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Looking to Reduce Operating Costs? Automate Your Expense Processing with PeopleSoft Travel and Expenses 9.1
Louise Eason Oracle Corporation June 21, 2010

Safe Harbor Statement

The following is intended to outline our general product direction. It is intended for information purposes only, and may not be incorporated into any contract. It is not a commitment to deliver any material, code, or functionality, and should not be relied upon in making purchasing decisions. The development, release, and timing of any features or functionality described for Oracles products remains at the sole discretion of Oracle.

PeopleSoft Expenses 9.1 Agenda Why Automate Expense Claims? Best Practices How PeopleSoft Enterprise Delivers Highlights of Release 9.1
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Travel and Expense Processing

The Paper Premium
Manual cost @ $48 / Expense report* One-line cost @ $8 / Expense report*

$20,000 $15,000 $10,000 $5,000 $0 1 Year 2 Year 3 Year

$1 Billion+ companies with 132,000 expense rpts / year Wastes $15,840 Million over 3 years Electronic transactions cost 83% less

Other Benefits of Automating Travel and Expense

Credit card Incentive strategies Supplier negotiation

Audit control

* Sources: Aberdeen Group, Best Practices in Category Spend Management: Travel

Travel and Expense Process Flow

Time Labor

Online Travel Reservations

Copy existing Use template

Receipts

Project Costing

Audit and Receipt Verification General Ledger My Travel Wallet Expense Report Entry My Travel Wallet
Vendors Pre-audit before payment processing or staging to other products Employees

Payables Check Run

Travel Authorization

Cash Advance Expenses Tables

Expense Approvals

Manager/ HR supervisor

Project manager

Post-audit after payment and staging to other products

Payables Check Run

or
Payroll Check Run

Expense Reporting

Best Practices in Managing Expenses

Enforcing Compliance with Company Policy Visibility into transactions and proactive monitoring
Monitoring and analysis based on policies

Automated role-based processing with built-in internal controls and workflow

Enforcing Compliance with Policy

Visibility and Proactive Monitoring

Preferred Merchant Location Per Diems Taxable expenses Description

Enforcing Compliance with Company Policy

Configurable accounting Preferred vendor tracking Automated deductions

Expenses Users

Permission Lists
Employee Central entry Manager, Expenses Manager, Time Project manager, Expenses Project manager, Time Auditor Expenses ESA portal pagelets All pages within Expenses module

Roles
Employee Approver Project manager Auditor One role can be assigned to many permission lists

User Profiles
Bidder Customer Employee Job applicant Partner Vendor Can assign many roles to a user profile

Employee Profile
Employee data Organizational data User defaults Bank accounts Corporate card information Transportation

Internal Controls Role Based Processing

Additional Best Practices

Use

of pre-trip travel authorization Card Charges Import

Enforce compliance to company policy. Credit

Enable PeopleSoft My Wallet Automate

Expenses policy and compliance

Visibility into spend using analytics. Reduce

costs with incentive programs with travel suppliers.

Set Up Workflow Approver Profile

Set Up Workflow Approver Assignments by Department

Set Up Workflow Approver Assignments by Project

Set Up Workflow Approver Routing

Travel and Expenses Homepage

Now Youre Ready to Create an Expense Report

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Demonstration

New in Expenses 9.1

Oracle iReceipts for Cash Expenses Create Report and Approve via Hand Held Device Risk Assessment New BI Publisher Reports - Expense Metrics Automated Accruals Import Level Three Credit Card Data

Leverage Mobile Devices

Expense Logging with the iPhone (Expenses 9.1)

Increased User Productivity Shorter Expense Reporting Cycles More Accurate Expense Reporting

Leverage Mobile Devices

Expense Logging with the iPhone

Increased User Productivity Shorter Expense Reporting Cycles More Accurate Expense Reporting

Leverage Mobile Devices

Expense Logging with the iPhone

Increased User Productivity Shorter Expense Reporting Cycles More Accurate Expense Reporting

Leverage Mobile Devices

Expense Logging with the iPhone

Increased User Productivity Shorter Expense Reporting Cycles More Accurate Expense Reporting

Leverage Mobile Devices

Expense Logging with the iPhone

Increased User Productivity Shorter Expense Reporting Cycles More Accurate Expense Reporting

Leverage Mobile Devices

Expense Logging with the iPhone

Increased User Productivity Shorter Expense Reporting Cycles More Accurate Expense Reporting

Leverage Mobile Devices

Expense Logging with the iPhone

Increased User Productivity Shorter Expense Reporting Cycles More Accurate Expense Reporting

Leverage Mobile Devices

Expense Logging with the iPhone

Increased User Productivity Shorter Expense Reporting Cycles More Accurate Expense Reporting

2 Way Integration

Delivered BI PUBLISHER Reports Example # 1

Delivered BI PUBLISHER Reports Example # 2

Delivered BI PUBLISHER Reports Example # 3

Delivered BI PUBLISHER Reports Example # 4

Additional Solutions to Consider

Oracle Imaging

Note: Additional License

Reporting ESA Portal Pack Visibility into Ongoing Activities

Budget vs. Actual Projected Expense Expenses In Progress

Note: Additional License

Reporting - Oracle Business Intelligence

Note: Additional License

A Few of Our Customers 3M University of Alberta Florida State University Bausch & Lomb International Monetary Fund State Farm Insurance Metropolitan Life Sprint

PeopleSoft Expenses
The Bottom Line

Fully Integrated with PeopleSoft ERP applications User configurable workflow with policy and spending controls Flexible, user-friendly reporting tools Fully integrated with on-line travel booking

PeopleSoft Financial Management Expenses