MM INTEGRATION

FI - INTEGRATION WITH SALES AND DISTRIBUTION

SD ORGANIZATIONAL STRUCTURE
Typically the following are the important elements of SAP SD Sales Organization Distribution Channel Division Sales Area Sales Group Sales Person Production Client: 300 Company Moon Corporation: 1000 Operating Concern: 1000 Controlling Area IND 1000 Co Code 1000 Plant Sales Org Dist Chanl Dist Chain Division Sales Area ABCD: 1100 ABCD: 1110 Resale-15 1110-15 TV01 02 25 35 1120 1200 2000 USA - 3000 3000

1110-25

1110-15-01

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MM INTEGRATION

ORGANIZATIONAL SALESSales Order CYCLE Sales Inquiry / Quotation

SD GL, AR Note Update Check) SD Delivery (Credit

FI Sales Cycle Incoming Payment Issue Billing Invoice Goods

SD

MM FI

SD

Typically the following are the documents created during a Sales Cycle Inquiry Quotation Sales Order Delivery Note Goods Issue Order Invoice Credit / Debit Note -2UBAID ANCHALAN

MM INTEGRATION

FI Entries 1- When sales enquiry No FI entry 2- When sales quotation No FI entry 3- When Goods deliver Increase decrease Stock account To Inventory of finished goods 4- When billing Customer Account To Sales Accounts Integration Steps Define Sales organization (OVX5) Path: Spro Img Enterprise structure Definition Sales and Distribution Define, copy, delete check sales distribution Double click on Define sales Organization Click on new entries Sales organization TASO Statistics currency INR Click on Address field Fill Address Press enter key and Save Come back wise Define, Copy, Delete check distribution channel (OVXI) Path: Same Double click on Define distribution channel Click on new entries Distribution channel Name DR Direct sales Press enter key and Save Comeback wise

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Define Shipping Point (OVXD) Path: Spro Img Enterprise structure Definition Logistics-execution Define, copy, delete check shipping point Double click on Define shipping point Click on new entries Shipping point TASP Click on Address field Fill Address (Tick mark) Click on save Come back twise Assign Sales organization to company code (OVX3) Path: Same as up to enterprise structure Assignments Sales and Distribution Assign sales organization to company code Click on position Sales Organization TASO Company code TAST Press enter key and Save Assign Distribution channel to sales organization (OVXK) Path: Same Click on new entries Sales organization Distribution channel TASO DR Press enter key and Save Come back twise Assign Division to Sales organization (OVXA) Click on new entries Sales Organization TASO Press enter key and Save Come back wise Division ST (Steel)

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Setup Sales area (OVXG) Path: Same Sales area is nothing but the combination of Sales organization + Division + Distribution Channel Click on new entries Sales Organization Distribution channel TASO DR Press enter key and Save Come back two times Division ST

Assign Sales organization Distribution channel Plant (OVX6) Path: Same Click on new entries Sales organization Distribution channel TASO DR Press enter key and Save Come back wise Define Rules by Sales area (OVF2) Path: Same as up to Sales and Distribution Business area account assignments Define rules by sales area Click on position Sales Organization TASO Rules 1 (Business area determine Plant / Division) Press enter key and Save Assign Shipping point to Plant (OVXC) Path: Same as up to Assignments Logistics execution Assign shipping point plant Select plant Click on find field in standard tool bar Find - TAPL (Plant code) Press enter Click on TAPL Plant Now select TAPL plant Click on Assign tab Select TASP shipping point check box Plant TAPL

(Tick mark)

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MM INTEGRATION Press Save Comeback wise Define Pricing Procedures determination (OVKK) Path: Spro Img Sales and Distribution Basic function Pricing Price control Define and Assign price procedures Double click on Define pricing procedures determination Click on new entries Sales Orga Distr chanl DivisionDocum prc Cust prc Pripro Ctype TASO DR ST A (Standard) 1 RVAA01 (STD) PR00 Press enter key and Save Come back wise Define tax determination rules (OVK1) Path: Spro Img Sales and Distribution Basic function Taxes Define tax determination rules Click on new entries Tax country Sequ IN 1 Press enter key and Save Tax category MWST (Output tax)

Note: If this condition type is already assigned in the country then no need to assign again. Define Tax Account (OB40) Path: Spro Img Financial Accounting (new) Financial accounting global settings Tax on sales/purchases Posting Define tax Accounts Double click on MWS Chart of Account - CHAC Click on Tax code check box Click on save Click on Posting key tab Debit 40 Credit 50 Click on save Click on Account tab Tax code Account A3 Output Tax Account A4 Output Tax Account Press enter key and Save

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MM INTEGRATION

Define Common Distribution Channel (VOR1) Path: Same as up to Sales and Distribution Master data Define common distribution channel Click on position Sales Organization TASO Distribution channel Distribution channel DR DR Press enter key and Save. Come back wise Define Common Division (VOR2) Path: Same Click on position Sales Organization TASO Division Division ST ST Press enter key and Save GL Account Creation Go to FS00 Create Sales accounts under incomes with fields status group G029 and Update with CO Assignments Accounts for Automatic posting (VKOA) Path: Spro Img Sales and Distribution Basic function Account assignments / costing Revenue account determination Assign GL Accounts Double click on table 01 Click on new entries Appl Condtyp Chart ac V KOFI CHAC V KOFI CHAC Press enter key and Save Comeback three times

Sales Orga Ac assign Cust Ac assig mter TASO 01 (Domest rven) 03 TASO 01 03

Actkey GL ac ERL Sales Ac MWS Output ax

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MM INTEGRATION

Setup Partner determination In SD we maintain for type of partners SP Sold Party SH Ship to Point BP Bill to Party PY Payer Path: Spro Img Sales and Distribution Basic function Partner determination Setup Partner determination for customer master Double click on Setup Partner determination for customer master Double click on Account group-function Assignments Click on new entries Partner Accounts SP T8MC SH T8MC BP T8MC PY T8MC Press five time enter key and Save Double click on Partner determination Procedures Click on new entries Partner Name T8MC SD Customers Press enter key and Save Now Select T8MC Double click on Partner function in procedures Partner Partner function Not modify Modify T8MC SP Activate Activate T8MC SH Activate T8MC BP Activate T8MC PY Activate Press enter key and Save Double click on Partner determination Procedures Assignments Click on position Account group T8MC Partner procedures T8MC Press enter key and Save Comeback three times Assign Shipping Point (OVL2)

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MM INTEGRATION Path: Spro Img Logistics execution Shipping Basic shipping function Shipping point and Goods receiving point determination Assign shipping point Click on new entries SC Loserp 01 0003 (Manual) Press enter key and Save Plant TAPL Propship TASP

Create Customer master data (XD01) Path: Sap easy access Accounting Financial Accounting Account receivables Master records Maintain centrally Create Account group Material Customers for TAST Company code TAST Sales Organization TASO Distribution channel DR Division ST (Click tick mark) Fill Name Address field Click on company code data tab Reconciliation accounts Sundry debtors account Sort key 031 Payment term 001 Tolerance group TAMC Click on Sales area Data tab Sales Customer pricing procedures - 01 (Standard) Shipping tab Delivery priority 02 Shipping Condition 01 Click on Billing documents tab Select Price determination Incoterms EXW (From plant) Terms of Payments 0001 Account assignments group 01 (Domestic revenue) Tax I (Liable for tax) Press enter and Save Material Creation (Finished Goods) (MM01) Go to MM01 Material FINISH01 Industry sector M Material type FERT Click on Select view tab

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MM INTEGRATION Select Basic data1, Sales Org data1, Sales Org data2, Sales General / Plant data, MRP 1, General plant data / Storage 1, Accounting 1, Click on Organizational level tab Plant TAPL Storage location HYD Sales Organization TASO Distribution channel DR (Tick mark) Material Finished products Base units of measures KG Material group ST Gross weight 1000 Net weight 1000 Weight unit G Click on Sales Organizational 1 tab Division ST Tax 1 (Full tax) Click on Sales organization 2 tab Accounts assignments group 03 Click on Sales general / Plant tab Availability check KP (No check) Transport group 0003 (Container) Loading group 0003 (Manual) Click on MRP 1 tab MRP type ND Click on Accounting 1 tab Valuation class 7920 Price control S Standard price 400 Click on Save Creation of condition type (VK11) Path: Sap easy access Logistics Sales and Distribution Master data Condition Select using condition type Create (VK11) 1- Condition type PR00 Press enter key Select Material with release status radio botton Sales organization TASO Distribution channel DR Material Amount Valid from Valid to TAF8MC 500 01.04.2009 31.03.2010 Press enter key and Save Comeback wise

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MM INTEGRATION

2- Condition type MWST Press enter key Select Domestic taxes (Tick mark) Country - IN Tax Tax 1 1 Press enter key and Save Valid from 01.04.2009 Valid to 31.03.2010 Tax A4

When Finished products received from Production departments after Processing (MB1C) After processing the Raw-material the finished products are coming back to Warehouse department at the time FI entry will be Inventory of finished goods account Dr To Increase / Decrease stock account Path: Sap easy access Logistics Material managements Inventory managements Goods movements Goods receipts Other Documents date 01-04-2009 Posting date 01-04-2009 Movements type 521 (Goods rcvd w/o sales order) Plant TAPL Storage location HYD Press enter key Item Material Quty 1 FINISHO1 100 Documents display Go to Goods receipts in menu bar Display Press enter key Click on Accounting documents tab Double click on Accounting documents Come back wise Creation of Sales Order (VA01) Path: Sap easy access Logistics Sales and Distribution Sales Order Create Order type OR Sales organization TASO Distribution channel DR Division ST

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MM INTEGRATION Press enter key Sold to party Customer account PO Number 0001 (any) Reg delivery date 02-04-2009 Delivery plant TAPL Payments terms 0001 Item Material Order Qty 1 FINISH01 100 Press two times enter key Select item 10 Click on Go to in Menu bar Item Condition Check the values and Tax Click on shipping tab Check the shipping point Note the sales order number 11800 Goods Deliver (VL0IN) While goods delivery at the time entry will be Increase decrease Stock account To Inventory of finished goods Path: Same as up to Order Subsequent function Outbound delivery Shipping point TASP Date Current date Order 11800 Press enter key Select 100 Click on Picking tab Assign 100 in the Picked quantity column Click on Post Goods issue tab Note the delivery documents number 80015001 Display of Documents Now Go to Outbound delivery in Menu bar Display Outbound delivery 80015001 Press enter key Click on Documents flow field (F7) Select Goods issue Click on display documents tab Click on Accounting Documents tab Double click on Accounting Documents

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MM INTEGRATION

Billing Documents (VF01) After goods delivery at the time Billing the FI entry will be Customer Account To Sales Accounts Path: Same Documents Delivery documents number 80015001 Click on Save Note the billing documents number 90036105 Billing Documents update in FI Go to VF02 for the change billing documents Billing documents 90036105 Click on flow field (Release to Ac)

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