Understanding the Cognos Summary Functions There are many built-in functions that you can add to a calculation

in a report. This document covers the Summaries function group.

The Summaries function group contains functions such as average, count, total, rank, etc. It also includes many different statistical functions. When you click on any function in Cognos, it gives you a tip about what the syntax should look like.

All of the summary functions have three syntax options: 1. <function> ( [ distinct ] expr [ auto ] ) 2. <function> ( [ distinct ] expr for [ all | any ] expr { , expr } ) 3. <function> ( [ distinct ] expr for report )

Page 1 of 4

Here is a breakdown of each part of the syntax statement. Square Brackets [ ]: the statements contained within are optional. Curly Brackets { }: the statements contained within are optional and can be repeated any number of times. <function>: input the desired function in place of this. distinct: this will use only distinct values to do the calculation. expr: put any expression here. An expression can just be a field name or it can be a calculation. auto / any / all / report: use these to define the scope to be adjusted based on the grouping columns in the query for: define at what levels you want the summarization to take place

This is an example of how these can be used. We want to count the number of departments for each campus and SPTS school across two fiscal years. We also want to see how much each schools counts contributes towards the each campus count. 1. Insert a new crosstab and populate as shown in the screenshot below with fields from the Organization Unit table.

2. Drag a calcualtion from the Insertable Objects Toolbox into the Measures section of the crosstab. 3. Name the calculation Dept Count and choose a Detail calculation. 4. Build the following calculation through dragging items from the Available Components pane or typing the logic directly.

This calculation is going to do a count of distinct department numbers.

Page 2 of 4

If we run the report, we get the following output. This tells us how many departments each school has in both 2003-04 and 2004-05.

Now we want to insert a % of total calculation. 5. Drag another calculation into the measures area of the crosstab. 6. Name it % of Total and choose a detail calculation. 7. Build the following calculation.

This calculation takes our previously calculated column of Dept Count and divides it by the total for its respective campus and fiscal year. To properly use the for, you need to list the fields that are grouped in the crosstab. Because each schools data is grouped by campus and fiscal year, we need to include both of them after the for clause. It does not matter which order you place fiscal year and campus in this statement. They exist in different dimensions and thus can be placed in any order. This will yield the following output.

Page 3 of 4

Agriculture makes up 8.57% of the total West Lafayette campus numbers for the 2003-04 fiscal year and 8.02% for 2004-05. We divided the school totals by the entire campus total for each fiscal year. (42/490 and 42/524 for 2003-04 and 2004-05 respectively.) `If you have more than one level from the same dimension, you will need to place them in order from more detailed to less detailed. For example, if we wanted to divide by the total for each school, the for clause would look like this:

SPTS School and Campus are member of the same dimension with school being more detailed than campus. Fiscal year can go either before school or after campus.

Page 4 of 4