Professional Documents
Culture Documents
Tuesday
June 7, 2011
CANCELLED DUE TO
LACK OF AGENDA ITEMS
DELHI CHARTER TOWNSHIP BOARD MEETING
2074 Aurelius Road, Holt 48842 (517) 694-2137
Tuesday, June 7, 2011
7:30 p.m.
Agenda
Call the Meeting to Order
Pledge of Allegiance
Roll Call
Comments from the Public – FOR COMPLETE GUIDELINES FOR ADDRESSING THE BOARD, PLEASE SEE “PROCEDURES
FOR ADDRESSING THE BOARD” LOCATED AT THE BACK TABLE. ANYONE WISHING TO COMMENT ON ANY MATTER NOT ON THE AGENDA
U U
MAY DO SO AT THIS TIME. ALL COMMENTS WILL BE DIRECTED ONLY TO THE TOWNSHIP BOARD MEMBERS AND PERSONS ADDRESSING
U U
THE BOARD MUST STATE THEIR NAME AND ADDRESS FOR THE RECORD AND WILL BE GIVEN FOUR (4) MINUTES. ANY COMMENTS
LONGER THAN 4 MINUTES SHOULD BE REDUCED TO WRITING AND SUBMITTED TO THE CLERK AND WILL BE MADE A PART OF THE
RECORD.
Set/Adjust Agenda
U
Unfinished Business
3. Amendment to the Delhi Charter Township Code, Specifically Section 10-118 (also known as
Ordinance No. 32, Section 2.1) – Discharge of Firearms, Weapons and Devices, Second
Consideration
Consent Agenda
4. a) Approval of Minutes – Committee Meeting of May 17, 2011
b) Approval of Minutes – Regular Meeting of May 17, 2011
c) Approval of Minutes – Goals & Objectives Meeting of June 1, 2011
d) Approval of Claims – May 17, 2011
e) Approval of Claims – May 31, 2011
f) Approval of Payroll – May 26, 2011
New Business
5. Agreement for Local Road Improvement between the Ingham County Board of Road
Commissioners and Delhi Charter Township – Pine Tree Road (Dell Road to Cul-de-Sac
North of Sandhill)
6. Proposed Ordinance No. 120 – Re-Establishment and Confirmation of the Delhi Charter
Township Planning Commission Pursuant to the Michigan Planning Enabling Act of
2008, First Consideration
7. Resolution No. 2011-012 – Michigan Natural Resources Trust Fund Development Project
Agreement – Valhalla Park Restroom/Pavilion Project
Zoning and Development
Reports
11. Supervisor:
12. Treasurer:
13. Clerk:
14. Trustees:
15. Manager:
Limited Comments
MEMBERS OF THE PUBLIC WILL BE AFFORDED THE OPPORTUNITY TO ADDRESS THE BOARD REGARDING ANY ITEM ON THE AGENDA AT
THE TIME SUCH ITEM IS OPEN FOR DISCUSSION BY THE BOARD. ANYONE WISHING TO COMMENT ON ANY MATTER NOT ON THE AGENDA
MAY DO SO AT THIS TIME.
Adjournment
The Township will provide reasonable auxiliary aids and services, such as interpreters for the hearing impaired and audio tapes of
printed materials considered at the meeting for the visually impaired, for individuals with disabilities at the meeting upon five (5) working
days notice to the Township. Individuals with disabilities requiring auxiliary aids or services should contact Delhi Charter Township,
Evan Hope, Township Clerk, 694-2135.
ALL PAGERS, CELL PHONES, RADIOS AND SIMILAR DEVICES ARE TO BE TURNED OFF OR TO SILENT MODE DURING ALL
BOARD MEETINGS.
DEPARTMENT OF PUBLIC SERVICES
Monthly Report
May 2011
# of Employees
Date Attended Training Course Description
5/5/2011 2 2007 Excel 1 (New Horizons)
5/6/2011 2 Respirator Fit Test
5/10/2011 1 Laboratory QA/QC Workshop (Frankenmuth)
5/10/2011 1 2007 Excel 2 (New Horizons)
5/17-18/11 2 2007 Access 1 (New Horizons)
5/18/2011 2 ICHD Temp Food Permit Safety Class
5/26/2011 1 Operator "C" License Exam
Maintenance
WORK ORDERS
Note: Work order totals do not include monthly, weekly and daily preventive maintenance tasks.
COMPLAINTS
CALL OUTS
40,000
35,000
30,000
25,000
Feet
20,000
15,000
10,000
5,000
0
Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec
2007 7,327 22,057 12,574 6,645 3,123 18,961 23,977 17,841 21,449 21,101 33,294 27,267
2008 9,969 2,777 11,179 9,260 9,258 23,455 25,608 18,884 19,996 15,909 2,736 7,221
2009 19,026 14,727 18,510 21,666 11,707 31,320 26,089 19,007 6,260 19,432 14,061 8,886
2010 18,173 7,894 17,965 3,521 9,409 12,661 11,476 12,015 6,227 12,989 19,390 1,323
2011 15,037 11,364 32,098 14,918 19,607
Cemetery
BURIALS
Community Outreach
On May 20, Senator Carl Levin visited the POTW to tour the digester complex and learn
about the sludge dryer project. He enthusiastically lends his support to this effort to create an
alternative fuel source. A WILX Channel 10 news reporter attended the tour and interviewed
Senator Levin and several other Delhi personnel. On Sunday, May 22, a WLNS Channel 6
news reporter toured the POTW and interviewed Delhi personnel regarding the project.
Thanks go out to the Lions Club for hosting a brush drop off event at the POTW pond
area on May 21; they collected fifty-eight (58) loads of brush and forty-five (45) bags of yard
waste.
The Annual Reuse Rally was held on May 7. Residents were encouraged to drop off
reusable items two weeks in advance of the event to allow personnel time to organize
everything. This year’s rally was very successful with the majority of the items dropped off
finding new homes.
In the month of May, Gill visited the Dimondale Elementary school, Olivet Baptist Church
and the park at the corner of Holt and Aurelius Roads.
Storm Water
Water Quality Monitoring began at 20 sites designated in the grant application packet on
May 16. Two Environmental Interns will perform the sampling and process the data as part of
this program.
Industrial Pretreatment Program
Verbal
'(/+,&+$57(572:16+,3
0(025$1'80
72 Delhi Township Board Members
)520 John B. Elsinga, Township Manager
'$7( May 12, 2011
5( Amendment to the Delhi Charter Township Code, Specifically
Section 10-118 (also known as Ordinance No. 32, Section 2.1)
Relating to the Discharge of Firearms, Weapons and Devices
Enclosed for your review and consideration is an amendment to the Delhi
Charter Township Code Section 10-118 (also known as Ordinance No. 32,
Section 2.1) which addresses safety concerns regarding the discharge of any
firearms, weapons and devices by any person within, or into, a platted
subdivision within the Township which is located north of the Urban Services
Boundary and within or into any school, parks or other public property.
At the April 5, 2011 Committee of the Whole meeting, staff presented new
amendment language addressing some of the concerns of the Township Board.
This new language that prohibits discharging weapons (as defined in the
ordinance) in all platted areas, residential condominium developments, multi-
family residential use zoned areas, school property and parks or other public
property that is located north of the Urban Service Boundary. This amendment
should also address most of the concerns of the residents who have large rural
platted properties in the Township while still protecting the health, safety and
welfare of our residents in more urbanized areas of the Township. Therefore, I
recommend adoption of the same.
5HFRPPHQGHG0RWLRQ
8SRQVHFRQGFRQVLGHUDWLRQWRDPHQGWKH'HOKL&KDUWHU7RZQVKLS
&RGH6HFWLRQDOVRNQRZQDV2UGLQDQFH1R6HFWLRQ
UHODWLQJWRWKHGLVFKDUJHRIILUHDUPVZHDSRQVDQGGHYLFHV
7RZQVKLS2UGLQDQFH1R
Delhi Charter Township
Department of Community Development
MEMORANDUM
Pursuant to the Board’s discussion and direction given at the April 5th meeting, attached please
find proposed Ordinance amendments (32.1) which would modify existing Township Ordinance
language by expanding the scope of regulation regarding the discharge of firearms and other
weapons within certain areas of the Township. I have also attached the map, which has
undergone several refinements, that is intended to provide illustration of where we would expect
the proposed Ordinance amendments to have an effect within the Township. For purposes of
providing a chronological detail of the Township’s past review and deliberation on this matter, I
have also included my memorandum dated March 29, 2011.
Please forward the attached information to the Board for their 1st consideration and action at the
upcoming May 17th meeting. As always, if you require additional information please do not
hesitate to ask. Thank you in advance for your time and attention to this matter.
Delhi Charter Township
Department of Community Development
MEMORANDUM
On November 4, 2009 Ms. Gwendolyn Rytlewski and Mr. Brent Woodman appeared before the
Township Board and requested that consideration be given to ordinance language which would
regulate bow and firearm target practicing in residential neighborhoods. Staff was asked to look
into the feasibility of this request and bring something back to the Board for consideration. In
early 2010 the Township Manager’s office began researching this matter. Existing ordinance
language was identified (1967), which reads as follows:
Section 2.1
No minor shall fire or discharge in any of the platted areas of the Charter Township of
Delhi any fire arms which include shot guns, rifles or pistols, B-B or pellet guns, slings
or sling shots, bows and arrows, or have said weapons in their possession uncased except
that the above weapons, with the exception of fire arms, may be fired, operated or used
under the direct supervision and control of an adult.
It was determined that the best approach would be to modify this existing language to
accommodate the current desired regulations. To that end, on March 16, 2010 the Board took
action (1st consideration) to amend this section of the Township Code. There was no one from
the public that spoke against this proposal at this meeting. However, a petition in support of the
proposed language/amendment was received that contained the signatures of twenty Township
residents
After this meeting, the Township Board Members and Staff began to receive a lot of inquires
from citizens who were concerned about the proposed amendment. I was asked to participate in
determining the potential impact of the ordinance amendment, as currently proposed, and
provide a suggested alternative if desirable.
At the April 6, 2010 Board meeting I presented a second draft based on the original proposal of
the amendment. The Board voted to approve, upon first consideration, the second draft
language. The draft language included the following requirements:
1. Continued to expand the scope of regulations to include all people, not just minors.
2. Continued to include “Cross-bows” in the list of weapons.
3. Clarified the expansion of the areas regulated to cover all densely developed areas
(not just platted areas) as follows:
a. Platted areas, residential condominium developments, property zoned or used for
multi-family residential use, school property and parks or other public property.
b. The “400’ from public buildings” language was removed because of the potential
impact to properties nearby the more remote Township facilities (i.e. POTW).
4. Included an exclusion for:
a. law enforcement personal
b. self-defense
c. Supervised recreation programs conducted by a certified instructor, expanded to
recognize that all recreation programs may not be for “firearms” and that
therefore the instructor may not be a “firearms instructor” as was previously
specified.
5. Continued to include the misdemeanor language.
A map which illustrated the probable impact of this language on specific properties was also
provided to Board members.
On April 20, 2010 the Township Board held “second consideration” of the proposed language.
At this meeting seven individuals spoke against the amendment. Four of the individuals that
spoke were owners of the residentially zoned riverfront properties on Waverly Road. There was
significant discussion about the fact that although these properties are zoned residential, they are
large and generally “rural” in nature. Ultimately, the Board voted to indefinitely postpone the
amendment.
Page 3 of 5
There has been a continued interest on behalf of those that support the amendment and those that
oppose it since that time. Our office estimates that we receive an average of one phone call or
visit a week from an individual who is interested in the status of the amendment. The majority,
although not all, of these contacts are from those that are opposed to the amendment, although a
thorough understanding of the amendment by the individual is not always evident. I think that it
may be fair to assume that at least some citizens that would otherwise support the ordinance have
not been active participates because it may be assumed that this type of activity is already
prohibited, as it is in many urban and suburban municipalities.
For reference, I’ve looked at the ordinances of several municipalities that are similar to Delhi
Township or representative of our region to determine the level and type of regulation that exists.
While some communities do not appear to have regulations on the books about these activities, a
large portion do. In general, it appears that communities that are currently urban or are in the
process of urbanizing, frequently adopt regulations. To confirm this conclusion, I examined the
regulations of a number of truly urban communities (City of Lansing, Grand Rapids, Flint, Ann
Arbor, etc.) and found that all of these communities prohibit the discharge of weapons. In
contrast, none of the truly rural communities (Eaton Township, Brookfield Twp., etc.) that I
examined had any restrictions. Below is a summary of the information I gathered:
City of Lansing YES Prohibits any discharge of a weapon (all types) within the City limits.
113,810 est. pop. Includes an exception for the LAPD and Parks & Rec programs.
Lansing Township YES Prohibited. Includes exception for personal defense, law enforcement or at an
8,458 est. pop. approved shooting range.
City of DeWitt YES Prohibits discharge of weapons, except that bow & arrows, BB guns/air guns
4,702 est. pop. (only) may be used on private property with the owner’s permission.
Includes extra “hunting” regulations, requiring a hunter to be at least 450’ from
any building or public street and 200’ from any property lot line, whichever is
greater. The use of Crossbows is prohibited. This is more restrictive than state
law. The purpose of protecting safety of persons is stated as the reason for the
extra regulation within the ord. language.
City of Charlotte YES Defines a “firearm” to including guns, BB guns, pellet guns, bows, etc.
8,915 est., pop. Prohibited completely within City limits.
City of St. Johns YES Prohibited. Includes exception for personal defense, law enforcement or at an
7,300 est. pop. approved shooting range.
Page 4 of 5
Superior Township YES Prohibits discharge of all firearms within the urbanized areas. Establishes
(Washtenaw Co.) criteria for other, less dense, areas.
Est. pop. 10,740
Charter Township of YES Establishes standards (setbacks, etc.) for private target ranges for bow/arrow.
Orion (Oakland Co.) Prohibits practice with broad heads.
33,463 est. pop. Prohibits discharge within defined urbanized areas.
(98% urban/2% rural)
In December of 2010, the Board indicated that this matter would be addressed in the early part of
2011. As a follow though, I’ve attached a proposed Ordinance amendment that limits the
affected properties to only those that are north of the Urban Service Boundary (USB) as outlined
in our Master Plan (also see attached map). Adding this language to the proposed amendment
removes the platted parcels on Waverly Road and a few others that are clearly rural in nature
from regulation. I believe based on our previous discussion that this change in the proposal will
go a long way in remedying most of the concerns previously expressed.
However, there are other property owners who believe that target shooting, particularly with
bow/arrows, pellet guns, etc., should be permitted within the densely populated areas of the
Township. Largely, the individuals that share this belief that we have spoken to, have told us
that they believe deciding to engage in this activity should be left to individual judgment to
determine safety and appropriateness.
Another common theme has been that “I’ve always practiced shooting in my back yard and there
has never been any problem”. This may or may not be true for all affected parties. However, one
thing that is certain is that the Township has changed in that last 20 years and has become much
more urbanized.
Another change has been in the evolution of shooting sports equipment. Most people are pretty
aware of what a handgun, shotgun or rifle can do. However, the compound bows and air guns of
today are much more powerful than those that were available even 15 - 20 years ago. This
advancement in technology may constitute a greater threat in a densely populated urban area than
in the past if a misfire or other user/mechanical malfunction were to occur. For example, a
typical compound bow today is capable of 360’ per second or greater speed and broad
heads/arrows that are capable of easily penetrating plywood and in some cases concrete block.
For more information, see the following web links: www.ragebroadheads.com/compare.aspx,
www.eastonarchery.com/products/nfused, www.mathewsinc.com. Similarly, air guns have also
evolved. Specifications for common modern air guns can be found at www.crosman.com.
I hope that the information outlined above is helpful. Please let me know if there is anything else
that I can provide to you and/or the Board that would assist with the consideration of this matter.
Thank you.
DELHI CHARTER TOWNSHIP
35($0%/(
'LVFKDUJHRI)LUHDUPVDQG2WKHU:HDSRQVDQG'HYLFHV
a. No person shall fire or discharge any firearm, including B-B or pellet
guns, slings, slingshots, or bows and arrows (including cross-bows)
within or into any residential platted area of the Township,
residential condominium development, property zoned or used for
multiple residential use, school property, and parks or other public
property which are located north of the Urban Service Boundary as
presented on the official Future Land Use Map which is a part of
the Delhi Township Master Plan. The foregoing prohibition shall not
apply to any law enforcement official, persons discharging such
devices in self-defense, or any supervised recreational program
conducted by a certified instructor. Violation of this section shall be
a misdemeanor, punishable by a fine of up to Five Hundred and
no/100 Dollars ($500.00), imprisonment for up to ninety-three (93)
days, or both such fine and imprisonment, plus costs as determined
by the Court.
6(&7,21 ,,( ))(&7,9( '$7( This Ordinance shall become effective
immediately upon its adoption and publication as provided by law.
_________________________
Stuart Goodrich, Supervisor
_________________________
Evan Hope, Clerk
I, Evan Hope, Clerk of the Charter Township of Delhi, hereby certify that
the foregoing constitutes a true and complete copy of Ordinance No. ____, duly
adopted by the Board of Trustees of the Charter Township of Delhi, Ingham
County, Michigan, on the ____ day of _______________, 2011, and that the
same was posted and published as required by law on the ____ day of
_______________, 2011.
___________________________________
Evan Hope, Clerk
E Jolly Rd
Delhi Charter
US
12
7S
B
6 5 4 3 2 Township
Aur elius Rd
EB
I9 6
US127
NB
12
8 I9 6 W
B
I9 6 EB
9 Dell Rd
Ordinance 32.1
Ordinance 32.1
Code Section 10-‐118
Code Section 10-‐118
Willough by Rd
d
nR
Grovenburg Rd
gto
h in
W Holt Rd E Holt R d
Aurelius Rd
criteria listed in the ordinance. This map
Col lege Rd
McCu e Rd is intended for illustrative purposes only.
Centennial Farms Park This map will change in the future due
to changes in land use, zoning,
subdivision of land or other factors.
Edgar Rd
27
30 29 28 26 25
´
N
C
ed
N Waverly Rd
ar
St
Harper Rd
N Eif ert R d
Onondaga Rd
0 0.5 1
31 32 33 34 35 36 Miles
This map is intended for use as generalized t ownship wide planning
and t here are no warranties that accompany this product. The Township
recommends users of this map to confirm t he data used in this m ap
by v isual inspection of the geographic area. The township is n ot
liable for decisions m ade w ith the use o f this p roduct.
N ichols Rd W Howell Rd
Map Source: Delhi Charter Township
Map Printed: April 13, 2011
Recommended Motion:
The members of the Delhi Charter Township Committee of the Whole met on Tuesday, May 17,
2011, in the Multipurpose Room at the Community Services Center, 2074 Aurelius Road, Holt,
MI. Supervisor Goodrich called the meeting to order at 6:30 p.m.
BUSINESS
Lt. DeBruin, Ingham County Sheriff’s Office/Delhi Division, reported on the highlights of the April
2011 Ingham County Sheriff’s Office/Delhi Division Activity Report (ATTACHMENT I).
Lt. DeBruin reported that the Sheriff’s Office will be applying for COPS grant to secure two more
deputies for the Delhi Division.
Bill Conklin, Managing Director of the Ingham County Road Commission, reported on the 2011
proposed Township road improvements. The Cedar Street Project was funded for 2012;
however, it has been moved up to 2011 with 80% Federal funding and a 20% local match.
Construction is anticipated to begin in mid July. Discussion has been held in regard to the
Township splitting the local match with the Road Commission. The local match amount is
currently estimated at $130,000.
Mr. Conklin stated that the Pine Tree Road improvements from Dell Road to north of Sandhill
Road are estimated to cost $120,000 with an option to chip seal, north of Watts Landing
Development for an additional $3,000. The Township match on this project would be $90,000
($87,000 if the Township chooses not to do the optional chip seal).
Next year with 2012 Federal funding, the Washington Road improvement project from Holt
Road to Willoughby Road and the Willoughby Road improvement project from Washington
Road to Miriam Road will begin. The Road Commission received a Federal Safety grant to
realign the lanes on Willoughby Road at the intersection of Aurelius and Willoughby Roads.
1
DELHI CHARTER TOWNSHIP
COMMITTEE OF THE WHOLE MEETING HELD ON MAY 17, 2011
Tracy Miller, Director of Community Development, reported on the highlights of the April 2011
Community Development Department Activity Report (ATTACHMENT II).
Rick Royston, Fire Chief, reported on the highlights of the April 2011 Fire Department Activity
Report (ATTACHMENT III).
SUBJECT TO APPROVAL
ADJOURNMENT
2
DELHI CHARTER TOWNSHIP
MINUTES OF REGULAR MEETING HELD ON MAY 17, 2011
The Delhi Charter Township Board of Trustees met in a regular meeting on Tuesday, May 17,
2011 in the Multipurpose Room at the Community Services Center, 2074 Aurelius Road, Holt,
Michigan. Supervisor Goodrich called the meeting to order at 7:30 p.m.
PLEDGE OF ALLEGIANCE
ROLL CALL
Members Present: Supervisor Stuart Goodrich, Treasurer Harry Ammon, Clerk Evan Hope,
Trustees Derek Bajema, John Hayhoe, Roy Sweet
Rick Royston, Fire Chief, reported on the highlights of the 2010 Fire Department Annual Report
(ATTACHMENT I).
UNFINISHED BUSINESS
The Board reviewed memorandums dated May 12, 2011 from Twp. Mgr. Elsinga and Tracy
Miller, Director of Community Development (ATTACHMENT II).
9401
DELHI CHARTER TOWNSHIP
MINUTES OF REGULAR MEETING HELD ON MAY 17, 2011
Tracy Miller, Director of Community Development, gave a brief history of the proposed
amendments.
Discussion was held by the Board regarding the areas in the Township that would be regulated
by this amendment.
Christine Gilliland, 1525 Holbrook Dr., Holt Bernard Zandstra, 3734 Bayou Place, Holt
Robert Dingwell, 2160 Gunn Rd., Holt Kevin Steele, 2411 Gunn Rd., Holt
Brian Denison, 2266 Eifert Rd., Holt Doug Kolmos, 2836 Memory Lane, Lansing
Bryan Rubingh, 2344 Gilbert Rd., Lansing Millard Holton, 610 Edgar Rd., Mason
Joan Fabiano, 4965 Deer Run Lane, Holt Bob Austin, 2134 Gunn Rd., Holt
Grayson Marisch, 2191 Eifert Rd., Holt
Gwendolyn Rytlewski, 1567 Gander Hill Dr., Holt, spoke in favor of proposed Ordinance No.
32.1.
SUBJECT TO APPROVAL
CONSENT AGENDA
A. Approval of Minutes – Special Joint School Board Meeting of April 19, 2011
9402
DELHI CHARTER TOWNSHIP
MINUTES OF REGULAR MEETING HELD ON MAY 17, 2011
Trustee Bajema requested that Item C - Approval of Claims – April 19, 2011 and Item D -
Approval of Claims – May 3, 2011 be removed from the consent agenda for discussion.
NEW BUSINESS
The Board reviewed memorandums dated May 12, 2011 from Twp. Mgr. Elsinga and May 10,
SUBJECT TO APPROVAL
The Board reviewed a memorandum dated May 9, 2011 from Twp. Mgr. Elsinga (ATTACHMENT
XI).
Michael Gresens, Thrun Law Firm, gave a brief overview of the notice of intent to issue bonds for
this project.
Christine Gilliland, 1525 Holbrook Dr., Holt Joan Fabiano, 4965 Deer Run Lane, Holt
9403
DELHI CHARTER TOWNSHIP
MINUTES OF REGULAR MEETING HELD ON MAY 17, 2011
Jeff Hall, 1543 Gander Hill Dr., Holt Frank Badalamente, 1900 Persimmon Path, Holt
Michael Mercer, 4530 Sycamore St., Holt Mike Hamilton, 4541 Sycamore St., Holt
Trustee Bajema referred to the Notice of Right of Referendum section of the resolution,
questioning the number of registered voters in the Township. Trustee Bajema further questioned
lift station improvements that are no longer under consideration. Jamie Burton of Hubbell, Roth
and Clark, stated that lift station improvements are not under consideration at this time; however,
they will continue to come up under normal annual operations and maintenance. Trustee Bajema
questioned the increase of sewer rates.
Trustee Sweet asked if the Township would be liable for the 2.5 million dollar loan forgiveness if
the Township did not receive the grant. Twp. Mgr. Elsinga answered in the negative stating that
the Township is not liable for any loan expense until closing. Trustee Sweet further questioned
why the Township would want to move forward with this project prior to approval from the
Michigan Department of Environmental Quality (DEQ). Mr. Burton responded saying that in
2009, the DEQ issued an Environmental Assessment Statement relating to the original project.
This document was amended for Lift Station D. The document was again amended with the
amending of this Project Plan. This document has nothing to do with the bonds but rather with
environmental impacts.
Absent: Ketchum
MOTION CARRIED
The Board reviewed memorandums dated May 6, 2011 from Twp. Mgr. Elsinga and May 5, 2011
from Rick Royston, Fire Chief (ATTACHMENT XII).
The Board reviewed memorandums dated May 6, 2011 from Twp. Mgr. Elsinga and May 3, 2011
from Marian Frane, Director of Accounting (ATTACHMENT XIII).
9404
DELHI CHARTER TOWNSHIP
MINUTES OF REGULAR MEETING HELD ON MAY 17, 2011
The Board reviewed memorandums dated May 6, 2011 from Twp. Mgr. Elsinga and May 4, 2011
from Marian Frane, Director of Accounting (ATTACHMENT XIV).
The Board reviewed memorandums dated May 6, 2011 from Twp. Mgr. Elsinga and May 4, 2011
from Marian Frane, Director of Accounting (ATTACHMENT XV).
The Board reviewed memorandums dated May 6, 2011 from Twp. Mgr. Elsinga and May 4, 2011
from Marian Frane, Director of Accounting (ATTACHMENT XVI).
9405
DELHI CHARTER TOWNSHIP
MINUTES OF REGULAR MEETING HELD ON MAY 17, 2011
MOTION CARRIED
The Board reviewed memorandums dated May 5, 2011 from Twp. Mgr. Elsinga and May 4, 2011
from Marian Frane, Director of Accounting (ATTACHMENT XVII).
The Board reviewed a memorandum dated May 9, 2011 from Tracy Miller, Director of
SUBJECT TO APPROVAL
HOPE MOVED TO ADOPT SPECIAL USE PERMIT NO. 11-193B FOR DTN
PROPERTIES, LLC/DTN MANAGEMENT COMPANY, ASPEN LAKES PLANNED
DEVELOPMENT PROJECT AS RECOMMENDED BY THE PLANNING COMMISSION
AT THEIR APRIL 25, 2011 MEETING.
SPECIAL USE PERMIT NO. 11-265 – SHOWCASE MOTORS, FRANK LUD – 2509 EATON
RAPIDS ROAD – TAX PARCEL NO. 33-25-05-07-351-009 – OUTDOOR VEHICLE DISPLAY
The Board reviewed a memorandum dated May 9, 2011 from Tracy Miller, Director of
Community Development (ATTACHMENT XIX).
HAYHOE MOVED TO ADOPT SPECIAL USE PERMIT NO. 11-265 FOR FRANK
LUD, SHOWCASE MOTORS, 2509 EATON RAPIDS ROAD, TAX PARCEL NO.
33-25-05-07-351-009, AS RECOMMENDED BY THE PLANNING COMMISSION
AT THEIR APRIL 25, 2011 MEETING.
9406
DELHI CHARTER TOWNSHIP
MINUTES OF REGULAR MEETING HELD ON MAY 17, 2011
Trustee Bajema questioned lawn care expenses and the dog food purchase at the POTW.
ADJOURNMENT
Date:
Evan Hope, Township Clerk
Date:
Stuart Goodrich, Supervisor
/af
9407
DELHI CHARTER TOWNSHIP
MINUTES OF REGULAR MEETING HELD ON JUNE 1, 2011
The Delhi Charter Township Board of Trustees met in a regular meeting on Wednesday, June 1,
2011 in the Multipurpose Room at the Community Services Center, 2074 Aurelius Road, Holt,
Michigan. Supervisor Goodrich called the meeting to order at 8:00 a.m.
PLEDGE OF ALLEGIANCE
ROLL CALL
Members Present: Supervisor Stuart Goodrich, Treasurer Harry Ammon, Clerk Evan Hope,
Trustees Derek Bajema, John Hayhoe, Jerry Ketchum, Roy Sweet
2010 Accomplishments
x Issued 622 building permits (up 6% from 2009), 678 trade permits (up 18%) and 2,646
inspections were conducted (up 23%).
x Conducted 1,087 fire inspections for commercial and industrial property (not including
multi-family) on behalf of the Fire Department.
x Issued 66 Soil Erosion Sedimentation Control (SESC) permits (up 20%), 26 waivers (up
25%) and conducted a total of 489 inspections (down 31% due to decreased Authorized
Public Agency (APA) projects). Total APA projects was 16 (down from 25 in 2009).
Increased permit revenue by 19%.
x All inspections listed above were completed by only two full-time and one part-time
inspector.
x Initiated 571 code enforcement cases (up 2%) and completed 1,101 inspections.
x Total number of registered rental units increased to 2,521 and 493 properties (up 5%).
Conducted 1,364 inspections of these properties, with 56% of initial inspections achieving
compliance and not requiring follow-up.
x Expanded GIS use and availability to every Township employee, created award-winning
public GIS web application, participated in 2010 Aerial Imagery and LiDar date
acquisition, provided many mapping services to employees and property owners.
x Inspected 6.67 miles of existing sidewalk, repaired 390 square feet via the cost share
program implemented by the department and continued to work with the DDA to finalize
the north-trail connector project.
x Finalized wind energy amendments to Zoning Ordinance.
9408
DELHI CHARTER TOWNSHIP
MINUTES OF REGULAR MEETING HELD ON JUNE 1, 2011
2011 Goals
9409
DELHI CHARTER TOWNSHIP
MINUTES OF REGULAR MEETING HELD ON JUNE 1, 2011
x Continue to implement and improve the SESC program to ensure high quality customer
service and environmental protection.
x Provide better protection for property owners by considering, adopting (if appropriate) and
providing administration for new ordinances or ordinance amendments such as grading
and natural features protection. In line with this task, continue implementation of Cost of
Community Service study recommendations, as appropriate.
x Provide staffing and assistance to other Township departments as needed and
appropriate. Continue to provide data entry assistance to the Assessing Department and
perform fire inspections for the Fire Department, as needed.
x If not completed in 2010, recommend and adopt revised fee schedule for planning, code
enforcement, zoning and building functions that provides for coverage of actual costs
associated with completing required work.
2012 Visions
x Facilitate and complete required 2012 update to Township Master Plan (per requirements
of the Planning & Zoning Enabling Act).
x Continue to embrace the concept of “place-making” by ensuring that activities of the
Department are rooted in this objective. Continue to support all other Township efforts,
programs and projects that are valuable to achieving the economic development policy,
as appropriate.
x Continue to encourage and provide educational and training opportunities for Planning
Commission and Zoning Board of Appeals members. Achieve required education
necessary to maintain certifications and accreditations for departmental staff.
x Continue implementation of the NMTP, including the Township’s sidewalk maintenance
SUBJECT TO APPROVAL
Ms. Miller stated that there is a lot of discussion and activity among commercial and industrial
development with four large companies landing in the Township in the past 18 months bringing
approximately 250 jobs. Many companies inquire about land available with access to the new
non-motorized trail system. Kroger and XG Sciences will be expanding in Delhi Township.
2010 Accomplishments
x Successfully converted the Valhalla Park swimming area to a “swim at your own risk”
facility from the formally lifeguard beach. Conversion saved $20,000 in staff cost.
9410
DELHI CHARTER TOWNSHIP
MINUTES OF REGULAR MEETING HELD ON JUNE 1, 2011
x Awarded the grant submitted to the Michigan Department of Natural Resources and
Environment for the restroom and pavilion project at Valhalla Park.
2011 Goals
2012 Vision
Mr. Jenks stated that buying the property on Pine Tree Road around the lake has prevented
private access to the lake. Additional trails have been added in that area. Discussion was held
SUBJECT TO APPROVAL
regarding resident and non-resident fees for pavilion rentals and adult recreation activities. Non-
resident fees for youth activities would be more difficult because of the agreement with Holt
Public Schools. Mr. Jenks reported on the success of the new Sam Corey Senior Center. May
27th marked the two year anniversary of the senior center. The center currently has 400
members and is operated by volunteers. Mr. Jenks stated that mowing costs were reviewed and
it appears that in-house mowing is less expensive than contacting the mowing.
ACCOUNTING
2010 Accomplishments
x Prepared the 2009 Comprehensive Annual Financial Report (CAFR) and received the
Certificate of Excellence in Financial Reporting from the Government Finance Officers of
America (GFOA).
x Had a successful audit.
x Enhanced the 2011 budget document.
x Received the Distinguished Budget Presentation Award for the 2010 budget from the
GFOA.
x Participated in the Capital Improvements Plan (CIP) planning process to better link that
document to the actual budget.
x Prepared a 5 year budget projection with Plante & Moran.
x Monitored budget to actual data on a monthly basis and prepared timely and accurate
budget amendments.
x Successfully transitioned to BS&A .net financial applications.
9411
DELHI CHARTER TOWNSHIP
MINUTES OF REGULAR MEETING HELD ON JUNE 1, 2011
2011 Goals
2012 Vision
9412
DELHI CHARTER TOWNSHIP
MINUTES OF REGULAR MEETING HELD ON JUNE 1, 2011
CLERK
2010 Accomplishments
x Unveil redesigned web site with new features and implement new, easier publishing
process.
x Produce videos to educate residents about Township issues and to showcase the
positive things about Delhi Township.
x Continue the Township Newsletter.
x Continue cross-training of staff and among other departments.
x Research costs of upgrading the scanner used for the document imaging system.
x Continue to evaluate cemetery fees and lot prices and develop a schedule of increases
so that cemetery revenue will cover a higher percentage of cemetery costs.
x Within the Michigan Association of Municipal Clerks, work with legislators to adopt
election reform legislation.
INFORMATION TECHNOLOGY
2010 Accomplishments
9413
DELHI CHARTER TOWNSHIP
MINUTES OF REGULAR MEETING HELD ON JUNE 1, 2011
2011 Goals
x Complete transitions to BS&A .net Tax and Assessing programs and use the
newly available data in .net to integrate with GIS.
x Deactivate Novell server and remove Pervasive & Novell software from personal
computers.
x Setup automated off-site backup system for all servers.
x Increase storage capacity on the DPS computer system.
x Work out problems with Laserfiche scanning function.
x Work with Holt Schools and ACD.net to get fiber optic installed at CSC, DPS
and POTW to increase speed on network.
x Link wastewater information to GIS sewer data and web to allow easy access
by DPS staff in the office or the field.
x Create a function for the Assessing Department to map changes in values related to
sales, foreclosures and appeals.
x Continue supporting departments with requested mapping projects.
2012 Visions
SUBJECT TO APPROVAL
x Update the current XP operating system which is near the end of its life, to Windows 7 or
evaluate waiting for Windows 8 based on its progress in development.
x With increased speed of fiber network, provide for increased access to CSC
servers and remove need for terminal server and duplication of GIS database
between CSC and DPS offices.
x Expand the remote connection & repair of personal computers for IT and GIS staff.
x Depending on budget constraints, replace old equipment which is requiring
constant repair with newer, more efficient equipment.
x Complete any work to establish a fiber network between Township buildings.
x Work with the Ingham County Sheriff’s Office/Delhi Division to bring them GIS for
incident mapping, crime analysis and Township overview.
x Minimize number of department websites by grouping common need
departments to reduce maintenance tasks.
x Continue supporting any and all departments with mapping tasks.
FIRE DEPARTMENT
2010 Accomplishments
x Continued to deliver quality services to the community via a blend of 25 part-time and 14
full-time personnel.
x Evaluated ambulance fees to verify that fees are fair to the customer when compared
with surrounding agencies.
9414
DELHI CHARTER TOWNSHIP
MINUTES OF REGULAR MEETING HELD ON JUNE 1, 2011
2011 Goals
x Continue to deliver quality services to the community via a blend of 30 part-time and 14
full-time personnel.
x Evaluate ambulance fees to verify that fees are fair to the customer when compared with
surrounding agencies.
x Continue to research methods to increase recruitment and retention of paid on-call
staffing.
x Continue to cooperate with regional public safety agencies in an effort to improve service
and reduce costs, including joint training through the Capital Region Training Consortium
and mutual aid.
x Continue to pursue financial resources through grant opportunities, while at the same
time being fiscally responsible to the Delhi Township community.
x Continue to increase Fire Department efficiency through the use of Delhi Township GIS
information.
x Implement a more efficient system for brush burning permits.
SUBJECT TO APPROVAL
2012 Vision
Equipment / Apparatus: With the completion of the refurbishment of the 1993 Pierce Dash
during late 2009, the pumping apparatus on the Delhi Township Fire Department should be
adequate for the next 10 to 15 years. We have remounted 2 ambulances onto new chassis with
the overall savings to the budget of approximately $90,000. Although we have no need for
ambulance or truck replacement in 2012, we have cars that are all coming of age at about the
same time. Financially, it makes sense to replace one car in 2012, pass one car down to be the
on-duty officer vehicle, then plan on replacing a second car in 2013. This will undoubtedly be a
cost savings over the replacement of 2 cars in 2014. Replacement cost for this SUV will be
approximately $40,000 after all equipment is mounted. Additionally, we would like to purchase 2
new automatic lift cots in 2012 at a cost of approximately $14,000 each. These cots virtually
9415
DELHI CHARTER TOWNSHIP
MINUTES OF REGULAR MEETING HELD ON JUNE 1, 2011
eliminate the chance of back injuries when lifting people into or out of the ambulance, and with
back injuries a leading risk in the fire service, the purchase of these cots for our EMS personnel
will help lessen our risk.
Inspections: In 2011, our full-time personnel took over the commercial fire safety inspections of
businesses in sections 1 and 2 of Delhi Township. It is our hope to expand this into other areas
of the Township. This will only happen if the personnel have the free time available to do these
inspections correctly. We continue to contract with the Delhi Township Community Development
Department personnel for other inspections and will continue to do so if time is such that it does
not take away from Community Development inspections or emergency services.
Service Delivery: The 2012 year will be no different than past years in our desire to deliver the
best service possible for the least amount of money. It will however be more closely scrutinized
for types of services that we deliver for the cost of delivery. We continue to look at the services
that we deliver and how we might be able to expand on those services with little or no additional
expense. We have, several times, started to move toward non-emergency hospital to home or
home to hospital transfers, but with the limited personnel that we have, this is a difficult step.
This is a service that we will continue to examine.
Specific projects that may be undertaken by the DDA in support of these objectives as a part of
the 2011 Budget include:
x Redevelop DDA land at Holt Road and Holloway Drive in the Delhi Tech Park. Support
SUBJECT TO APPROVAL
development of vacant privately owned land in the Delhi Tech Park area.
x Identify funding sources for implementation of Cedar Street reconstruction – Holbrook
Drive to Harper Road.
x Identification of under or inappropriately utilized sites within the DDA District and assist in
the development of these sites.
x Continue the Commercial Rehabilitation Rebate Program.
x Provide for on-going maintenance and security within the DDA District by providing
financial support for Business Community Policing, Zoning Enforcement, Engineering,
Planning and Maintenance personnel positions.
x Fund infrastructure improvement and rehabilitation programs identified by the Township
and DDA Board as supporting the continued tax base growth and development within the
District.
x Assist the Township and Arts Council in securing funding for Amphitheater
improvements.
x Promote community events.
x Facilitate redevelopment of DDA owned parcels on Cedar Street.
x Continue the Farmers’ Market organization and promote the market. Facilitate transition
of Market to non-profit organization status. Provide for various improvements to the
Farmers’ Market building.
x Complete plans and specifications for two non-motorized pathway sections: Willoughby
Road to the City of Lansing and Holt Road to College Road/Cedar Street; complete
construction of I-96 underpass; pursue outside grant funding opportunities.
x Provide business promotion and support through publication of the “Our Town”
newsletter, cooperative TV advertising, and other business enhancement efforts such as
Bizz Buzz and the Delhi Business Expo.
9416
DELHI CHARTER TOWNSHIP
MINUTES OF REGULAR MEETING HELD ON JUNE 1, 2011
TREASURER
2010 Accomplishments
2011 Goals
2012 Visions
2010 Accomplishments
x Capital Improvements
- Fiber optic/Wireless connection for DPS, POTW and CSC communication.
- Complete final design of Lift Station D Improvements.
- Replace 1999 Chevrolet Astro Van (IPP vehicle).
x Operations/Collections/Building and Grounds Maintenance/Cemeteries/Storm Water
- Encourage staff development through education and technical training.
- Continue monthly safety meetings and training.
- Increase efficiency of DPS by utilizing staff in all departments including cross training.
x Operations
- Maintain zero National Pollutant Discharge Elimination System Permit
violations.
x Collections
9417
DELHI CHARTER TOWNSHIP
MINUTES OF REGULAR MEETING HELD ON JUNE 1, 2011
2011 Goals
x Capital Improvements
- Begin Lift Station D Improvements.
- Begin Sludge Dryer Project.
- Re-implement Township vehicle 10-year rotation replacement plan, purchase 4
vehicles.
x Operations/Collections/Building and Grounds Maintenance/Cemeteries/Storm Water
- Encourage staff development through education and technical training.
SUBJECT TO APPROVAL
2012 Vision
x Capital Improvements
- Continue Lift Station D Improvements.
- Complete Sludge Dryer Project.
- Continue Township vehicle 10-year rotation replacement plan–purchase 2 vehicles.
- Continue sewer rehab program.
9418
DELHI CHARTER TOWNSHIP
MINUTES OF REGULAR MEETING HELD ON JUNE 1, 2011
ASSESSING
SUBJECT TO APPROVAL
2010 Accomplishments
2011 Goals
9419
DELHI CHARTER TOWNSHIP
MINUTES OF REGULAR MEETING HELD ON JUNE 1, 2011
x With the help of Co-Star Professional suite, continue to monitor and analyze Commercial
and Industrial properties with the income approach to value vs. sales comparison or cost
approach if appropriate.
x Using the Co-Star Professional suite, the MLS, and other resources, as well as the
Township Attorney, continue to defend property tax appeals before the Michigan Tax
Tribunal.
x Continue to synchronize the use of GIS implementation with Information Services,
Maintenance, Manager’s Office and Community Development.
x Continue to update Land and ECF tables for all classes of property.
x Continue to update Assessor’s internet site accordingly.
x Comply with STC Audit of Minimum Assessing Requirements (AMAR), f/k/a, the 14-point
review, and have written plan in place (as required by ACD/STC Field Staff Supervisor) if
Delhi Township is not in compliance on any issue.
2012 Vision
Ms. Wilson stated that the State is back logged with tax tribunal cases. Ms. Wilson further stated
that the General Fund may have to absorb any cases that are negotiated down.
ADJOURNMENT
Date:
Evan Hope, Township Clerk
Date:
Stuart Goodrich, Supervisor
/af
9420
ACCOUNTS PAYABLE APPROVAL
May 17, 2011
I. Certification of Authorized Signatures: The attached Check Register and Invoice Distribution Report encompass
checks dated May 17, 2011 numbered 79118 thru 79203 & ACH 1509 thru 1532 & ACH 1533 dated 5/25/11 Every
invoice has a payment authorizing signature(s).
IV. Board Audit and Approval: At a regular meeting of the Township Board held on June 7, 2011 a motion was made
by ____________________ and passed by _____ yes votes and _____ no votes (____________________ absent) that
the list of claims dated May 17, 2011, was reviewed, audited and approved.
________________________
Evan Hope, Township Clerk
Total For Fund 211 FIRE EQUIP. & APPARATUS FUND 2,065.76
Total For Fund 393 2010 REFUNDING BOND DEBT RETIREMENT 512,445.63
III. Approval for Distribution: I have reviewed the above checks and invoices and all of them should be distributed. All
invoices over $10,000.00 have been approved by general policy or previous motions of the board. (None) .
IV. Board Audit and Approval: At a regular meeting of the Township Board held on June 7, 2011 a motion was made
by ____________________ and passed by _____ yes votes and _____ no votes (____________________ absent) that
the list of claims dated May 31, 2011, was reviewed, audited and approved.
________________________
Evan Hope, Township Clerk
Total For Fund 211 FIRE EQUIP. & APPARATUS FUND 2,524.41
The Treasurer's and Clerk's signatures were affixed to the payroll checks using the check signing machine.
The attached Check and Payroll Registers were reviewed. The payroll checks were distributed in accordance with established
procedures.
MEMORANDUM
RE: Agreement for Local Road Improvement between the Board of Ingham
County Road Commissioners and Delhi Charter Township for Pine Tree
Road from Dell Road to the Cul-de-sac North of Sandhill Road
Enclosed for your review and approval is an Agreement for Local Road Improvements
between Delhi Charter Township and the Board of Ingham County Road
Commissioners for improvements to Pine Tree Road from Dell Road to the Cul-de-sac
North of Sandhill Road.
Each year the Ingham County Road Commission provides the Township with a list of
roads that are in need of recommended improvements. In April of 2010, the Road
Commission recommended improvements to Pine Tree Road from Keller Road to Dell
Road which was completed last fall. In 2011 they are recommending completing Pine
Tree Road from Dell Road to the Cul-de-Sac north of Sandhill Road.
As part of their 50/50 Local Match Program, the Ingham County Road Commission has
allocated up to $33,000 in 2011 for local road improvements in Delhi Township.
Because Pine Tree Road is a “collector” road used by the Township at-large, I suggest
the Township incur the remaining costs associated with this improvement project in lieu
of creating a special assessment district for those property owners along Pine Tree
Road similar to what the Board approved for the portion of Pine Tree Road completed in
2010.
The estimated cost of this project is $123,000. The Road Commission will provide
$33,000 in “match” funds with the remaining $90,000 being funding by the Township.
Funds are available in the Infrastructure budget. Therefore, I recommend the Board
approve this Agreement for improvements to Pine Tree Road from Dell Road to the Cul-
de-sac north of Sandhill Road.
RECOMMENDED MOTION:
THIS AGREEMENT made and entered into between the Charter Township of Delhi, County of Ingham,
Michigan (Township), and the Board of Ingham County Road Commissioners, Ingham County, Michigan
(Road Commission).
WITNESSETH
WHEREAS, the Township desires that improvements be performed on Pine Tree Road from Dell Road to
the Cul-de-sac North of Sandhill Road including:
Crushing, shaping and 3.5 inch thick, 2-course asphalt paving, 26 foot width to provide paved
shoulders, from the north edge of Dell Road to the north edge of Watt’s Landing Drive, but not
including the new pavement at both ends of the bridge over Sycamore Creek, including
approaches on South Pine Dell Drive, Sandhill Road, Camerdown Drive, and Watt’s Landing
Drive.
Asphalt approach paving with feathered matches on all driveways having existing asphalt
pavement ending at the road.
Removal of 8 existing concrete driveway approaches which end within the paving limits and
replacement of these with asphalt approaches.
Gravel approaches on existing gravel driveways.
Gravel or grassed shoulders to match existing.
Storm sewer construction on east side, north of S. Pine Dell Drive, and storm sewer outlet
modification on southwest corner of Watt’s Landing Drive and Pine Tree Road.
Adjustment of manhole lids, monument and water valve boxes.
Single course chip-sealing from north edge of Watt’s Landing Drive to and including the cul-de-
sac at the north end.
Restriping.
Restoration.
Construction signing.
Construction administration and inspection.
At an estimated cost of $123,000.00.
WHEREAS, the Road Commission is willing to cause said improvements to be undertaken and to pay for
a portion of the cost of said improvements, and the Road Commission will perform necessary ditch
maintenance cleaning not included in above costs;
WHEREAS, the Township is willing to pay the remaining portion of the cost of said improvements.
1. The Road Commission shall cause the improvements identified above and incorporated herein by
reference to be made during the construction season of the 2011 calendar year. For 2011, the Road
Commission has allocated to Delhi Township’s local road program, a maximum sum of $33,000.00,
which shall be matched equally by the Township.
2. For the aforementioned improvement, the cost of which is estimated to be $123,000.00, the Road
Commission agrees to contribute $33,000.00 toward the cost of said improvement. The Township
will contribute the remaining cost, which is estimated at $90,000.00.
Page 1 of 2
3. In the event the final cost of the improvements is greater, or lesser than the estimated amount set
forth above, the excess cost shall be paid solely by, or credited to, the Township, provided, however,
that the Township excess payment shall not exceed five percent (5%) of the Township contribution
amount established in this Agreement, unless the Township agrees otherwise.
4. The Road Commission shall invoice the Township for its estimated contribution. No invoice for the
improvements shall be issued by the Road Commission to the Township prior to the completion of a
majority of the work. Any excess cost due from the Township or owed to the Township shall be
invoiced/paid after completion of the work and final costs have been calculated. All payments shall
be made by the Township within thirty (30) days after invoice.
5. The contact person from the Township for this project is John B. Elsinga, Township Manager. The
contact person from the Road Commission is William Conklin, Managing Director.
IN WITNESS WHEREOF the parties hereto have set their hands and seals.
Date: Date:
Page 2 of 2
Delhi Charter Township
Department of Community Development
MEMORANDUM
The Michigan Zoning Enabling Act of 2006 (MZEA), as amended, requires that Planning
Commissions established under any of the three old planning or zoning enabling acts be re-
established pursuant to the MZEA by July 1st of this year. Several years ago we conducted a
review of our Zoning Ordinance, with the help of the Township Attorney, to identify areas that
required amendment to comply with MZEA requirements. The amendments were completed
and we believed that the necessary steps had all been taken.
However, in light of the impending “July 1st” deadline for re-establishment of the Planning
Commission, I asked legal counsel if this was also something that we needed to do. After
review, it was determined that we should take action to re-establish the PC pursuant to the
MZEA to be on the safe side.
To that end, attached please find proposed Township Ordinance No. 120. Adoption of this
Ordinance by the Township Board does not change anything in terms of how our Planning
Commission functions or who serves on it. It is a necessary formality to ensure compliance with
the revised enabling legislation.
Therefore, please forward the attached, along with your concurrence, to the Township Board for
first consideration. If you have any questions, please do not hesitate to ask. Thank you.
Recommended Motion:
1
the same manner as provided for the original appointment. In addition, a member
shall hold office until his or her successor is appointed and existing members of the
Planning Commission existing as of the date of this Ordinance shall continue for
their individual terms of appointment.
B. Removal. The Township Board may remove a member of a Planning Commission
for misfeasance, malfeasance or nonfeasance in office upon written charges and
after public hearing.
C. Term. The Planning Commission shall elect a Chairperson and Secretary from its
members and create and fill other officers as it deems appropriate. Officers of the
Planning Commission existing as of the date hereof shall continue in office for the
remainder of their term. The ex officio member of the Planning Commission is not
eligible to serve as Chairperson, and the term of each officer shall be one (1) year,
and said person shall be eligible for re-‐‑election to said office unless otherwise
prohibited by the Planning Commission Bylaws.
SECTION 2. BYLAWS, RECORD KEEPING AND ANNUAL REPORT.
The Planning Commission shall adopt Bylaws relating to the transaction of Planning
Commission business and proceedings, and shall create and maintain a public record of its
resolutions, transactions, findings and determinations. An annual report shall be made to the
Township Board concerning its proceedings, operations, activities and the status of planning
activities, including recommendations regarding potential activities by the Township Board
relating to planning and development. Planning Commission records shall be made available
pursuant to the Michigan Freedom of Information Act (MCL 15.231 et seq). Bylaws previously
adopted by the Delhi Charter Township Planning Commission shall continue in full force and
effect until amended subsequent hereto.
SECTION 3. MEETINGS.
The Planning Commission by Resolution shall determine the time and place of regular
meetings (not less than four (4) meetings annually) to be held throughout the year. Special
meetings may be called by the Chairperson or by two (2) other members, unless the Bylaws
direct otherwise. Requests for a special meeting shall be made in writing to the Planning
Commission Secretary and, unless the Bylaws provide otherwise, written notice of the special
meeting shall be sent by the Secretary to Planning Commission members by first class mail, or
personally left at the members’ home address not less than forty-‐‑eight (48) hours before the
meeting date and time. Further, all business of the Planning Commission shall be conducted at
a public meet, subject to the requirements of the Michigan Open Meetings Act (MCL 15.261 et
seq). Public notice of regular and special Planning Commission meetings shall be given as
provided in that Act.
2
SECTION 4. COMPENSATION; EXPENSE REIMBURSEMENT.
Compensation paid to Planning Commission members shall be pursuant to a Resolution
adopted from time to time by the Township Board. Reimbursable expenses to Planning
Commission members shall be as provided by the policy of the municipality relating to such
reimbursement to other municipal officials and staff, if any.
SECTION 5. DUTIES.
The Planning Commission shall perform the duties and functions required and allowed
by the Michigan Planning Enabling Act and the Michigan Zoning Enabling Act, including
adoption of and amendments to a master plan as defined by Section 3 of the Planning Enabling
Act (MCL 125.3803); conducting public meetings, making recommendations and taking actions
required in connection with zoning proceedings pursuant to the Michigan Zoning Enabling Act
and the Township Zoning Ordinance; approving construction, location of streets, squares,
parks, playgrounds, public ways, grounds, open space, public buildings or structures within
the municipality in accordance with the procedures specified in the Planning Enabling Act,
Section 63 (MCL 135.3863); unless exempted by the Township Board, the Planning Commission
shall prepare and amend a capital improvement program related to public improvements and
structures. The capital improvement program shall be prepared showing the items required by
Section 65 of the Planning Enabling Act (MCL 125.3865) and subject to its exemptions; the
Planning Commission shall also review and make recommendations concerning proposed
plats within the Township. The Planning Commission may also make recommendations
concerning land division rules, if said function has been reserved to another agency by
Ordinance.
SECTION 6. GIFTS AND DONATIONS.
Gifts and donations for furtherance of or in connection with the work activities and
function of the Planning Commission shall be made to the Township for said purpose. Such a
gift or donation may be accepted or refused, in the discretion of the Township Board. A gift of
money which is so accepted by the municipality shall be deposited with the Treasurer of the
municipality in a special non-‐‑reverting Planning Commission fund for expenditures by the
Planning Commission for the purpose designated by the donor. The municipal Treasurer shall
draw a warrant against the special non-‐‑reverting fund only upon receipt of a voucher signed
by the Chairperson and Secretary of the Planning Commission and an order drawn by the C
Clerk of the Township for that purpose. Expenditures of the Planning Commission exclusive
of gifts and grants shall be within the amounts appropriated by the Township Board for the
performance of the Planning Commission’s functions.
3
SECTION 7. SEVERABILITY.
The various parts, sentences, paragraphs, sections, and clauses of this Ordinance are
hereby declared to be severable. If any part, sentence, paragraph, section, or clause of this
Ordinance is adjudged unconstitutional or invalid by a court or administrative agency of
competent jurisdiction, the unconstitutionality or invalidity shall not affect the constitutionality
or validity of any remaining provisions of this Ordinance.
SECTION 8. REPEALER.
Any ordinances or parts thereof in conflict with the provisions of this Ordinance are
hereby repealed to the extent of such conflict.
SECTION 9. EFFECTIVE DATE.
This Ordinance shall become effective immediately after adoption and publication as
required by law.
First Reading: _________________________
First Publication: _________________________
Second Reading: _________________________
Second Publication (Posting): _________________________
Effective Date: _________________________
_________________________
Stuart Goodrich, Supervisor
_________________________
Evan Hope, Clerk
I, Evan Hope, Clerk of the Charter Township of Delhi, hereby certify that the foregoing
constitutes a true and complete copy of Ordinance No. ____, duly adopted by the Board of
Trustees of the Charter Township of Delhi, Ingham County, Michigan, on the ____ day of
_______________, 2011, and that the same was posted and published as required by law on the
____ day of _______________, 2011.
___________________________________
Evan Hope, Clerk
4
DELHI CHARTER TOWNSHIP
MEMORANDUM
Enclosed for your review and approval is Resolution No. 2011-012 which would approve
the Michigan Natural Resources Trust Fund Development Project Agreement for the
Valhalla Park Restroom/Pavilion Project. This Agreement is the final step in securing
the matching grant funds the Township was awarded in conjunction with the Valhalla
Park Restroom/Pavilion Project.
At the January 19, 2010 Committee of the Whole meeting Mark Jenks, Director of Parks
and Recreation, spoke to the Board regarding the 2010-2015 Recreation Master Plan
along with the thought of applying for a grant to assist with one of the Master Plan
projects of improving the Valhalla Park Restroom Facility and Pavilion.
To that end, Landscape Architects and Planners LLC worked with the Parks and
Recreation Department to complete this application. A public hearing was held on
March 16, 2010 to hear any comments regarding submittal of the application and the
application was then submitted for consideration to the Michigan Department of Natural
Resources.
Earlier this year staff received confirmation from the Department of Natural Resources
that the Project had been selected to receive a 75/25 matching Trust Fund Grant. The
total project cost is estimated at $377,400 of which the grant would be for $283,100,
with a 25% local match requirement of $94,300, and would aid in improving the 30 year
old restroom, including making it ADA compliant, along with the addition of a connecting
pavilion area. Funds are available in the General Fund Budget which reflects both the
revenues and expenditures for this project.
Therefore, I recommend the Board approve the Agreement securing the matching grant
funds the Township was awarded in conjunction with the Valhalla Park
Restroom/Pavilion Project.
Recommended Motion:
PRESENT:
ABSENT:
AYES:
NAYS:
ABSENT:
_____________________________
Evan Hope, Township Clerk
STATE OF MICHIGAN)
) ss
COUNTY OF INGHAM)
_____________________________
Evan Hope, Township Clerk
11) Supervisor’s Report
12) Treasurer’s Report