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ProsysPOS User Manual Version 1.0

2006

Table of Contents
Start the Application...................................................................................................................................3
Before you begin .........................................................................................................................3
Automatic start ............................................................................................................................3
Manually start .............................................................................................................................4
About this task ............................................................................................................................5
Login:................................................................................................................................................5
Takeout Order...................................................................................................................................8
Add/Edit Customer: .........................................................................................................................9
Order Entry.....................................................................................................................................10
Send Order: ....................................................................................................................................15
Check:.............................................................................................................................................15
Settle: .............................................................................................................................................15
Tax Exempt:....................................................................................................................................15
Percent Discount: ...........................................................................................................................16
Flat Discount...................................................................................................................................17
Open Food/Open Drink .................................................................................................................17
Prep Notes ......................................................................................................................................18
Void Item .......................................................................................................................................18
Cancel Order...................................................................................................................................19
Recall Check ..................................................................................................................................19
Backoffice Functions:..........................................................................................................................20
Print Weekly Sales: ........................................................................................................................20
Add Category:.................................................................................................................................20
Main Tabs:......................................................................................................................................22
Add Product: ..................................................................................................................................22
Stock Diary:....................................................................................................................................22
Current Inventory:..........................................................................................................................22
Inventory Diary:..............................................................................................................................22
User Management:..........................................................................................................................23
Change Password:...........................................................................................................................23
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Start the Application

Before you begin

This topic assumes that the Prosyspos application is installed your POS.

Automatic start

By default, the application SHOULD BE CONFIGURED to starts automatically when

the operative system starts. Using the the start up folder in the start menu.

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Manually start

Click on the Shortcut to Prosyspos icon on your desktop to start the POS
application.

About this task

You can start and stop ProsysPOS manually or Automatically :

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Login:
When the application starts, the system automatically logs in using the user
waiter1. This feature can be disabled through the backoffice. To log off, and login as
a different user, press the sign off button in the main menu, and re login as a new user
using the password provided.

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Takeout Order

Takeout orders can be created using the Takeout Feature of the ProsysPOS.
To create a takeout order, simply select Takeout button on the top of the screen
Table/Slot selection screen, or from the main menu using the Takeout: button

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Upon clicking the Takeout button, a new customer entry/lookup screen will be
displayed.

Take out :
New customers

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Add/Edit Customer:
Enter the required fields then enter Next button to enter the Table/Slot selection
screen.
For takeout orders, simply select a slot to keep track of a takeout by slot number. The

next screen that is displayed is the order entry screen.

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Order Entry

To enter orders, simply select the category, sub-category, and the actual
item to be added to the order. The price, and description is added automatically to the
order. Multiple items can be added in the same manner.

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Send Order:
This button is used to send order to the kitchen printer.

Check:
This button is used to print the check on the receipt printer. The check
contains the customer information, if any.

Settle:
This button is used to settle the order using cash/credit card/cheque. Tips can
be entered by selecting the tip media, and entering the tip amount.

Tax Exempt:
Order items can be exempted from tax by clicking on this button.
Percent Discount: Click Apply Discount and select the discount percent to provide

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Percent Discount:
Click Apply Discount and select the discount percent to provide
the discount by percentage.

Flat Discount
Simply click on the Flat Discount button, and enter the amount of
discount.
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Open Food/Open Drink

Items that are not in the menu can be entered with an open
description, and amount using the Open Food / Open Drink button.

Prep Notes
Special instructions can be added to the order using this button.

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Void Item
Simply press the X button on the right side (bottom) to remove an item
from the order. Password 1024 must be entered when and item is removed from the
order after the check is printed.

Cancel Order
Click main menu button, and select the type of order Dine In or
Takeout from the tabular column below. Then select the order, and press Cancel
Order button to cancel the order.

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Recall Check
From the main menu, click this button as a manager or administrator
user, and enter the check number to recall the check and modify it.

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Backoffice Functions:
Print Weekly Sales:
Prints the sales for the last seven days of transaction.

Add Category:
Enter a appropriate category number, Enter name of the category, and
select an image. Then enter the save button.

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Main Tabs:
These are parent category. Multiple categories can be contained within
one tab. You can create a main tab by selecting the Main Tab from the back
office section, then enter the tab number, and a name. In the category section
enter multiple categories separated by commas (Note: The system won't
function properly if there are spaces in between). For ex. Enter 1,2,3 to add
categories 1,2,3 to the tab.

Add Product:
To add a product select Maintenance, Products, and click the star
button in yellow to add the item.
Enter a valid reference number for ex. 100
Enter the name of the product.
Leave the Barcode field empty.
For Buy Price Enter 0
For Sell Price Enter the sell price
Select the Tax as Sales from the drop down.
Select the category where the product should be displayed.
Select the service Kitchen Or Bar where the order should be sent to.
Press the save button the save the newly added product.

Stock Diary:
Select Stock Diary from back office. Select the product for which the
inventory needs to be updated. Select the reason In for incoming, and
out for outgoing stock. Enter the number of units, the price of item for
one unit, and hit the save button identified by floppy drive.
If the product is not in the list, it can be added to the system to a given
category.
Current Inventory:
Select the date range, and enter the Execute Report button to see the
current items in stock.
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Inventory Diary:
Displays information about differences between stock In and stock Out.
The items are displayed by category. Multiple pages can be viewed by hitting the
next page button arrow.
User Management:
To add users select Backoffice->Administration->Configuration-Users
Add a new user by selecting the new icon at the top and enter. Enter
the name of the user, and select the corresponding role. Then hit the password
button. For old password just enter ok, then enter the new password, and repeat
the same password. Then press the save button to save the newly created user.

Change Password:
To change password select the user to change the password, then
hit the password button. Enter the correct old password, then enter the new
password twice. Press save button to save the changes.

Copyright 2006, Eweb Computing Solutions, Inc.

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