Exhibitor Manual Final 09

Desalination for a better world
IDA WORLD CONGRESS 2009

on Desalination and Water Reuse
ATLANTIS, THE PALM, DUBAI 7 -12 NOVEMBER 2009

Hosted by TechnoPark
EXHIBITOR MANUAL
Contents
Subject Exhibition Timetable Exhibitors Checklist Important Notices to exhibitors General Information Atlantis Hotel & Event Production Regulations Deliveries, Pickups & Equipment Storage Freight & Logistics Information Page No. 04 04 05 06 07 08 09
Forms
Fascia Name form no.1 Logo on Fascia form no.1A Upgrade Shell Scheme form no.2 Exhibitor Admission Passes form no.3 Catalogue Entry form no.4 Water Supply & Drainage form no.5 Freight Forwarder form no.6 Rental for furniture & Optional displays form no.7 Audio Visual Rental form no. 7A Electrical Requirements (Shell Scheme) form no.8 Electrical Requirements (Custom Built) form no.8A Hostesses form no.10 Indemnity & Waiver form no.11 Design Brief form no.12 Plants & Flowers Requirements form no.13 Booth Only registration form no.14 Complimentry Exhibitor Registration form no.15 Exhibition Rules and Regulations 2 3 4 5 6 7 8 9-15 16-17 18 19 21 22 23 24-25 26 27 28-33
Stand building Contractor (Space only exhibitors) form no.9 20
www.idadesal.org
Message from the IDA Secretary General

Dear Colleagues, On behalf of the organizing committee of the IDA World Congress 2009, I am delighted to present you with your Exhibitor's Manual, which is designed to assist exhibitors plan participation at IDA Exhibition well in advance. The information compiled will provide your coordination teams with everything they need for a successful implementation. The Manual is divided into two sections - "Information" and "Action." We, therefore, request you to set aside some time to read these sections carefully to familiarize yourselves with the preparations and procedures building up towards the event. The Manual also contains a checklist of dates for returning your forms, to ensure that the services required can be supplied, with maximum ease. By returning your completed order form as per the specified dates, you will avoid last minute disappointments and unnecessary surcharges. IDA will do its utmost to assist you with your planning and implementation. Our aim is to provide you with a seamless experience throughout your participation. We recommend that your company nominate a single point of contact to co-ordinate and plan for your participation at the IDA Exhibition, liaison with the professional congress organizers, stand fitting company, on site handling agents and other contracts to manage deadlines. For information on Dubai, visa assistance and accommodation please visit www.idadesal.org. For any other inquiries please contact Ms. Candace MacLaughlin cmaclaughlin@idadesal.org We look forward to the pleasure of welcoming you to the IDA World Congress & Exhibition 2009 in Dubai, United Arab Emirates. Sincerely,
Patricia Burke Secretary General IDA
www.idadesal.org
EXHIBITION TIMETABLE
DAY Thursday DATE 5th November TIME 8.00 am DETAILS Custom Built contractors ONLY can access the exhibition hall Access to exhibition hall by Shell Scheme exhibitors All stands (Shell Scheme and custom built) must be complete All Stands must be ready OFFICIAL OPENING (no further exhibit items will be allowed into the exhibition hall) Exhibition Access the venue for dismantling Dismantling must be COMPLETE
Saturday
7th November
From 8.00 am
Saturday
7th November
By 7.00pm
Sunday Sunday
8th November 8th November
8.00 am 9.00 am
Sunday to Wednesday Wednesday Thrusday
8th Nov - 11 Nov 8.30 am to 5.30 pm 11th November 12th November From 6.00 pm By 8.00 pm
EXHIBITOR'S CHECKLIST
FORM No.1 No.1A No.2 No.3 No.4 No.5 No.6 No.7 No.7A No.8 No.8A No.9 No.10 No.11 No.12 No.13 No.14 No.15 Service Fascia Name Logo on Fascia Upgrade Shell Scheme Exhibitor Admission Passes Catalogue Entry Water Supply & Drainage Freight Forwarder Rental for furniture & Optional Displays Audio Visual Rental Electrical Requirements (Shell Scheme) Electrical Requirements (Custom built) Stand Building Contractor (space only exhibitors) Hostesses Indemnity & Waiver Design Brief Form Plants & Flowers Requirements Booth Only registration Complimentry Exhibitor Registration RETURN TO Al Fajer Al Fajer Al Fajer IDA IDA Al Fajer FreightWorks Al Fajer Al Fajer Al Fajer Al Fajer IDA Meeting Minds Meeting Minds Al Fajer Blooms IDA IDA PAGE DEADLINE 15 Sept 15 Sept 15 Sept 15 Sept 15 Sept 15 Sept 15 Sept 15 Sept 15 Sept 15 Sept 15 Sept 15 Sept 15 Oct 15 Sept Early Planning stage 15 Sept 01 October 01 October ACTIONED
www.idadesal.org
IMPORTANT NOTE
All Forms to be returned to the relevant contractor within the stipulated deadline. Please enclose all the necessary design material and payments before the above deadlines. Last minute requests are subject to availability.
In-Hall Operations Schedule:

During the build-up period, the exhibition halls will be open from 08.00 hours on the 4th November. Please indicate your preferred move in time and date to the Organiser.
"SPACE ONLY" exhibitors, please note:

Dimensioned drawings must be sent to the Organiser for approval 60 days prior to the event. All materials used in the construction of any items of stand fitting or display work must be fireproofed or of non-flammable materials. They must be pre-fabricated and decorated prior to arrival at the Halls. Oil based paints and glues are strictly forbidden. Double-decker stands are allowed provided it is checked and approved by the Organiser. All stands should be free standing. Digging holes, nails and screws are not allowed within the Halls.
"SHELL SCHEME STAND" exhibitors, please note:

The Stand Builders will require two days to complete the stands. Exhibitors will be able to unload their material and arrange their displays only after the stands have been set-up. Exhibitors will be allowed access on 6th November onwards at 08.00 hours. Please Note: Carpet is included
"CUSTOM BUILT" exhibitors, please note:

Exhibitors who will have their stands built by the non-official contractors, can start the build-up immediately after the marking of hall has been completed. Exhibitors will be allowed access on 4th November onwards at 08.00 hours. WEIGHT & SIZE RESTRICTIONS Weight and size restrictions for equipment and machinery include: * Fork Lifted Max weight load is 700kg * size limit 1.7m W x 2.45m H In the event you wish to showcase items that exceed the above measurements, please contact the Organiser immediately.
FURNITURE & ELECTRICAL ITEMS

The furniture and electrical items requested in your order forms will be placed at your stand on the second day of build-up. Additional items can be ordered from the official contractor on site. However such orders will be subject to availability and a surcharge of 20%.
RE-STOCKING/MAINTENANCE
Normally, re-stocking can be done during the lunch break. However, all exhibitors are requested to check with the Organizer's Office on site, for the exact timings. Under special circumstances, permission may be granted for maintenance or repair work after the Exhibition closes. However, the Organizer's Office on site must be notified at least two hours before the exhibition closes. This will enable arrangements for the admission of workmen and the provision of lighting, etc.
REMOVAL OF EXHIBITS
Light and small Exhibits must be packed and carried away right after the exhibition closes on 12th November. Exhibitors must ensure that heavy exhibits and other goods are properly packed and marked the next morning and removed from the exhibition hall by 1700 hours the same day. Dismantling of the stands will be done the morning after the exhibition closes. The halls will be open from 0800 to 1700 hours for this purpose. The Official Freight Forwarder will assist you in re-packing heavy Exhibits upon your request.
ACCOUNTS
All outstanding accounts must be settled DURING THE COURSE OF THE EXHIBITION. Gate passes for removal of Exhibits will be issued by the Accounts Department at the Organizer's Office on site only if all accounts are cleared and settled.
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GENERAL INFORMATION
IDA Congress Organiser Official Contrator
Al Fajer Information & Services IDA

PO BOX 387 94 Central Street - Suite 200 Topsfield, MA USA Tel: 1-978-887-0410 Fax: 1-978-887-0411 Email: cmaclaughlin@idadesal.org Website: www.idadesal.org Contact: Candace MacLaughlin Exhibit & Membership Manager PO Box 50162 Dubai, United Arab Emirates Tel: 009714 3406888 Fax: 0097143407758 Email: vijay@alfajer.net Website: www.alfajet.net Contact: T. J. Vijayraj Exhibition Manager
Official Onsite Handling Agent
Local Organiser
FreightWorks
PO Box 5514 Dubai, United Arab Emirates Tel: 009714 2044460 Fax: 009714 2044470 Email: Irshad.khan@freightworks.com Website: www.freightworks.com Contact: Irshad Khan Manager Service Delivery
Meeting minds Experts

Dubai Media City Al Thurayya Tower II P.O. Box 500717 Dubai, United Arab Emirates Tel: 009714 4280856 Fax: 009714 4280857 Email: manuela@meetingmindsdubai.com Website: www.meetingmindsdubai.com. Contact: Ms. Manuela Marchetti Events Director
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STAND BUILDING REGULATIONS

The Organizer has appointed Al Fajer Information & Services (Exhibit Builders) as the Official Stand Building Contractor to carry out stand fittings, stand decoration, plumbing and electrical works, in connection with the event. No Stand Building Contractor is allowed to carry out construction of stands until necessary permission is obtained from the Organizer. The Organizer reserves the right to refuse such permission without assigning any reasons. The following Regulations must be observed when planning a stand presentation: "Shell Scheme" - Refer To Form No. 1 No additional stand fitting or display may be attached to the shell stand structure i.e. no nailing or drilling is allowed. No painting on the shell stand panels is allowed. Exhibitors who wish to have panels painted must inform the Organizer. No free standing structure may exceed the height of 2.5 meters or extend beyond the boundaries of the site allocated. Any change to the type or color of the floor covering provided, must be by prior negotiation with the Official Stand Building Contractor. Any costs incurred will be paid by the Exhibitor concerned. No financial credit will be given by the Organizer/Contractor for any standard carpet not utilized. * An Exhibitor occupying a corner booth is not permitted to close any part of the corner even though he may require to use the same for display. * The Exhibitor Company's name should be entered in Form No. 1 * 400 kg. /per distributed load. "Custom Built" (Special Design Stand) * No structure may exceed a height of 5 meters in Halls, inside foyer 3.5 mt * No part of any structure may extend beyond the boundary of site allocated. * No suspension may be made from the ceiling of Exhibition Halls or may anything be fixed to the floor, walls or any other part of the building. * No wall or ceiling is allowed to be structured to the stands unless approval has been granted by the Organizer. * The name and stand number of the Exhibitor must be prominently displayed. If this requirement is not observed, the Organizer reserves the right to affix stand numbers as they deem fit and will charge all costs incurred to the Exhibitor. * All Exhibitors must provide their own wall panels instead of using the back walls of the adjacent Exhibitor. Submission for "SPECIAL DESIGN STAND" This form must be submitted only if you are using a Non-Official Stand Building Contractor Exhibitors who will have their stand built by non-official Contractor must send the dimension drawing to organiser for approval. After getting approval from organiser please submit a copy to Al Fajer Information & Services along with main electricity supply (see order Form 09A) If you are using Al Fajer Information & Servives for the special design stand, all the above requirments will be taken care by Al Fajer Information & Services The Organizer will have the right to take down the stand/ or disallow participation without any compensation as a result of failure to submit the design for approval. CONTRACTOR PERFORMANCE BOND Before permission is granted by the Organizer for a Contractor to work at the Exhibition and the necessary entry passes issued, the Contractor will be required to sign an undertaking guaranteeing his observance of the Exhibition Regulations. Please inform your contractors that they must submit staff list and copy of trade license and proof of sponsorship 14 days prior to the exhibitions in order to produce contractor badges, without which access will not be granted. Electrical Order Form is available in this Manual - Form No. 08 & 08A To avoid any power supply tripping/disruption to your stand and to neighbouring stands, please check with Official stand contractor if you require extra power supply for the equipment that you are demonstrating/using at the site. Contractor/Organiser will not be responsible for Insufficient power supply that cause power tripping. * * * *
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ELECTRICAL MAIN SUPPLY INSTALLATION For safety reasons, all electrical installations on stands must be carried out by the Official Stand Building Contractor. NO OTHER CONTRACTORS ARE ALLOWED TO CARRY OUT ELECTRICAL MAIN SUPPLY INSTALLATION. AIR-CONDITIONING The indoor Exhibition Halls are fully air-conditioned. Air-conditioning will be provided throughout the Exhibition period. WATER SUPPLY AND DRAINAGE Water supply is only available at perimeter stands . If water supply is essential to Exhibits, details must be given to the Official Stand Building Contractor. Please complete Form No. 05 for your requirements. PRESENTATION OF EXHIBITS Exhibitors must present their Exhibits throughout the period of the Exhibition. No Exhibitor will be allowed to remove Exhibits from the Exhibition floor, prior to the official termination of the Exhibition. FILM AUDIO VISUAL DEMONSTRATION Audio-Visual equipment may be brought in by the Exhibitor himself, or hired from the Official Stand Building Contractor. Please indicate your requirements in Form No. 07A. When in operation, such equipment must not cause annoyance to Visitors or other Exhibitors through excessive sound or by virtue of its location. The Organizer reserves the right to stop any such audiovisual presentation which, in their opinion, may violate the above. FLOWERS AND PLANTS Plants and planters are available on hire from the Official Floral Contractor, Flowers may also be Purchased. Please indicate your requirements in Form No.13.
ATLANTIS HOTEL & EVENT PRODUCTION REGULATIONS

All companies undertaking event production in any location at Atlantis, Palm Jumeirah must adhere to the venues Company Regulations and Technician on Duty Policy. Required Documentation from Production and Event Management Companies prior commencement of load-in at Atlantis, Palm Jumeirah * Copy of Company Trade License * Copy of Insurance certificates (for personal and public liability) * Current certificates (and expiry dates) for all lifting and rigging equipment, motors, strops, shackles and chain hoists ( all must be tested yearly and certification provided) * Documentation to confirm the fire resistance of any materials or drapes used * A list and copies of all staff visas working in the area * Relevant training certificates or evidence of staff competence and experience of all staff that will be using any site equipment (in house or rented). E.g. Cherry Picker, Scissor lift, fork lift. * Relevant training certificates or evidence of competence and experience of all staff that will be involved in rigging. * Other relevant training certificates or evidence of competence and experience e.g. First aid, Safe working at heights/Rope access. * Method statement, indicating the type of equipment to be used, installed attachment and connection to existing building stricture and infrastructure, stage plan and rigging plot. (these will be in accordance with the above certificates and experience) * Schedule- from load in to load out, indicating set up, rehearsal and show running order, and including times of when if any smoke or special effects will be used. (In accordance with provision of above mentioned certificates) * Fire alarm deactivation request form(s) to be submitted. Events Manager to insure that these requests are e-mailed to security ( DXB-Security ),by Event Manager / CSM. * List of subcontractors that will be used.
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Note: This information must be provided to the PCO prior to set up. * Crew to attend a Fire Safety induction prior to works being approved and suppliers and staff to be conversant with relevant Safety requirements/ legislation. * Personal Protective Equipment (PPE) is to be work as required. * Certified Harness & Lanyard must be worn and fixed to an approved point when working above 2 meter height. * Separate Hot Work Permit is to be requested for any Welding, Cutting or similar works * All portable Electrical Equipment will be fitted with approved plugs and sockets. * Not to work on any live Electrical Distribution Board. Power to be isolated as per Atlantis Palm Jumeirah Isolation policy. * Visitor permits have been issued from the security department. * All personnel must have enough valid and job specific relevant experience to be working onsite. * Smoke Machine usage is prohibited unless security is informed and approval granted. * All flammable materials used are treated with a suitable fire retardant product and certificates are able to be produced on demand. * The venue capabilities and restrictions are fully understood by the on-site contractor and any sub-contractor they may have hired. * All contractor / sub-contractors equipment as stated above has a fully up to date test certificate and has been fully tested by the relevant company. * Atlantis Palm Jumeirah assumes no liability for services, transportation, personnel or equipment provided by mentioned companies or sub-contractors. * Any injuries to contractors, sub-contractors or personnel inside the venue or damage to the venue that is a result of contractors defects is the full liability of the contractor and subcontractors and not assumed by Atlantis Palm Jumeirah. * Permission must be sought at corporate level for the use of pyrotechnics within the or outside the property due to ministry regulations. If pyrotechnics are to be used security must be informed and approval granted. * No equipment, decoration, hanging drapes, or any other articles may be attached to the fabric of the building in any way other than via hanging points. * It is the responsibility of any outside contractor to ensure safe working practices are performed. * Smoking only allowed in designated smoking areas. * Consumption of alcohol by contractors is forbidden on the premises. * If a work practice is suspected to be unsafe, Atlantis, Palm Jumeirah management reserve the right to have work suspended until certification is provided from the relevant authority that is acceptable to the venue at the cost of the contractor. * Equipment and containers may be searched by Management of Atlantis, The Palm. * Atlantis, The Palm reserves the right to restrict access to any individual who transgresses any policy or procedure. Deliveries, Pick-ups and Equipment Storage Vehicles must not be parked unattended. Vehicles not in the process of loading or unloading should be moved onto parking 19 after consulting with event organizer who will get permission / direction from security. The contractor must supply labour to move and load large items such as scissor lifters to coincide with the start and the end of the function room access unless specific extended storage has been booked with the Event Manager. The contractor is required to supply labour for moving the equipment to and from the loading bay. Additional storage and labour charges may be incurred outside the contracted booking. Road case storage is to be coordinated directly with the Atlantis, The Palm Event Manager and is monitored by the ToD for the function. Venue Management has the right to change or modify work(s) that may compromise safety or the venue's five star integrity. The safe keeping of tools and equipment is the sole responsibility of the contractor.
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Forms
SHELL SCHEME - BASIC
Order Form - Fascia Name (Only for Shell Scheme Exhibitors) Deadline 15th September 2009
FORM NO. 1
Company Name Telephone # Email Position Fax # Contact Person Date
Stand No.
Signature
Exhibitions & More A Division of Al Fajer Information & Services P.O. Box: 50162, Dubai, United Arab Emirates Tel: +971-4-3406888, Fax: +971-4-3407758 E-mail: vijay@alfajer.net, Website: http://www.alfajer.net
NAME ON FASCIA * * The following is the correct name to appear on the fascia board of our stand. Please TYPE OR WRITE in CAPITAL LETTERS
ENGLISH
Note: Only company names with a maximum of 30 letters are included in the shell scheme price and no logos are included. Reproduction of logo is at the Exhibitors expense. If you wish to have your logo on the fascia, use form 1A
* Please keep a copy for your records on site.
Order Form - Logo on the Fascia (Only for Shell Scheme Exhibitors) Deadline 15th September 2009
FORM NO. 1 A
Stand No.
Signature
LOGO ON FASCIA * This form is not compulsory * * * * *

Note:
If you wish to have your logo on the FASCIA, please provide file in Adobe Illustrator / EPS format. At least two weeks prior to the event. Each logo cost US$ 75 Maximum space available For logo 95cm (Width) X 20cm (Height). Total number of logo required X US$ 75 =
Please order your logo as per your stand have been allocated with 3, 2, or 1 open side.
HSBC BANK MIDDLE EAST P.O. Box: 66, Dubai, Main Branch, Dubai, U.A.E. Account No. 020-581880-001 Swift Code: BBMEAEAD
* Orders are valid only when accompanied by full remittance.

Payment should be made in favor of AL FAJER INFORMATION & SERVICES in US Dollars Bank Draft, net of bank charges or by telex transfer to our account.
Order Form - Upgrade Shell scheme (Only for Shell Scheme exhibitors)
This form in not compulsory, those who wish to upgrade their shell scheme booth required to fill this form
FORM NO. 2
Deadline 15th September 2009
Stand No.
Signature
Exhibitions & More A Division of Al Fajer Information & Services P.O. Box: 50162, Dubai, United Arab Emirates Tel: +971-4-3406888, Fax: +971-4-3407758 E-mail: vijay@alfajer.net, Website: http://www.alfajer.net NAME ON FASCIA ENGLISH
* * *
Upgrade option will cost US$ 80 Per Sq.m Please provide your company logo in Adobe Illustrator / EPS format. At least two weeks prior to the event.
Orders are valid only when accompanied by full remittance. Payment should be made in favor of AL FAJER INFORMATION & SERVICES in US Dollars Bank Draft, net of bank charges or by telex transfer to our account.
Note:
Order Form - Exhibitor Admission Passes

Deadline 15 September 2009
FORM NO. 3
Stand No.
Signature
To: Candace MacLaughlin Exhibit Membership Manager
IDA P.O.Box 387, 94 Central Street - Suite 200 Topsfied, MA, U.S.A. Tel: +1-978-887-0410 Fax: +1-978-887-0411 Email: cmaclaughlin@idadesal.org
Please use this form to order Passes for the personnel at your stand. Each Exhibitor is entitled to 4 EXHIBITOR PASS for a stand of up to 36sq.m. Additional Form Complimentry Registration per exhibitor Exhibition space. Passes can be collected from the Organizers Office on site upon arrival and must be collected BEFORE THE EXHIBITION OPENS.
TOTAL NUMBER OF PASSES REQUIRED STAND AREA
NAME OF STAND REPRESENTATIVE
Order Form - Catalogue Entry

Deadline ..........................
FORM NO. 4
Company Name: Address:
StandNo.
E-mail: Telephone: Contact Person:
Website: Fax: Position:
To: Geraldine Beacon Event Manager
Meeting Minds Experts Dubai Media City, Al Thurayya Tower II P.O. Box 500717 Dubai, United Arab Emirates Tel: 009714 4280871 Fax: 009714 4280857 Email: geraldine@meetingmindsdubai.com
Name of UAE AGENT Contact Person: Address: Telephone: Website Signature: Date: Fax: E-mail: Position:
Order Form - Water Supply & Drainage

Deadline 15 September 2009
FORM NO. 5
Company Name: Address:
StandNo.
E-mail: Telephone: Contact Person:
Website: Fax: Position:
Note: Please complete this form if required. Exhibitors who require special water supply & drainage for machine only must provide the relevant details. Separate quotation will be provided. Water consumption will be chargedon actual utilization and priced on site.
Signature________________________Date___________________________
Order Form - On site Handling Agent

Please refer to below
FORM NO. 6
Stand No.
Signature
No. of Pieces
Discription of Contents
Dimension in Meters
Weight/KGS.
Attn: IRSHAD / BRUNATO FREIGHTWORKS P. O. Box. 5514 Tel : (971 4) 2044460 Mobile : 050-6531804 Fax : (971 4) 2044470 E-mail: Irshad.Khan@freightworks.com
Please provide the following information if you are using your own transport/shipping agent. Name of Forwarding Agent: Contact Person: Telephone: Note: Fax: Position: Email:
Only the Official Freight Forwarder will be allowed to operate within the Exhibition Halls. Exhibitors must inform their own Transport Agent to contact the Official Freight Forwarder for lifting and handling requirements on-site. For quotation, please contact the Official Freight Forwarder on the following address: Irshad.Khan@freightworks.com Deadline - 3 months for sea freight prior to the event/ 1.5 months for air freight prior to the event WEIGHT & SIZE RESTRICTIONS Weight & Size Restrictions for equipment and machinery include: Max weight is 700kg size limit 1.7m W x 2.45m H Should you require further assistance please contact freightworks directly.
Rental for Furniture & Optional Displays

1
q
ALUMINIUM CEILING GRID
Size in mm: 965x 965
2/3
US $ 40
q
HIGH STOOL (White & Black)
q
BARRIER
(2 post +1 meter rope)
US $ 26 5 6 7
US $ 47
q
COFFEE MACHINE
q
ARTIFICIAL PLANT
q
LEATHER CHAIR
(Gray, Black)
US $ 26
US $ 30 9
US $ 27
q
LEATHER CHAIR WITH ARM (Black) US $ 30
q
STACKING CHAIR
(Maroon, Black, Gray)
10
q
OFFICE CHAIR
(Gray Fabric)
US $ 15
US $ 60
11
q
DINNING CHAIR
(Fabric)
12
q
GARDEN CHAIR
(Plastic)
13
q
IKEA CHAIR (Wooden Color) US $ 30
US $ 27
US $ 15
Order Form - Exhibit Rental

Company Name Telephone # Contact Person To: Fax # Position Stand No. Email Date Signature Hall No
FORM NO.
Item Code Quantaty
07
Total
Unit Price
ITEM CODE
Exhibitions & More A Division of Al Fajer Information & Services P.O. Box: 50162, Dubai, United Arab Emirates Tel: +971-4-3406888 Fax: +971-4-3407758 E-mail: alfajer@emirates.net.ae / vijay@alfajer.net Website: http://www.alfajer.net
PLEASE NOTE: Orders are valid only when accompanied by full remittance. Payment should be made in favor of AL FAJER INFORMATION & SERVICES in US Dollars Bank Draft, net of Bank charges, or by Telex transfer to our Account. HSBC BANK MIDDLE EAST P.O. Box: 66, Dubai, Main Branch, Dubai, U.A.E. Account No. 020-581880-001 Swift Code: BBMEAEAD

14
q
REVOLVING CHAIR
(High)
15
q
VISITORS CHAIR
Fabric ( Red)
16
q
INFORMATION COUNTER
Size in mm: 1000x500x1100
US $ 30 17 18
US $ 30 19
US $ 45
q
STOOL BLACK
(With back rest)
q
STOOL BLACK
(Low)
q
WHITE CHAIR
(GILREBT)
US $ 27
US $ 25 22
US $ 30
20
q
HIGH STOOL
Plastic (White/ Black)
21
a b c
q q q
Red Blue Gray
q
SOFA FABRIC SINGLE (Black)
Size: Semi Round
SOFA SEAT (Blue, Red & Gray) US $ 50 US $ 75
US $ 15
23
q
SOFA FABRIC DOUBLE (Black)
Size: Semi Round
24
q
GARMENT RAIL
(With wheel)
25
q
COAT STAND
(Free Standing)
US $ 120
US $ 40
US $ 30

FORM NO.
Item Code Quantaty
07
Total
Unit Price
ITEM CODE
10

26
q
COAT HOOK
(Wall Mounted) 1 meter
27
q
FREE STANDING MIRROR
28
q
IRONING BOARD
US $ 25 29
US $ 30
US $ 25 31
q
STEAMER
(Vertical)
30
q
LITERATURE RACK - DESKTOP
(Acrylic single A4)
q
LITERATURE RACK
(Wall Mounted 4xA4)
US $ 75 32 33
US $ 15 34 MANNEQUINS ADULT
(Male/ Female)
US $ 25
US $ 65
SHELF UNIT 4 SHELVES

q q
US $ 120
q q
q
COFFEE TABLE
(With glass top Size in mm: 650x650x465)
SHELF UNIT 4 SHELVES

Size in mm: US $ 54 1000x350x2000
MANNEQUINS CHILD
(Boy/ Girl)
US $ 85
US $ 27
35
q
INFORMATION COUNTER
36
US $ 54
INFORMATION COUNTER
q q
37
US $ 54
LOCKABLE COUNTER
q q
INFORMATION COUNTER
Size in mm: US $ 45 1000x500x750
LOCKABLE COUNTER
Size in mm: US $ 45 1000x500x750
US $ 87

FORM NO.
Item Code Quantaty
07
Total
Unit Price
ITEM CODE
11

38
q
LOCKABLE CUPBOARD
39
q
NEWLINE SHOWCASE
(Full glass) Size in mm: 1000x400x1000
40
q
NEWLINE HEXACASE
US $ 45
US $ 69
US $ 92 43
41
q
NEWLINE SHOWCASE TALL
with Storage (Size in mm: 800x500x2000)
42
q
NEWLINE OCTACASE
q
NEWLINE SHOWCASE (Stanted) Size in mm:
1000x500x10000
US $ 86
US $ 110 45 46
US $ 75
44
q
NEWLINE WALL SHOWCASE
Size in mm 964x200x964
q
NEWLINE T-CASE
with Storage Size in mm: 1000x600x1000
q
RECTANGULAR TABLE
US $ 52 48
US $ 75
US $ 45
47
q
NEWLINE TABLE
Square Size in mm: 700x700x750
US $ 45
q
ROUND TABLE
(BLACK Top) Size in mm: 800x750
49
q
BAR TABLE
(High Black Top) Size in mm: 600x1200
SMALL ROUND TABLE (White Top)

Size mm: 520x400
US $ 42
US $ 27
US $ 50

FORM NO.
Item Code Quantaty
07
Total
Unit Price
ITEM CODE
12

50
q
GARDEN TABLE
Size in mm: 900x750
51
q
SQUARE TABLE
(White) Size in mm: 750x750x750
52
q
REFRIGERATOR
(230ltr. Big) Size in mm: 610x570x1600
US $ 30
US $ 42 55
US $ 150
53
q
REFRIGERATOR
(120ltr. Small) Size in mm: 490x460x830
54
q
REFRIGERATOR
(180ltr. Medium) Size in mm: 590x530x1400
q
FREEZER (366 L)
21Kg Freezing Capacity
US $ 69 56 57
US $ 82 58
US $ 210
q
FLAT SHELF (CORNER/ L.SHAPE)
q
FLAT SHELF
Size in mm:1000x300x18
q
SLOPED SHELF
Size in mm: 100x300
US $ 18 59 60
US $ 10 61
US $ 12
q
SOFA WHITE
q
TRA STOOL
q
ROUND TABLE (GLASS) Size mm: 720x700 US $ 50
US $ 75
US $ 45

FORM NO.
Item Code Quantaty
07
Total
Unit Price
ITEM CODE
13
-Rental for Furniture & Optional Displays

62 US $ 52 TV & VIDEO STAND
63
q
WALL DISPLAY PANEL (Red, Blue)
Size in mm: 1200x900
64
q
WALL PANEL
size in mm: 1000x2500
q
US $ 65
TV & VIDEO STAND

US $ 27 66
US $ 27 67
65
q
EXHIBIT BASE
(Newline) Size in mm: 500x500x250
q
EXHIBIT BASE
q
EXHIBIT BASE
(Newline) Size in m: 500x500x750
US $ 20 68 69
US $ 27
US $ 35 70 US $ 45 PODIUM
q
PODIUM
q
PODIUM
q q
PODIUM
US $ 25 71
US $ 35
(Newline) Size in mm: US $ 55 1000x1000x1000
72
q
EXHIBIT BASE
US $ 30
73 PEG BOARD
(with 20 hooks) Size in m: 900x1200
q q
US $ 60
LITERATURE RACK
q q
(Acrylic free standing) 6xA4
PEG BOARD
(with 30 Hooks) Size in mm: US $ 50 900x2400
LITERATURE RACK
US $ 45
(Free Standing) US $ 40 3xA4

FORM NO.
Item Code Quantaty
07
Total
Unit Price
ITEM CODE
14

74
q
FOLDING DOOR
75
q
NORMAL DOOR
(Wooden) Size in mm: 1000x2000
76
q
RAISED PLATFORM
(Wooden) Size in mm: 1000x1000x100
US $ 52 77 78
US $ 82 79
US $ 27
US $ 30 STEEL GRID
q
NORDIC DISPLAY
q
SAFTEY BOX
size in mm: 350x390x460
(with 20 Hooks) Size in mm: 1830x610
STEEL GRID BIG US $ 45

(with 30 Hooks) Size in mm: 1830x920
US $ 125
US $ 100
80
q
FREE STANDING ROLL-UP
81
q
FOLDING DISPLAY SYSTEM
Size in mm: 700x1000x6pc.
82
q
FREE STANDING POP-UP
(3Panels with curve) Size in mm: 2500x500x1100
US $ 275 83
US $ 375
US $ 475
q
BACKLIT BOX
(white plastic with Octanorm Frame)
84
q
WASTE BASKET
85
ACCESSORIES
q q q q
a. Graphic Panel Retainer 4Pcs. b. Hook & Chain c. Wing Nut Hook d. Hammer Head Screw
US $ 375
US $ 6
a US $ 10 b US $ 4 c US $ 1 d US $ 1

FORM NO.
Item Code Quantaty
07
Total
Unit Price
ITEM CODE
Exhibitions & More A Division of Al Fajer Information & Services P.O. Box: 50162, Dubai, United Arab Emirates Tel: +971-4-3406888 Fax: +971-4-3407758 E-mail: alfajer@emirates.net.ae / vijay@alfajer.net Website: http://www.alfajer.net Orders are valid only when accompanied by full remittance. Payment should be made in favor of AL FAJER INFORMATION & SERVICES in US Dollars Bank Draft, net of Bank charges, or by Telex transfer to our Account. HSBC BANK MIDDLE EAST P.O. Box: 66, Dubai, Main Branch, Dubai, U.A.E. Account No. 020-581880-001 Swift Code: BBMEAEAD
PLEASE NOTE:
15
Order Form -Audio Visual Rental

FORM NO. 7A
Stand No.
Signature
Exhibitions & More A Division of Al Fajer Information & Services P.O. Box: 50162, Dubai, United Arab Emirates Tel: +971-4-3406888, Fax: +971-4-3407758 E-mail: vijay@alfajer.net, Website: http://www.alfajer.net PLEASE NOTE: * Orders are valid only when accompanied by full remittance. Payment should be made in favor of AL FAJER INFORMATION & SERVICES in US Dollars Bank Draft, net of Bank charges, or by Telex transfer to our Account.
* Quotation can be provided separately for items not listed hereunder. * Rental rates quoted hereunder are for the entire duration of the Exhibition.
Sr. A No. 1) 1.1 1.2 1.3 1.4 1.5 1.6 1.7 2) 2.1 2.2 3) 3.1 3.2 3.3 B 1) 1.1 1.2 1.3 1.1 2) 2.1 2.2 DESCRIPTION PROJECTOR LCD PROJECTOR Multimedia Projector XGA 1500 ANSI Lumens Multimedia Projector XGA 2000 ANSI Lumens (2100) Multimedia Projector XGA 2500 ANSI Lumens Multimedia Projector XGA 3500 ANSI Lumens (3000) Multimedia Projector XGA 5000 ANSI Lumens (5200) Multimedia Projector XGA 7500 ANSI Lumens (7700) Multimedia Projector XGA 10000 ANSI Lumens SLIDE PROJECTOR Slide Projector Round Magazine (with remote) Slide Projector 35 mm. (with remote) OVERHEAD PROJECTOR Over Head Projector 250 Watts Over Head Projector 400 Watts Over Head Projector 575 Watts SCREEN TRIPOD SCREEN Tripod Screen 160 cm. x 160 cm. Tripod Screen 180 cm. x 180 cm. Tripod Screen 213 cm. x 213 cm. Tripod Screen 244cm. X 244 cm. FASTFOLD SCREEN Truss Type Fast Fold Screen 15 ft. x 20 ft. Fast Fold Screen 10.5 ft. x 14 ft.
Price for the show duration USD 340.00 360.00 405.00 670.00 1130.00 2255.00 3155.00 90.00 115.00 90.00 115.00 135.00
45.00 70.00 90.00 115.00 450.00 320.00

continued......
16
2.3 2.4 2.5 3) 3.1 3.2 3.3 4) 4.1 4.2 4.3 4.4 4.5 4.6 4.7 C F 1 2 D 1 2 3 E 1 2 F 1 2 G 1 2 2 H 1 2 3 4 5 6 7 8 9 I 1 2 3 4 5 6 7 8 J 1 K 1 2 3 4 5
Fast Fold Screen 9 ft. x 12 ft. Fast Fold Screen 7.5 ft. x 10 ft. Fast Fold screen 6ft. X 8 ft. PLASMA SCREEN 42" Plasma Screen - Wallmount, Free Standing 50" Plasma Screen - Wall mount, Free Standing 60" Plasma Screen - Wall mount, Free Standing LCD SCREEN 15" LCD Screen 17" LCD Screen 20" LCD Screen 23" LCD Screen 30" LCD Screen - Wallmount, Free Standing 32" LCD Screen - Wallmount, Free Standing 37" LCD Screen - Wallmount, Free Standing FAX MACHINE FAX MACHINE Regular Fax Machine Fax Photocopier Combo PRINTER Laser printer (Black & White) Laser Printer ( Color) Inkjet Printer(Black & White) PHOTOCOPIER Desktop Photocopier Heavy Duty Photocopier LAPTOP/DESKTOP COMPUTERS Note Book Computer P4 Desk Top Computers P4 with 17" LCD Screen CONFERENCING SYSYTEM Simultaneous Translation Equipment ( Simtran ) Video Conferencing System Audio Conferencing System MISCELLENEOUS ACCESSORIES Video Distributor 1 in - 6 out Extron 6 in - 1 out Switcher Video Mixer Smoke Machine Laser Pointer Da-Lite AV 1-32 projector trolley Extron RGBHV Boosters EXTRON Video Boosters Analog Way Smart Fade AUDIO SYSTEM Soundcraft-Mixer (8 Channels) Soundcraft-Mixer (12 Channels) Boss - Sound Package for plasma P. A. System Big P. A. System Medium P. A. System Small Compact Disk Player Speakers ( MACKIE / EON G2) each SEAMELESS PLASMA WALL Seamless Plasma Wall (2x2, 3x3, 4x4, 5x5) MICROPHONES Shure - W/L Handheld Microphone Shure - W/L Lapel Microphone Shure- Wired Microphone Headset Microphone Audio conferecing Microphone
225.00 180.00 135.00 410.00 670.00 1580.00 115.00 135.00 180.00 200.00 270.00 315.00 360.00 225.00 115.00 270.00 160.00 200.00 115.00 270.00 545.00 320.00 250.00
115.00 225.00 180.00 180.00 545.00 225.00 25.00 450.00 55.00 230.00 230.00 230.00 275.00 410.00 995.00 680.00 455.00 70.00 115.00
115.00 115.00 100.00 115.00 180.00 100.00
L
1
DVD SYSTEM
DVD Player
17
Order Form - Electrical Requirements (Shell Scheme Exhibitors only)

Deadline 15th September 2009 Company Name Telephone # Email Position Fax # Contact Person Date Signature Stand No.
FORM NO. 8
machinery. In order to distribute the electrical load, orders should be clear, correct and should reach the Organizers Office 3 spotlights for 100W every 9 sqm. well in advance. * Please fill the form below if any extra electrical requiredments. * Rates quoted are for the entire duration of the Exhibition. * Orders are valid only when accompanied by full remittance. Payment should be made in favour of AL FAJER INFORMATION & SERVICES in US Dollars Bank Draft, net of HSBC BANK MIDDLE EAST bank charges or by telex transfer to our account. P.O. Box: 66, Dubai, Main Branch, Dubai, U.A.E. * Late orders will be subject to availability+20% surcharge. Account No. 020-581880-001 * Exhibitors will be held responsible for any loss or damages Swift Code: BBMEAEAD * All electrical connections will be standard 3 phase for the R A ELECTRICAL FITTINGS RATE IN US $ QTY TOTAL 01 100W Spotlight 26 02 100W Arm Light 30 03 50W L.V. Down Light 37 04 50W L.V. Base Light 32 05 50W L.V. Arm Light 35 06 300W Flood Light 51 07 500W Flood Light 71 08 40W Fluorescent Light 32 09 20W Fluorescent Light 29 10 13Amp Socket 26 11 15Amp Socket 34 12 Extension Cord 7 13 Multi-Pin Adaptor 2
* Shell Scheme stands are provided with one 13Amp socket and
Total (B) B. 01 02 03 04 05 06 07 08 09 10 11 12 13 14 15 16 MAINS SUPPLY 15A Single Phase Main 30A Single Phase Main 10A Three Phase Main 15A Three Phase Main 30A Three Phase Main 60A Three Phase Main 70A Three Phase Main 100A Three Phase Main 125A Three Phase Main 160A Three Phase Main 180A Three Phase Main 200A Three Phase Mai 250A Three Phase Mai Single phase distribution board 3 Phase distribution board 24 Hour supply=current rate + 30% 91 201 241 281 527 1003 1277 1873 2341 2882 3226 3585 4485 150 275 ----Total (B)
RATE IN US $ QTY
TO
18
Order Form - Electrical Requirements (Custom Built Stand only)

FORM NO. 8A
Stand No.
Signature
Exhibitions & More A Division of Al Fajer Information & Services P.O. Box: 50162, Dubai, United Arab Emirates Tel: +971-4-3406888, Fax: +971-4-3407758 E-mail: vijay@alfajer.net, Website: http://www.alfajer.net Note: * Space only stands are not provided with main supply. Please indicate quality of electrical fittings & mains required. * Orders are valid only when accompanied by full remittance. Payment should be made in favour of AL FAJER INFORMATION & SERVICES in US Dollars Bank Draft, net of bank charges or by telex transfer to our account.
* Late orders will be subject to availability+20% surcharge, also for onsite modification. * Exhibitors will be held responsible for any loss or damages * All electrical connections will be standard 3 phase for the machinery. In order to distribute the electrical load, orders should be clear, correct and should reach the Organizers Office well in advance. * Rates quoted are for the entire duration of the Exhibition. * Main Supply to Space only stands are not included, also order distribution board. (If required) * Please send us your grid plan or drawing indicating the loction.
A. 01 02 03 04 05 06 07 08 09 10 11 12 13 14 15 16
MAINS SUPPLY 15A Single Phase Main 30A Single Phase Main 10A Three Phase Main 15A Three Phase Main 30A Three Phase Main 60A Three Phase Main 70A Three Phase Main 100A Three Phase Main 125A Three Phase Main 160A Three Phase Main 180A Three Phase Main 200A Three Phase Mai 250A Three Phase Mai Single phase distribution board 3 Phase distribution board 24 Hour supply=current rate + 30%
RATES IN US $ 91 201 241 281 527 1003 1277 1873 2341 2882 3226 3585 4485 150 275 -----
QTY
TOTAL
RATE IN US $ QTY
TO
19
Order Form - Stand Building Contractor (Space Only Exhibitors)

This form must be submitted only if you are using a Non-Official Stand Building Contractor Deadline 15 september 2009
FORM NO. 9
Company Name Address Telephone Email Contact Person Position Fax
Stand No
This serves to confirm that our stand Building Contractor is

Name of Contractor Address Telephone Contact Person Fax E-mail
Along with this form, please send drawings for Organisers approval and to issue passes for said contractor. Kindly supply passes for their personnel stated below, subject to them signing an undertaking to observe all Atlantis Hotel regulations. A refundable performance bond will be requested by the organizer. 1. ___________________________________________ 6. ___________________________________________________ 2. ___________________________________________ 7. ___________________________________________________ 3. ___________________________________________ 8. ___________________________________________________ 4. ___________________________________________ 9. ___________________________________________________ 5. ___________________________________________ 10. __________________________________________________ Note: * * * Please submit full dimensioned technical drawings in triplicate for approval drawings in triplicate for approval Weight and size restrictions for equipment and machinery include: Fork Lifted Max weight load is 700kg size limit 1.7m W x 2.45m H A Refundable Performance Bond of Dhs100/= per square meter or a maximum of Dhs. 10,000/= must be paid to the Official Stand Building Contractor by Non-Official Contractors. This is to ensure completion of works and complete removal of any debris and to cover damages by the Non-Official Contractor to the Hall, Exhibits and stands and also any unpaid electrical orders. All electrical connections must be carried out by the Official Contractor only. You may order your electrical requirements in FORM NO. 5 This form must be submitted only if you are using a Non-Official Stand Building Contractor. Signature________________________________ Date_________________________
* *
20
Order Form - Hostesses Requirements

Deadline 15 October 2009
FORM NO. 10
Stand No.
Signature
We require Exhibition Personnel as follows: Number of hostesses required Dates Required
Note: Should you require hostess(es) to attend to your stand please submit this form no later than 30 days prior to the event. Supply of hostesses on site can only be through meeting minds. Please note, all hostesses must attend a pre-event training programme before being issued with passes. A service charge of AED 150 per hostess will be applicable to cover training expenses.
21
Order Form - Indemnity and Waiver

FORM NO. 11
Stand No.
Signature
To: Mr. Medhat Nassar
Meeting Minds Experts Dubai Media City, Al Thurayya Tower II P.O. Box 500717 Dubai, United Arab Emirates Tel: 009714 4280856 Fax: 009714 4280857 Email: manuela@meetingmindsdubai.com
In exchange for good and valuable consideration, including, inter alia, Atlantis Hotel entering into a license agreement with us, the receipt and sufficiency of which is hereby acknowledged; INDEMNITY We hereby indemnify Atlantis Hotel from and against any and all customs levy, tax, fine or any other payments which Atlantis Hotel are called upon to pay to the authorities in Dubai on our behalf in any way connected with IDA World Congress & Exhibition 2009. WAIVER We hereby waive any and all claims that we may have against Atlantis Hotel of any kind whatsoever, in anyway related to the storage and display of exhibits/equipment during IDA World Congress & Exhibition 2009 whether during, before or after regular show hours. We also acknowledge we are solely responsible for the security and safekeeping of all our aforementioned possessions during, before and after regular
Signaure ___________________________________ Name _____________________________________ Title ______________________________________ Seal of the Company _________________________
Date ______________________
This form may only be signed by a Director or Partner of the exhibiting company
PLEASE PROVIDE ALL DATE REQUESTED TO ENABLE US TO ACTION YOUR ORDER PLEASE KEEP A COPY FOR YOUR RECORDS.
22
Order Form - Design Brief

Deadline: Early Stage Of Planning Company Name Telephone # Email Position Fax # Contact Person Date Signature
FORM NO. 12
Stand No.
23
Order Form - Plants & Flowers Requirements

BLOOMS P.O. Box 51980, Dubai -- UAE Tel: +9714 3946094, Fax:+9714 3946093 Email: blooms@emirates.net.ae Company Name: Address:
FORM NO. 13
Telephone: Fax: Email Address: Website: http://www Stand No.
Please fill in the order form and print in block letters

Item & Code # DESCRIPTION SIZE Quantity/ Unit Price in Dirhams
Item & Code # 1 2 3 4 5 6 7 8 9 Item & Code # 1 2 3 4 Item & Code # 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16
DESCRIPTION FRESH PLANT (RENTAL ONLY) Exotica/Picus Point to the sky Areca/ Paradise found Starlit serenade Dragon Claw Mass Arena Mister Mixed Monster Mixed Master mixed DESCRIPTION ARTIFICIAL PLANTS /TREE (RENTAL ONLY) Picus tree Mixed greenery Small-Medium- Large Palm tree (small) with artificial leaves Palm Tree (large) with artificial leaves DESCRIPTION FRESH FLOWERS (FOR SALE) Mixed flower arrgt. Orchids flower arrgt Roses flower arrgt Mixed flower with stand Mixed flower arrgt Mixed flower with base Lilies in a glass base Mixed flower hand bouquet Mixed center piece (oval) Mixed flower hand bouquet Round flower with glass base Mixed medium round Mixed small round Mixed slim arrgt Mixed round flower Mixed center piece 2 (oval)
SIZE 5 ft approx. 5 ft approx. 5 ft approx. 5 ft approx. 5 ft approx. 5 ft approx. 4 ft x 1m long 3ft x 1 m long 4 ft x 1m long SIZE 7 ft. approx. 2 ft., 3 ft., 4ft., 2.5 m Height 4- 5m Height SIZE 60 x 40cm 30 x 50 cm 30 x 40 cm 40 x 150 cm 60 x 80 cm 40 x 60 cm 40 x 70 cm 35 x 50 cm 50 x 40 x 20cm 35 x 70 cm 25 x 30 cm 25 x 25 cm 15 x 15 cm 20 X 20 cm 30 x 30 cm 30 x 20 x 20 cm
Price in Dirhams 200 200 300 200 200 200 350 350 350 Price in Dirhams 150 85-100-115 350 1,350 Price in Dirhams 300 280 280 300 250 150 180 150 150 150 150 100 85 120 100 120
24
25
Order Form - Booth only Registration

Atlantis Resort, the Palm, Dubai, UAE
FORM NO. 14
Fees (US DOLLARS)
___________Booth Only REGISTRATION ------------------------------------------Fee includes lunch, breaks and entrance to exhibition
$240
TOTAL DUE:
$_____________
$________
~ Please print clearly or type the information required below ~

To: Candace MacLaughlin Exhibit Membership Manager IDA P.O.Box 387, 94 Central Street - Suite 200 Topsfied, MA, U.S.A. Tel: +1-978-887-0410 Fax: +1-978-887-0411 Email: cmaclaughlin@idadesal.org
Attendee Name: Mr/Mrs/Ms/Prof/Dr Company Name: Street Address: City: Country: Telephone: Email Address: Attendee Name on Badge to Read ~ METHOD OF PAYMENT ~ Cash Cheque Number: ________ Credit Card for Payment: State: Postal Code: Facsimile:+ Given Name Midde Name Family Name
Attendee Name: Expiration Date: CID Number: 4-Digit # front of AMEX Or last 3-digits on back of all other Cards Print Name on Credit Card: Signature of Card Holder: ~ Please retain this copy as your payment receipt and acknowledgement of attendance ~
PO Box 387, 7 Central Street, Topsfield MA 01983 USA / PHONE: +1.978.887.0410 Fax +1.978.887.0411 WEBSITE: www.idadesal.org
26
Order Form - Complimentry Exhibitor Registration One per Exhibitor

To: Candace MacLaughlin Exhibit Membership Manager IDA P.O.Box 387, 94 Central Street - Suite 200 Topsfied, MA, U.S.A. Tel: +1-978-887-0410 Fax: +1-978-887-0411 Email: cmaclaughlin@idadesal.org
FORM NO. 15
Attendee Name: Mr/Mrs/Ms/Prof/Dr Company Name: Job Title: Street Address: Given Name Midde Name Family Name
City Code: Telephone: Email Address: Attendee Name on Badge to Read
State: Facsimile:+
Country:
Return form to Ms. Candace MacLaughlin at cmaclaughlin@idadesal.org
Liability Disclaimer and Release (signature required to process registration) The International Desalination Association Inc. (IDA) is organizing the IDA World Congress 2009 on Desalination and Water Reuse at the Atlantis Resort, The Palm, Dubai, UAE. IDA has no control over the Atlantis Resort or any of the other accommodations or facilities in UAE, a list of which are being provided by IDA solely as a convenience to attendees of the 2009 World Congress. IDA does not control the presentations, exhibits and workshops. In consideration for your attendance at the 2009 World Congress, you and your party hold IDA, its officers, board, employees and agents harmless from and against any and all liability arising out of or in any way connected with your attendance at the 2009 World Congress, including but not limited to injuries, damages or losses from fire, theft or criminal activity and any consequential damages. Both this Disclaimer and Release and your arrangements with IDA are governed by the laws of the Commonwealth of Massachusetts USA and you agree that courts in Massachusetts have exclusive jurisdiction over any claims, disputes or questions. In the event of litigation, you agree that you will be responsible for paying IDA's reasonable attorneys' fees. You agree that your heirs, executors, administrators and assigns will be bound by this Disclaimer and Release.
Signature:
Date:
27
EXHIBITION RULES AND REGULATIONS

DEFINITIONS EVENT: EXHIBITOR/(S): MAIN EXHIBITOR: IDA World Congress & Exhibition Dubai 2009. is the name of the organization reserving space at the event. is the name of the primary company signing the contract for the allocation of space with the Organizer. ORGANISER: CONTRACT: CONSENT: EXHIBITION HALL: HALL OWNER: Meeting Minds FZ LLC Document encompassing the Rules and Regulations. The prior written consent of the Organizer. Area allocated by the Organizer at the event. Atlantis The Palm Jumeirah
1. DURATION OF EXHIBITION 1.1. The IDA exhibition will be open from November 8 11th, 2009, from 0900 hrs 1730 hrs. During these times stands and exhibits must not be covered up and staff must be in attendance. Exhibitor is not permitted to remove goods on display from the halls prior to 1900 hrs on November 11th, 2009. The Organizer reserves the right to change the dates, location and duration of the exhibition or to postpone the event without Exhibitor having the right to claim indemnity.
1.2.
2. PAYMENT FOR SPACE 2.1. Participation by Exhibitor is subject to full cost being paid before taking up space at the Exhibition Hall. Exhibitor is liable for the cost of space booked as per the Cancellation of Space Booking clause. Organizer may cancel this Contract at any time with immediate effect and without any liability to Exhibitors if cir cumstances or events outside the Organizers reasonable control impede, delay or otherwise substantially affect the Organizers ability to perform its obligations hereunder. The Organizer may cancel this Contract at any time without the need to give reasons by giving Exhibitors twenty one (21) days notice of such cancellation. The Organizer may also cancel this Contract with immediate effect if, in its reasonable opinion, an Exhibitor is in material breach of the terms of this Contract or such breach appears to the Organizer to be imminent or unavoid able, or if circumstances arise by which the Event gives rise to a serious risk of injury to any person or to damage either the Exhibition Hall or other property.
2.2.
2.3.
2.4.
3. PROHIBIT OF TRANSFER 3.1. Exhibitor may not assign, sublet or grant licenses, in respect of the whole or any part of the space allotted, nor make any cards, advertisements or printed matter of firms or companies who are not bona fide Exhibitors, be exhibited or distributed from any stand.
4. INSOLVENCY 4.1. In the event of the Exhibitor entering into liquidation, whether compulsory or voluntary (save for the purpose of reconstruction or amalgamation) or, being an individual, committing any act of bankruptcy, or whether a company or an individual, calling any meeting of, or making any arrangement with, its/his creditors, or permitting any judg
28
ment to remain unsatisfied for seven days, or a receiver of any assets of the Exhibitor being appointed by any dis tress or execution being levied upon any goods or premises of the Exhibitor, the Organizer shall have the right to terminate any Contract with the Exhibitor, to cancel the allotment of space and to retain all monies paid by the Exhibitor under such Contract. 5. AMENDMENT TO HALL LAYOUT 5.1. The Organizer reserves the right to amend the plan of the Exhibition Hall and move the position of the stands if required by the Hall Owners, Fire Authorities, or for any other reasons.
6. GENERAL INSTRUCTIONS AND REGULATIONS 6.1. Exhibitor must comply with the Organizers Regulations, the Rules and Regulations issued by the Hall Owners and all the Statutory Regulations that have effect at the Exhibition Hall.
7. TECHNICAL HANDBOOK 7.1. The Exhibitor Manual Technical Handbook is a detailed guide to the Exhibition arrangements including Rules and Regulations which must be adhered to at all times.
8. EXHIBITION TENANCY 8.1. Adequate time will be allowed by the Organizer for the erection of stands and technical connections, also for the dis mantling of stands and the removal of all exhibits and contractors materials. The dates and time for these opera tions are shown in the Technical Handbook. The Organizer reserves the right to remove, at a cost to be passed on to the Exhibitor, any materials or exhibits that may be abandoned within the Hall.
8.2.
9. ERECTION OF EXHIBITION STAND 9.1. Exhibitor is not permitted to erect and/or display goods in such a manner that may, in the opinion of the Organizer, obstruct the light or impedes the viewing along the open spaces or gangways, or to occasion inconvenience or oth erwise affect the display of other Exhibitors. Exhibitor must inform the Organizer of the names and addresses of any contractors or sub contractors they may be using by latest 30 days prior to the opening of the Exhibition.
9.2.
10. SPACE ONLY CONTRACTS 10.1. Exhibitor is responsible for the construction of the stand including fixed walling to the perimeters of their stands where it adjoins another stand and the prominent display of their allotted stand number/s.
11. UTILITIES AND USAGE Only the Hall Owner is entitled to arrange for the supply of utilities to the Exhibition Hall. 11.1. Exhibitors shall be liable for the cost of their own telephone calls and other telecommunications charges within the Exhibition Hall. The Organizer shall not be liable to Exhibitors for any technical interruptions at the Exhibition Hall during the Event including, without limitation, any failure of the supply of electricity, water, airconditioning, cleaning or security services. Exhibitors shall ensure that all parts of the Exhibition Hall and all fixtures, fittings and chattels at the Exhibition Hall
11.2.
11.3.
29
shall be handled and treated in a manner appropriate to their ordinary usage and not in a manner such as to cause them to become damaged, to expire or become worn early, and Exhibitors shall render them up to the Organizer in the same condition they were in at the commencement of the Event save for fair wear and tear. 11.4. Exhibitors shall be liable for replacement and repair costs of items broken, damaged, exhausted, lost or removed as a result of their default pursuant to this Contract. Exhibitors shall have the reasonable use of the service roads, loading facilities, toilets and conveniences attendant to the Exhibition Hall. Parking of vehicles and other equipment in carparks controlled by the Hall Owner shall only be permitted with Consent and neither the Organizer nor the Hall Owner accepts any responsibility for there being insufficient carparking space for any person or for any loss or damage caused to vehicles in such carparks or on any access roads leading to the Exhibition Hall. Exhibitors shall not erect seating in the Exhibition Hall without Consent. Exhibitors shall designate a duly authorized agent to be present at the Exhibition Hall during Event opening times, which agent shall be empowered to receive instructions, complaints or explanations from the Organizer on the Exhibitors behalf. The Organizer does not warrant or represent to any Exhibitor that the Exhibition Hall and/or services to be provided by it or the Hall Owner are appropriate for any specific purpose and Exhibitors hereby confirm and acknowledge that they were not induced to make their booking by any such warranty or representation.
11.5.
11.6. 11.7.
11.8.
12. ELECTRICAL INSTALLTION 12.1. General lighting within the Exhibition Hall is supplied and an official contractor has been appointed and a schedule of prices is included within the Exhibitor Manual should the Exhibitor require additional lighting within the stand. No other electrical contractors will be allowed to work within the Exhibition Hall.
13. ALTERATIONS AND FIXING Exhibitor shall not, without Consent; 13.1. 13.2. make any alterations to the structure, internal layout, fittings, decorations or furnishings of the Exhibition hall. Fix anything to the walls, ceilings, floors or pillars of the Exhibition hall by nails, screws, drawing pins, tape, adhesive or other means; or Suspend anything from the ceiling of the Exhibition hall or any other raised area or thing, nor raise or lower anything from the ceiling or any other raised area or thing.
13.3.
14. CLEANING 14.1. Basic stand cleaning (i.e. vacuuming of carpets, emptying of waste bins) is included in the contract with the Organizer and will take place each morning before the exhibition opens.
15. SMOKING 15.1. Exhibitor shall prevent all persons from smoking in the Exhibition Hall, except in areas which have been designated by the Hall Owner as areas where smoking is permitted. 16. SECURITY 16.1. The Organizer provides general security within the Exhibition hall. However, the Exhibitor is responsible for the security of its own stand and is particularly advised to secure light, moveable items or provide security guard especially for the night before the show opening and during the first night or breakdown.
30
17. DANGEROUS MATERIALS 17.1. The following are excluded from the Exhibition: explosives, denoting or fulminating compounds, and all dangerous or harmful substances, including priming, fireworks, matches, etc. Priming, firework, matches and similar objects can only be exhibited in the form of imitations and on condition that they contain no inflammable matter. 17.2. Only goods described at the time of application may be displayed on stands, and or any goods not approved by the Organizer must be removed from the Exhibition premises.
18. FIRE PRECAUTION 18.1. All materials used for the building, decorating or covering stands must be of non inflammable material. Exhibitor must comply with any reasonable instructions given by the Organizer, or the Licensees of the Exhibition Hall, or any Local Authority.
19. PHOTOGRAPHS 19.1. No stands or articles may be photographed, drawn, copied or reproduced in any way without the permission of the Organizer.
20. ACCIDENTS, LOST ITEMS AND INSURANCE 20.1. Save where the same results from the Organizers gross negligence, the Organizer shall assume no liability for any accidents occurring in connection with the Event. In particular any athletic, artistic or hazardous performance shall be conducted wholly at the Exhibitors own risk. The Organizer shall not be responsible for any loss of or damage (including by theft or vandalism) to items belonging to any Exhibitor or in an Exhibitors possession at or in the proximity of the Exhibition Hall. Exhibitors must obtain adequate insurance cover for the risks associated with exhibiting at the Event from a reputable insurer and shall, if so demanded by the Organizer, provides copies of the policy documentation to the Organizer.
20.2.
20.3.
21. PUBLIC PERFORMANCE & COPYRIGHT 21.1. Should the Exhibitor bring onto the stand, audio and visual equipment and amplifiers or other electronic equipment for the purposes of playing sound recordings, showing films or receiving visual images or sounds conveyed by electronic means, it is the Exhibitors own responsibility to ensure, at its own expense, that all relevant licenses and consents in connection with the laws of copyright or infringement of the rights of those who have legal protection against unauthorized public performance or broadcast of their recordings, have been obtained. The Organizer accepts no responsibility in this respect or liability which may arise from your failure to do so. 22. NOISE CONTROL 22.1. The use of video equipment, loudspeaker systems, tape recorders, film projectors or slide projectors is permitted provided the noise level is sufficiently low to avoid undue disturbance to visitors and other Exhibitors. The Organizer reserves the right to exercise its own judgment in respect to an acceptable level of noise. Demonstration of noisy machinery must be kept to a minimum in order to avoid annoyance to visitors and Exhibitors.
23. EXHIBITS 23.1. Exhibits must be displayed on stands for the entire duration of the Exhibition and must comply with the safety regulations for the prevention of accidents.
31
24. OPERATION OF EQUIPMENT 24.1. Exhibitor shall be responsible and solely liable for the operation of equipment displayed on its designated space/stand within the Exhibition Hall. No electrical equipment shall be fixed or installed at the Exhibition hall without written consent, which may be granted, subject to satisfactory testing of such equipment.
25. LIEN ON EXHIBITS 25.1. In the event that the Exhibitor owes money to the Organizer, such Exhibitors exhibits in the Exhibition Hall shall be subject to lien by the Organizer, and no such exhibit shall be allowed to be removed from the Exhibition Hall without Consent.
26. PROMOTIONAL ACTIVITY 26.1. Shall be confined to the stand area and are not permitted elsewhere in the Exhibition grounds, including the aisles. Publicity shall be confined to promotion of exhibited goods and shall not be in breach of statuary regulations or good taste, nor shall it be of an ideological or political nature. Comparable and superlative promotion is inadmissible. The Organizer reserves the right to prohibit the display or distribution of advertising matter that could give rise to offence, and to confiscate the supplies thereof for the duration of the event. Optical, mobile and acoustic publicity aids are permitted provided they do not disturb neighboring Exhibitors or render inaudible the public address system in the Exhibition hall.
26.2.
26.3.
27. ADMISSION 27.1. Admission is by badge issued by the Organizer. If required, visitors must give proof of their bona fide interest in the Exhibition and the Organizer reserves the right to refuse admission without assigning any reason.
28. LIMITATION OF LIABILITY 28.1. The Organizer will not be responsible for the safety of the exhibits or property of the Exhibitor, its staff, contractors, or agents or any other persons, or for the loss of, damage or destruction to the same, by theft, fire, and other cause whatsoever, or for any loss or damage whatsoever sustained by the Exhibitor by reason of any defect in the building, fire, storm, tempest, lighting, national emergency, civil disturbances, inevitable accidents, force majeure or any other cause not within the control of the Organizer or for any other loss or damage whatsoever, or if by reason of the happenings of any such events, the opening of the Exhibition is prevented, postponed or abandoned or the building become wholly or partially unavailable for the holding of the Exhibition or if the Exhibitor suffers any other damage whatsoever. As the Organizer accepts no responsibility for any loss or damage suffered by any Exhibitor, the Exhibitor should note there are no circumstances under which the Organizer can either become contractually bound to the Exhibitor or be regarded as a principal or an agent in relation to any legal agreement into which the Exhibitor may enter with a contractor.
28.2.
29. INDEMNITY 29.1. Except as a result of the gross negligence or willful default of the Organizer, the Exhibitor shall be liable for and shall indemnify the Organizer and its agents against all losses, damages, claims, costs and expenses incurred directly or indirectly in connection with their use or occupation of the Exhibition Hall arising from any fraudulent, wrongful or negligent act or omission, breach of this Contract or breach of any municipal or governmental law or regulation by them. In any event, and notwithstanding anything referred to elsewhere in this Contract, the Organizer shall not be liable to any Exhibitor under any circumstances for consequential, economic, special or indirect loss or damage. For the
29.2.
32
avoidance of doubt, but without limitation, the Organizer shall not be liable to any Exhibitor for loss of business, profits or contracts or any damage to their reputation or image in the event the Organizer changes, postpones or cancels the Event as permitted hereunder. 29.3. Irrespective of any other provision in this Contract, any exclusion or limitation of the Organizers liabilities or obligations shall have no application if such limitation or exclusion is prohibited by law or, if by law such liability or obligation may only be limited to a specific extent, then the Organizers liabilities and obligations to an Exhibitor in respect thereof shall be limited to the maximum permissible extent.
30. GOVERNING LAW AND JURISDICTION 30.1. This Contract shall be governed by and construed in accordance with the laws of and applicable in Dubai, United Arab Emirates. Any dispute arising out of or in connection with this Contract which cannot be settled amicably between the parties shall be referred to the exclusive jurisdiction of the courts of Dubai.
31. NOTICES 31.1. Any notice or communication to be made hereunder or in connection with this Contract shall be in writing in the English language and shall be delivered personally or by post, courier or facsimile transmission to the respective address or facsimile number of the parties set out in the Technical Document or such other address or facsimile number as either party may notify in writing to the other from time to time. Proof of delivery, posting or dispatch shall be deemed to be proof of receipt: ain the case of a letter, upon delivery thereof (if delivered by hand or by courier) or (if sent by post) on the tenth (10th) business day after posting; and bin the case of a facsimile transmission, upon the sending machine producing a receipt of an uninterrupted and completed transmission to the intended recipient.
31.2.
32. MODIFICATIONS AND ADDITIONS 32.1. The Organizer shall be entitled at any time to amend the Event Rules & Regulations in light of prevailing circumstances and shall promptly after any such amendment inform Exhibitors of such amendments. The Exhibitor hereby agree to abide by all such amendments.
33. ENTIRE AGREEMENT 33.1. This Contract constitutes the entire agreement between the parties relating to the subject matter hereof and supersedes any previous agreements and understandings in relation to the same. We have noted the Exhibition Regulations which forms part of this Contract and, if this application is granted wholly or partially, undertake to be bound by them.
Name Title Organization Address Telephone Fax Email Date Signed 33
International Desalination Association
P.O. Box 387/94 Central St. Suite 200, Topsfield, MA 01983, USA Phone: +1 978 887 0410 Fax: + 1 978 887 0411 Website: www.idadesal.org

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Desalination for a better world

IDA WORLD CONGRESS 2009

ATLANTIS, THE PALM, DUBAI 7 -12 NOVEMBER 2009

Stand building Contractor (Space only exhibitors) form no.9 20

Message from the IDA Secretary General

Patricia Burke Secretary General IDA

8th November 8th November

Sunday to Wednesday Wednesday Thrusday

In-Hall Operations Schedule:

"SPACE ONLY" exhibitors, please note:

"SHELL SCHEME STAND" exhibitors, please note:

"CUSTOM BUILT" exhibitors, please note:

FURNITURE & ELECTRICAL ITEMS

Al Fajer Information & Services IDA

Official Onsite Handling Agent

Meeting minds Experts

STAND BUILDING REGULATIONS

ATLANTIS HOTEL & EVENT PRODUCTION REGULATIONS

SHELL SCHEME - BASIC

Company Name Telephone # Email Position Fax # Contact Person Date

Company Name Telephone # Email Position Fax # Contact Person Date

LOGO ON FASCIA * This form is not compulsory * * * * *

* Orders are valid only when accompanied by full remittance.

Deadline 15th September 2009

Company Name Telephone # Email Position Fax # Contact Person Date

Order Form - Exhibitor Admission Passes

Company Name Telephone # Email Position Fax # Contact Person Date

To: Candace MacLaughlin Exhibit Membership Manager

TOTAL NUMBER OF PASSES REQUIRED STAND AREA

NAME OF STAND REPRESENTATIVE

Order Form - Catalogue Entry

Company Name: Address:

E-mail: Telephone: Contact Person:

Website: Fax: Position:

To: Geraldine Beacon Event Manager

Order Form - Water Supply & Drainage

Company Name: Address:

E-mail: Telephone: Contact Person:

Website: Fax: Position:

Order Form - On site Handling Agent

Company Name Telephone # Email Position Fax # Contact Person Date

Rental for Furniture & Optional Displays

Order Form - Exhibit Rental

* Please keep a copy for your records on site.

Rental for Furniture & Optional Displays

Red Blue Gray

SOFA SEAT (Blue, Red & Gray) US $ 50 US $ 75

Order Form - Exhibit Rental

* Please keep a copy for your records on site.

Rental for Furniture & Optional Displays

SHELF UNIT 4 SHELVES

SHELF UNIT 4 SHELVES

Order Form - Exhibit Rental

* Please keep a copy for your records on site.

Rental for Furniture & Optional Displays

SMALL ROUND TABLE (White Top)

Order Form - Exhibit Rental

* Please keep a copy for your records on site.

Rental for Furniture & Optional Displays

Order Form - Exhibit Rental

* Please keep a copy for your records on site.

-Rental for Furniture & Optional Displays

TV & VIDEO STAND