, making and Fixing of ½”
thick gypsum board ceiling fixed on
approved framing( suspension) as shown
on the drawing. Complete as per design
and drawings and further directions by Sft 2617 120 314,040
the architect.
5 Wooden Batting Ceiling (Suspended)
Providing and fixing approved wooden
batten ceiling suspended with chain
including approved polish complete as
per design and drawings or as directed
by the architect. Nos 105 750 78, 750

6 Wood Work on Stairs

Providing, making and fixing of
Sheesham wood on stair treads and risers
or as shown on the drawing finish with
approved polish. Complete as per Sft 250 410 100,000
directions of the architect.

7 Polishing of stair railing

Polishing of existing stair railing as per
approved shade and color complete in all One L.S 25,00 25,000
respect. job 0
8 Paint of walls and ceiling
I. Provide and applying Matt
approved paint of walls and
ceiling provide and applying
Matt approved paint IC/Burger 3
coat of approved shade over a
coat of primer to internal surfaces
prepared smooth with Carob Sft. 13700 20 274,000
random, filling the depression
with putty etc. complete in all
respect. Paint of approved color
and shade on existing and
proposed walls including
preparation of under surface
(where required) with all fillings
of best quality. Complete as
 manufacture recommendations.

II. Provide and applying approved

paint of walls and ceiling provide
and applying Matt approved paint Sft. 2260 32 72,320
IC/Burger 3 coat of approved
shade over a coat of primer to
internal surfaces prepared smooth
with Carob random, filling the
depression with putty etc.
complete in all respect. Paint of
approved color and shade on
existing and proposed walls
including preparation of under
surface (where required) with all
fillings of best quality. Complete
as manufacture
recommendations.

9 Tiles for Flooring

Providing and laying non-skid porcelain
tile approved make of supreme quality
for flooring, in slope if required, with
cement slurry over base so as to achieve Sft 2452 210 514,920
a minimum overall finish floor required
thickness, grouting/filling the joints with
compatible color with approved tiles,
including curing, cleaning,
hacking/chipping of existing surface for
bonding where necessary etc complete
in all respect.
10 Glazed tile Skirting
Providing and fixing glazed tile skirting
with dry bond including filing the joint, Rft. 200 90 18,000
curing and cleaning etc. complete in all
respect.
11 Masonry wall
Providing and laying of 1st class burnt
brick masonry 9” thick in 1:4 in opening Cft. 210 150 31500
i/c raking out joints. Complete as per
manufacturer and as per direction by the
architect.
12 Plaster work
Providing and applying ½” thick plaster Sft. 377 30 31500
1:6 where ever required including
 scaffolding at any height with all lead/lift
and curing etc
13 On off switch
(I)Supply and installation of 1 gang Nos 8 625 5,000
switch plates of Tendby and G.I sheets
back box. Nos 10 830 8300
(II)Supply and installation of 8 gang
switch plates of Tenby with G.I sheets Nos 1 950 950
back box.
(III)Supply and installation of 10 gang
switch plates of Tenby with G.I sheets 16 500 8000
back box
(IV)Supply and installation of dimer
Tenby

14 Switch Sockets
(1) Supply, Installation and testing of Nos 7 725 5075
15 Amp 3 pin switch socket unit.
(Tenby or equivalent.)
(2) Same as above but 5Amp switch Nos 30 625 18750
socket unit
(3) Supply Installation and testing of Nos 9 5000 45000
15 Amp switch socket for A/C
unit wiring with 6mm cable run
in PVC conduit

D.Bs

Installation, Testing Commissioning of Nos 2 22000 44000

D.Bs with phase incation lamps. For A/C
Light Fixture
Supply, installation connection of the
following light fixture with 1.5 mm2,
1.5mm earth and all genine components
as starter capacititor, holder, lamps,
cable (Pakistan cable and new age) etc.
complete in all respect.
I. TBS 82 or 84 of tube light
(warm/cool) as approved by the
architect.

II. Spot light with 18W lamp

(cool/warm) as approved by the
architect.
 III. Laser type spot light as approved
by the architect

IV. Fancy light as approved by the

architect

5 25mm Cable RM 30 1650 49500

Supply, installation of 25mm 4 core
cable from switch room to anti room
outside
6 Earth pit ‘ 1 32,00 32,000
Supply, installation of the earth pit with NOS 0
copper rod, copper wire earthling
powder, G.I pipe 15 feet depth, thimble,
copper nut bolt main hole. Complete in
all respect
Total Rs

HVAC
AC unit (Sabro)
I. 4 tones cabinet type unit NOS 6 91,30 547,800
(heat and cool.) 0
II. 2 tones walls mutated unit NOS 2 89,100
(heat and cool) 44,55
0
Light Fixture
Supply, installation connection of the
following light fixture with 1.5 mm2,
1.5mm earth and all genine components
as starter capacititor, holder, lamps,
cable (Pakistan cable and new age) etc.
complete in all respect.
V. TBS 82 or 84 of tube light
(warm/cool) as approved by the NOS 113 950 107,350
architect.

VI. Spot light with 18W lamp

(cool/warm) as approved by the NOS 212 1100 233,200
architect.

VII. Laser type spot light as approved NOS 36 1025 36900

by the architect
 VIII. Fancy light as approved by the NOS 20 1930 38,600
architect

Grand Total

0.2 BOQ of Furniture Items

S.No Description Unit Quantity Rate Amount

1 Re polishing of existing chairs Nos 76 800 60800
2 Re polishing of existing tables Nos 8 1200 9600
3 Re polishing of existing Nos 6 800 4800
consoles
4 Curtains Nos 3 8335 25005
5 Accessories L.S 50000 50000
6 Other accessories L.S 60000 60000
0.3 Ante Room
S. No Description Qty Cost
1 Green Corner
Wooden green sofa 5 seater 45,000
Wooden green sofa 5 seater 45,000
2 Coffee table wooden 24,000
Carved with end table 25,000
3 Ladies Corner
3 seater dewan(red/orange fabric) 40,000
Sofa white 4 seater 25,000
4 Victorian chairs 2 24,000
5 Dewan with beige fabric 1 15,000
6 Gothic/easy chair(silver hand) 1 pan 26,000

7 Centre table between two chairs 1 6,000

8 Coffee table with end table 1 14,000
9 Gents corner 1 135,000
VIP sofa 6 seater
10 Imported table 1 35,000
11 5 seater sofa(yellow) 1 30,000
12 5 seater sofa(white) 1 35,000
13 Coffee table with end table 2 10,000
14 Circulation 2 30,000
African/easy chair
 15 Round table 1 6,000
16 Console with mirror 3 15000
17 Imported fabric curtain(pelmet and rod) 8 12,000
18 Accessories 43,350
19 Carpet 40,000

0.4 Dining room

S.No Description Qty Rate Amount(Rs)
1 Re polishing existing chairs 96 800 76,800
2 Re polishing existing table 10 1,200 12,000
3 Re polishing existing console 6 800 4,800
4 Re polishing almirah 4 2,000 8,000
5 Imported curtain with shafoon, pelmet, 3 15,000 45,000
railing and rod
6 Accessories
7 Lobby
8 Cloth
9
 Lesson Learned

1 Lessons learned purpose and objectives

Throughout each project life cycle, lessons are learned and opportunities for improvement are discovered.
As part of a continuous improvement process, documenting lessons learned helps the project team discover
the root causes of problems that occurred and avoid those problems in later project stages or future projects.
Data for this report was gathered by using Project Lessons Learned Record sheets and is summarized in the
table.

The objective of this report is gathering all relevant information for better planning of later project stages
and future projects, improving implementation of new projects, and preventing or minimizing risks for
future projects.

2 Lessons learned questions

• What worked well—or didn’t work well—either for this project or for the project team?
• What needs to be done over or differently?
• What surprises did the team have to deal with?
• What project circumstances were not anticipated?
• Were the project goals attained? If not, what changes need to be made to meet goals in the future?

3 Project Highlights

3.1 Top 3 Significant Project Successes

Project Success Factors That Supported Success

No communication gaps/barriers
Project under budget
Constant contact with the client
Regular feedback from and through
all the levels and phases of the
project.
Remarkable cost management
Regular interval reviewing meetings
with the client.
3.2 Other Notable Project Successes
Project Success
Site supervision
Quality assurance
Success with parallel activities
3.3 Project Shortcomings and Solutions
Project Shortcoming
Dates had to be rescheduled
Rigidness of sub contractors
Shortage of funds and budget
Factors That Supported Success
The operations were carried out
under the guidance of technical
supervision.
They were two sort of checks in this
regard; there were strict procedures
applied during various operations
and the furniture as imported
specifically for this project.
The positively generated
competition within the team made it
possible to achieve the predefined
activities even though they were
parallel and had the risk of rework in
the advent of overlaps..
Recommended Solutions
Meeting with clients for approval
and suggestion.
Predetermined contract with the
consent of both the parties is crucial
before the commencement of the
project.
This needs to be viewed and decided
before the operations start so that
deadlines are met accordingly.
4 Approvals

Prepared by:__________________________________
Project Manager

Approved by: ______________________________

Project Sponsor

______________________________
Executive Sponsor

______________________________
Client Sponsor

5. Enclosure (Lesson Learned Sheet)

Contents

Letter of Intent...............................................................................................1
Cost of Entire Project:...................................................................................2
0.1 Mode of Payment:.................................................................................................3
0.2 BOQ of Furniture Items.......................................................................................11
0.3 Ante Room..........................................................................................................11
0.4 Dining room.........................................................................................................12
1 Lessons learned purpose and objectives...............................................13
2 Lessons learned questions......................................................................13
3 Project Highlights......................................................................................13
3.1 Top 3 Significant Project Successes...................................................................13
3.2 Other Notable Project Successes........................................................................14
3.3 Project Shortcomings and Solutions....................................................................14
4 Approvals...................................................................................................15
1. General Information.................................................................................16
2. Milestone 1 Review Summary.................................................................17
3. Milestone 1 Review Criteria.....................................................................17
4. Milestone 1 Review Check-list.................................................................17

1. General Information

Project Name Customer Project Number

Turnkey Interior design of ante,entrance Hall And Kohat 9 Div Artillery

Dining Hall of Artillery Mess-1 Mess
Project Sponsor Customer Project Manager/Contract Fulfilment
Representative

Kohat 9 Div (Army) Brig.Abdul Qayum Janjua

Review Team

Project Director1 Brig.Abdul Qayum Janjua

Project Manager Major Tahir Hussain
Project assistant Architect
Captain Kashif
 2. Milestone 1 Review Summary

Milestone Stone Decision (x) Effective Date

The milestone is passed with no outstanding items.

The milestone is passed – minor outstanding items Interior design and from18/09/
remain. renovation of ante, entrance 2006 to
hall and dining hall 14/11/2006
The milestone is not passed – major outstanding items Car porch* 25/10/2006
remain.

Note:* reference to appendix

OUTSTANDING ITEMS / ISSUES AND COMMENTS

Minor outstanding: Time constraint

Major outstanding: Car porch: The company was not able to
renovate the car porch area because the client failed to provide the
expenses for the car porch renovation and the task would be
accomplished by the client. The company will provide invaluable
consultancy only for renovation of the porch free of charge.

3. Milestone 1 Review Criteria

Criteria YES NO N/A References, Comments

Renovation of Artillery Mess 1 Yes

Interior designing of Ante Room, Yes

Interior Designing of Entrance Hall Yes

Interior Designing of Dining Hall Yes

Signing and approval of the contract
Approval and release of budget
Selection of contractors

4. Milestone 1 Review Check-list

Issue YES NO N/A References, Comments
The approval for the project and the budget took
yes
time, resources and effort
Selection of the most competitive and reliable
yes
suppliers and vendors
Negotiations with the contractors yes
The budget released was under budget and had to
be adjusted which led to rescheduling of the yes
deadlines.

WORK BREAKDOWN STRUCTURE