Professional Documents
Culture Documents
Motions
Motion: Formal proposal in meeting that a group take a certain action Main motion: bring business before board No debate before a motion is made Specific language
I move approval of case #07-02 I move approval of the minutes from the June 12, 2007 meeting
Motions
Second: A motion must be seconded before it can be considered by the group I move approval of case #07-01 Second
Debate
After putting the question, the motion is debated Ms. Smith: I move to approve case 07-03 Mr. Jones: Second Chair: It is moved and seconded to approve case 07-03 The member making the motion usually has first crack at debate.
Debate
The chair may recognize you by name or by nodding or some other gesture
Ms. Smith: I move to approve case 07-03 Mr. Jones: Second Chair: It is moved and seconded to approve case 07-03 Ms. Smith: I am concerned that (finishes speaking) Mr. Jones (wanting to speak): Mr. Chairman! Chair: Mr. Jones Mr. Jones: How exactly will this proposal
Ending debate
After everyone speaks, the chair asks everyone if theyre ready for the question If no one else asks to be recognized, the secretary states the question
(everyone is finished speaking)
Chair: Mr. Secretary Secretary: Mr. Chairman, the question is on the adoption of the motion to approve case #07-03
The secretary then calls the roll and records the vote
Voting
All votes are made by roll-call The secretary calls names and each member states their vote. After everyone votes, the secretary counts and calls the vote
When the motion is approved, the secretary states the effect of the motion. If the motion is lost, the secretary states nothing else The ayes have it and the motion is adopted. Case #07-03 is approved The noes have it and the motion is lost
Voting
(debate ends)
Chair: Mr. Secretary? Secretary: Mr. Chairman, the question is on the adoption of the motion to approve case #07-03. Please indicate your vote with aye or no Mr. Secretary: Mr. A? Mr. A: Yes Secretary: Ms. B?
Ms. B: No Secretary: Mr. C? Mr. C: Yes Secretary: The ayes have it and the motion is adopted. Case #0703 is approved
Amending a motion
Once a main motion is made, it can be amended.
A member moves to amend the motion Another member must second it The chair announces how the amended motion would read Members can debate this amendment Members vote on the amendment If the amendment passes, the members vote on the main motion, as amended
Amending a motion
Main motion: I move approval of case #07-04 (debate) Ms. B: I move to insert the words with the condition that all parcels are combined at the end of the motion Mr. C: Second Chair: It is moved and seconded to insert the words with the condition that all parcels are combined. If the amendment is adopted the motion will read approval of case #07-04 with the condition that all parcels are combined.
(debate) Chair: Is there any further debate? Mr. Secretary, please call the roll (roll call vote) Secretary: The ayes have it and the amendment is adopted. (further debate) Chair: Is there any further debate? Secretary: The question is now on the main motion as amended, which is approval of case #07-04 with the condition that all parcels are combined.
Nominations
Nominations for:
Chairperson Vice chairperson At-large member
The chair calls for nominations A member announces a name (no second) The chair states the person is nominated The chair closes nominations After all nominations, a vote is conducted by ballot The chair announces the result and the election is final
Chair: Nominations are now in order for the position of chairman Mr. A: I nominate Ms. B Chair: Ms. B is nominated Mr. C: I nominate Mr. D Chair: Mr. D is nominated
Are there any further nominations? If not, nominations are closed
Adjourn
The chair may close the meeting by asking if there is further business, and if not, declare the meeting adjourned Chair: Is there any further business before this board? (silence) Chair: I declare this meeting adjourned If there is business before the board, the meeting may be adjourned by an affirmative majority vote
Mock meeting
Staff will now read through an example
Roll Call
Approval of minutes
Nominations
Case AP-07-01
Case AP-07-01
Case AP-07-02
Case AP-07-02
Case AP-07-02
Motion: amend by inserting with the stipulation that the easement area will be planted with native vegetation
Case AP-07-02
Motion: Approve case #AP-07-02 with the stipulation that the easement area will be planted with native vegetation
Case AP-07-03
Case AP-07-03
Case AP-07-03
Adjourn