MINUTES OF THE MEETING OF THE LOCAL I.S.C. (XII) AND I.C.S.E.

(X) EXAMINATIONS COMMITTEE, ZONE B, HELD ON WEDNESDAY, 03 AUGUST, 2011, AT 11.00 a.m. IN SPRING DALE COLLEGE, INDIRA NAGAR, LUCKNOW 01/11 MEETING A meeting of the Local I.S.C. (XII) and I.C.S.E. (X) Examinations Committee, Zone C, was held on Wednesday, 03 August, 2011, in Spring Dale College, Indira Nagar, Lucknow. PRESENT: The following attended the meeting as representatives of the schools mentioned against their names: 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. 21. 22. 23 1. 2. 3. 4. 02/11 Mr M.A. Siddiqui, Ms Thersiamma, V.J., Mrs Shabana Khan, Mrs Madhu Narayan, Mrs Jyoti Kashyap, Mrs Bonita Joel, Mr Surjeet Singh, Mrs Shalini Jaiswal, Mrs Kalpana Singh, Dr Mala Mehra, Sr Suzi, U.F.S. Mr Wasi H. Khan, Ms Meena Tangri, Sr Archana, C.T.C., Mr Sudeep Ghosh, Mrs Reeta Khanna, Mr B. Antony, Ms Teresa Francis, Rev. Fr Robert Quadras, Rev. Fr Peter Vijay Minz, Mr Saurabh Shukla, Mrs Neelima Bose, Mr E. deSouza, Al-Huda Model School, Triveni Nagar, Lucknow Anand Bhawan School, Barabanki. Career Convent College, Lucknow Career Convent Girls' College, Lucknow City Montessori Inter College, Aliganj, Lucknow. City Montessori Inter College, Mahanagar., Lucknow. Dabble College, Indira Nagar, Lucknow. Dr Virendra Swarup Public School, Lucknow Gurukul Academy, Lucknow. Hoerner College, Lucknow. Jeevandhara Convent School, Gaurabagh, Lucknow King George College, Indira Nagar, Lucknow. Lucknow Public College, Sahara States, Jankipuram, Lucknow. Nirmala Convent Inter College, Lucknow. Sherwood Academy, Lucknow. Spring Dale College, Indira Nagar, Lucknow. St Antony's Inter College, Lucknow. St Antony's Inter College, Jankipuram, Lucknow. St Dominic Savio College, Lucknow. St Fidelis' College, Lucknow. St Mary's Inter College, Indira Nagar, Lucknow. Tiny Tots Convent School, Lucknow. Invitee

The following schools were not represented at the meeting: Colvin Taluqdars College, Lucknow. Modern School, Lucknow. Mount Carmel College, Mahanagar, Lucknow. St Thomas Mission High School, Sitapur Road, Lucknow

WELCOME Mrs R.Khanna, Principal, Spring Dale College, Indira Nagar, Lucknow, welcomed all the Principals and the representatives of schools for taking the time and the trouble to be present. She also welcomed Mr E. deSouza, whom she had especially invited, because of his familiarity with conducting the examinations. OPENING PRAYER Rev. Father Robert Quadras, Principal, St Dominics College, Indira Nagar, Lucknow, was invited to open the meeting with a prayer. INTRODUCTIONS Mrs R. Khanna invited those in attendance at the meeting to introduce themselves to all the others present. She then invited Mr E. deSouza to help with conducting the meeting. ELECTION OF CONVENOR, ZONE C, FOR THE YEARS 2011 2012 and 2012 2013 At an earlier meeting of the members of the Zone, Mrs R. Khanna, Principal, Spring Dale College, Indira Nagar, Lucknow, had been elected as Convenor of Zone C for the years 2011 2012 and 2012 2013. This was ratified.

03/11

04/11

05/11

06/11 CONFIRMATION OF THE MINUTES OF THE MEETING OF THE LOCAL I.S.C. (XII) AND I.C.S.E. (X) EXAMINATIONS COMMITTEE HELD ON 03 AUGUST, 2010 AT 10.30 a.m. IN THE TEACHER CENTRE AT LA MARTINIERE COLLEGE, LUCKNOW. The minutes of the meeting of the Local I.S.C. (XII) and I.C.S.E. (X) Examinations Committee held on 03 August, at 10.30 a.m. in the Teacher Centre at La Martiniere College, Lucknow, had been sent to all the members of the Local Examinations Committee the previous year. They were taken as read and unanimously confirmed.

(Please turn over)

2
07/11 PRESENTATION OF ACCOUNTS FOR THE YEAR 2010 2011 The accounts for the year 2010 2011 were presented. The accounts are reproduced below:

(continued on Page 3)

3
At a special meeting of the Convnors of Zones, A, B and C, along with representatives from each Zone, the following had been decided: (i) (ii) Mrs R. Khanna, Principal, Spring Dale College, Indira Nagar, Lucknow, and Convenor, Zone C, was unanimously elected as Treasurer of all three Zones. The Savings Bank Account No. 61105, held in the name of the Local I.S.C. Examinations Committee, Lucknow, in the Union Bank, Sachivalaya Branch, Lucknow, would henceforth be operated jointly by Mrs R. Khanna, Principal, Spring Dale College, Lucknow, (Convenor Zone C) AND Ms L. George, Principal, Loreto Convent Intermediate College, Lucknow, (Convenor Zone A) in place of Mr E. deSouza, former Principal, La Martiniere College, Lucknow, who was currently operating the account.

08/11

ALLOCATION OF CENTRES FOR THE I.S.C. AND I.C.S.E. EXAMINATIONS OF MARCH, 2012, AND RELATED MATTERS. (i) Allocation of Centres for the I.C.S.E. Examination, March, 2012 The following was brought to the attention of the members Schools (ii) which were presenting candidates for the first time (iii) were presenting less than fifteen (15) candidates were not usually permitted to have independent centres. The Heads of any schools, which desired to have their own centres, were informed that they had to make a request the Council for the same and to inform the Zone Convenor, who would inspect the Centre, before submitting her recommendation for an independent centre of the said School, to the Council. It was decided that for the I.C.S.E. Examination of March, 2012, each school would have its own Centre with the exception of the following schools for which arrangements were made as below: (1) (2) (3) The candidates of Tiny Tots Convent School were to be accommodated with those of Modern School. The candidates of St Thomas Mission School, Jankipuram, were to be accommodated with those of Nirmala Convent Inter College. It had been decided at the meeting of Zone B attended by the representative of King George Inter College, Barabanki, that as they were presenting candidates for the I.C.S.E. Examination for the first time, the candidates of the school would be accommodated with those of Anand Bhawan School, Barabanki. However, the Principal of Anand Bhawan School, Barabanki, expressed her inability to accommodate the students of King George Inter College. As such, the representative of King George Inter College, Lucknow, was requested to accommodate them, instead.

At the meeting of Zone B, King George Inter College, Barabanki, requested that it be given an independent centre. The Principal had been informed that the school should apply to the Council and send a copy to the Convenor, who would inspect the schools facilities and submit her recommendation to the Council. (ii) (iii) Allocation of Centres for the I.S.C. Examination, March, 2012 For the Examination to be held in March, 2012, each school would have its own center. Nomination of Supervising Examiners, Visiting Examiners for I.S.C. Examination and Examiners for Internal Assessment for the I.C.S.E. Examination, March, 2012 The Heads of institutions had been issued with forms requesting the desired information. While completing the form, the attention of Heads of institutions was drawn to the following guidelines from the Council: (a)

The Supervising Examiner should be a responsible, competent and impartial person, who has normally nothing to do with the candidates under examination, and is not a member of the staff of the school at which the centre is located. (b) The appointment of Convenors and Supervising Examiners is subject to the approval of the Council. (c) In addition, the attention of Principals was drawn to the decision taken at an earlier meeting to the effect that it was the duty of the Principal to ensure that only responsible persons and those who could be held accountable for any lapse in the conduct of the examination were to be nominated as Supervising Examiners. as far as possible, Supervising Examiners were to be nominated from among experienced teachers on the School Staff. Such persons as were nominated as Supervising Examiners, should be familiar with the conduct of examinations and what was expected of them and the invigilators under their charge.It was requested that the information be supplied to the Zone Convenor as soon as possible. If this instruction had not been followed for some reason, the form was expected to submitted to the newly elected zone. Convenor by 04 August, 2011, at the latest.

(Please turn over)

4
(iv) Arrangement for Invigilators for the I.S.C. and the I.C.S.E. Examinations, March, 2012 In this connection the attention of Principals was drawn to the following guidelines from the Council: (a) Invigilators might be teachers of schools, but would not invigilate over candidates of their own schools. (b) The Supervising Examiner and Heads of Schools were expected to ensure that the invigilators, who were appointed did not teach the subject (s) under examination , to Classes IX , X XI or XII. In addition the Examinations Committee decided that (a) the invigilators appointed might be paid T.A. in accordance with the rules prevalent in their respective schools. (b) a copy of the Invigilation List should be sent both to the Convenor and the respective Centres, as soon as possible after the Time Table was received from the Council. In this connection no reminders would be sent. It was drawn to the attention of the Zone Convenor that the Invigilators of a particular School or College should not be assigned to the same Centre for two successive years.

09/11

FEES AND REMUNERATION The following items had been discussed at a meeting of a sub-committee of Zone Convenors and two representatives from each Zone. Zone C was represented by Mrs R. Khanna, Principal, Spring Dale College, Lucknow, (Convenor), Rev. Father Robert Quadras, Principal, St Dominic Savio College, Lucknow and Mrs Kalpana Singh, Principal, Gurukul Academy, Lucknow. The decisions made taken by the sub-committee were conveyed to all the members of Zone C and are given below. They were also informed that they should all adhere strictly to the decisions taken. (i) Remuneration for Supervising Examiners The following rates for the remuneration of Supervising Examiners were approved for the Examinations of March, 2012: (a) I.S.C. Rs 250/- per session / per batch for Practical Examinations (b) I. C. S.E. Rs 200/- per session

In case the Council desired a Special Co-ordinator to be appointed by a Zone Convenor for an examination at a specified centre, the rates as given above would apply. (ii) Remuneration for Visiting Examiners of Practical and Project Work /Internal Assessment The remuneration to be paid to Visiting Examiners for the Examinations in March, 2012, was approved as follows: (a) I.S.C. Physics @ Rs 10/- per candidate, subject to a minimum of Rs200/Art @ Rs 10/- per candidate, subject to a minimum of Rs200/Geography @ Rs 10/- per candidate, subject to a minimum of Rs200/Home Science @ Rs 10/- per candidate, subject to a minimum of Rs200/Psychology @ Rs 10/- per candidate, subject to a minimum of Rs200/Environmental Education @ Rs 10/- per candidate, subject to a minimum of Rs200/Biology @ Rs 20/- per candidate, subject to a minimum of Rs400/Bio-Technology @ Rs 20/- per candidate, subject to a minimum of Rs400/Chemistry @ Rs 20/- per candidate, subject to a minimum of Rs400/Physical Education @ Rs 20/- per candidate, subject to a minimum of Rs400/Computer Science @ Rs 40/- per candidate, subject to a minimum of Rs800/(In case the Council decided and communicated to schools that Computer Science Practical was to be examined in a different manner, the sub-committee would discuss and decide the alternative rate of remuneration and the members would be informed by their respective Zone Convenors. ) (b) (iii) I. C. S.E. All subjects @ Rs 5/- per candidate subject to a minimum of Rs 250/-.

Remuneration for Inspectors in respect of the Councils Examinations For the Examinations of March, 2012, it was approved that the fee to be paid to Inspectors would be Rs 2,500 for each Examination. However, they might charge the actual amount spent for conveyance.

(iv) Remuneration of clerical staff For the Examinations of March, 2012, the Committee approved that the remuneration of clerical staff for the Zone Convenor would amount to a total of Rs 2,500/-. However, if a larger sum was needed, the Convenor could have this approved in consultation with the two representatives from the respective Zone.

(continued on Page 5)

5
(v) Local fees For the Examinations of March, 2012, the Committee approved that the following Local fees for the Councils examinations might be charged from candidates in addition to the Examination fees paid to the Council: (A) REGULAR CANDIDATES (a) I.S.C. Examination (per candidate) Centre fee: Science fee: Rs 200/- (Rs 300/- for outstation schools) Physics Rs 20/-, Chemistry Rs 45/-, Biology Rs 50/-, Biotechnology Rs 60/-

Fee for other Geography Rs 20/-, Art Rs 20/-, Home Science Rs 25/-, subjects with a Physical Education Rs 25/-, Psychology Rs 25/-, practical Computer Science Rs 40/component (b) I.C.S.E. Examination (per candidate) Centre fee Internal Assessment (B) Rs 150/- (Rs 250/- (for outstation schools) Rs 100/-

CODE 3 (TYPE OF ENTRY 3) CANDIDATES (a) I.S.C. Examination (per candidate) Local fee: Centre fee: Science fee: Rs 100/Rs 200/- (Rs 300/- for outstation schools) Physics Rs 20/-, Chemistry Rs 45/-, Biology Rs 50/-, Biotechnology Rs 60/-

Fee for other Geography Rs 20/-, Art Rs 20/-, Home Science Rs 25/-, subjects with a Physical Education Rs 25/-, Psychology Rs 25/-, practical Computer Science Rs 40/component (b) I.C.S.E. Examination (per candidate) Local fee Centre fee Internal Assessment (C) Rs 100/Rs 150/- (Rs 250/- (for outstation schools) Rs 100/-

CODE 4 (TYPE OF ENTRY 4) CANDIDATES (a) I.S.C. Examination (per candidate) Local fee: Centre fee: Science fee: Rs 100/Rs 200/- (Rs 300/- for outstation schools) Physics Rs 20/-, Chemistry Rs 45/-, Biology Rs 50/-, Biotechnology Rs 60/-

Fee for other Geography Rs 20/-, Art Rs 20/-, Home Science Rs 25/-, subjects with a Physical Education Rs 25/-, Psychology Rs 25/-, practical Computer Science Rs 40/component

(Please turn over)

6
(b) I.C.S.E. Examination (per candidate) Local fee Centre fee Internal Assessment Rs 100/Rs 150/- (Rs 250/- (for outstation schools) Rs 100/-

In the case of Code 3 and Code 4 candidates all fees that are charged locally are to be paid to the school, which acts as the Centre for such candidates. 10/11 ANY OTHER BUSINESS The following decisions taken at earlier meetings were compiled to serve as a reminder to Principals of schools: (i) (ii) (iii) (iv) (v) All members were requested to pay their annual subscription. Judging from the expenditure of the previous year this needed to be enhanced. The sub-committee had decided that the annual subscription be raised to Rs 1.500/-. The procedure to be adopted for the safe custody question papers had to be strictly in accordance with the instructions issued by the Council. The order for examination stationery was to be placed directly by each school with the suppliers notified by the Council. Copies of the order were to be sent to the Council and to the Zone Convenor. All packets containing question papers had to be sent to the Zone Convenor, from whom they were to be collected by the Principals of the concerned Schools or Colleges. Principals were reminded that the number of candidates in an Examination Centre (to be read as Examination room) was not to exceed 120. In case there were more than 120 candidates, prior permission for accommodating the excess candidates could only be obtained from the Council. This permission had to be applied for and obtained well in advance of the commencement of the examination. Principals were expected to ensure that they did not nominate persons who had been nominated by another Principal as Supervising Examiner or Visiting Examiner for any of the I.S.C. Examinations which required such personnel. If the Convenor discovered this fact, the Principals would be asked to change their nomination forthwith. Practical examinations were to be conducted in one room as far as possible. If two rooms were used then there would be need for two supervising examiners.

(vi)

(vii)

(viii) Because of the large number of batches for I.S.C. Practical Examinations in some schools, the first batch for ALL schools for ALL Practical Examinations would commence at 9.00 a.m. on the day of the said Practical Examination. All other batches were to be sequestered by 11.30 a.m. on the day of the examination. This was in order to maintain the confidentiality of the examination, as this would prevent any candidate coming in contact with another who had completed the examination. (ix) The minimum number of computers to be provided for the I.S.C. Computer Science Practical Examination should be one third the number of students appearing for the examination. The number of printers available for the said Practical Examination should be in the ratio of one printer for every ten computers. As far as possible one Visiting Examiner per 75 candidates at the maximum should to be nominated, especially in the case of the Computer Science Practical Examination. Special care was to be taken to appoint only properly qualified and experienced persons familiar with the I.S.C. Syllabus to act as Visiting Examiners for examinations with a practical component. The Visiting Examiner/s recommended should not delay the candidates unnecessarily, or put them to stress by prolonged sessions of questioning. The questions should be relevant, precise and brief.

(x) (xi) (xii) (xiii)

The Zone Convenor was to instruct the Visiting Examiners of subjects, which had a practical component, to place a copy of the marks in a sealed envelope and hand it to the Principal before despatching the originals to the Council. The idea was to ensure that a set of marks was available, should the original document be lost in transit or destroyed owing to some unforeseen contingency. This measure was not to provide advance information of

the marks to the Principal of the concerned school. There was absolutely no need for the Visiting Examiner to retain a copy of the marks. (continued on Page 7)

7
(xiv) (xv) All relevant documents for the conduct of the examinations should be sent to the Council immediately after the last examination, with copies to the Zone Convenor. Before the commencement of the Councils Examinations, the Convenor must give specific instructions to the Supervising Examiners that (a) they adhered strictly to the rules laid down by the Council for the Supervision of Examination Centres. (b) they carried out their duties efficiently and effectively. (c) they should forbid students from asking invigilators questions about the content of the question paper. (d) they should forbid invigilators from providing answers to students about the content of the question paper. (e) their authority did not supercede that of the Principal, to whose school they were assigned. However, if the Principal of a school departed from standard procedure, the matter was to be reported, in writing, to the Zone Convenor.

(xvi) Exempted candidates should be dressed in the uniform of the school, that they last attended. This was necessary not only for purposes of identification, but also for disciplinary reasons. Heads of schools were requested to ensure that exempted candidates from their institutions were dressed in school uniform. (xvii) Exempted candidates or regular candidates, who were appearing at Centres, not conducted by their own school, should be sent to the examination centre under the escort of a teacher from their school. Heads of schools were requested to detail a member of their staff to escort the candidates to their centres and to remain available at the centre over the duration of each examination. The attention of Principals was drawn yet again to the fact that candidates appearing for the examination should be made as comfortable as possible. For this purpose it was considered that the barest minimum furniture to be provided should be a single desk or table with a separate chair. If schools did not have the required furniture, since the examination is an annual feature, they should make arrangements to keep a stock of the same for examination purposes. THIS WAS IMPERATIVE. In case the Principal of the School was not available, the name and designation of the person deputed to act in his/her stead had to be communicated to the Council, the Zone Convenor and the Supervising Examiner/s of the Centre/s in the School. NO CELL PHONES OR OTHER MEANS OF COMMUNICATION, which might disturb the candidates under examination, should be used either by the Supervising Examiner or invigilators in or around the examination hall. It was the duty of the Principal, who nominated or detailed them for duty, to inform them of the same. THE PROHIBITION OF THE USE OF SUCH GADGETS APPLIED TO ALL STUDENTS AS WELL, AND THEY SHOULD NOT BE DISCOVERED IN POSSESSION OF THEM WHILE THE EXAMINATION WAS IN PROGRESS EITHER IN THE EXAMINATION HALL OR WHILE BEING SEQUESTERED FOR A PRACTICAL EXAMINATION. The purpose of the Local Examinations Committee was to assist the Council in maintaining certain standards in respect of procedure and administration pertaining to the conduct of the Examinations. If Heads did not feel it necessary to act in accordance with the decisions taken by the Examinations Committee, and if the Inspectors of Examination Centres drew attention to the fact that proper procedures were not being followed, that Centre or those Centres would be reported to the Council for necessary action.

(xviii)

(xix)

(xx)

(xxi)

(xxii ) AN EARLIER DECISION TAKEN BY THE EXAMINATIONS COMMITTEE DID NOT BECOME INFRUCTUOUS OR INVALID SIMPLY BECAUSE IT WAS NOT DISCUSSED AT THE MOST RECENT MEETING. IT HAD TO BE BORNE IN MIND THAT THE DECISIONS TAKEN AT ALL MEETINGS WOULD REMAIN VALID AS LONG AS A DECISION TO THE CONTRARY WAS NOT TAKEN. 11/11 CONCLUSION Mrs R. Khanna thanked all the members and the Zone for attending the meeting and called for their continued co-operation in helping to conduct the Councils examinations efficiently and effectively. She also thanked Mr E. deSouza for his co-operation and support at all times.After a vote of thanks to the chair, the meeting concluded with a prayer said by Rev. Father Robert Quadras.

03 August, 2011

(Mrs R. Khanna) Convenor, Zone C Local I.S.C. Examinations Committee, Lucknow