Request for Proposal

For
I), ';,.Iil U jl IVI. Ii Ill, '11.111(1: 01 W vlJ l\ppl iC.ll iOIl
ror
SAMABPAN
DISTI{ICT HOSPITAL
Madhy<.l Pradesh
CMIIO, Hosll<lngilbJd
Jul 2011
IN TlNTS
1, Nolin' Il1vitinl: [lid ..
2. Section 1- to l3idders
3. Section 2 - Terms & COl1ditions
4. Section 3 -Scope of Work
5. Section 4 - Submission of Bids
6. Section 5 - Form<lt Of Technic)J & Fil1<lnciLlI Bids
No.
District Hospital, Hoshangabad
Hoshangabad, Dated
lelll!r of Invitation (lOI)
District Haspltill, HoshJngnoJd intellLb to develop u web based paperless ollice solution for
maintaining patient records. For design, development and maintenance of such Web application
Invited fmlll II'pllll'd ',orlwMe solution providers who have successfully
lIndert,lken web based ilpplicdll<1I1 dlld lkvelopnlcnt job .lnd would Oe .JlJle to meet the
per the seop('. 01 Wll/!<.
The detailed RFP document indicating the scope of work, qualifying requirements, bidding forms
and procedure for submission of proposal for HFP can be obtained till 2S August, 2011 by 5.00
P.M. from office of Chief Medical & Health Officer Hoshangabad on payment of rupees 1000/
through account payee cheque or Demand Draft in favour of District Health Society NIPI
Hoshangabad. The Technical Evaluation Committee (TEe) will shortlist the bidders on the basis
of evaluation criteria mentioned in RFP and call them for presentation before the TEC. CMHO
reserves the right to accept or I Cjl'.ct or the offers at any stage of the process without
assigning any reasons thereof anrl no cIJirn/disJ1ute on this aspect shall be entertained.
CMHO,
IlosllanaalJad
Section - 1
General Instruction
1 Tile Bidders are requested to 1c;Hllll l ' lL'lIder document tlloroughly,
) Bidder is one who I ,-">poIHkd I () the Bid for designing, development and
Ill.lillll'n'lllU' of WI'Il ,lillI/II ,ili"ll ,,11)1',1111 t 1III',pil.lI, 1IlI'Hilld,!, duly fill ill<llllhe
Information specilletl ill tilt, prequ,i1ilil.ltioll crlleri., specified, In till! event of any
additional In(ormatioll n'quired Ily lllp District Hospital other UHIn tlhlt In
the pre-qualification criterlJ, the 1Iidder to the District Hospital shall duly submit such
Information in the prescribed time, The Bidder shall submit the Tender Document
duly signed on each pi1ge <IS ;] p,Hl o( t hp bid, It shall be expressly aBrcNI herein by
the bidder that he has re.ltl Jlld ulllk, stood the complde Tender Document and
other documents .Illtl comply with the same except what is
slated in specified Devi,ltioll / NOll-Compliance statement format.
3. District Hospital sh,lil rC5('1 V(' tl1(> riCll1 10 verify the operation and performance of
I',-nject by Ihe Bidder 01'1(1 till' Ilidlkl ',11;1/1 permit District Hospital to do so. The
District will eVdllldle the illfulilldtion submitted by the Uldder with regard to
lIitlder's capacity, The llidtlcr c"nnot subcontract the work at any stage without
prior written approvill from the District Hospital.
4. Bids received with Incomplete information / documents Shilll be rejected. Bids not
adhering to Terms, Contlilions, Specifications and other details as p,iven in this
dUClJlllcntm,ly be SUllIIII,1I ily rejetlt'd,
!j, 1\11 (rOlll thl' 1('1111'" CUllllilillllS .11)(1 ulher dll.llb of lender Oocument
should be s(!p.Hately ,lIld ,1",lIly :,UIJlllllt,'d,
G, Tid:; tender document 11(11 tl.lll',[I',-;Ji)!t'_
7, M0dificalion or Wilhtl, ;lW,Ji (11 011"1 j" 110t pellllissil>lt: .Iller ilS If the
offer is withdrawn before the validity period, the EMO will stand forfeited, To assist in
the scrutiny, evaluation "lid COlllfhll"lson of offers, District Hospital may, at Its
discretion, ask some or illl Bidders for c1<lrification of their offer.
8. The request for such clarifications and the response will necessarily be in writing.
9. Preliminary Scrutiny: District Hospital will scrutinize the offers to determine whether
they are complete, whether ;lny errols have been rTlade in the offer, whether
required technical dUClllllCllt.lliull Ilas bcen rurnlshcd, whether the documents have
been properly SIIjIlCd, ;)IHI wlll'tlll'l Items ilre quoted as per the schedule. District
Hospltol mtlY, nt i'" di'.C!f'linll, w"lvc ilny minor nOI1Col1ronl1lly or ony minor
IrrcBularllY 111 .Ill ollt'l. 111i:, ',11.111 lie un all IJlddcrs '.IIld DI!Jlrlct Hospital
resorves the right for :ollch W,IiVCIS,
10. Award Criteria: 'I ccllllicul Ullcrs III I:nvelope 1 will be evaluated flrst to check,,.:
whether all required IllrOflnillion and documents as specified In the
........ ,. .
Document are submitteu and to lIscertaln whether the Bidder meets all Qu,lIfy1n.';;
"

Criteria. The Bidders who's Technical Offers are found to be In accordanc. with
speclflcatlons nwntlollt'u III till' It'nuer document would be short-lIstvd end will bi:
cQlled for technical IHc5entnliol1, Tha bidders who score more than 70% In technical
evaluation, only their Cotnmcrciall3lds In Envelope 2 would be opened.
11, Tho Blddor should .11>1(\(' IJY till' leflllS and contlltlons spcdlled In the tender
document. Ir Ulddl'I', ',lIlllllil (t)lldilloll.ll they SllJII be ""blc for outrlsht
reJect lOll. The Dhll itt ,II.ili Ill' IIndl!r 110 to <Iccept the lowest or
any otllllr orfer I ('u'ivc'(\ ill I (",Pl)/l';\! 10 this l1otice.! und sh.. 11 bo entitled to
reject ilny or all lilose received late or oHers without
o151anll1li ony mason wlltltsocvl.'l. 1110 District Hosplt,,1 rosarvct5 the to make Inv.
changes In the terms lIlId COiluillon5 of the tender, The District Hospital will not
::
..'
obllsed to meat and have di'Jeusslol1s with any of the BIQders and or to listen to Inv""
representations, rhe or oltcrullons will nutlJu considered.
Technical details be coillplell'!y filled ill. Correct technical Information of the
service being 1)(' lillt'd Ill.
12, The contract pl'riod Ill, d('Vl'!tlPllli:llt .lIlt.1 l.llilich of wei) applie,llion bo for a
period of two mOl1ths I rom the l!;.Jle of issuing of work order.
Section - 2
Terms & Conditions
2.1 QUALIFICATION CHI I F1UI\ OF Till 1IIIlDU{
1. Bidder can be a ProprieL.Hy or P<trtnership Firm or Pvt. ltd. Or limited Company or Joint
Venture. (Deed of con:;litutic)Il/ rCL;istration certificate to be enclosed in technical bid)
2. The bidder should ll1il1illlUlll Allllual Turn-over of fls. 10 lacs. (fls. ten lacs only) with
profit in any two of the past two fillancial years (2008-2009 &2009-10). CA certificate in
support to be enclosed in technicill bid.
3. Bidder should have the experience of minimum two years in the line of Designing,
Development and maintenance of website. (CA Certificate in support to be enclosed in
technical bid indicating experience more than two years in similar line)
4. The bidder should have at least developed 5 websites and maintained at least 2 websites
during last two yl'.II'. (Sepdldk list of wcbsites developed and maintained to be
submitted in technical bid alonG with details of client and URLs).
he bidder should II;IV\' illtl'I:I.lt,t1 '>MS Gateway in 'lll\!i.!st one web 'Ipplication.
6. Supporting dOClllllCillS for ful filii I1lj the qlIJ lification criteria will have to be submitted In
technical envelopc No.l.
2.2 EARNEST MONEY DEPOSIT (EMO)
1. Bidders are required to submit Rs, SOOO/-(Rs. Five Thousand) as EMD for the bids in form
of Demand Draft of N;ltionztlizcd or Scheduled Bank / Pay Order drawn in favour of
Dlstrlct Health Society NIPI ltuo;l1;1l1H"b<ld ' payaule ;,t Iloshang"b,lff, MP.
2. The EMD is non-interest bearing and is refundable to unsuccessful.
3. The successfull3iddcls EMD will be discharged upon expiry of "Offer Validity Period"
mentioned ill Instruction lo lIidder.
4. EMD of unsuccessful bidders shall be refunded after one month of finalization onender.
5. The EMD wllfuc lur "'lied;
If a bidder withdraws his bid during the period of vi.llidlty.
Or
In C<lse of <J successful bidder falls to sign the contract In accordance with
tCrllh ;llld CUlldillOllS.
2.3 OVERALL EVALUATION METHODOLOGY
1. District Hospital shJII eV<lluJte and compare the bids determined to be substantially
responsive. Any effort mJde by the Bidder to influence the District Hospital In the
evaluation / contrilct Llwurd decision, may result in the rejection of the Bidder's bid. It is
District illll'llt to :,l:k'cl the Uid that is mo!>t advantilceous to DistrIct Hospital
lIlld ellch Uld will be' c'v.lllhllL'd usllig tile crlterli.l and process outlined below.
2. The TcchnicJI Jill! COllllllClci.lI eVJluation of Olds sllJII be c<Jrrled out by the District
HospitJ!. Only llHlw COlIllll(.. 13ids who qUJlify in tile technical evaluation shall be
considered.
2.4 EVALUATION OF BIDS
1. The Bidding process shall be a two-stage process. Prior to the detailed evaluation of
the Technictll Uid:;, Dislrictllospital shall determine whether each'bid
a. Is complele
b. Is <JCCOlllp;lllicd by tllC required information and documents and
c. Is SUUSl,llllully respunslve to the requirements sct forth In the tender
dOClJlllClll.
2. A substantitlily responsive Bid is one, which conforms to the requirements, terms,
conditions and specifiGJtiolls at the Tender without any deviation. District Hospital's
evaluation in this regard shall be final and binding on all Bidders.
3. The qualified short listed bidders would be required to make presentations to a
technical committee. The technical presentation will broadly cover the following
criteria for evaluation:-
....
,
Evaluation Criteria
-
10
20
20
20
10
(50 marks)
-
(20 mnrks)
Marks
1- -- - -
(30 marks)
--
Particular
... ..-
"If:II, Itlilk ,1I1i1 p.11:1:' I.lYUlll'i, Ildvlg,ltluIlS,
------
c-. '0",-,- ,.
Ikveluplllcllt: Overall dcslgll, look and fccl, I)i\ge
U'jl'r friendliness, urowser
i'i, brow'i!'r compatibility, database design, content
methodology, maintenance and sU,pport
I<'II[ [(Jul'" ddlnil\lslr.llIvl! luob
ilil y, l'lt ,
H'I\ SOIIlU' kc!lllolul!.Y
:1:' for tlcveloplllent of web application
loeY
lor exlslilll) Ueslgn and
,:ll'rs
for proposed Design and
II ollll'r than mentioned In scope 01 work
--
existing key personnel/team members 10
1t projects
nt project
Sr. No.
1\ GCIlCr;\)l'ar;1111
1 Profile of
'-
2 AuuIlion,
- -
!- -
-
3 ExperlelH
II
Parameters
Developl1lcl

1 DVl'I,i11 tic
fricndlilH
1l\,lndl\l'll
C
Parameters
Developme
1 Proposed
Illetlllldu
1- -"---
2 Protolypl
I<:JYOUls,1l
(:OllljJ;llil,
J U:jl' of ()I
Technical pi :.corlng /lot IC;lSS than 70 % of tilt: tutal points will only be
considered for financial evaluation.
If deemed necessary, District Hospital in its sole discretion to make required
variations in the cut off points for technical evaluatio.n including criteria for
technicli ('V,dlliltiOII.
11.,'.1,.1 "11 II", "",ltll', .iI Illl' 1,',IIIIll,d ('V,dllllllllll, [Il'.llill tlulpltdl IIHlIl thcw
plll("I,,'t! 10111"'11 ,11111 Ill(' Fill;lIlci,1I Bid or tlH)SI' bidders who qualify In
"he fill""ciJI ev,lIudtioll will take Illto "ccount the i1durrnatlon supplied by the
Bidder:; ill the COllllllercial I3Id, and the same shall be evaluated in accordance
with till' l,vaillaliun erllerlil 5pc:c1f1cd In the tender tJULlIIlICHlt.
The score of technical and financial evaluation have weightage in proportion of
70:30 to select ';llcc('ssful bidder.
District IlospitJI 111;lY at its sale discretion, waive any minor informality or
noncoll f U fmit y or i rI egu la rity in a B'id Document, which does not constitute a
Illollel i,,1 dcviolli'll\, pl'Ovidl!d sllch J waiver IlIll prejudice or affect the
I uf ,lilY Uiddcr.
Tender Evaluatloll COllll1\lttel!
1, The CMIlO, will constitute the Tender tv"llIation Committee. This
comlllittee will eV,dll"ll' the Bid Documents submitted by the Bidders. The Tender
Evalualiull CI)\\lIl1illl'l' Ill;'y chouse tu conduct technical & financial negotiation or
discussion wllh ,lilY or .i11 the
2. The of till' LV;lluation Committee in the evaluoltion of the Technical and
COlT1l1lerci,li bids SliollILJI' final ilnd binding on nil the partil's.
3. Any effort hy <l Bidder to influence the Tender Evaluation Committee's processing of
Bids or Clwilrd decisiollS may result in the rejection of the Bid.
BID PRICES
1. The price I.e, offer be Illade by the intending bidder covering all important points
Illtlllllolll'd III lilt' hiil hlllll"! III Ihh bid doclinwIll. 1111' flIlunclll1 offor may bo
slIbmllted In vi.w thl' t('flllS ,md conditions of till', bid document and site
cOlldition:..
I
.. , t
2. The bidder shall include payment of all dues such as taxes & other statutory dues, not
specifically mentioned in the specification but essential for successful completion of
work.
3. The bidder shall 110l be clil'.ible for any extra charges in respect of such payments.
Thollp,h not 111l'llti()llI'd ill till' !lid docll/nelll.
1, I xii" if '\11','. ',II,JllllI' 1',lid Ily IIII' hiddl'l l.lIily.
Ailliabilitit's, WIl.ll',(lIVII, 1111 ,H:rdullt of cupy ril:ht;, licellses or .IIIY other reason, If any,
shall be borne by the biddC'l'.
6. Any royalties or patents or the charges for the use of content. images, software's Ftc.
thereof that might involve in the contrilct shall not be paid by District Hospital. The
bidder only shall pay for sllch claims without putting any financial burden on
Hospital.
2.5 PERIOD OF VALIDITY OF BIDS
2.5,1 Validity Period
1. l.llds shall rCII1JilI v,tlid fUI j HU (Ul1e hUl1ured e1t:hty) dJYs aller the uille of bid ope'lins
prescribed by District Hospital, District Hospital holds the right to reject a bid valid fqr a
period shorter thal1 180 days as nonresponsive, without any correspondence.
2.5.2 ExtOllsioll of Period uf Validity
1. In exceptional circlIlllstallces, District Hospital may solicit the Uidder's consent to an
extension of p"l ioel 01 v,t1idity. The request <.111<..1 tile thereto shall be made
111 writinG, [XII'llsi[)1l ul v,t1idity periud by till: Uidder :;11<.111 be llllCOr1<iitional. The EMO
prOVided shall also be suitably extended, A Bidder may refuse the request withl:>ut
forfeiting the EMD.
2. A Bidder granting extension of validity will not be permitted to modify his technical or
commercial bid.

SECTION 3
SCOPE OF WORK
3.1 DESIGNING, DEVELOPMENT AND MI\INTENANCE OF APPLICATION:
District Hospital is towJrds Lilt! design, development and maintenance of web
applk.Jtioll fOI Ill,lilILlillilll-: ",dicill 11'\ III" cledrlJllic.dly,
3.1.1 Mojar OLJJoct ivc
A. RecordkeepinB 01 Child' k,lllll HeconJ Inrormiluon -Including Photographs_Is per the
forma,t.s. Formats can be scennt SNCU, District Hospital Hoshangabad.
B. Case File Prep,lr;Jlion (011 paper) for patient
C. Alerts(on screen! e-mJil! SMS) ror due visits of patient
0, Follow-up Cdptull'
E, I\nalysis t 1'lep.lI.llioll lJ.lscd 011 vMioliS pernllltatioll R. comulnatlon of child
he<llth observaliolls alll] recolllrnendation parameters
F, I\ppllcatloll ',IlI11d" Ill' hi lill/'.\LtI, Ilowevl.'l, till' d,ll'l entry be III one I'HlBUlIgo
"nd system should be c;lp;ll>le to translilte tile words! phrase ill second laliguage. '
G. As the d<1tJ is spmitivp sO 1JI0IJN arr;Jngcrncnts Illust be done for d<lta security, Also,
no records will lJe I(cpt ill Ililrucopy format so tile whole d"l.l 5hould be available to
authorities when it Is required,
3.1.2. TechnololY Objectives of tho Wobslto Dovolopmont
a, To Deslgll .111l1 Develop I\ppllcalloll (Web
IJ. To built il d,II.I!>;l:;e wlliclllllJilltaills pillielils. le<;ords eicctrolllcnlly
c. To buill .1 .lil'll :.y:,tl'lll wllidl 5CIlU5 .del ts UVl.'1 ck:drOllil.: !wilclcss medium
regardin(: il1lportCllll cVL'nts!visits etc
d, To buill ;1 d;I\,1 Illilli11i-: lool to C.'xlrilct llw dilt'1 rrOlll palit:1\1 dill"basc ilnd show In
various dlhlly:,I:; IOlllldb!gl.lplls,
3.1.3 The Targeted Audience
a. Public Users
DepJrtmellts etc.
c. Internal Stakeholders - District Hospital Offices and it's employees
3.1.4. Technoiosy Platform / Development Environment
a. Open Source Technology like Llnux, Apache, MySQL, PHP (LAMJ:') is preferable.
b. Brower Independent Development
c. Cross Browser compatibility
d. C55 based design
3.1.5 L<lnguage of the / COlltent
n. Tlw applied I iOIl 511(lIlld hI' with bllinBlltll (Hindi r:' [nHlIsh) Support.
b. Contenls must bt.! ill Uni<.:ode format.
3.1.6. Services to be Provided by the Bidder
a. Design, Ocwlopment <lncl Maintenance of application
b. HeglstrJliol1 of ill Heqllirecl t10lllJln upprovetllJy Hospital
c. Designing oi Database for requirement of website
d. Hosting of websik.
e. Develop a SMS
f. Update and of the application for 1 year
g. Provide Tl'chnicu
l
!\;"oOll: cc for maintenance of the application Required, on
extra cost)
3,1.7 TIme Frame of tho Project

The Project Development of Websit\! to lJe completed witi11n 1 months Da:e 01 Awcro
of the Work Order.
.,
.'
I : I'
..
,. 4 6
a. The web appHcatioll will LJe. duulleu III rulure LJy the Auditing agency
empanelled by NIC /CERTIN, Department of Information Technology,
Communication and Information Technology, Government of India. So, the application
should be as per CERT-IN guidelines and the bidder should have to make ...
changes in the applicJtion as per auditing agency suggestions.
b. The web application should be compliance with Guidelines for Indian Government
Websites. The guiuelil1es all: ,lvJildble at
c. Bidder should desigll the Wd>sik wilh ,H.Jvancl.lu technological leJlures to protect the
site from attacks by /lOckers, virus etc.
d. Bidder should use CSS b<lsed desien approach, clear and appropriate graphics, W3C
compatible coding style while designing the web pages.
3.2. Dellverables:
Bidder has to handover the Source Code, Patches & Releases (If any), All content used In the
Designing of the Website, along with Technical Documents, user Manual,functional Manual, " .
. ,.-
installation gUide and any other if required for creation of development environment and
hosting, launching of the sill' to Dj';trict Hospital for the purpose of copyright and Intellectual
properties.
Training and Maintenance Support:
Bidder will provide training at District Hospital premises to staff people without any extra cost.
Hardware Requirement and Minimum configuration:
Bidder should provide the f\equircrncnt of Minimum Hurdware Configuration, third party
softwiJrll, tools, rcquir<,'d 101 the WI'I>';ite hostinG if in case District HospiliJl finalizes to host the
Website on it's own.
IPR, Copyright and Trademarks:
The Intellectual Property nichts LInd copyright of the application will be of District
Administration. nidder can not sale or transfer the application to any organization or person
without taking permission from District Administration.
3.3 OTHER TERMS AND CONDITIONS:
GU;lrantco/ W;lrrnnt y
All programming as delivered d OIIC yeilr warrallty.
Contract time period:
The contract period for site lJesignillC, Development willlJe 2 Months fWIll the date of contract,
which will be extended by written ,lpprovlli from District Hospital if reqllired Contract period for
update and maintenance willlJe one year from the date of acceptance &hosting of website
I'ilyment terms:
Payment terms will be fin.-i1izcd with sllccessful bidder. 13idders should consider all the costs
required for successful running of website and specifically not mentioned in document. (e.g:
service providers for web hosting search engine optimization, etc.). District Hospital will not be
liable to pay any extra cost other thall mentioned In offer of bidder.
3.4 SIGNING OF AGREEMENT
Pursuant to the Illdder acklluwh.!UeiI1C tht: Letter of Acceptdncc, the l3iddt:r ilnd District Hospital
shall promptly and in no event later than 15 days from the date of acknowledgement of the
Letter of Acceptance, sif:11 COllll<Ir.t. District Hospital shall have the right and authority to
negotiate certain terms with the successful Bidder before signing of the Contract. The signing of
the Contract shall amount to award of the Contract 'and the Bidder. shall initiate the execution of
the work as specified In tile Contract.
3.5 FAILURE TO ABIDE BY THE CONI HACT
The conditions stipulated in the Contract shall be strictly adhered to and violation of
these conditions shall entail immediate termination of the Contract without the
rights of District Hospital with such penalties as specified in the Bid Document and the Contract.
3.6 TERMINATION OF CONTHACT
TNl11ination for Default 1)1',(1 il I lIoo,pil.d Ill.lY, withollt prejudice, to allY olll('r rc:rncdy for breach
of ()Illracl, uy prior wlitlc'lllloticl' uf dl'Llllll the Uidder, ICrllllll,llc'lhc Contract In
whole without assigning illly rcaSUl1 If
The qualified 13idder fJils to perform any other under the Contract.
If the Bidder is in material breach of the representations and warranties
contained in this Contract.
3.7 EXPENSES FOR THE CONTHACT
All incidental expenses of the execution of the Contract/ agreement shall be borne solely
by the successful Bidder and such amount shall not be refunded to the successful Bidder
by the District Hospital.
SECTION4
SUBMISSION OF BIDS
Bid should be submitted in two envelopes -envelop 1 (Technical envelope) and envelope 2
(Commercial envelope). Envelope 1 and 2 should be inserted in third envelope.
4.1 CONTENTS OF TECHNICAL ENVELOPE 1 (TECHNICAL BID)
1. Bid Application format on the letter head (as per annexure -1 of Section 4)
2. Checklist of SlilJll1issiOI1';
3. Letter of acceptance of terms and cUlldilions.
4. Document 01 Constitlltion of the firm/company.
5. Audited l3alLlllce Sheels / CA Certificate in support of turnover criteria.
G. Copy of lilt! t'xpcricrill' :.1.llelllcllt by dOCU/llCllb clearly
three years experience ill designing and development and maintenance of website.
7. List of websitcs clearly mentioning websites developed in last three years with their
URL and client details.
8. List of websit..:s clearly Illclltionirlg websites maintained in last three years with their
URL and client details.
9. DD of EMD of Hs. 5000/ (Hs. five thousand) drawn in the name of "District Health
Society NIPI Hoshang<lbad" payable at Hoshangabad.
10. Details of m;lIl!l0wer on payroll to execute the project.
11. Details of minimum hardw;l/C configuration, third party software, operating system
environment etc. of proposed technical platform;
4.2 CONTENTS OF THE COMMERCIAL ENVELOPE II (COMMERCIAL BID)
Price bid as per format in Section 'lB.
".3 AUTlIENTICATION OF BID
The original and all copic$ of Bid Document shall be signed by a person or persons
duly authorized to bind the l3idder to the Contract. The person or persons signing the Bid
r
S
ate 01 subm
Bid compIe A "aU. IJ
Dis.r Tal
All
fie 0
dot
4.9 OPENING OF TECHNICAl13IDS
Opening of Ilids
District Hospitill will 0IJCll ilill lJids on 02092011 at 3.00 pm in office of District
Training Centre, District Hospital, Hoshangabad. Date of Technical presentation will be
conveyed to the eligible bidders through email, fax or telephone.
The Bidder's representatives who are present shall sign a register evidencing their attendance.
In the event of the specified date of Bid opening/presentation being declared a holiday for
District Hospital the Bids shJII be opened at the appointed time. and location on the next
working day,
4.10 ANNOUNCEMENT OF UIDS
The Bidder's names, Ilid l)lodilic,1t or withdrawals and the presence or absence of requisite
bid security and such oilier dct<lils will be Jnnounced ill the opening. No bid shall be rejected at
bid opening, except for late bids,
4.11 BIDS NOT CONSIDERED FOR EVALUATION
Bids those are rejected during the bid evaluation process shall not be considered for further
evaluation, irrespective of the circumstances.
4.12 OPENING OF COMMmCll\l 1IDS
Opening of [lids
Commercial Ilids will hl' open"" ,1IHI compared after the technical l'vJluation. The commercial
bids will be opened only of those bidders, who will score above 65% in technical evaluation. The
1l<lll1e of Uidder, bid pI ices, toLd ;llllount of each Bid, etc. shall be ,1I1nounced by the District
Hospital at the Commercial lliLl opening. The District Hospital will prepare minutes of the
Commercial Bid Opening. The date, time and venue of opening of commercial bid will be
advised to the short listed bidders separately.
4.13 CLARIFICATION OF BIDS
To assist in the eVaIU<llion, comp,lrisoll and an examination of bids, District Hospital may, at its
sole discretion, ask the Bidder for a clarification of its bid including breakup of rates. The request
(or cl;lrificatiol1 ,111<1 1111' II'SpOII',I' ue ill writing, If tile response to tile clarification is not
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Anncxurol for technical bid
SECTION-S
FORMAT OF TECHNICAL & FINANCIAL BIDS
A) TECHNICAL 1310 (To be 011 tile letter head of Bidder)
TENDER PROFORMA
PROFORMA TO BE FILLED IN BY THE TENDERER
ON THEIR lETIER HEAD
,- N<lme of the Work
Name and Address of Bidder
Registered Address
Phone No. with STD CodC'
I u Design, Develop and Maintenance or application for
SNCU, District Hospital, Hoshangabad.
Address for all
communications durill': the
executloll 01 project
Name of Contact PersOIl(s)
with contact numbers
-
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In (\ II
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e er
B) Compliance Matrix
1. About Company
--
clim 'Ilh)
1----
11'1 / tlillPoIlIY/ 111111
- -- ----
ment
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po!ate offi,c<.:l_
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, .
corp II r Ililil ,11 '>tilf
l:VCIOPfllCI11
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l\oIk 1ll'1 WI'I'11 1-1 OJ
- -
d Illalllll'lldllCC
.._--_.------
nt management
-
s
ltegratioll
<Illd in last
- - ,-
-
-
- --- - -
--
'-'--'-
._-_._... -
lccessfully executed
I< order of Hs. 1 (Olle)
a l:Opy of work
Environment
-
1
n
e
c
1 General Profile
- -
(Enclosod Supported dl
" N.II1lt' of Illl' Illd
--
I-
b. Year of eSlablish
--
c. Constitution
--,-
.
d. Addresses of co
1-

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e. Core business
f. Other busincssc
. - ._------------_..
f,. Totalnllrnber 01
)
Web Services
,
of weI..> d
LJ, Cor.l! C0ll1p<:I\!11Cf.' ill:
--
web .1,1,1
- database/cant
- web designing
web appllcatio
SMS Gateway i
b. List of sites developcl
-
') years
-
J.
. .-.. --
2.
--------
..--.
3.
-- - -
11.
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G.
-
7.
8.
,--
9.
-
10,
- '--
d. Have your company s
any web appllcatloll WOI
Lacs or If Yes, ell
order.
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3. Technical Details (Hosti
-
!-?etails)
a. Operating SySlcl
-I
b. Database
-- -
I
c. I\pplicJliol1 SCi
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:
Check List
Sr Item Enclosed
1 Firm! Company Registration Yes! No
2 I\udll Hepor I rUI 1.1"t .> P.lI '.. Yes / No
--- --
3 1\1 le;l 1011 opy or Ii 01 k orlll'l (If '.III1J!;H ll .. tlJre of worJ.. of .. mouill olle Yes/ No
kle,
---- . -------
4
List of Design / Yes I No
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-
Yes / No
6 Technical Bid Yes/ No
- ----
7 Commercial Bid Yes / No
- --
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Format of Financial Bid
(To be submitted on the letterhead of bidder)
Format of the financial Did in Commercial envelope 2
To,
Subject:
Sir/Madam,
Fill'lllci;ll Bid for D(':,iCI\, 11,'vl'lojJllll'/11 111;lilllell.lIlcc: 'llld other rclJtcd dclivitics of
District Hospit<.ll weI.> appllcdtiull
With reference to tender document for Design, Development, maintenance and other related
activities of District Hospital website, we submit our commercial bid as under
FORMAT FOR COMMERCIAL OlD - nill Of MJteri;ll
,--- - - -
----
Sr. Description Quoted Amount (Rs)
--- - - - - - -
1 Design Development & MJilllc'llilllCC of Application
--
-----------_P.... ~ - - . - - ____
--
2 SMS Gateway Integration with Cost for 10000 (Ten thousand) SMS
3 Hosting Charges with domain n.1me registration for a period of one
ycor validity with 5 GU web liPd! l ~
-
--
Total Amount Quoted (Rs)
(Amount in words .......................;..............................
..............................................................................)
4 Additional web space charees per GB (if required in future)
5 Extra dedicated manpower cost (per mOllth) at Hoshangabad in
SNCU primises for managing dJta Jnd smooth running of
application
Note: This cost Is Inclusive of travel for requirement gathering, demonstration/ trainings to
5taff expenses.
Declaration
1/ We agree to keep this 011\'[ valid for 180 (One hundred and eighty) days from the Bid Due
date (last date of SUblllissiol1 of [jill) s p l ~ c i f i ~ d ill the bid document. We shall also be agreeable
to extent the validity of the bid, if so desired by the District Hospital.
I / We agree and undertake to abide by all the terms and conditions of the bid document. In
witness thereof, I/We submit this Bid under and in accordance with the terms of the bid
document.
Yours filithfully,
.,
Nam'e and seal of Bidder/Lead Flqn
(Signature of the Authorised Signatory)
(NlIrne and desicnation of the Authorised Signatory)
Date:
Place: