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GETTING STARTED
Figure1.NavigatetoMicrosoftExcelonaPC.
Figure2.Openinganewworkbook
Computerscrashanddocumentsarelostallthetime,soitisbesttosaveoften.
SAVING INITIALLY
Beforeyoubeginyoushouldsaveyourdocument.Todothis,clickonthefloppydisk locatedatthetopofthescreen .ThenMicrosoftExcelwillopenadialogbox (Figure3)whereyoucanspecifythenewfilesname,locationofwhereyouwantit saved,andformatofthedocument.Onceyouhavespecifiedaname,place,and formatforyournewfile,presstheSavebutton. Note:SpecifyingyourfileformatwillallowyoutoopenyourdocumentonaPCas wellasaMAC.TodothisyouusethedropdownmenunexttotheFormatoption. Also,whenyouarespecifyingafileextension(i.e..doc)makesureyouknowwhat youneedtouse.
Figure3.Savingdialogbox.
SAVING LATER
TOOLBARS
Figure6.PageLayoutTab.
FORMATTING
Figure7.EnteringData.
YoucanusetheCut,CopyandPastefeaturesofExceltochangethedatawithin yourspreadsheet,tomovedatafromotherspreadsheetsintonewspreadsheets,and tosaveyourselfthetimeofreenteringinformationinaspreadsheet.Cutwill actuallyremovetheselectionfromtheoriginallocationandallowittobeplaced somewhereelse.Copyallowsyoutoleavetheoriginalselectionwhereitisand insertacopyelsewhere.Pasteisusedtoinsertdatathathasbeencutorcopied. To Cut or Copy: Highlightthedataortextbyselectingthecellsthattheyareheldwithin. GototheHomeTab>Copy(CTRL+C)orHomeTab>Cut(CTRL+X). Clickthelocationwheretheinformationshouldbeplaced. GotoHomeTab>Paste(CTRL+V)tobeabletopasteyourinformation.
FORMATTING CELLS
Figure8.FormattingCells
changingtheroworcolumnvisibility(hidden,unhidden)orautofit,youwillgoto theHomeTabandclickFormat.Thedropdownmenuwillshowtheseoptions
Figure9.FormattingRowsandColumnsHeight
Figure10.InsertingRows
Figure11.InsertingColumns
Figure12.ChartsTab Youmaychoosethechartthatisdesiredbyclickingthecategoryofthechartyou willuse.Oncethecategoryischosenthechartswillappearassmallgraphicswithin adropdownmenu.Tochooseaparticularchartjustclickonitsiconanditwillbe placedwithinthespreadsheetyouareworkingon.Tomovethecharttoapageofits own,selecttheborderofthechartandRightClick.Thiswillbringupadropdown menu,navigatetotheoptionthatsaysMoveChart.Thiswillbringupadialogbox thatsaysChartLocation.FromhereyouwillneedtoselectthecirclenexttoAsA NewSheetandnamethesheetthatwillholdyourchart.Thechartwillpopup largerinaseparatesheet(Figure13),butinthesameworkbookasyourentered data.
Figure13.Chartinnewsheet
CHART OPTIONS: Titles:ToaddtitlestoachartofgraphicyouhavetoclickontheInsertTab.Once youhavedonethis,clickontheTextBoxIcon.Thiswillinsertatextboxthatyoucan typethetitleandplaceanywhereyouwishonthechart. ChangeChartType:Youcanchangeyourcharteasilybyselectingthisiconand navigatingtoamoredesirablechart.Thisfeatureisveryconvenientforsomeone whochosethewrongchartanddoesntwishtoreselectalltheirdataandgothrough theprocessasecondtime. FormatChartArea:Thisallowsforchangestobemadetothechardsborder,style, fill,shadows,andmore.Togetthisoptionyouwillneedtorightclickonthecharts borderandnavigatetotheFormatChartAreaoption.Oncethisisclickedadialog boxwillappear.
Figure14.DesignTabforchartdesign.
PICTURES
Figure15.Insertingapicture
Figure16.ClipArt
CREATING FUNCTIONS
WhencreatingafunctioninExcelyoumustfirsthavethedatathatyouwishto performthefunctionwithselected. Selectthecellthatyouwishforthecalculationtobeenteredin(i.e.:ifIwant toknowthesumofB1:B5IwillhighlightcellB6formysumtobeentered into)(Figure17). Figure17.Choosingcalculationcell OnceyouhavedonethisyouwillneedtoselecttheFormulasTablocatedat thetopofthescreen. AlistofMostRecentlyUsed,Financial,Logical,Text,DateandTime, MathandTrigformulaswillappear.Tochooseoneoftheformulasclickthe iconthatholdstheformulayouarelookingfor. Onceyouhaveclickedyourformulathiswilldisplayadialogboxonyour screen.(Figure18)
Figure18.Firstcalculationdisplay
PRINTING
PRINTING
Toprintyourdocument,gototheOfficeIcon>Print,selectyourdesiredsettings, andthenclickOK.YoucanalsodothisbyusingtheshortcutCTRL+P
Tobeabletochangetheorientationofyourpageforprintingyoucanclickonthe PropertiesbuttonundertheoptiontoPrintthenclicktheLayoutTab(Figure19).
Figure19.PageSetupbuttonandprinting
QUITTING