What's New in Lotus Notes 8.5, 8.5.1, and 8.5.2?

The following table lists features new to the IBM Lotus Notes 8.5.x codestream, and tells you how to get started using those features. In general, except for the new 8.5.2 features described in this topic, the rest of the Lotus Notes content documents Notes release 8.5.1. To find and contribute information and videos about using Lotus Notes, see the Lotus Notes and Domino wiki at http://www.lotus.com/ldd/dominowiki.nsf. Table 1. New Features in the Lotus Notes 8.5 codestream

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Gene ral

Conte xt menu s strea mline d for mail, conta cts, and to do views

Right-click documents in any of these views, and you see a more concise menu with options relevant to the context. Additionally, you can right-click documents to mark them read or unread.

Open Lotus Conn ection s featur es directl y from the Notes Open list

If you have installed the Activities sidebar and configured it to connect to a Lotus Connections server, you can access the Lotus Connections features from the Notes Open list. Click Open > Lotus Connections, and then select the feature that you want to use.

Table 1. New Features in the Lotus Notes 8.5 codestream

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Prefer ences

You can navigate Notes preference fields using the Tab key. Automatically compress images pasted into documents. Bitmap (.bmp) images that are imported into a Notes document are compressed; bitmap images that are pasted into a Notes document are converted to a .gif or .jpg format. Click File > Preferences, click Basic Notes Client Configuration, and then click the appropriate setting under Additional options. (The setting is selected by default.) Back by popular demand, you can use red text to indicate unread documents. Click File > Preferences, and then click the Fonts and Colors preference. For the field Unread mail indication, select Plain red text. Also note that this preference provides you with an easy way to enlarge the text in the data areas of Notes, such as the Inbox and messages. Mail signatures imported from preferences will now be ignored by all Spell Check operations. New Spell Check preference options let you automatically correct three common typing errors: Typical spelling errors, such as "teh" instead of "the;" starting a sentence with a lowercase letter; typing two capital letters, such as JOhn. You can now choose not to see pop-up help (the help blurbs that appear if

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How do I use it? you hover over certain icons in an application) for Mail, Calendar, To-Do, and Contacts. To de-select this preference, click File > Preferences, click Basic Client Configuration, and then de-select "Enable Icon Popup Help in View". You can use toolbar icons to perform the following editing tasks:

Conv enient toolba r icons for often used editin g option s

A text color icon selected text.

you can click to set the color of new text or change the color of

A highlighter icon you can click to enable or disable highlighting. The cursor changes to show that you are using the highlighter. An insert link icon An underline icon you can click to create hotspot links for selected text you can click to underline selected text

Conv enient table editin g option s

Drag column or row margins to resize Drag the margins of the entire table to resize it Drag the contents from one cell to another Set the table width when creating a fixed width table Easily insert a new row or column by holding down the Shift key and double-clicking the common border Multiple undo actions

Editor impro veme nts

Multiple undo actions in a list Cursor changes to show when permanent pen or highlighter is in use List elements do not display if there is no text on the line (Note that in edit mode, if the cursor is located on a line then the list element displays, but if no text is entered, the list element is hidden when the document is saved.) Improved selection behavior when selecting text in a Notes section.

Better HTML rende ring for tables in the Notes editor

In earlier releases of Notes, the HTML parser properly handled 'class' and 'id' attributes, but was not passing them on to the editor. Because of that, the editor would create a table, but wouldn't know it was of a certain class, such as 'BorderedTable', so the table would not get the appropriate style applied. In 8.5.2, those class and ID attributes from the HTML parser are carried along to the editor and applied appropriately.

Drag and drop

Between rich text fields in Notes documents (Windows only) Drag Sametime names or groups to Notes name fields and rich text fields Drag names from external applications to Notes name fields Drag Search results from desktop search or IBM Lotus Connections search to Notes documents

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Drag email to the main or sidebar calendar to create a calendar entry Drag calendar entries to a new date in the main or sidebar calendar to reschedule or counter Drag documents or shortcuts from your operating system Desktop or file folder to the Open list or a Bookmark folder. For example, drag a Symphony document to a Bookmark folder, or drag a Notepad shortcut to the Open list.

Docu ments

You can view and import Microsoft Office 2007, Office 98-2003, and Symphony attachments, and you can perform a full text search on them.

Revis ed Notes startup seque nce

The Notes start-up sequence has been reordered as part of performance enhancement. You are now prompted to log in using your Notes password before Notes appears on-screen.

No interru ptions during server failov er

If the server goes down during any of the following activities, it will fail over to another server automatically without interrupting your activity or showing you error messages: Creating a new entry for PIM views (Mail message, Calendar entry, or To Do) Opening a document in an application Opening a different folder or view Replying or forwarding with attachment Creating a new mail message while multiple documents are selected Deleting a single or multiple document Sending a message Switching back to Primary server when it becomes available Note: When a user opens their mail file from a server other than the primary server, either by using CTRL+O or by clicking on the workspace icon, the mail file is opened from the specified server. In other cases, like opening from bookmarks (where the server details are not displayed), the mail file will be opened from the primary server regardless of any server shown on the top of the workspace icon stack.

View busin ess cards in more place s

You can view a person's business card when you hover over their name in your Inbox; email To, Cc, Bcc, or type-ahead list; calendar entries and invites; Sametime Contacts list; chat windows; Activities; and more.

Perform meeting actions, such as Accept and Decline, from the preview pane in Mail, Calendar, and To Do. Action Bar in

Table 1. New Features in the Lotus Notes 8.5 codestream

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previe w pane

ODF, ODP, and ODS files do not autom aticall y open in embe dded IBM Lotus Symp hony

ODF, ODP, and ODS file types will not automatically open in embedded Lotus Symphony. The first time you click on a file (either as an attachment or in the file system), you will be prompted to associate the file with IBM Lotus Symphony; Lotus Symphony Documents, Presentations, or Spreadsheets; or OpenOffice.org (if it is installed). Note: IBM Lotus Symphony is based on OpenOffice.org. Information about OpenOffice.org can be found at www.openoffice.org.

With Lotus Protector, you can view and manage a list of company-blocked senders, add your own personally-blocked senders, or choose to allow certain blocked senders' mail. Better spam protec tion with Lotus Prote ctor To view and manage your spam settings from Notes, expand the Spam Protection section in the navigation pane of you mail. Note: Your organization may choose not to use Lotus Protector, in which case you will not see these features.

Notes Roam ing user

Your Domino administrator can set you up to log into any available Notes client and use your personal contacts, bookmarks, feeds, notebook, widgets, dictionary, workspace, and various preferences. When configured for file server roaming server, a new Roaming preference panel is available. Notes 8.5 introduced support for Notes roaming user functionality for the Notes standard configuration and overall improvements to roaming capabilities in general. Eclipse preferences, as well as Notes basic preferences participate in roaming.

Notes roaming user now supports improved plug-in deployment of roamed widgets. Notes roaming user adds file server support for Notes roaming users working on supported Linux and Mac OS platforms. Roaming user is now available for file server roaming or Domino server roaming for all supported Notes platforms. Notes roaming user now supports Notes workspace roaming.

Table 1. New Features in the Lotus Notes 8.5 codestream

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Enhancements have been made that enable an administrator or a Notes power user to disable and re-enable roaming user status using a combination of NOTES.INI settings. This enables user's working across low bandwidth or slow Internet connections to temporarily disable their roaming status. For details see Lotus Tech Note 1417701 "Disabling and re-enabling Notes roaming user status on the fly" at the Lotus Support Site.

Mail

Typeahead includ es all email addre sses stored in a perso n's conta ct entry

To select an alternate email address, when you begin typing a name, select Other email Addresses from the menu that appears. The more frequently used addresses display at the top of the list.

Folder colum n in mail All Docu ments view

A new Folder column in the mail All Documents view displays any mail folders that a document is in.

Roam ing rich text mail signat ures

If you specify a mail signature in your mail preferences, it is stored in your mail file so that it is available on any computer where you use Notes.

From any mail view, right-click on the Trash folder and select Empty Trash. Empty trash from rightclick menu

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How do I use it? Visual differences between an archive and mail make it easy to tell when you are working in an archive. Easily find your recently archived messages by opening the Recently Archived folder in an archive. The subject line of archived messages say (Archived) and the header includes the date on which the message was archived. If you archive a message and leave a summary, you can open the message from its original folder. Open the summary from the original folder, and then click Open in Archive in the action bar above the message.

Archiv ing Impro veme nts

Attach ments in Intern et mail

When you receive mail that includes attachments from an Internet address, the attachments are included at the top of the message in a collapsible section. This includes Notes mail sent through an SMTP server.

Click the type icon Sort Inbox by mess age type

to sort messages by type, such as to do, calendar entry, or email

Show email detail s by defaul t

You can set a preference to show details (such as Cc and full email addresses) in the heading of email messages you receive. To set this preference, click File > Preferences, click Mail, and then select the check box next to Always show details in received messages.

To hide these details, you can click the Hide Details link.

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If a folder was open when you closed Notes, it will be open the next time you open Notes. If it was closed when you closed Notes, it will be closed. Folder s stay open/ close d when you reopen Notes You can set the following Notes.ini to have the preview pane collapsed by default in your Inbox and calendar: ShowPreviewCollapsedInitially=1 Note: This only affects the default behavior. So, if you set this as 1, the preview pane will be collapsed the first time you open Notes. But then if you open the preview pane and leave it open, it will be open on future restarts.

Previe w pane can be set to collap sed, by defaul t

"Alwa ys get a return receip t" prefer ence

You can set a preference to always get a message when recipients open mail you've sent to them. To set this preference, select File > Preferences, select Mail, and then select the check box next to Send me a Return Receipt when recipients read mail I send..

Close email after forwar ding or replyi ng to it

You can set a preference to close an email after you forward or reply to it. To set this preference, click File > Preferences, click Mail, and then select Automatically close original email when replying/forwarding on the Basics tab.

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Mana ged Mail Replic a: Use Mail free of netwo rk delay s and server outag es

If you've ever wished using Mail were free of delays, but don't have the mind space for creating and maintaining a local replica, the new managed replica feature might be for you. When you create or convert an existing local replica to a managed replica in Notes, or your Domino administrator sets it for you via a policy, Notes creates a local mail replica and marks it as a managed replica. The next time you open Mail, you'll be using the managed replica, which will remain synched with the server copy without your doing anything. A managed replica differs from a local replica in the following ways: It is created in the background while the user continues to use the server copy. The managed replica can be limited to the last N days of mail/calendar entries if local space is a consideration. Initial creation of a managed replica is controlled to minimize impact to server of multiple users/clients creating managed replicas. After creation, the user is automatically switched to the managed replica. If the managed replica needs to be fixed up, the fixup will occur in the background and the user will be redirected to their server copy. If the managed replica becomes corrupt, it will be deleted and recreated. To speed up initial creation of the managed replica, documents beyond 30 days are initially truncated bringing down part of the document and omitting attachments. New mail polling and notification is performed against the server copy. In conjunction with a managed replica, there are additional settings that complete the managed replica experience: If the user opens a truncated document, the rest of the document and/or attachments can be retrieved in the background. All mail sends will route immediately through the local mail.box to avoid any delays sending mail messages and attachments. To set your Mail to be a managed replica (if your Domino administrator has not set the policy for you), do the following: 1. Make sure that you have enough disk space (the size of your mail application plus its full-text index, plus 1GB). 2. If you want the cache to have a full-text index, either create one now in your serverbased mail application (File > Application > Properties, Full Text ) or set the default settings for local replicas to create a full text index for faster searching either in the NOTES.INI file or using Domino policy. 3. Close Lotus Notes. 4. Set the following variables in the NOTES.INI file or enable using Domino desktop policy

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How do I use it? settings available with release 8.5.2. CacheMail=7 creates or converts a local mail replica to a managed replica ReplicateOnNewMail=1 when the client learns of new mail, it triggers a replication DocAutoRetrieve=1 if a document is truncated, the client automatically gets the rest of the document, minus attachments, when the document is opened double click on the attachment icon(s) in the email to fetch the attachments OutgoingMailSendThreshold=1 forces Notes to route mail through the local mail.box (improves performance) Ensure that you have the desired replication schedule. A replication schedule is enabled automatically if not otherwise set. By default, a managed replica is flagged as high priority. The high priority replication schedule is hourly. If you're an administrator you can set a replication schedule using Domino policy. Otherwise you can click File > Preferences > Replication and Synch to specify a replication schedule.

5.

6.
7. 8.

Ensure that the location documents specify to use a server-based mail file, and that the path in the location is correct. Note: The client will automatically managed the use of the local/managed replica, as opposed to the server replica, based on the current state of the managed replica. Open Lotus Notes. After a short interval, the client will create the managed replica and begin replicating its contents. Note: If there is a problem, it will be reported in the log files.

You can work in Lotus Notes mail while Notes is building the managed replica. Once the managed replica has been built (replication completes and the views are built), it will be switched to at the next opportune time. You do not need to close Notes to switch to the managed replica. If Notes has a problem with the managed replica, you are directed to the server copy, and the managed replica is rebuilt. Initially, the cache contains full copies of the last 30 days of mail. Large document that are older than 30 days and documents with attachments may be truncated. When you open a truncated document, the full document (no attachments) is retrieved in background. To revert to using server-based Lotus Notes mail, do one of the following: Specify the NOTES.INI setting CacheMail=1 to specify an unmanaged replica. Change the Domino policy to specify creation of a local replica. An administrator can control how many managed replicas are created concurrently. By default, the client will allow at most 25 concurrent managed replica creations against any given server. For finer control, an administrator can make the following changes: 1. Enable the "Smart Upgrade Governor" on the Server configuration document. 2. Set the number of simultaneous Smart Upgrade downloads to a desired value. Note: Initial managed replica creation will not exceed 90% of this value. Note: The Smart Upgrade Governor is used to support existing servers. Enabling the governor does not require the use of Smart Upgrade, it just facilitates a mechanism for multiple clients to coordinate impact and load against a given server.

When addressing an email, groups will appear in the type-ahead list with a group icon next to them. Group s are easier to find

Table 1. New Features in the Lotus Notes 8.5 codestream

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when addre ssing email

Chan ges to "Ambi guous name s" dialog

When you address an email to someone, and Notes can't figure out which address you mean, you will be presented with a window where you can choose the correct address. You must select an address before the OK button will be available.

You can now set a default font for mail you send. There are two ways to set your default mail font. Set defaul t font for mail From the Text menu 1. When composing an email, select text that is in the font you want to use as your default. 2. Click Text > Set as Mail Font.

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3. The current font settings will become your default font. Using text properties 1. When composing an email, set the font that you want to use, using the buttons in the toolbar. 2. Right-click and select Text properties.

3.

Make any changes, and then click the Set Mail Font button in the lower right corner of the dialog box.

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Note: You can also set a default font for permanent pen, using the Set Permanent Pen button in this same box. 4. Your new default font will appear in the next email you compose. It will not affect the current email.

You can forward a message from the Trash folder, without having to restore it first. Forwa rd a mess age from the Trash folder

When you are working in an archive, the title will say Archive and then the name of the archive. This will make it easier to tell which archive you have open, if you have multiple archives. Easier to tell which archiv e is open You can sort your Inbox by surname. To do this, follow these steps: 1. Click File > Preferences, and then click Mail.

2.
Sort Inbox by surna me

On the Basics tab, under Display names in mail in this format select Last, First.

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3.

Optional: Designate surname prefixes, such as Van for "Van Morrison" under Enter last name prefixes. For additional help, click and hold the "?" icon.

When you add a signature, you can choose to make it rich text, plain text, or an HTML or image file. To add a signature, follow these steps: 1. Click File > Preferences, and then click Mail. More signat ure option s

2. 3.
4.

Click the Signature tab. Select Automatically append a signature to the bottom of my outgoing mail messages. Select a type of signature. For more help with this, click and hold the "?" icon.

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5.

6.

Type or paste your signature, or browse for a file. Click OK.

Now you can save emails as .eml files. With an email message open, click File > Save As and select the .eml file extension. Save email mess ages

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as .eml files

"HTM L Size" MIME settin g fixed at 12

The "HTML Size" MIME setting is no longer configurable; it retains a fixed value of "12". This ensures that the same rich text to HTML size mapping is performed as mail text is converted from one format to another, and addresses an issue where rich text font size could increase or decrease after repeated replying or forwarding. To view this setting, click Open > Contacts > Advanced > International MIME settings. Select a document and choose the "Settings By Character Set" tab. The HTML Size value, shown below, is now ignored.

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To return to the previous behavior, use the Notes.INI variable: MIMEUsePointSizeCfg=1.. You can go to a different folder in mail (or a different view in an application), but keep the current message selected. To do this, go to a folder/view and select a message. Hold down the Ctrl key, and click the folder/view you would like to open. The new folder/view will open, and the message that was selected will still be selected.

Keep mess age select ed when switch

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ing to differe nt folder or view

If you have added a new outline entry to your mail, the behavior will be better. Impro ved suppo rt for comp uted outlin e entrie s

Calen dar

Add activiti es, privat e or public Googl e calen dars, an iCalen dar feed, anoth er Notes user's calen dar, or a Notes applic ation' s calen dar (such as a Notes Team

In the Views panel of the calendar navigator, click Add a Calendar, and so on. To display or hide the added calendar's entries, select or deselect the check box beside the calendar's name under My Calendars.

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Room 's calen dar)

Horiz ontal scroll bar for calen dar views

When all of the header information for calendar entries cannot be displayed completely on a day in a calendar view, the day displays a horizontal scroll bar. You can use a mouse or a keyboard's left and right arrow keys to scroll with the bar and display the rest of the header information for calendar entries.

Comp atibilit y mode for repeat ing meeti ng invitati ons

A new meeting invitation option, Some invitees use other mail programs, limits the set of actions allowed on repeating meetings to accommodate invitees who might be using mail programs that cannot handle more complex repeating meeting actions. Note that this option may or may not appear or be changeable depending on how administrators set up the compatibility mode.

At midnight, the main Calendar and Day-At-A-Glance panel automatically refresh to the next day. Main calen dar and DayAt-AGlanc e autom aticall y refres h

Save and re-use inform ation for multip le online meeti

When you add an online meeting to a meeting invitation, you can save and re-use the information for future meetings. Save multiple meetings and choose from LotusLive, Sametime, or Sametime Classic, depending on your organization. To add, edit, or delete online meetings, click Online Meeting on a meeting invitation you created.

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ngs

If a pane in the calendar navigation was closed when you closed Notes, it will be closed the next time you open Notes. If it was open when you closed Notes, it will be open. Calen dar panes stay open/ close d when you reopen Notes

View Team room calen dars on a mobil e devic e

If you have added a Teamroom calendar to your Notes calendar, you can now view it on an iPhone or other mobile device. When adding the Teamroom calendar to your Notes calendar, select the checkbox next to View this calendar when offline or on a mobile device.

Add private iCalendar feeds to your Notes calendar Add privat e iCalen dar feeds to your Notes calen dar Now you can add private iCalendars to your Notes calendar, as well as public ones. To add a private iCalendar, follow these steps: 1. In the Views panel of your calendar's navigator, click My Calendars. 2. Click Add a Calendar. 3. Under Add, select "iCalendar feed".

4.

Select Private, fill in the information, and then click OK.

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Offlin e calen dars autom aticall y updat e at midni ght

If you have added a calendar to your Notes calendar, and chose to view it offline or on a mobile device, then Notes will automatically update any changes at midnight, as long as the device is connected to the internet at that time.

Better option s

When you create a meeting that repeats daily, monthly by date, or yearly, you can specify what should happen if an instance of that meeting falls on a weekend (for example, you can move it, delete it, or leave the entry on the weekend). In previous versions of Notes, the weekend was always assumed to be Saturday and Sunday, however this causes problems for users whose weekend is something other than Saturday and

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How do I use it? Sunday; these options have been changed. The options are now: Don't Move Move to previous work day Move to next work day Move to nearest work day Delete A "work day" is any day of the week which is enabled in the "Days in work week" preference (under File > Preferences, Calendar & To Do section, Views tab) for the person who is creating the calendar entry. Note: To see this feature, you will need to upgrade the design of your mail template.

when a repeat ing meeti ng falls on a week end

View Room s and Reso urces on your calen dar

You can view rooms and resources on your calendar, alongside other calendar entries. With this feature, you can also reserve a room or resource directly from your calendar, and see when rooms and resources are already reserved. To add rooms and resources to your calendar, follow these steps: 1. Refresh the design of your Rooms and Resources application. Open the application, and click File > Application > Refresh design. Note: If you do not see this option in your menu, click View > Advanced menus and try again. Select the Notes server that stores the master template(s), or select Local if the master templates are on your workstation, and then click OK. If you do not know this information, ask your organization. After you have refreshed the design of your Rooms and Resources application, you can add it to your calendar. 1. From your calendar, click Add a calendar in the left pane under Show Calendars.

2.

2. 3.

In the dialog box, select Notes application calendar. Click Lookup and then find your rooms and resources application.

Choose a text and background color, and then click OK. The rooms and resources will appear in your calendar. To show or hide rooms and resources, select or de-select the check box for it under Show Calendars.

4.

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To reserve a room, select a rooms and resources entry on the calendar, and then click New Reservation. To see reservations for a specific room or resource, select a rooms and resources entry on the calendar, and then click View by Room or Resource.

If you change the timezone of your operating system, the times in your Notes calendar will also change, so that meeting times will still be correct. Calen dar times chang e to match OS timez one

View calen dar entrie s by categ ory

If you add categories to calendar entries, you can view them by category in the new Entries by Category view. To view calendar entries by category, click the plus sign (+) by Lists if is not already expanded, and then click Entries by Category in the calendar navigation pane.

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To add categories to a calendar entry, follow these steps: 1. Edit or create a calendar entry. 2. Enter a category into the Category field. (If you do not see the Category field, click Display above the calendar entry, and then select Category.) For this feature to appear, you must replace the design of your mail file. Follow these steps: a. After you install Notes 8.5.2, open your mail file and selectFile > Application > Replace Design. (If you do not see this menu option, select View > Advanced menus). b. Open the local notes/data directory, and select mail85.ntf.

c. d.

De-select "Inherit future design changes." This will prevent the Domino server from reverting the design back to an older version of the mail template. Click Replace.

More about the Entries by Category view This new view displays a categorized list of calendar entries on your Calendar including Appointments, Meetings, Reminders, Anniversaries, All Day Events, Event Announcements and imported iCal entries. This allows the user to group their related entries into categories for quick access. The view does not include To Dos, Notices, or calendar entries federated from other Calendars or feeds. Any entries that are not Categorized will appear under the Not Categorized section.

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Table 1. New Features in the Lotus Notes 8.5 codestream

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Meeti ng subje ct chang es reflect ed in Room s and Reso urces

When a Notes 8.5.2 meeting chair changes the subject of a meeting, the meeting name in the room or resource reservation will be changed as well. This only applies if the rooms and reservations application is on a Domino 8.5.2 server, and the meeting reservation has been accepted.

Searc h

Searc h has an enhan ced look in the tool bar, as well as a new Webstyle user interfa ce for

In the search field's drop-down list, click Activities, Blogs, Communities, Dogear, Profiles, or a desktop search option, and perform your search. Note: Activities or the appropriate desktop search tool must be installed on your system.

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searc h result s for Lotus Conn ection s and deskt op searc h.

Macintosh users: In the search field's drop-down list, click Spotlight and perform your search. Searc hing your deskt op from the searc h list in the tool bar is availa ble on more operat ing syste ms Linux users: In the search field's drop-down list, click Beagle or Tracker and perform your search. Vista users: In the search field's drop-down list, click Windows and perform your search.

Click File > Preferences, click Search, and then click Search List. Show or hide what displa ys in the searc h list in the tool bar

Open a Notes application. You now see the view or application's name (or both) at the top of the search field's drop-down list. Click the Add to search list link below the item you want to add. Add a Notes view To use widgets to add the view or application, or to add a Notes or a Web search engine, see the "Widgets and Live Text" section of this table.

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or applic ation to the searc h list in the tool bar

Comp osite Appli catio n Edito r

Use contai ner comp onent s to create specifi c types of applic ations .

Container components provide the framework for rapidly building particular types of applications, such as a Web application. Add a container component from the component palette to the workspace for a composite application, and then wire it from the Landmarks tab of the component property editor.

Add comp onent s to the sideb ar

Drag components from the Component Palette or from the workspace to the right or left sidebar area. Wire the sidebar components so they can interact with other components in the application.

Supp ort for Live Text integr ation

From the Wiring tab on the component property editor you can associate particular content types with actions to execute when users click the text in an application.

Conta cts

Import and

To import external contacts to your Notes Contacts, from Contacts, click File > Import Contacts. If field remapping is required, it can be done first or in Contacts after the import.

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export conta cts

To export contacts (and now filter which contacts and fields to export), from Contacts, click File > Export > Contacts.

Forwa rd conta cts as a vCard

From Contacts, select the contacts you want to forward as a vCard and click Forward vCard.

Addin g intern ationa l sets of alpha bet tabs

Click the menu icon at the top of the tabs column. Vietnamese, Japanese, or Cyrillic.

Choose from Greek, Hebrew, Arabic, Thai,

You can append a vCard to your signature. Click File > Preferences, expand Mail, and then click theSignature tab. Click Append My vCard. Appe nd a vCard to your signat ure

Make a conta ct or group privat e

You can make a contact or group private, to hide it from anyone who has access to your contact list but not your mail. If someone has access to your mail, he or she will be able to see private contacts or groups. To mark a new contact or group as private, click the "Mark Private" check box when creating it. To mark an existing contact or group private, right-click it in your contacts list, and select Mark as > Private.

You can set a preference, so people in the CC and BCC fields of emails will NOT be added to your Recent Contacts. To set this preference, follow these steps: 1. Click File > Preferences to open the Preferences window. Do not add CC:

2. 3.

Click Contacts. Select Do not automatically add and then select the "CC and BCC names to Recent Contacts" check box.

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and BCC: recipi ents to Rece nt Conta cts

You can easily remove someone from your Recent Contacts. In the email type-ahead list, or in your Recent Contacts view, right-click the name you would like to remove, and then select Delete. Remo ve some one from Rece nt Conta cts

Send some one a group or locati on

Now you can send someone a group or location from your contacts. The recipient gets an email that lets them import the group or location into their contacts. To send someone a group, go to the Groups view of your contacts, select the group, and then click Send.

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To send a Location, open your contacts, click Advanced in the navigation pane, and then click Locations. Select the location and then click Send.

Switc h to Conta cts

From Mail, Calendar, or To Do, you can open your Contacts by selecting the 'Switch to' icon and selecting Switch to Contacts.

Other Conta cts impro veme nts

On a rename of a fullname of directory record, duplicate recent contact records will not be created and original will be deleted, a new record will be created with new info. On a rename of internet address only on the directory record, duplicate will not be created in recent contacts, and the original will be updated. Use of the DPABRemoveRule ini variable to block certain addresses is improved; it will now clean up existing records in recent contacts which match the pattern set in the ini. As an example, DPABRemoveRule=xyz/exchange,abc/exchange used to block any email addresses with this pattern from getting into recent contacts. Now, it will also clean up existing entries which have this pattern, in addition to blocking future occurrences.

Notes Appli catio ns

New Noteb ook (form erly Perso nal Journ

The Personal Journal template has a new name and a new look. For more information, see the About this Application and Using this Application documents available from the Notebook application Help menu.

Table 1. New Features in the Lotus Notes 8.5 codestream

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al templ ate)

Replic ate and sync multip le applic ations at a time

Notes can now perform several replication or sync operations at a time (it is multi-threaded). This feature is enabled by default. In the example below (from the Replication and Sync page), three applications (Doug's Mail, Iris Office Notes, and IBM Lotus Notes/Domino 8.5. Forum) are each replicating:

As shown in the image, the replication status and the button to stop replication are now shown under the summary column. This makes it easier to view this information for multiple applications at a time. Widg ets and Live Text

Help availa ble

Notes 8.0.1 introduced the Widgets and Live Text feature, which was initially documented only in the Domino 8.0.1 Administrator help information center. Documentation for the Notes end user and power user is now available in this Notes help.

Additi onal featur e and plugin widge t type definit ion availa ble

The Start Configuring Widgets wizard dialog now contains a new widget option -- Features and Plugins. This option initiates a new wizard sequence designed to simplify the process of creating a client plug-in deployment widget a process documented in the "Deploying client plug-ins with widgets and the widget catalog" section of Domino Administrator help. The wizard guides you through the widget definition process, prompting for the update site in which the target plug-in resides. After specifying the plug-in, entering the name, image url, and description for the widget, the wizard creates the widget's install manifest content, saves the new widget, and installs the specified plug-in. You can then export or publish the widget.

Table 1. New Features in the Lotus Notes 8.5 codestream

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The My Widgets sidebar panel toolbar contains options for accessing the widget catalog and controlling your sidebar panel view state. New My Widge ts sideb ar panel toolba r

Catalog browse button -- This opens the widgets catalog. Show button -- This toggles My Widgets sidebar panel palette items between Thumbnail view or Details view. In the Details view, you can sort by Title or Type. The selected view state is remembered when you restart Notes. Type to find field-- This filters widgets based on what you type.

The Notes widget creation wizard has been enhanced to simplify the widget creation process based on the current context. Revis ed Notes widge t creati on wizar d

The Notes widget creation wizard now enables you to add the Notes view or frameset as a search engine in the Notes toolbar Search list. Add a Notes view or frame set to the Notes toolba r Searc h list

The Web widget creation wizard now enables you to add the site as a search engine in the Notes toolbar Search list. Add a Web searc h engin e to the Notes toolba r Searc h list

Table 1. New Features in the Lotus Notes 8.5 codestream

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Simpli fied widge t creati on wizar d page using Basic and Advan ced tabs

The Configure a Widget wizard page now contains a Basic tab and an Advanced tab. When you select Wire as an action on the Basic tab, you can choose a widget property to be wireable. Use the Advanced tab to create more than one property to wire and optionally set a default for each wireable property.

You can create a widget from a Notes form that can wire field content to Live Text or other default values. For details, see "Configuring a new Notes widget from a form or document" in Notes help. Ability to wire Notes form field conte nt to Live Text or other defaul t value s

Widge t creati on wizar d for an active comp osite applic ation

A new widget configuration wizard is available for creating a widget using the active composite application as the current context. For details, see Tech Note 1417701 "Widget creation wizard for an active composite application" at the Lotus Support Site.

You can now specify whether a new Sidebar panel is opened for each widget action or whether the same Sidebar panel is reopened and overwritten for each action initiated by that widget. For details, see Tech Note 1423104 Option to reuse an existing sidebar panel for same widget action"

Table 1. New Features in the Lotus Notes 8.5 codestream

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Optio n to reuse an existin g sideb ar panel for the same widge t action

at the Lotus Support Site.

Optio n to hide widge t thumb nail in My Widge ts sideb ar

You can now control whether a widget's thumbnail is visible in the My Widgets sidebar panel. Users can hide a visible widget thumbnail or display all hidden widget thumbnails. For details, see Tech Note 1429340 "Option to hide widget thumbnail in My Widgets sidebar" at the Lotus Support Site.

Optio n to install a widge t from a .zip file with focus on provis ioning widge ts

You can now install a widget that is supplied as a .zip file. This option is available for all supported widget types and enables the user to install a widget while working online or offline. For details, see Tech Note 1429814 "Option to install a widget from a .zip file with focus on provisioning widgets" at the Lotus Support Site.

Optio n to define defaul t

Power users can set a default double-click action to open widgets in the sidebar, a new window, a float window, or a tab. The default does not impact widgets that have a predetermined double-click action defined in their XML. For details, see Tech Note 1429718 "Option to define default doubleclick widget action" at the Lotus Support Site.

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doubl e-click widge t action

Optio n to specif ya custo m widge t icon for sideb ar

Power users can add a new statement to the palleteItem element in a widget's XML definition to specify a custom icon to use in the sidebar view/title bar. For details, see Tech Note 1429688 "Option to specify a custom widget icon for sidebar" at the Lotus Support Site.

Secur ity

Chan ge in how trust is pushe d from policy or in featur e kit affect s trust user interfa ce option s

New options exist for user response to code signing, time stamping, expiration acceptance, and trust prompts based on new certifier and trust setting capabilities available to the administrator. These options impact trust for features and plug-ins deployed to Notes users, and third-party features that may be added to the Notes install or upgrade kit. See Domino Administrator help for details.

Help if you forget your passw ord

If you forget your password, click Forgot your password? at Notes login to see instructions from your administrator describing how to get a new one.

Easier User

Your administrator may back up your User ID file into an ID vault on a server. This is the case if you choose File > Security > User Security (Macintosh OS X users: Notes > Security > User

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ID mana geme nt

Security) and see the text This ID file has been backed up into vault <vault name> in the Security Basics tab. If your ID is in a vault and you forget your password, you or a Help desk operator can assign a new password to the ID copy in the vault. (Click Forgot your password? at Notes login to read instructions). After that, you can log in to Notes using the new password from any computer that is connected to the network; the new password is downloaded automatically to the ID file copy on that computer. If you make a change to your local ID file, for example, change the password, the change is uploaded to the ID copy in the vault. If you run Notes from a second computer, the change is downloaded from the vault to the ID file on the second computer.

Optio n to elimin ate Notes passw ord promp ts

Your administrator may enable you to log in to Notes using your operating system login (Notes shared login). In this case, you can start Notes without providing a Notes password. All you have to do is log in to Microsoft Windows using your Windows password. This feature is an improvement over the Client Single Logon feature available previously because no synchronization of the Windows and Notes passwords is done. Your administrator may require you to use this feature, or give you the option to use it. To enable it yourself if your administrator allows you to, click File > Security > User Security and select Login to Notes using your operating system login.

Activi ties

Overv iew view

Displays a list of the recent updates made to your activities.

View Activit ies todo items in Calen dar

From the navigation pane, expand My Calendars, click Add a Calendar, and then choose Activities.

Add custo m fields to entrie s

Click Add custom fields when creating an entry to add text, date, or name fields to an entry.

Edit field labels

Click the label of a file attachment, bookmark, or custom field to change its name.

Table 1. New Features in the Lotus Notes 8.5 codestream

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Add multip le fields

Add multiple file attachment, bookmark, or custom fields to a single entry.

Doge ar has been renam ed

In Lotus Connections 2.5, the name of the "Dogear" feature changed to "Bookmarks." Menu options for searching Dogear and creating Dogear bookmarks have been updated to reflect the name change.

Use the Lotus Conn ection s prefer ences page to specif y server inform ation

Now that more features of Lotus Connections are available from within the Notes client, a Lotus Connections preferences page is available. Use the page to specify Lotus Connections server information. You can still use the Activities preference page to define settings for the Activities sidebar; expand the Lotus Connections preferences page to find the Activities preferences page.

You can find content that a person has contributed to the Lotus Connections features by clicking links available from the business card. Acces s Lotus Conn ection s conte nt from the busin ess card.

View and contribute to community activities that were created using the Communities feature in Lotus Connections. Work with comm

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unity activiti es.

Work with comm unity activiti es.

To access the Web client version of Lotus Connections from the sidebar, open the Activities sidebar panel menu, and then select Open in Web Browser. The Open in Web Browser link is no longer available from the bottom of the Activities panel.

Same time Note: Some of these featur es are only availa ble if your organi zation has a licens e for the IBM Lotus Same time stand ard softw are.

Drag mess ages to add name s to your Same time Conta cts list.

You can drag a mail message to any personal group in your Sametime Contacts list and add all the members of the group to your list at one time. This can also be done with calendar and to do entries that have recipients (such as meetings and group to do assignments) and with Contacts entries.

New

At the top of your Sametime Contacts list of contacts or in a chat window, click the screen capture

Table 1. New Features in the Lotus Notes 8.5 codestream

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tools to annot ate scree n captur es.

icon.

Ability to save scree n captur e as an image

At the top of your Sametime Contacts list of contacts or in a chat window, click the screen capture icon and take the screen capture. Click File > Save Image.

Optio n to includ e date stamp s in text chats

Click File > Preferences > Sametime > Chat Window.

Cons olidat ed event notific ations prefer ences settin gs

Click File > Preferences > Sametime > Notifications.

Preve nt accid entall y startin g chats with more than a specifi ed numb er of peopl e.

Click File > Preferences > Sametime > Contact List.

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New option s for Single SignOn (SS0).

Click File > Preferences > Sametime > Server Communities. Then click a server community.

Ability to select your prefer red audio devic e.

At the top of your Sametime Contacts list of contacts, click the preferred device icon.

In additi on, there is option al integr ation with Micro soft Office and Outlo ok and easy migrat ion of install ed plugin s from one releas e to the next. Domi no Admi nistra tor client Using either the Notes Client, Domino Administrator Client, or Domino Designer Client, a customer can force the client to perform ODS upgrades of all local databases. For more information, see the What's new in IBM Lotus Domino 8.52? topic in this information center.

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Upgra de multip le local applic ations to a new ODS versio n New Notes client install and upgrade features have been added: New ADDFEATURES and REMOVEFEATURES MSI command line arguments have been added for use during silent install, upgrade, or reinstall. The existing SELECTINSTALLFEATURES argument has been modified. The Feed Reader is now an install panel or command line option; previously it had been installed automatically with the Notes client. A Notes preloader can be configured during install or upgrade. The preloader allows for faster Notes client startup by preloading some required Notes libraries whenever the operating system is started. For details about these features, see theWhat's new in IBM Lotus Domino 8.52? topic in this information center.

Notes client install ation and upgra de

Hang Data Collec tion featur e

The Notes Client can hang for various reasons, and with the new Hang Data Collection feature introduced in the Notes 8.5.2 CD 5 release you can collect and send hang diagnostic information to the administrator at your organization. Your administrator can then send this information to IBM Support so that IBM Support can have improved knowledge of your hang issues, and analyze them to find out the underlying causes of your hang and delay issues. If you are on Windows, go toStart > All Programs > Lotus Applications > Support and select "Collect Lotus Notes hang data and exit client" if you wish to exit the client after the hang diagnostic information is collected, or select "Collect Lotus Notes hang data and leave client running" if you wish to let the client run after the hang diagnostic information is collected.

When you start the Notes Client the next time, a dialog box will ask you if you would like to send

Table 1. New Features in the Lotus Notes 8.5 codestream

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the report to your administrator provided automatic diagnostic data collection is enabled by your administrator.

Select "Send Report" to send the report to your administrator. A report with hang diagnostic information will be sent to your administrator and your administrator can exchange this information with IBM Support to analyze the hang and delay issues you are facing. If you are on Mac, go to Finder > Applications > Lotus Application Support and select "Collect Lotus Notes hang data and exit client" if you wish to exit the client after the hang diagnostic information is collected, or select "Collect Lotus Notes hang data and leave client running" if you wish to let the client run after the hang diagnostic information is collected. When you start the Notes Client the next time, a dialog box will ask you if you would like to send the report to your administrator provided automatic diagnostic data collection is enabled by your administrator. Select "Send Report" to send the report to your administrator. A report with hang diagnostic information will be sent to your administrator and your administrator can exchange this information with IBM Support to analyze the hang and delay issues you are facing. If you are on Linux, go to Applications > Office > Lotus Application Support and select "Collect Lotus Notes hang data and exit client" if you wish to exit the client after the hang diagnostic information is collected, or select "Collect Lotus Notes hang data and leave client running" if you wish to let the client run after the hang diagnostic information is collected. When you start the Notes Client the next time, a dialog box will ask you if you would like to send the report to your administrator provided automatic diagnostic data collection is enabled by your administrator. Select "Send Report" to send the report to your administrator. A report with hang diagnostic information will be sent to your administrator and your administrator can exchange this information with IBM Support to analyze the hang and delay issues you are facing.