Lecture 1

Abstract:
To create a Simple Company Code and Post Transactions

Steps to remember:
1. Create a Company Code
2. Create a Fiscal Year variant
3. Create a posting period Variant
4. Create Document Number Ranges
5. Create Field status variant
6. Check Company parameters
7. Create 2 G/L Accounts
8. Do the Postings.

1. Create Company Code

/nspro Screen

- Enterprise structure
- Definition
- Financial Accounting
- Edit, copy, delete, check plant
1. Copy, delete, check company code
-Copy
- From company code 3000 to company code
“VG01” (create your company code), enter, no,
no, yes
2. Edit company Code Data
- Position
- VG01 change name/select that line and go to edit
address- enter-save
(Update the company information like name, currency address, etc...)
Note: The 'address icon' in the top right corner of the screen

2. Create a Fiscal Year Variant

/nspro Screen

(Purpose: In the below path you define your fiscal year variant that matches your
company Fiscal year, e.g.: K4)

- Financial Accounting
- Financial accounting global setting
- Fiscal Year

- Maintain fiscal year variant (TCODE: ob29)

 - Position k4
- Select K4 Line
- Save

In the below path you assign your fiscal year variant to your company code.

Go back to the previous screen

- Financial Accounting
- Financial accounting global setting
- Fiscal Year
- Assign company code (TCODE: 0b37)
- Position Your Company Code
- Select
- Save

(Go to position and go to your company code, in the fiscal year variant column select the
variant column you defined in the previous step, e.g. k4).

3. Create a Posting Period Variants

/nspro Screen

- Financial Accounting
- Financial accounting global setting
- Document
- Posting Period
1. Define Variant for open posting periods
- Position 3000
- Select that line
- Copy
- Change variant and name from 3000 to your C.
Code
- Save
2. Open and close posting periods
- Position 3000
- Select all 3000 lines
- Copy
- Change it, from 3000 to your company code
- Save
3. Assign Variant to company code
- Position AJ01
- Select that line
- Save
4. Create Document Number Ranges
/nspro Screen

- Financial Accounting
- Financial accounting global setting
- Document
- Document Number Ranges
1. Define document number ranges
- Company Code
- Status (If ranges table is blank) then go….*
2. Copy and company code
- Fiscal Year 2010
- Source Company code details- company code-
3000
- Target company code details- company code-
VG01
- Execute

5. Create Field status variant

/nspro Screen

Purpose:
To create your field status variant to suppress, Req. Entry or opt. Entry the fields
/nspro menu

- Financial Accounting
- Financial Accounting Global Setting
- Document
- Line item
- Controls
1. Maintain Field Status Variant (TCODE: obc4)
- Position 3000
- Copy
- Change it from 3000 to your company code
- Enter
- Copy all
- Enter
- Save
2. Assign Company code to field status variants (TCODE:
obc5)
- Position VG01
- Make changes in last column with your company
code
- Enter and Save
6. Check Company Parameters:
/nspro Screen

- Financial Accounting
- Financial Accounting Global Settings
- Company Code
- Enter Global Parameters (TCODE: oby6)
- Position VG01
- select
- Details-f2
- Company code
- Country Key – US
- Currency – USD
- Language key – EN
- Chart of accounts – CAUS
- Country Chart – CAUS
- Credit Control area – 3000
- Fiscal year variant – K4
- Document entry screen variant – 2
- Field status variant – VG01
- Posting period variant – VG01
- Max. Exchange rate deviation – 10%
- Cost of sales accounting actv. – 2
- Check – Cash management activated ?
- Check – Propose fiscal year
- Check – Define default value date
- Check – Financial assets mgmt active
- Check – Purchase account processing

(Select your company and make sure the “Business area fin. Statements” is unchecked.
Also the work flow variant needs to be blank.)

7. Creating G/L Account:

SAP Menu

Purpose:
Creating 2 G/L Accounts (Cash 110000, Revenue 800000)

- Accounting
- Financial Accounting
- General Ledger
- Master Records
- Individual Processing
- FS00-Centrally
 - G/L Account No.
- Company Code
- Open G/L account (Top left side)
- Create with Reference
You can see:

Reference Account

G/L account # 110,000

Company Code # 3000

Click Yes

- Control Data
- Account currency – USD
- Posting without Tax allowed
- Line item display
- Short key
- Save It.

Do the same thing for the G/L Account: 800000

8. Posting Your Transactions.

SAP Menu

- Accounting
- Financial Accounting
- General Ledger
- Document Entry
- F-02 - General Posting
We have a dialogue box,

Document Date: Type: SA Company Code: VG01

Posting Date: period: Current Month Currency Rate: USD
Document Number: Transaction date:

Psk'y:40 Account: 110000

(Note: 40- Debit G/L Account {Cash})

Next screen is: Account: 800000

50 - Credit G/L Account (Revenue)

Document Menu --> display

Save it.
 Transaction Codes

When Creating Company

 Edit Copy Delete check company code (TCODE: ox02)

 Maintain Fiscal year variant (TCODE: ob29)
 Assign Fiscal year variant to your com code(TCODE:0b37)
 Define variants for open postings (TCODE: obbo)
 Open and Close variants (TCODE: ob52)
 Assign Variants to Company Code(TCODE: obbp)
 Define document number ranges (TCODE: fbn1)
 Maintain Field Status Variant (TCODE: obc4)
 Assign Company code to field status variant(TCODE: obc5)
 Enter Global Parameters (TCODE: oby6)

Creating G/L Accounts

 Centrally (TCODE: FS00)

Posting Transactions

 General Posting (TCODE: F-02)

 Purpose

Company Code:

 The company code is the organizational unit that allows you to structure
your enterprise from a financial accounting perspective.

 A company code possesses specific information that is important for

accounting purposes.

 For each company code, you define exactly one operative chart of
accounts, which can be used for accounting within that company code.

 Each company code has exactly one domestic currency, in which you
create the balance sheet. You can define up to two additional currency roles, for
example global company currency.

Variants:

Fiscal Year:

 Fiscal Year is a period of 12 months and SAP provides 4 special periods to

posting adjustment Entries.

 Fiscal year determines posting periods.

 Posting periods are used to assign business transactions.

Posting Periods:

Open and Close variants:

Number ranges:
Field Status:
Global Parameters:
G/L:
General Posting: